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WHSMS Handbook Chapter 2.2 Local WHS Plan Approved by: Version: 1.0 Release Date: Review Date: This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook

Chapter 2.2 Local WHS Plan

2.2.1 Aims and Objectives To prescribe the responsibilities and actions required in the local areas for the development, implementation and review process of the Local WHS Plan to meet the requirements of the Procedure: Work health and safety planning, objectives, targets and programs and the National Self Insurer WHS Audit Tool (NAT CTH) as well as other relevant legislation and WHSMS Handbook requirements.

2.2.1.1 Objectives To ensure each of the relevant local areas establishes a Local WHS Plan which;

a) has defined objectives, local specific key performance measures, timeframes and responsible person for completion to implement the University WHS Plan;

b) ensures other local WHS activities are scheduled, monitored, reviewed and recorded in accordance with University WHSMS Handbook, relevant legislation and other requirements; and

c) is an authorised and resourced plan to enable the School and Service Divisions to monitor progress and take corrective action if required;

2.2.1.2 Scope and Inclusion This Chapter applies to all Schools and Divisions [See definition] of the University across all campuses. DVC (Academic), DVC(Research and Innovation), PVC (University Experience), DVC (Global Engagement) and VP Advancement will establish a Local WHS Plan individually to cover all of the divisions under each of them as a whole. However, University House and National Computational Infrastructure must establish their own Local WHS Plan. Note: Where a local activity is planned and monitored using any other formal process, it is not required to be duplicated in the Local WHS Plan (Part B). However, that formal process must meet the requirements of this Chapter and be identified against the activity for reference.

2.2.2 Process

2.2.2.1 Development

Responsible and Accountable Person Actions Required

School Directors Division Directors [See 2.2.1.2] In consultation with WHS Officer/Manager or

After the publication of the University WHS Plan each year, draft a Local WHS Plan, as soon as reasonably practicable, for example within 3 weeks. Part A – Implementation of University WHS Plan

� Consider the objectives on the University WHS Plan, which are defined as applicable to ‘All Areas’, and determine specific objectives that are applicable in the context of your local area

� Add other local area specific objectives that are not stated on the University WHS Plan

� The proposed objectives and targets must be measurable.

https://policies.anu.edu.au/ppl/document/ANUP_015818


https://www.comcare.gov.au/Forms_and_Publications/publications/services/laws_and_regulations/laws_and_regulations/national_whs_audit_tool_user_guide



Human Resources Manager or other delegated positions Where the area has no WHS Officer/Manager

� Transfer these objectives onto Part A of the Local WHS Plan Template (Appendix A)

� Determine what performance measures your area will use to assess success in achieving each objective

� Assign the objective and measures to a relevant position under your area’s control

� Determine the completion timeframe for each objective in your area

Part B – Plan for Schedulable Activities (PSA) � Consider the range of WHS activities your area undertakes that are

required to be scheduled at a specific timeframe and to have progress monitored

� If you are unsure of the detailed schedule of the WHS activities your area undertakes, discuss with relevant workers to obtain this information

� PSA also indicates where the required activities and timeframes are set, either as WHS legal and other requirements or as stated in the WHSMS Handbook Chapters

� Determine which activities are to be included in Part B of your Local WHS Plan, their frequency, timeframe and responsible positions. Note: Activities indicated ‘For All Areas’ must appear on all area’s Local WHS Plan.

� Document these in the Part B of the Local WHS Plan

School Directors

Division Directors [See 2.2.1.2]

� Distribute the draft Local WHS Plan to all workers and their representatives under your control for consultation (for a maximum period of 3 weeks)

� Direct local WHS Officers/Managers or Human Resources Managers, where the area has no WHS Officers/Managers, to collect feedback from consultation and prepare the final draft of the Local WHS Plan

� Authorise the finalised Local WHS Plan and ensure the resource implications for meeting the requirements of the Local WHS Plan have been discussed with relevant staff and funding allocated

Local WHS Committee Members

HSRs

Staff

� Participate actively in the consultation process � Help to promote the draft Local WHS Plan to workers in your workgroup

for them to participate in the consultation process

WEG WHS Consultants � Actively provide mentoring and information to personnel responsible for developing Local WHS Plans

2.2.2.2 Implementation




Local WHS Officer/Manager or Local Human Resources Manager or other delegated positions Where the area has no WHS Officer/Manager

Once the Local WHS Plan has been approved: � Discuss the plan with staff who have been assigned responsibilities

on behalf of the School Directors or Service Division Directors; and � Set up a reminder system for the responsible staff to complete the

planned objectives and activities in a timely manner, within the agreed completion timeframe

Some examples of the reminder system include, but are not limited to, � Calendar entry into the responsible staff’s calendar; � Figtree calendar; � Email reminder 1 month prior to the due date of the activities; � Face-to-face reminder 1 month prior to the due date of the activities;

and � Any other reminder channels

Record Management Completion records associated with the Local WHS Plan must be uploaded into ERMS and maintained for 30 years.

Responsible Staff identified on the Local WHS Plan

� Complete the assigned objectives/activities within the agreed completion timeframe

� Discuss, as early as possible, with School or Division Directors should there be resource difficulties in meeting the assigned objectives/activities to develop a strategy to resolve this in a timely manner

� Ensure any records of completion relating to the assigned objectives/activities are forwarded to WHS Officer/Manager or Human Resources Manager, where the area has no WHS Officer/Manager, for record keeping purposes.

School Directors Division Directors [See 2.2.1.2 for application]

If you receive a request that there are resource issues to complete Local WHS Plan � Assess if the request is genuine and appropriate.

If so, provide resource both financial and physical to enable the completion of Local WHS Plan; or

If not, direct the person to complete the Local WHS Plan within the timeframe.

If resourcing request is genuine and appropriate but it is beyond the School/Division ability to meet the resource request � Discuss the issue with College Dean or COO and report in Due

Diligence Report to University WHS Committee for actioning. 2.2.2.3 Monitoring and Review


WHS Officer/Manager or

� Conduct a monthly monitoring of the Local WHS Plan, identifying any incomplete objectives/activities or any missing record of completion



Human Resources Manager or other delegated positions Where the area has no WHS Officer/Manager

� Follow up with the Responsible Staff to see if they need extra time to complete the assigned objectives/activities. If so, reschedule the task to a suitable timeframe (e.g. 4 weeks)

� If after this timeframe, the assigned objectives/activities are still not completed, assign a corrective action in Figtree to the responsible staff and escalate to the Responsible Staff’s Supervisor for resolution.

Note Any activity that has a legally prescribed timeframe must not be missed. Otherwise, a corrective action in Figtree must be assigned for completion as a high priority (immediately – 4 weeks) from the original due date.

� Draft a quarterly report of Local WHS Plan implementation, as a part of the Due Diligence Report, and provide explanations where missed activities have not been addressed.

Record Management

Evidence of completion of corrective actions associated with Local WHS Plan implementation must be uploaded to corresponding FigTree entries and maintained for 10 years.

The final Local WHS Plan and associated objective evidence must be uploaded into ERMS and maintained for 10 years from the date of entry. All records must be retrievable during an audit.

Supervisor of Responsible Staff

� Upon receiving a notification of corrective actions from the Local WHS Officer/Manager, discuss the issue with the Responsible Staff as a priority and resolve the issue within the assigned timeframe of the corrective actions.

� Discuss and review the performance of Responsible Staff identified on completing the Local WHS Plan during their Performance Development Review (PDR) process.

WEG WHS Consultants � Provide advice on how areas could, as best practice, achieve the objectives and complete activities as planned in a timely manner.

� Provide validation services to local areas on their draft Traffic Light Status Report quarterly.

School Directors Division Directors [See 2.2.1.2 for application]

� Monitor the progress of Local WHS Plan on a quarterly basis in the Local WHS Committee or any other Management Meetings if your area has no Local WHS Committee or you are not a member of the Local WHS Committee meeting.

� Conduct an ‘End of Year Review’ during the final monitoring meeting of the year on the relevance of the Plan and on any local changes such as resources or organisational structure and comment on this review.

� Discuss with the Responsible Staff who underperformed in completing assigned objectives/tasks and their supervisor on the issue and give strategic directions for timely completion of the objectives and activities.

Note Any activity that has a legally prescribed timeframe must not be missed. Otherwise, a corrective action must be assigned for completion as a high priority from the original due date.



� If a local Responsible Staff performed well to implement Local WHS Plan, provide positive recognition to the person by distributing the news to areas under your control

� Provide a quarterly report to the University WHS Committee via Quarterly Due Diligence Report and Traffic Light Status Report and provide explanations where missed activities have not been addressed

� Ensure the performance of Responsible Staff identified on the Local WHS Plan is discussed and reviewed during their Performance Development Review (PDR) process

� Provide explanation to the University WHS Committee on uncompleted objectives and activities if they have not been dealt with by the end of the year.

2.2.3 Record Management Record needed Where to Archive Frequency to

Archive How long to keep

Local WHS Plan Shared drive Folder - Element 2 - 2.2

Monthly (WHS Officer monitoring) Quarterly (Director monitoring)

10 years from the date of entry

Local WHS Plan (The final one in December)

ERMS – Human Resources – WHS – Element 2 – 2.2 Also Shared drive Folder - Element 2 - 2.2

Annually 10 years from the date of entry

Consultation email on the Local WHS Plan

Shared drive Folder - Element 2 - 2.2 - Consultation

Annually 10 years

Completion records for schedulable activities (Part B of the Local WHS Plan) See individual record required in Part B of the Local WHS Plan)

Shared drive Folder - Element 2 - 2.2 - Evidence

Monthly 30 years

ERMS – Human Resources – WHS – Element 2 – 2.2

Annually

Completion records for corrective actions

Figtree corrective action entry

As per completion 10 years



2.2.4 Definitions

Local areas mean Schools of Colleges and Divisions of the University. Some local areas may not need a Local WHS Plan if they have:

� NO relevant objectives from the University WHS Plan; � NO local specific objectives and targets in regards to WHS; and � NO local WHS activities requiring a specific schedule in order to meet the WHSMS Handbook,

legal and other requirements

Responsible Staff means staff members of local areas who have been assigned tasks to achieve objectives or complete specific schedulable activities. Responsible Staff for the Local WHS Plan can only be staff members of the University. HDR students, visitors, affiliates and volunteers are not suitable to be a Responsible Staff under the requirement of this Chapter. Schools the next Tier in the organisational structure below a College and it includes Research Schools, Schools, Institutes and Centres. It does NOT include Schools, Institutes or Centres under the management of a Research School. Divisions include all Service Divisions and Academic Divisions. In the context of this Chapter, Divisions which are required to have a Local WHS Plan include Service Divisions, University House, National Computational Infrastructure, DVC (Academic), DVC (Research and Innovation), DVC (Global Engagement), PVC (University Experience) and VP Advancement.

2.2.5 Performance Measures

The University will use the performance measures listed below to assist in identifying areas of success and/or where corrective action is required to meet the objectives and targets of this process. The level of compliance with the chapter and effectiveness of the implementation will be determined during the internal audit process in turn to determine compliance with WHSMS. Local areas can use the below measures as a guide to improve compliance

References Performance

Measures Objective Evidence

Frequency Indication of Success

Objective 2.2.1.1 a)

% of objectives have defined key performance measures, responsible staff and timeframe for completion in the Implementation of University WHS Plan

Local WHS Plan (Part A)

In the first Traffic Light Status Report validation or in scheduled audit three yearly

100% = Success Otherwise corrective actions

Objective 2.2.1.1 b)

% of WHS activities that need planning are

Local WHS Plan (Part B)

In the first Traffic Light Status

100% = Success



scheduled with completion timeframe and have responsible staff identified

Report validation or in scheduled audit three yearly

Otherwise corrective actions

Objective 2.2.1.1 b) & 2.2.1.1 c)

Progress of implementation of the Local WHS Plan is monitored by the local WHS Officer/Manager or other delegated positions, where the area has no WHS Officers/Managers, monthly Progress of implementation of the Local WHS Plan is reviewed by School Directors or Service Division Directors each quarter and corrective actions taken where relevant

Monthly archived Local WHS Plan Due Diligence Report discussed at Local/College/Service Division WHS Committee (quarterly) Traffic Light Status Report discussed at Local/College/Service Division WHS Committee (quarterly) Local College/Service Division WHS Committee Minutes (quarterly) Corrective actions assigned to responsible staff should an activity is missed

Quarterly 100% = Success Otherwise corrective actions

Objective 2.2.1.1 c)

% of workers understanding the presence of Local WHS Plan and their part in the plan

Interview with local workers Interview with Responsible Staff identified in Local WHS Plan

Audit as scheduled

80% = success Otherwise corrective actions

2.2.5 Useful resources and links

University documents

WHSMS Documents Procedure: Work health and safety planning, objectives, targets and programs

Other relevant WHSMS Handbook Chapters Chapter 2.1 University WHS Planning Chapter 4.4 WHS Review and Reporting

NAT Tool Reference

National Self Insurer WHS Audit Tool (NAT CTH) Standards 2.2.1; 2.2.2; 2.2.3; 2.3.1; 2.3.2; 2.3.3; 3.1.1; 3.1.2; 3.6.4

Legislation Work Health and Safety Act 2011


https://www.comcare.gov.au/Forms_and_Publications/publications/services/laws_and_regulations/laws_and_regulations/national_whs_audit_tool_user_guide

https://www.legislation.gov.au/Series/C2011A00137



Work Health and Safety Regulations 2011

https://www.legislation.gov.au/Series/F2011L02664

WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page i This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Appendix A Local WHS Plan [Insert YEAR]

School/Service Division

Date as at

Authorised by NAME ________________________________ Signature _________________________________ Date _____________________________ Monitored by NAME _________________________________ Signature _________________________________ Date _____________________________ Monitored by NAME _________________________________ Signature _________________________________ Date _____________________________ Monitored by NAME _________________________________ Signature _________________________________ Date _____________________________ End of Year Review and Monitoring by NAME ________________________ Signature _____________________Date _____________________________

End of Year Review Comment

Note: the Review of Local WHS Plan progress must be conducted by the School Directors or Service Division Directors.

WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page ii This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Part A. Implementation of University WHS Plan

Objectives Targets Local Specific Performance

Measures (LSPM) Responsible Staff Completion by

Timeframe

Quarterly Monitoring Comments

Q1 Q2 Q3 Q4

[insert local objectives here]

[insert local targets here]

[insert local area specific KPMs here]

[insert Responsible Persons here]

☐ June ☐ December






Objectives Targets Local Specific Performance Measures (LSPM)

Responsible Staff Completion by Timeframe

Quarterly Monitoring Comments

Q1 Q2 Q3 Q4

[insert local objectives here]

[insert local targets here]

[insert local area specific KPMs here]

[insert Responsible Persons here]







WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page iii This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Part B. Plan for Schedulable Activities (PSA)

The PSA should include all WHS activities that the School/Service Division undertakes which are required to be scheduled and monitored in the current year.

Delete the activities that are not applicable from this template and add others specific to the local area to ensure a locally tailored PSA. The list of activity categories is not exhaustive.

LEGEND

Unshaded date Activity scheduled date Date Activity completed and the completion date Date Activity missed but rescheduled/corrective action assigned

Activity missed and not dealt with

General - FOR ALL LOCAL AREAS

Resources

20XX Activity

Legal and other

requirement reference

Frequency Responsible Staff Records Month J F M A M J J A S O N D

Allocate WHS specific budget for improving work health and safety under your control

NAT 3.1.1 Annually in the budget allocation round

School Directors, Service Division Directors

WHS specific account code Spending record of the code

Review the qualification, experience and skills of positions to implement the University WHSMS against WHS Officers Capability Framework

NAT 3.1.1 2-Yearly School Directors, Service Division Directors

Review document First Quarterly Due Diligence Report each year

Contingency and Emergency Arrangements

20XX Activity

Legal and other



Contingency Plan See Chapter 3.1 Hazard Management for details

Work Health and Safety Regulations 2011 (clth) 37, 40, 43, 74 & 80

Annually – at least 1 topic

WHS Officer/Manager or other delegated persons in consultation with relevant supervisors and workers

Contingency Plan document





WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page iv This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Contingency Plan Testing

Note This is in addition to the fire evacuation exercise

AS 1851 Maintenance of Fire Protection Systems and Equipment – Section 19 Work Health and Safety (Managing Risks of Hazardous Chemicals in the Workplace) Code of Practice 2015 Section 6 Work Health and Safety (Managing the Risk of Falls at Workplaces) Code of Practice 2015 Section 9 Work Health and Safety (Confined Spaces) Code of Practice 2015 Section 6

Annually At least 1 topic

WHS Officer/Manager or other delegated persons in consultation with relevant supervisors and workers

Contingency Plan testing questionnaire/ document

Emergency Plan and Procedure Review

Annually Facility & Services And Chair, Emergency Planning Committee

Reviewed emergency plans and procedures

Emergency Evacuation Exercise (EEE)

☐ Annually ☐ Half yearly

Chief Warden EEE records EEE participation monitoring records

Local Emergency Control Organisation (ECO) Network review Review if additional wardens are required or training is required

WHSMS Handbook Chapter 3.5 Emergency Management


Chief Wardens OR WHS Officer/Manager or other delegated persons in consultation with other wardens or Emergency Planning Committee (EPC)

Archived Emergency Warden Register, if applicable Email communications between Chief Warden and School Directors/Service Division Directors

First Aid Kit content check Work Health and Safety Regulations 2011 (Clth) Section 42 Work Health and Safety (First Aid in the Workplace) Code of Practice 2015 Section 2 & 3


First aid officers or designated First Aid contractors

First aid kit check record Invoice from first aid kit contractor on the check performed or items replaced

First Aider Register Update An email request will come from WEG in January

Monthly WHS Officer/Manager or other delegated persons

Updated first aid register

First Aid Assessment per building based

Annually WHS Officer/Manager or other delegated persons in consultation

Completed First Aid Assessment record

https://www.legislation.gov.au/Details/F2016L00420





























WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page v This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook with local First Aid

Officers If the AED is owned locally and not managed by F&S AED Check – visual inspection

WHSMS Handbook Chapter 3.4 First Aid

Monthly Designated First Aider Record in AED notebook

If the AED is owned locally and not managed by F&S AED Pad Replacement

In accordance with manufacturer’s recommendations

Designated First Aider Tax invoice of the change

If the AED is owned locally and not managed by F&S AED Battery Replacement

In accordance with manufacturer’s recommendations

Designated First Aider Tax Invoice of the change

Designated Resting Area inspection

Annually in low risk area workplace inspections

Authorised Inspector and the designated Advanced First Aider

Workplace inspection record Tax invoice for replacement Corrective actions taken

First aid room inspection and maintenance

Annually in low risk area workplace inspections

Occupational First Aider and Authorised Inspector

Workplace inspection record Tax invoice for replacement Corrective actions taken

Workplace Inspections

20XX Locations

Legal and other


Frequency Responsible Staff

Records Month J F M A M J J A S O N D

Work Health and Safety (How to Manage Work Health and Safety Risks) Code of Practice 2015 Section 4.3

Workplace inspection records Corrective actions report





Workplace inspection records








WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page vi This process is uncontrolled after printing.


Corrective actions report Workplace inspection records

Corrective actions report

Hazard Management

20XX

Activities

Legal and other requirement

reference



Annual Risk Profile Review to try to reduce

Work Health and Safety (How to Manage Work Health and Safety Risks) Code of Practice 2015 Section 4.3 WHSMS Handbook 3.1 Hazard Management

Annually in December School Director; Service Division Service Division Directors In discussion with WHS Officers/Managers or other delegated positions

Annual Risk Profile Review submitted to WEG Annually reviewed hazard register

Review Static Risk Assessments in accordance with residual risk rating

☐ 6-monthly (Residual risk Extreme) ☐ Annually (Residual risk High) ☐ 2-yearly (Residual risk Medium) ☐ 3-yearly (Residual risk Low)

Local supervisors and affected workers in consultation with WHS Officers/Managers

Static Risk Assessment Review schedule Static Risk assessment register

Review Safe Work Procedures

In accordance with the review timeframe of the associated risk assessments

Local supervisors and affected workers in consultation with WHS Officers/Managers

Reviewed SWPs Static Risk assessment register

Induction and Training







WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page vii This process is uncontrolled after printing.


20XX Activities


reference


Monitoring WHS Local Training Plan on training completion

Work Health and Safety Act 2011 (Clth) Section 19 Work Health and Safety Regulations 2011 (Clth) Section 39

Monthly Person managing the WHS Local Training Plan

Monthly archived Local Training Plan

Monitor WHS Local Training Plan to identify gaps and resolve the gaps

Quarterly School Director, Service Division Director

Quarterly archived Training Plan Local WHS Committee minutes

Review WHS Local Training Plan on its relevance

Annually School Director, Service Division Director

Archived Local Training Plan Local WHS Committee minutes

School/Service Division level Induction

WHS Officers/Managers OR any other delegated positions [Please list]

Completed induction record

Reminder to discuss WHS performance and development in the PDR process

NA Twice a year School Director, Service Division Directors This responsibility can be delegated to School Managers, General Managers, Team Managers or other Management positions

Email sent to all supervisors Materials displayed at WHS Notice Boards Minutes of meetings where most supervisors in the School/Service Division attend

Supervision Checks for Tier 3 Work Safely Proficiency Training

NA Annually Supervisors or delegates Supervision check records

Electrical Safety Management 20XX

Activities


reference


Electrical testing and tagging

Work Health and Safety Regulations 2011 (Clth) Section 150 & 151 Work Health and Safety (Managing Electrical Risks in the Workplace) Code of Practice 2015, particularly section 3.2

Electrical testing and tagging invoice Electrical testing and tagging records showing % passing or failing the test












WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page viii This process is uncontrolled after printing.


Key Meetings

20XX Meetings


reference


Local WHS Committee Meetings

Work Health and Safety Act 2011 (Clth) Section 78

Quarterly Meeting minutes

Emergency Planning Committee

Annually Meeting minutes

Authorised Inspectors – Community of Practice

Half yearly N/A

Reports and Reviews – Safety Management System Documents

20XX Activities


reference


Traffic Light Status Report Review

Work Health and Safety Act 2011 (Clth) Section 19 Due Diligence

Quarterly Draft by WHS Officers/Managers or any other appropriate positions Authorised by School Directors or Service Division Directors

Submitted Traffic Light Report

Traffic Light Status Report Validation

Quarterly WEG WHS Consultants No objective evidence required

Corrective Action Report Review

Quarterly School Directors or Service Division Directors In consultation with WHS Committee members

Local WHS Committee Minutes Other meeting minutes where there is no Local WHS Committees

Incident Review Quarterly School Directors or Service Division Directors In consultation with WHS Committee members


Incident Trend Analysis Review and

Annually School Directors or Service Division Directors





WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page ix This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook develop local

strategies In consultation with WHS Committee members

Audit Result Review Quarterly School Directors or Service Division Directors In consultation with WHS Committee members


Local WHS Plan Monitoring

Monthly WHS Officers/Managers or Local Human Resources Managers where the area has no WHS Officers/Managers

Monthly archived Local WHS Plan

Local WHS Plan Monitoring and Review

Monitoring Quarterly Annual Review

School Directors or Service Division Directors In consultation with WHS Committee members

Local WHS Committee Minutes Other meeting minutes where there is no Local WHS Committees Completed Local WHS Plan

Gap Analysis to WHSMS Handbook

Annually WHS Officers/Managers or other delegated positions where the area has no WHS Officers/Managers The outcome can be reported to Local WHS Committees for discussions

Gap analysis document, if available Local WHS Committee Meeting minutes

Risk Specific - FOR AREAS WHICH THESE APPLY

Personal Protective Equipment (PPE)

20XX

Activities


reference


Inspect PPE to ensure PPE are maintained, repaired or replaced as needed

Work Health and Safety Regulations 2011 (Clth) Section 44

Half-yearly Authorised Inspector and Local Manager or supervisor or delegate

Workplace Inspection record PPE maintenance, repair records and/or replacement invoice




WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page x This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Review PPE provision

to ensure all PPE used in local areas are derived as a control from a risk assessment

WHSMS Handbook 3.1 Hazard Management

Annually WHS Officers/Managers Risk assessment where the PPE is identified

Hazardous Chemicals

20XX

Activities


reference


Check if chemical register is up-to-date If not, update chemical registers

Work Health and Safety Regulations 2011 (Clth) Section 344, 346 and Schedule 7

Quarterly WHS Officers/Managers or other delegated positions In consultation with supervisors of activities involving hazardous chemicals

Updated chemical register

Check the validity of printed Safety Data Sheet (SDS) (within 5 years), if applicable If no printed SDS, then this activity does not apply


Annually in early November

Supervisors of activities involving hazardous chemicals In consultation with workers using hazardous chemicals

Workplace inspection template

Peroxidisable chemical testing for chemicals which can form peroxides in storage

WHSMS Handbook 3.7 Chemical Safety Management

☐ Monthly ☐ 3-monthly ☐ Half yearly

Local supervisors or delegated staff who need to work with peroxidisable chemicals

Testing record register

Hazardous Plant Equipment – Inspection and Maintenance Schedule 20XX

Activities


reference


Review safe guard requirements for hazardous plant/equipment Ensure if you introduce safe guard, it must be identified as a control on

Work Health and Safety Regulations 2011 (Clth) Section 208, 209

2-Yearly Local supervisors and WHS Officer/Manager

Reviewed risk assessment Email communication Review outcome Corrective action report










WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page xi This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook corresponding risk

assessment Safe guard inspections Detailed descriptions refer to Handbook Chapter Plant Safety Management

Frequency depending on the frequency of use and force towards the guards Below are some example frequencies but local areas must determine their own ☐ Half Yearly ☐ Annually ☐ 2-Yearly ☐ 3-yearly ☐ 5-yearly ☐ Other frequencies

Supervisors of activities involving plant equipment, laboratory/workshop managers. Research Support Officers In consultation with WHS Officers/Managers or other delegated positions

Safe guarding inspection checklist

Review emergency stops – sign posted and not obstructed


In workplace inspections

Authorised Inspectors Workplace inspection template Email communication Corrective action report

Air extraction system Work Health and Safety Regulations 2011 (Clth) Section 213 Work Health and Safety (Managing Risks of Plant in the Workplace) Code of Practice 2015

Maintenance records Laminar Flows

Maintenance records

Biological cabinets Maintenance records Fume cupboards Maintenance records [List other plant/equipment that require inspection and maintenance name here]

Maintenance records

[List other plant/equipment that require inspection and maintenance name here]

Safety Devices – Check the Integrity













WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page xii This process is uncontrolled after printing.


20XX Item ID Location Frequency Responsible Staff Records Month

J F M A M J J A S O N D

Interlocks Depending on

usage and risk ☐ Quarterly ☐ Half Yearly

Workplace inspection records Corrective actions taken



Emergency Stops Inspection records

Corrective actions taken

Inspection records Corrective actions taken

Other Safety Devices Inspection records

Corrective actions taken

Inspection records Corrective actions taken

Steel Racking Inspection 20XX

Steel Racking ID

Location Inspection Frequency

Responsible Staff Records Month J F M A M J J A S O N D

Annual Inspection record Annual Inspection record Annual Inspection record Annual Inspection record Annual Inspection record

WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page xiii This process is uncontrolled after printing.


Ladders Inspection 20XX

Ladders ID

Location Inspection Frequency

Responsible Staff Records Month J F M A M J J A S O N D

Depending on usage and risk ☐ Quarterly ☐ Half Yearly ☐ Annually

Inspection record


Inspection record


Inspection record


Inspection record


Inspection record

Inspection record Inspection record Inspection record Inspection record Inspection record

WHS Signs 20XX

WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page xiv This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Activities



Review local WHS related signs on relevance and physical appearance Remove, repair or replace signs as appropriate

As a part of the Workplace Inspections Low risk areas - once a year High risk areas – twice a year

Inspection records and comments

Hazardous Noise Management

20XX

Activities


reference



Audiometric testing for workers who are required to use hearing protections


2 Yearly Audiometric testing record [confidential]

Audiometric testing for workers who are exposed to situations specified in WHSMS Handbook Chapter 3.13 Part 3.13.2.4

Work Health and Safety (Managing Noise and Preventing Hearing Loss at Work) Code of Practice 2015

6 monthly Audiometric testing record [confidential]

Registration eg. University owned vehicles; Pressure Equipment; Firearms; Forklift etc

20XX

Activities


reference


Work Health and Safety Regulations 2011 (Clth) Section 264-288D, Schedule 5

Licence eg. High Risk Work Licence; Forklift Licence; Prohibited & Restricted Carcinogens etc 20XX

https://www.legislation.gov.au/Details/F2017C00580










WHSMS Handbook Chapter 2.2 Local WHS Plan – Appendix A Local WHS Plan Template Approved by: Version: 1.0 Release Date: Review Date: Page xv This process is uncontrolled after printing.

Work Health and Safety Management System (WHSMS) Handbook Activities

Legal and other




High Risk Work Licence

Work Health and Safety Regulations 2011 (Clth) Section 81-112, Schedule 3

Annually

Forklift Licence Annually Renewed licence Restricted & Prohibited Carcinogens

Annually Renewed licence

S8 and S9 Renewed licence

University or Local WHS Programs, if applicable, for reminding purposes 20XX

Activities



Email communications

Other

20XX Activities

Frequency Responsible

Staff Records Month

J F M A M J J A S O N D


