Word Lesson 6A Proofing

Download Word Lesson 6A Proofing

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<ul><li> 1. Microsoft Word 2010 Core SkillsMicrosoft OfficeWord 2010Lesson 6: Getting Ready to PrintCourseware #: 3240 </li> <li> 2. Microsoft Word 2010 Core Skills Lesson 6 Objectives check the spelling check the grammar check for contextual text errors use AutoCorrect CCI Learning Solutions Inc. 2 </li> <li> 3. Microsoft Word 2010 Core Skills Proofing Your Document Before printing your document, you should proof it for spelling or grammatical mistakes, contextual errors, or repetitive text. Word provides tools to help automate some of the proofing so you can concentrate on the document flow instead of the data entry CCI Learning Solutions Inc. 3 </li> <li> 4. Microsoft Word 2010 Core SkillsAutomatic Spelling &amp; Grammar The automatic Spelling &amp; Grammar feature words in the background to check for spelling &amp; grammatical mistakes as you type. Using this feature enables you to correct the mistakes immediately, or you can wait until you have finished creating the document. Spelling Checks for incorrect spelling, duplicate words, and incorrect capitalization Grammar Uses natural language to detect grammatical errors or weak writing style CCI Learning Solutions Inc. 4 </li> <li> 5. Microsoft Word 2010 Core SkillsUse the Grammar Check Feature Spelling &amp; grammar errors are indicated by colored wavy lines. Red wavy lines indicate a word that is not recognized in the dictionary set for Word Green wavy lines indicate a grammatical or structural error in the sentence Blue wavy lines indicate a possible contextual text error. Contextual error is when a wrong word is used, but the word is spelled correctly (Deer instead of Dear) CCI Learning Solutions Inc. 5 </li> <li> 6. Microsoft Word 2010 Core SkillsUsing the Spell/Grammar Check Feature As YouType: Right-click the underlined word Click the correct spelling of the word from the listed suggestions You an choose to ignore the word, add it to the dictionary, or go to the spelling dialog box for more options. The corrected word will appear in the document CCI Learning Solutions Inc. 6 </li> <li> 7. Microsoft Word 2010 Core SkillsUsing the Grammar Check Feature As YouType: Right-click the underlined word or phrase Click the correct phrase from the listed suggestions You an choose to ignore an underlined phrase, go to the grammar dialog box or click About This Sentence for more information about the grammar rule The corrected word will appear in the document CCI Learning Solutions Inc. 7 </li> <li> 8. Microsoft Word 2010 Core SkillsProofing Your Document You can use the Spelling and Grammar dialog box to check a documents spelling and grammar after you finish typing. You can check an entire document or a selected portion of a document.8 8 </li> <li> 9. Microsoft Word 2010 Core SkillsRunning a Spelling &amp; Grammar Check On the Review tab, in Proofing group, click Spelling &amp; Grammar, or press F7 The Spelling &amp; Grammar dialog box will open CCI Learning Solutions Inc. 9 </li> <li> 10. Microsoft Word 2010 Core SkillsGrammar Dialog Box Displays why text [Rule] box marked with wavy line. Provides list of Suggestions suggestions on how to correct error. Ignore occurrence and show other Ignore Once occurrences with same error. Ignore rule for entire Ignore Rule document. CCI Learning Solutions Inc. 10 </li> <li> 11. Microsoft Word 2010 Core Skills Grammar Dialog Box(cont.) Next Move to next sentence Sentence containing error. Change Change noted error with highlighted option in Suggestions box. Explain Provides explanation for error and how to correct it. Options How spelling or grammar options to work. CCI Learning Solutions Inc. 11 </li> <li> 12. Microsoft Word 2010 Core Skills Ignore Once Ignore this occurrence, butSpelling Dialog Box continue to find other occurrences. Ignore All Ignore all occurrences of words with this spelling. Add to Add word to custom Dictionary dictionary. Change Change occurrence with selected word in Suggestions box. Change All Change all words to selected word in Suggestions box. AutoCorrect Add item to AutoCorrect list for automatic correction. CCI Learning Solutions Inc. 12 </li> <li> 13. Microsoft Word 2010 Core SkillsSpelling Dialog Box (cont.)Not in Dictionary Displays misspelled word, grammatical or contextual error.Suggestions Displays list of suggestions for misspelled word CCI Learning Solutions Inc. 13 </li> <li> 14. Microsoft Word 2010 Core SkillsContextual Errors Words with same sound, but different spellings and meanings Appear in blue text in Spelling and Grammar dialog box same color as wavy line in document CCI Learning Solutions Inc. 14 </li> <li> 15. Microsoft Word 2010 Core SkillsUsing the Thesaurus The Thesaurus is a useful feature for finding a synonym (a word with a similar meaning) for a word in your document. For some words, the Thesaurus also lists antonyms, or words with opposite meanings. On the Review tab, in Proofing group, click Thesaurus1515 </li> <li> 16. Microsoft Word 2010 Core SkillsUsing the Thesaurus Right clicking on a word will open a menu box with possible synonyms16 16 </li> <li> 17. Microsoft Word 2010 Core Skills Learn the Skill (p. 121) In this exercise, you will correct spelling mistakes in a memo using the automatic spelling &amp; grammar option. Open Camel Tours. Save the file as Camel Tours. CCI Learning Solutions Inc. 17 </li> <li> 18. Microsoft Word 2010 Core SkillsUsing Automatic Features Word provides many helpful features and commands including the ability to: Correct errors automatically Save and reuse text that is used often Check spelling and grammar Find synonyms for a word18 18 </li> <li> 19. Microsoft Word 2010 Core SkillsTypes of Automatic Features The AutoCorrect feature corrects errors as you type You can create and use Quick Parts to insert frequently used text. The AutoComplete feature guesses days of the week and month names as you type, and then suggests the complete word.19 19 </li> <li> 20. Microsoft Word 2010 Core SkillsUsing AutoCorrect The AutoCorrect feature corrects errors as you type: corrects common capitalization errors Spelling errors Grammar errors Typing errors You can customize AutoCorrect by adding or removing words or by changing the types of corrections made. When using AutoCorrect, the correction occurs after you press the spacebar or Enter.20 20 </li> <li> 21. Microsoft Word 2010 Core SkillsFinding AutoCorrectTo access AutoCorrect option, click File tab, click Options, and in Proofing category, click AutoCorrect Options21 21 </li> <li> 22. Microsoft Word 2010 Core SkillsUsing AutoCorrect Word automatically corrects common spelling, punctuation and capitalization errors as you type Ex. replacing teh with the. Can also use AutoCorrect to expand abbreviated words or create specific symbols CCI Learning Solutions Inc. 22 </li> <li> 23. Microsoft Word 2010 Core Skills Using AutoCorrect When you make error and press Spacebar, Word replaces the correct word or symbol automatically Click AutoCorrect Options below item to display choices Ex. Replacing teh with the CCI Learning Solutions Inc. 23 </li> <li> 24. Microsoft Word 2010 Core Skills Using AutoCorrectReplace Enter text to replace with item in With box.With Enter replacement for entry in Replace box.Add Click to add new item to list. CCI Learning Solutions Inc. 24 </li> <li> 25. Microsoft Word 2010 Core SkillsUsing AutoCorrectDelete Delete item from list.Automatically Have Word provideuse suggestions when itsuggestions finds incorrectfrom the spelling first, and thenspellingchecker look in list of AutoCorrect replacement items. CCI Learning Solutions Inc. 25 </li> <li> 26. Microsoft Word 2010 Core SkillsUsing AutoCorrect First five options help concentrate on entering text, not how you enter it Use Exceptions where AutoCorrect should not change based on rules CCI Learning Solutions Inc. 26 </li> <li> 27. Microsoft Word 2010 Core SkillsUsing AutoComplete AutoComplete is a feature in Word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names. After you type the first four letters, AutoComplete suggests the complete word.27 27 </li> <li> 28. Microsoft Word 2010 Core Skills Changing Automatic Spelling &amp; Grammar Check Settings From Backstage view, click on Options CCI Learning Solutions Inc. 28...</li></ul>