PHILIPPINE COUNCIL FOR INDUSTRY,ENERGY & EMERGING TECHNOLOGYRESEARCH AND DEVELOPMENT (PCIEERD)

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WORK INSTRU€TIOhl FORPERSONNEL8EVE~OPMENT

1

NAME DESIGNATION SIGNATURE DATE

Business3 0 MAR 2 15ERMIE M. BACARRA Process Team

LeaderQuality

015RAUL C. SABULARSE Management 3 0 l.IARRe resentative

ROWENA CRISTINA L. Quality Council 3 0 MAR 015GUEVARA Chair

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PCIEERD-QP-l101Attachment 1

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REVISION STATUS

Rev. Description of Changes Page No.No.

Revision Date Effectivity

0 Original Issue All1 Complete Rewrite All 30 March 2015 01 April 2015

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WORK INSTRUCTION FOR PERSONNELDEVELOPMENT

1.0 Functional Objective:

DOC.NO.: PCIEERD-WI-009REV. NO.1PAGE 30f7

To develop the competency and career of PCIEERD Personnel in accordance with PCIEERDPersonnel Development Program.

2.0 Purpose

To establish, document, implement, and maintain a standard procedure for personnel trainingand development.

3.0 Scope

The operating instructions cover the process to avail of local and foreign, non-degree, degree,short and long term training development programs for PCIEERD personnel.

4.0 InstructionsNO. ACTIVITY / PROCESS Responsibility

4.1

4.2

4.2.1

4.2.2

4.2.3

4.2.3.14.2.3.1.1

This procedure starts upon the receipt of invitation fortraining and/or seminar by Office of the ExecutiveDirector (OED) from Records Section.

Cross-cutting training/seminar.

Disseminate the invitation to all employees through e-Liham.

Fill up the Endorsement Form, have it endorsed bythe Division Chief or authorized signatory and submitto the Personnel Section. Endorsement Form isdownloadable from the PCIEERD Intranet Site.

Circulate the Endorsement Form, Ad ReferendumForm and other related documents to the members ofthe Personnel Development Committee (PDq forevaluation and recommendation.

Note:In case of confiicting recommendations of themembers, the Chairperson may resolve based onmajority decision or call an en banc meeting, asnecessary.

Approved local non-degree training/seminar.

Prepare the necessary document e.g. AdministrativeOrder (AO), Travel Order (TO) or approval letterauthorizinn the recommended nominee/s to attend the

Records Section

Interested Party/Division Chief or

Authorized Signatory

HR Section/PDCMembers

HR Section/PDC Chair/Concerned Division

Chief/ DeDuty Executive

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WORK INSTRUCTIONFORPERSONNELDEVELOPMENT DOC.NO.:PCIEERD-WI-009

REV. NO.1PAGE 40f7

NO. ACTIVITY / PROCESStraining.

ResponsibilityDirector/ Executive

Director

4.2.3.1.2 Record the AOITO/approval letter and provide copiesto the Personnel Section and concerned personnel.

Records Section

4.2.3.1.3 For processing of registration fees and relatedexpenses. if any. refer to PCIEERD-WI-D1D,WorkInstruction for Disbursement Funds.

ConcernedPersonnel/HR Section

4.2.3.1.4 Confirm attendance/participation of training/seminar tothe organizing agency and attend the training/seminarprogram.

Concemed Personnel

4.2.3.1.5 Submit certificate of attendance/completion to thePersonnel Section and one-page report to the Officeof the Executive Director seven (7) days after theconduct of training/seminar.

Concemed Personnel

Note: For foreign short term training and/or seminar,travel report is being prepared thirty (30) days afterthe conduct of training/seminar.

4.2.3.1.6 Accomplish the Personnel Development ProgramImpact Assessment Form on the training and oneffectiveness of the training/seminar on the concernedpersonnel. Personnel Development Program ImpactAssessment Form is downloadable from the IntranetSite.

Concerned PersonnelHR Section/ Concerned

DivisionChiefllmmediateSupervisor

4.2.3.1.7 Conduct an echo seminar (if topic is applicable)through the "Usapang PCIEERD".

ConcernedPersonnel/RinDPersonnel

Note: For directed local non-degree training/seminarby the ED/DED, forward the inv~ation to theconcerned personnel for action and proceed to Items4.2.3.1.1 to 4.2.3.1.7. (An Ad referendum Formtogether with other related documents will becirculated to the members of the PDC for theirinformation).

4.2.3.2 Approved foreign non-degree training/seminar

4.2.3.2.1 External Funding.

4.2.3.2.1.1 Prepare and subm~ letter of endorsement includingthe relevant documents to the agencv handlinQ

ConcernedPersonnel/HR

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WORK INSTRUCTION FOR PERSONNELDEVELOPMENT

DOC.NO.: PCIEERD-WI-Q09REV. NO.1PAGE 50f7

NO.

4.2.3.2.1.2

4.2.3.2.1.3

4.2.3.2.1.4

4.2.3.2.1.5

4.2.3.2.1.6

4.2.3.2.2

4.2.3.2.2.1

4.2.3.2.2.2

4.2.3.2.2.3

ACTIVITY / PROCESSforeign scholarships/ organizing agency. Wail fornotification of acceptance.

Coordinate with the concerned personnel the notice ofacceptance upon receipt from the agency handlingforeign scholarships/organizing agency.

Prepare all necessary travel documents includingentitlements to be incurred, if any.

For the release of entitlements, refer to PCIEERD-WI-010, Work Instruction for Disbursement of Funds.

Attend training and/or seminar

Follow 4.2.3.1.5 to 4.2.3.1.7.

Internal Funding.

Prepare letter of approval to the concerned personneltogether with the approved Line-Item Budget (LIB)and the contract of service.

Attend training and/or seminar

Follow 4.2.3.1.5 to 4.2.3.1.7.

ResponsibilitySection/PDC

Chair/Deputy ExecutiveDirector/Executive

Director

HR Section

HR Section/ConcernedPersonnel

HR Section/ConcernedPersonnel

Concerned Personnel

Concerned Personnel

HR Section/PDC Chair/Concerned Division

Chief/ Deputy ExecutiveDirector/ Executive

Director

Concerned Personnel

Concerned Personnel

4.3 Degree Programs

4.3.1 For Local Scholarship

4.3.1.1

4.3.1.2

Submit letter of intent endorsed by Division Chieftogether with necessary documents (acceptance froman academic institution) to pursue graduate studies tothe Personnel Section.

Circulate the letter of intent endorsed by DivisionChief and Ad referendum Form and other relateddocuments to the members of the PersonnelDevelopment Committee (PDC) to check if theprogram is within the Personnel Development Plan(PDP) of the Council.

Concerned Personnel

HR Section/PDCMembers

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WORK INSTRUCTION FOR PERSONNELDEVELOPMENT DOC.NO.: PCIEERD-WI-009 REV. NO.1

PAGE 60f7

NO. ACTIVITY / PROCESS Responsibility

4.3.1.2.1 DOST HRDP Funding.

4.3.1.2.1.1 Prepare and submit leiter of endorsement to DOST HR Section/PDC Chair!HRDP for approval. Wait for notification of approval. Concerned Division

Chief! Deputy ExecutiveDirector/ Executive

Director

4.3.1.2.1.2 Coordinate with the concerned personnel the notice of HR Personnelapproval and contract of service upon receipt fromDOSTHRDP.

4.3.1.2.1.3 Altend the degree program and upon completion. Concerned Personnelsubmit Diploma and Transcript of Records to HRSection.

4.3.1.2.2 PCIEERD HRDP Funding.

4.3.1.2.2.1 Prepare approval leiter to the concerned personnel HR Sectionand contract of service.

4.3.1.2.2.2 Attend the degree program and upon completion, Concerned Personnelsubmit Diploma and Transcript of Records to HRSection.

4.3.2 For Foreign Scholarship

4.3.2.1 Follow items 4.3.1.1 and 4.3.1.2. ConcernedPersonnellHR Section

4.3.2.2 Attend the degree program and upon completion, Concerned Personnelsubmit Diploma and Transcript of Records to HRSection.

Note: Foreign scholarship is through the sponsorshipoflhe host institution.

4.4 In-House Training Programs

4.4.1 Submit a proposal for in-house training for PCIEERD Concerned DivisionPersonnel for approval of the Executive Director. Chief!

ExecutiveDirector

4.4.2 Upon approval by the Executive Director. prepare Personnelpurchase request for the orovision of training orovider. Section!Suooly and

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WORK INSTRUCTIONFORPERSONNELDEVELOPMENT DOC.NO.:PCIEERD-WI~09 REV.NO.1

PAGE 70f7

NO. ACTIVITY / PROCESS Responsibility

Refer to PCIEERD-WI-012, Work Instruction for Property ManagementProcurement, Inspection and Issuance of Goods and SectionServices.

4.4.3 Oversee/Monitor the conduct of the training program. Personnel Section/Concerned Division

4.4.4 Prepare proceedings and conduct evaluation on the Personnel Section/effectiveness of training and assessment of impact of Concerned Divisionthe participants.

4.5 End of training and development process.

WARNING: No part of this document may be reproduced in any form, without the writtenauthorization of the Philippine Council for Industry, Energy and Emerging Technology Research andDevelopment (PCIEERD). All inquiries regarding this procedure shall be directed to the QualityManagement Representative or PCIEERDDocument Controller, who are responsible for its control.

PCIEERD-QP.o01Attachment 2

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