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Work Health & Safety Management Review Checklist
OFFICER: ORGANISATIONAL UNIT:
SIGNATURE: DATE:
The following checklist is provided to assist with the administration of Work Health and Safety (WHS) within an Organisational Unit (OU).
The checklist is to be read in conjunction with the WHS systems manual and associated policies, minimum standards and procedures. The checklist is not exhaustive of the OU management responsibilities.If unsure about what is being asked in any section of the checklist, please refer to the relevant policy, minimum standard or procedure in the first instance. If still unclear, please contact the Human Resources, WHS Unit for advice. The checklist should be completed annually as a minimum and more frequently in the event of significant change to the OU structure or key personnel.
INCIDENT NOTIFICATION
1) Are staff members routinely reminded and encouraged to notify hazards, incidents and injuries?
2) Are medical treated incidents and incidents with the potential for serious injury, or harm investigated?
3) Are corrective actions arising from investigations appropriate and implemented?
4) Are incident notifications reviewed and actioned?
YES
YES
YES
YES
NO
NO
NO
NO
Legal responsibilities
1) Have officers, managers and supervisors completed the on line training or a comparable training course?
2) Is someone appointed to review the on-line training record?
YES
YES
NO
NO
CONTRACTORS
1) Are there any contractors directly engaged in a work area under the Organisation Unit’s control?
2) If so, are there records to verify that:
a) All contractors have been inducted in accordance with University requirements?
b) contractors are working under the correct permit to work for high risk work?
3) CSD notify building contact persons at least 1 week prior to any work being undertaken by a contractor. Have CSD been provided with at least 2 nominated contact persons?
N/A
N/A
N/A
N/A
YES
YES
YES
YES
NO
NO
NO
NO
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Work Health & Safety Management Review Checklist
DRIVING
1) Have employees been designated to issue keys, log faults and ensure maintenance for any Organisational Unit vehicles?
2) Where private vehicles are used do they meet the required safety standard as outlined in the Driving Minimum Standard?
3) Have all employees who drive authorised vehicles completed the Approval to Drive Authorisation form and completed the Medical Disclosure? (this requirement includes employees who drive car pool vehicles)
4) Are managers/supervisors checking that drivers are appropriately licensed for the vehicles they drive?
5) Are work schedules designed to allow for appropriate driving breaks and to ensure that work/driving activities do not exceed the maximum number of hours per day?
6) If remote or off-road driving occurs:
a) Is it covered by a trip plan lodged with the appropriate manager/supervisor?
b) Do all such drivers complete an appropriate training course?
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
NO
ELECTRICAL SAFETY
1) Do workplace inspections check that:
a) Portable appliances and extension cords are tested and tagged in accordance with the requirements of the minimum standard and procedures?
b) The use of multi-outlet power boards and double adapters and extension leads is minimised and that “piggybacking” of double adapters does not occur?
c) Residual Current Devices (RCDs) are used in appropriate situations?
d) Portable bar radiators are not used?
N/A
YES
YES
YES
YES
NO
NO
NO
NO
EMERGENCY MANAGEMENT
1) Have fire wardens been appointed for the work area? A register of current wardens is available from Commercial Services Development (CSD) website.
2) Are evacuation drills being conducted regularly in conjunction with Campus Services?
3) Are wardens clearly identified in posters around the workplace. A template is on the WHS website under Forms.
4) Are all employees and students advised of emergency arrangements (e.g. exits from lecture rooms) regularly (e.g. at the start of each Semester) and is a record kept of this process?
YES
YES
YES
YES
NO
NO
NO
NO
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Work Health & Safety Management Review Checklist
EMPLOYEE ASSISTANCE PROGRAM (EAP)
1) Are Staff aware of the EAP Program? YES NO
HEALTH and SAFETY REPRESENTATIVES
2) Have HSRs been appointed for your Organisational Unit?
3) Is the HSR invited to participate WHS activities in the Organisational Unit?
4) Is the HSR included in any project user group for building works?
5) Does the HSR meet regularly with management?
N/A
N/A
N/A
N/A
YES
YES
YES
YES
NO
NO
NO
NO
FIELD ACTIVITY
1) Is field activity being authorised by the Head of the Organisational Unit or appropriate managers/supervisors?
2) Has the Organisational Unit considered using the on line Fieldteq database rather than paper based risk assessments?
3) Are medical and authorisation forms filled out as required by the Field Activity Minimum Standard?
4) Are hazard checklists and appropriate risk assessments being conducted?
5) Are the necessary records and information available to Field Activity leaders either through the use of FieldTeq or a paper based system?
6) Are Field Activity leaders properly trained and equipped for their role?
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
FIRST AID
1) Designated first aiders:
a) Is there an appropriate number of Designated First Aiders having regard to the assessed risks of the work area?
b) Has a Designated First Aider been nominated to ensure that first aid kits are appropriately stocked?
2) First aid kits
a) Is there an appropriate number of first aid kits for the work area?
b) Are the kits stocked appropriately according to the level of risk?
c) Is there appropriate signage identifying where kits are located?
3) First Aid Register
a) Is there a first aid register and evidence that it is kept up to date?
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
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Work Health & Safety Management Review Checklist
HAZARDOUS CHEMICALS
1) Is there a nominated and trained Hazardous Chemical Coordinator?
2) Is there a register of hazardous chemicals?
3) Are all Safety Data Sheets (SDS) readily available and up to date?
4) Has a risk assessment been performed for each hazardous chemical?
5) As a consequence of the risk assessment process, is there evidence that alternative, less hazardous chemicals are considered?
6) Is there evidence that staff involved with hazardous chemicals have been trained appropriately?
7) Are all chemicals appropriately labelled and stored?
8) Is there evidence that proactive steps are taken to minimise stock holdings?
9) Is the University Chemical Management electronic database system (Chemwatch) in use?
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
NO
NO
NO
HAZARD REPORTING
1) Are employees regularly reminded to notify hazards using the on line Safety Hazard Notification system?
2) Are hazard notifications assigned to your Organisational Unit reviewed and actioned?
N/A
N/A
YES
YES
NO
NO
HEARING CONSERVATION
1) Are there any work areas where it appears that noise exposure thresholds may be exceeded?
2) If so, has the Manager/Supervisor for the work area initiated a formal noise assessment?
3) Has a noise control plan been developed as a result of any such assessment?
4) Does the noise control plan apply the Hierarchy of Control by endeavouring to use higher order controls rather than hearing protection devices.
5) Where employees are required to wear Personal Protective Equipment PPE (hearing protection) have they been identified and has the WHS Unit been notified?
N/A
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
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Work Health & Safety Management Review Checklist
HIGH RISK OR SPECIALISED HAZARDSA number of specific minimum standards and procedures have been developed for specialised hazards which may be encountered in the University. The list below provides a prompt as to whether these hazards are present in the Organisational Unit. Refer to the relevant minimum standard or procedure for further information.
1) Alcohol, Tobacco & Drugs – refer to the Alcohol, Tobacco & Drugs Minimum Standard.
2) Asbestos – The Asbestos Management Procedure sets out relevant details. The Officer should establish from the Asbestos Register whether asbestos is present in workplaces under their control. Commercial Services Development can then advise on any specific requirements.
3) Confined Spaces – Confined spaces are subject to rigorous access controls. The Confined Space Entry Procedure provides further detail on expectations of Officers
4) Hazardous Chemicals, Dangerous Goods and Explosives Storage – There are specific requirements for the storage and transport of dangerous substances. Commercial Services Development maintains license requirements but an Officer should familiarise him/herself with any Dangerous Substances that may be stored or transported in work areas under their control.
5) Diving – The Diving Policy and Procedure contains very specific requirements for work areas which undertake diving.
6) Heights – The Working at Heights procedure covers situations where work is performed at a height of 2.0 metres or greater.
7) Hot Work – Work that can generate flames, heat or sparks is covered by the Hot Work Procedure
8) Laboratories – The Working Safely in Laboratories, Workshops and Studios Minimum Standard specifies requirements for work in University laboratories.
9) Machine Isolation – The Plant Isolation – Lock out/Tag out Procedure is designed to eliminate or minimise risk associated with construction, installation, inspection, repair and maintenance work
10) Microbiology – The Microbiology Minimum Standard is designed to ensure safe microbiological work practices in laboratories and animal, plant and invertebrate containment facilities.
11) Infection Control Procedure, Including needle stick incidents,– This procedure covers the prevention and management of occupational exposures to blood and body fluids
12) Personal Protective Equipment (PPE) – The procedure specifies a range of responsibilities in relation to the selection, usage and maintenance of PPE.
13) Radiation – The Radiation Safety Minimum Standard cover all aspects of the management and control of radiation at the University.
14) Restricted Carcinogens – There are a variety of chemicals which are strictly controlled because of their known carcinogenic effects. The Prohibited & Restricted Carcinogen & Restricted Hazardous Chemicals Procedure provides all relevant details.
15) Thermal Comfort – The Workplace Environment Procedure provide guidance on the management of work where temperature extremes are experienced.
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
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Work Health & Safety Management Review Checklist
INDUCTION
1) Has an appropriate specific induction/ orientation program been developed for each work area?
2) Are there records that prove that students, staff and volunteers have completed this program?
N/A
N/A
YES
YES
NO
NO
ISSUE RESOLUTION
1) Do supervisors and managers understand their obligations under the Issue Resolution Procedure?
2) Are records kept on issues that have been raised under the procedure?
3) Do such records reveal that issues are resolved appropriately?
YES
YES
YES
NO
NO
NO
MANUAL TASKS
1) Is there evidence that all manual tasks have been assessed using the Manual Tasks Checklist as detailed in the Manual Tasks Minimum Standard?
2) Is there evidence that employees who undertake manual handling tasks regularly have been appropriately trained?
YES
YES
NO
NO
PURCHASING POLICY
1) Is the University Procedure on WHS purchasing being applied in each work area? N/A YES NO
RISK ASSESSMENT & CONTROL FOR PROJECTS AND TASKS
1) Is there evidence that the project and tasks are formally risk assessed as per the Project and Task WHS Risk Management Procedure?
2) Is there evidence that the Hierarchy of Risk Control is used to assist in determining the most appropriate control?
3) Are identified controls being implemented and followed?
4) Are risk assessments being appropriately reviewed?
N/A
N/A
N/A
N/A
YES
YES
YES
YES
NO
NO
NO
NO
Ergonomic Risk.
1) Have all staff with pre-existing injuries received an ergonomic assessment?
2) Are office staff aware of and do they use the University Exertime program?
N/A
N/A
YES
YES
NO
NO
SMOKING IN THE WORKPLACE
1) Have staff been made aware of the smoke free area requirements? N/A YES NO
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Work Health & Safety Management Review Checklist
WORKING FROM HOME
1) Are any staff working from home on a regular basis?
2) Are Working from Home Agreements in place for every such case?
3) Have identified WHS considerations been addressed where applicable?
N/A
N/A
N/A
YES
YES
YES
NO
NO
NO
WORKPLACE INSPECTIONS
1) Are records available to demonstrate that workplace inspections are conducted at intervals appropriate to the level of risk for that workplace? A maximum interval of six months should be maintained.
2) Is the appropriate checklist used for each work area?
3) Does the workplace inspection team consist of appropriate persons such as supervisors and a Health Safety Representative?
4) Does the Head of Organisational Unit participate in a workplace inspection on at least an annual basis?
5) Are action plans developed and actions completed as a result of the inspections?
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
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