word lesson 6a proofing

Download Word Lesson 6A Proofing

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  • 1. Microsoft Word 2010 Core SkillsMicrosoft OfficeWord 2010Lesson 6: Getting Ready to PrintCourseware #: 3240
  • 2. Microsoft Word 2010 Core Skills Lesson 6 Objectives check the spelling check the grammar check for contextual text errors use AutoCorrect CCI Learning Solutions Inc. 2
  • 3. Microsoft Word 2010 Core Skills Proofing Your Document Before printing your document, you should proof it for spelling or grammatical mistakes, contextual errors, or repetitive text. Word provides tools to help automate some of the proofing so you can concentrate on the document flow instead of the data entry CCI Learning Solutions Inc. 3
  • 4. Microsoft Word 2010 Core SkillsAutomatic Spelling & Grammar The automatic Spelling & Grammar feature words in the background to check for spelling & grammatical mistakes as you type. Using this feature enables you to correct the mistakes immediately, or you can wait until you have finished creating the document. Spelling Checks for incorrect spelling, duplicate words, and incorrect capitalization Grammar Uses natural language to detect grammatical errors or weak writing style CCI Learning Solutions Inc. 4
  • 5. Microsoft Word 2010 Core SkillsUse the Grammar Check Feature Spelling & grammar errors are indicated by colored wavy lines. Red wavy lines indicate a word that is not recognized in the dictionary set for Word Green wavy lines indicate a grammatical or structural error in the sentence Blue wavy lines indicate a possible contextual text error. Contextual error is when a wrong word is used, but the word is spelled correctly (Deer instead of Dear) CCI Learning Solutions Inc. 5
  • 6. Microsoft Word 2010 Core SkillsUsing the Spell/Grammar Check Feature As YouType: Right-click the underlined word Click the correct spelling of the word from the listed suggestions You an choose to ignore the word, add it to the dictionary, or go to the spelling dialog box for more options. The corrected word will appear in the document CCI Learning Solutions Inc. 6
  • 7. Microsoft Word 2010 Core SkillsUsing the Grammar Check Feature As YouType: Right-click the underlined word or phrase Click the correct phrase from the listed suggestions You an choose to ignore an underlined phrase, go to the grammar dialog box or click About This Sentence for more information about the grammar rule The corrected word will appear in the document CCI Learning Solutions Inc. 7
  • 8. Microsoft Word 2010 Core SkillsProofing Your Document You can use the Spelling and Grammar dialog box to check a documents spelling and grammar after you finish typing. You can check an entire document or a selected portion of a document.8 8
  • 9. Microsoft Word 2010 Core SkillsRunning a Spelling & Grammar Check On the Review tab, in Proofing group, click Spelling & Grammar, or press F7 The Spelling & Grammar dialog box will open CCI Learning Solutions Inc. 9
  • 10. Microsoft Word 2010 Core SkillsGrammar Dialog Box Displays why text [Rule] box marked with wavy line. Provides list of Suggestions suggestions on how to correct error. Ignore occurrence and show other Ignore Once occurrences with same error. Ignore rule for entire Ignore Rule document. CCI Learning Solutions Inc. 10
  • 11. Microsoft Word 2010 Core Skills Grammar Dialog Box(cont.) Next Move to next sentence Sentence containing error. Change Change noted error with highlighted option in Suggestions box. Explain Provides explanation for error and how to correct it. Options How spelling or grammar options to work. CCI Learning Solutions Inc. 11
  • 12. Microsoft Word 2010 Core Skills Ignore Once Ignore this occurrence, butSpelling Dialog Box continue to find other occurrences. Ignore All Ignore all occurrences of words with this spelling. Add to Add word to custom Dictionary dictionary. Change Change occurrence with selected word in Suggestions box. Change All Change all words to selected word in Suggestions box. AutoCorrect Add item to AutoCorrect list for automatic correction. CCI Learning Solutions Inc. 12
  • 13. Microsoft Word 2010 Core SkillsSpelling Dialog Box (cont.)Not in Dictionary Displays misspelled word, grammatical or contextual error.Suggestions Displays list of suggestions for misspelled word CCI Learning Solutions Inc. 13
  • 14. Microsoft Word 2010 Core SkillsContextual Errors Words with same sound, but different spellings and meanings Appear in blue text in Spelling and Grammar dialog box same color as wavy line in document CCI Learning Solutions Inc. 14
  • 15. Microsoft Word 2010 Core SkillsUsing the Thesaurus The Thesaurus is a useful feature for finding a synonym (a word with a similar meaning) for a word in your document. For some words, the Thesaurus also lists antonyms, or words with opposite meanings. On the Review tab, in Proofing group, click Thesaurus1515
  • 16. Microsoft Word 2010 Core SkillsUsing the Thesaurus Right clicking on a word will open a menu box with possible synonyms16 16
  • 17. Microsoft Word 2010 Core Skills Learn