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Introduction to Word Processing

Table of Contents

Section 1 - Creating well formatted Documents with Word 2000

Getting Started with Word 2000 1Toolbars and Ruler 2Task 1 Log on to the Network and use My Computer to Copy Files 3Task 2 Run Word 2000 4Task 3 Starting a Document 5Task 4 Spell check and Save a Document 6Task 5 Selecting Text 8Task 6 Using Bold, Italics and Underline 9Task 7 Changing Fonts 10Task 8 Setting the Margin and Line Spacing 11Task 9 Formatting Paragraphs - Alignment 12Task 10 Using Tabs - Default Tabs 14Task 11 Creating a Table 15

Section 2 - Further Commands

Borders 16Bullet and Numbering 17Cut and Paste 18Footnotes 18Format Painter 18Header/Footer 19Insert Page Breaks 19Insert Symbols 20Insert a File 20Replace 20Styles 21Summary Information 21Tabs 21Templates 21Undo / Redo 21Word Count 22Task 12 Using the commands from Section 2 23Task 13 Finishing your Session 24

Section 1 – Creating well formatted Documents with Word 2000

This section describes ways of improving the layout and appearance of documents. When creating documents it is advisable to type the text of your document into Word 2000 with minimum formatting. Once the document text is entered then add all formatting. The word 'click' refers to the left mouse button unless otherwise stated.

Getting Started with Word 2000

To use Word 2000 double click on the Word 2000 icon The following screen will appear:-

Title Bar Displays the name of the active document and "Microsoft Word"Menu bar Contains a list of command menus. Toolbars Provides instant access to frequently used Word commands.Control Buttons Minimise button Maximise button

Restore button Close button Scroll bars Indicate your location in a document. Allows other areas of the

document to be displayed by using the mouse to click on the scrollbar,scroll arrow, or by dragging the scroll box.

Status bar Displays information about the active document or selected command.

Introduction to Word Processing 18/05/20231

Toolbars and Ruler

This course uses the Toolbars and Ruler whenever possible. If they are not displayed then select Toolbars... from the View Menu to select the required display. The Standard toolbar and the Formatting toolbar are the most essential toolbars.

Standard Toolbar - If you use the toolbar then you can gain instant access to frequently used word commands by clicking on a button.

New Open Save Cut Copy Paste Format Insert Web Draw Document Zoom Help Painter Hyperlink T'bar Tools Map

Print Print Spelling Undo Redo Table/ Insert Insert Column Show/hide Preview Borders Table Excel Format non-printing chars

Formatting Toolbar - makes formatting your document convenient and fast. Generally to use them you click a button or drag a marker

Use to apply styles Make text bold, italic Remove indent/ Indent Bordersor underline paragraphs

Font colour

HighlightFont Point Paragraph Number Bullet size alignment paragraphs paragraphs

The Ruler - is used to change indents, margins or width of newspaper or table columns.

Displaying and hiding Toolbars and RulersIn the View menu select Toolbars... - click the toolbars that you wish to display on your desktop (click again to hide them). Select Ruler from the View Menu to turn the ruler on (it will be ticked) to remove it re-select Ruler (the tick disappears). This is a toggle command click once to turn it on, click again to it off..

Moving and resizing ToolbarsTo move a toolbar point to a grey area in the tool bar and drag (floating toolbar). To put it back - drag it back to the top of the page. Floating toolbars can be resized by dragging the corner of the toolbar window.


Task 1 Log on to the Network and use My Computer to Copy Files

Objectives To log on to the Campus PC Network. To copy files from the Public systems drive t: to the users Home directory on n: drive

Instructions After logging on to the system, open My Computer. Copy files from t: to n:

Comments The files contain text which is used in the Word 2000 training tasks. My Computer icon will have your user id and machine number not the words My Computer

NotesActivity 1.1 Logging on to the PC network (Appendix A).

To gain access to the programs on the PC you must press three keys together -

hold down «Ctrl»,«Alt» and at the same time press «Delete».

This login screen will then appear:

Type Username and the school suffix e.g hfua2.euro<TAB>Type your password Click on OK

The PC will then login to both NT and the network

Activity 1.2 Copy the training files from cih/word2Double click on My Computer icon Point to t: drive - clickDouble Click USCS FolderDouble Click word2 FolderClick on wwtext Click the right mouse buttonSelect Send to My Documents Now in turn copy wwherb1, wwherb4, wwtea,To My Documents on the n: driveClose My Computer (Click )

Activity 1.3 Check that the files are in the My Documents


My Computer

N.B The icon does not say My Computer instead it uses your User id plus the PC number. Copying several files at onceTo copy more that one file use either the shift key for consecutive files or the Ctrl key for random files.

Double click the My Documents iconIf the files are not present then repeat Activity 1.2Close My Documents ( Click )

Task 2 Run Word 2000

Objective To run Word 2000

Instructions You will point to the icon for Word 2000 and double click.

Comments You must be logged on to the system (see Task 1.1)

Notes

Activity 2.1 Running Word 2000

Point to the Word 2000 icon Double ClickThe egg timer symbol should appear to show that Word 2000 is

being loaded.


Task 3 Starting a Document

Objectives Create a document.

Instructions Create a new document and save it in a new file.

Comments When you type in text do not press enter () at the end of each line. Word processors use word wrap.

NotesActivity 3.1 Create a new document.

Point at File on the Menu bar - ClickPoint at New (default selection) - ClickDialogue Box for New appearsEnsure that General is selected and that the Document radio button under Create New is selected.Click OK

Activity 3.2 If you make a mistake when typing in text you can use the backspace key () to erase the character to the left of the cursor.

Appendix B contains a comprehensive list ofediting techniques. Only press the Enterkey () when you wish to force a new line i.e.end of paragraphs.

Now type in the following text.

Extract from the Users Guide - How not to Type in a word Processor


Your computer keyboard may remind you of a typewriter, but using a word processor is different from working on a typewriter. If you're coming to Word 2000 from a typewriter remember the following:

Do not press the Enter key at the end of each line. Word 2000 can not adjust the line breaks when you add or delete text. Take advantage of word-wrap; it is one of the many benefits of using a word processor.

Do not use the SPACEBAR to move to the insertion point or to indent or to align text. Instead use the arrow keys or click the mouse to move the insertion point. Use the tabs or paragraph formatting to indent or align text. Press the SPACEBAR only to insert a space between words. To your computer and Word 2000 spaces are not just blanks on the page: They are characters just like the letter "a" or the 0's in 1,000,000.

Task 4 Spell check and Save a Document

Objectives To spell check and save a document from screen to My Documents in n: drive

Instructions You will use the Save As command from the File Menu. Comments It is advisable to save your work every ten minutes. Remember to backup

important files at the end of your session.

NotesActivity 4.1 Word 2000 will check spelling and grammar as you type. But you must set the options.

Select Options from the Tools MenuClick Spelling and Grammar.Point to the Check box next to 'Check spelling as you type' - clickPoint to the to the Check box next to 'Check grammar as you type' - clickYour dialogue box should look like the example below:-


To tick (or check) a box use the mouse to point and click.

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Notes

Activity 4.2 To check the spelling and grammar in a document use the Spellcheck command.

Point to Tools - clickPoint to Spelling and Grammar- clickor

Double click the Spelling icon

Activity 4.3 Saving the document Point to File in the Menu bar - Click

Now point to Save As - ClickA dialogue box will be displayed


Your files will be automatically saved in My Documents The Save in: window should specify My DocumentsType wtext in the File name windowPoint to Save button – ClickN.B. File names can be up to 255 characters and include spaces.


Task 5 Selecting Text

Objectives To select a word, several words, a line, a paragraph or the whole document.

Instructions Open a file call wwftext. You will select various parts of the document or the whole document. You will then Cut and Paste Selected Text.

Comments All selections can be done by dragging the cursor as well as the methods described below.

Activity 5.1 Open the document called wwftext Notes

Activity 5.2 Select a word - Point to the middle of the word and double click


Dragging is the simplest method for highlighting words

Notice that the mouse pointer points from left to right

9

Activity 5.3 Select several words - Double click on first word, Press Shift and click each word or drag the mouse.Activity 5.4 Select a line - Point to the left hand margin next to the line and click

Activity 5.5 Select a paragraph - Point to the left hand margin in the middle of the paragraph and Double Click .

Activity 5.6 Select the document - Hold down the Ctrl button, point to the left hand margin and click.

N.B. To remove highlight - click on a blank area

Activity 5.7 Cut and PasteHighlight the text beginning "To Repeat Character Formats" and ending"( or press F4)"Point to Edit menu - clickPoint to Cut - clickMove the cursor to the end of the documentPoint to the Edit menu - clickPoint to Paste - clickNow put the paragraph back.

Task 6 Using Bold, Italics and Underline

Objectives To change the format of some of the characters in your file to bold, italics or underline

Instructions You will be asked to select text and change the format so that your text looks like the text given below. Some of the changes you must work out.

Comments B, I , U on the formatting bar are toggles (if you point and click to activate, then the next time you point and click they will be de-activated). The left mouse button should be clicked very positively to ensure your command is registered

Notes


Activity 6.1 Select the sentence beginning "Extract from..."

Point to B on the Formatting bar - clickPoint to U on the Formatting bar - clickPosition Cursor at the end of the line and press Enter ( )

this creates a new line.

Activity 6.2 Select the sentence beginning "To Repeat.."Point to B on the Formatting bar - click Point to I on the Formatting bar - click

Activity 6.3 Now change your document so that it is identical to the one below

Extract from the User Guide - Repeating and Copying Character Formats

After applying formatting to a selection, you can quickly apply the same formatting to other text. You can repeat the formatting using the Repeat command on the Edit menu, or you can copy the formatting without the text.

To Repeat Character FormatsImmediately after applying the original formatting, select the characters you want to format, or position the insertion point where you want to type characters in the new format.

From the edit menu, choose Repeat Formatting ( or press F4)

To Copy Character FormatsSelect the text you want to format

Position the insertion point on the character that has the formatting that you want to copy.Hold down CTRL+SHIFT and click the left mouse button


Task 7 Changing Fonts

Objective Changing the font of the whole document

Instructions Highlight the whole document and select font and point size from the Formatting bar.

Comments You can also change the font of any part of your document. There are many different fonts available.

NotesActivity 7.1 Changing Font.

Highlight the whole document.Point to the arrow at the right of the Font window.Click -Scroll down through the fonts until you can

Point to Comic Sans MS - click

Activity 7.2 Changing the size of the Characters.Highlight the whole document.Point to at the right of the size windowClick - Point to 16 - click

Activity 7.3 Now try at least two other fonts and two other point sizes.


The font names are in alphabetical order

Use at least 11 or 12 point size for essays and do not use more than two different fonts. Variety can be achieved by using bold, underline and italics. Try to keep to a consistent style.

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Task 8 Setting the Margin and Line Spacing

Objective To set the margins and line spacing

Instructions You will alter the margin settings on the ruler bar to change the margin size. Line spacing is changed selecting Paragraph from the Format menu.

Comments The margins can also be changed via the menu, selecting Page Setup from the File menu.

Notes

Activity 8.1 Changing to double line spacing

Highlight the whole document


When submitting essays it is recommended that you use either 1.5 lines or double, to allow for written corrections and comments.

You can use the buttons at the bottom of the screen to change the view.

To alter the margins You must have Page View or Print Preview

More precise margins can be set by selecting Page Setup from the File Menu. Then select Margins and type in your exact margins

Hanging Paragraphs can be created by selecting the required paragraph and dragging the left-hand margin

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Left Margin - Boundary buttons Right Margin - Boundary button

Point to Format in the Menu bar - clickPoint to Paragraph - clickClick on Indents and Spacing In Line Spacing,

window (bottom r.h.s.)Point to - clickPoint to Double - clickPoint to OK - click

Activity 8.2 Changing View to Page LayoutPoint to View - clickPoint to Page Layout - click

Activity 8.3 Changing the horizontal marginsLocate the left -hand boundary on the horizontal ruler.Drag the double headed arrow to change the margin

sizePoint to the right-hand boundary on the horizontal ruler.

Drag the double headed arrow to the new setting.

Activity 8.4 Now try changing the left margin to 3 cmand the document line spacing to 1.5.

Activity 8.5 Vertical ruler margins Point to the top or bottom margin boundaryDrag the double headed arrow to the new setting.


Task 9 Formatting Paragraphs - Alignment

Objective To justify paragraphs to the left, right and both sides.

Instructions After highlighting the paragraphs you wish to change, you will use the to Align buttons on the Formatting bar.

Comments Either several paragraphs or the whole document can be aligned.

NotesActivity 9.1 Open the file wwtea. (Shown on page 13)

Highlight the headingPoint to left align button - click

Activity 9.2 Highlight Paragraph 1 "It is not.."Point to centre button - click


Aligning text

Left Centre Right Justified

Indenting Paragraphs

Unindent Indent

Notice that the indent button is the second of the two indent buttons

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Activity 9.3 Highlight Paragraph 2 "Melissa Tea.."Point to right align button - click

Activity 9.4 Highlight Paragraph 4 "Mint Teas.."Point to justify button - click

Activity 9.5 Now try to right align the paragraph starting "Eau de Cologne.." and justify paragraph starting "Rosemary Tea.."

Activity 9.6 Indent and Unindent.Highlight a paragraph.Locate the indent and unindent buttons on the Formatting toolbar.Click these buttons to indent and unindent your paragraph


Tea from Herbs

It is not difficult to make herb teas, or tisanes, as they are generally called. Make these in the same way as the more usual Indian or China brew. Tisanes provides a natural stimulant or pick-me-up and, because they are free of caffeine, are drunk in many Continental countries today instead of coffee.Melissa Tea is one of the most popular: made from the leaves of Lemon Balm, it is a deliciously fragrant and has a relaxing effect. Make the tea in an ordinary teapot or in separate cups, allowing 1 heaped teaspoon of lemon balm leaves per cup plus one for the pot. Put the leaves either whole or crushed, in warmed cups or teapot. Pour boiling water over the leaves and allow to steep for 3-5 minutes. Strain and drink while hot and fresh, adding a little honey for sweetening if liked.Sage Tea has astringent properties and is excellent for a sore throat. Prepare as for Melissa Tea.Mint Teas Peppermint tea makes a refreshing and stimulating drink. Make as for Melissa tea and drink really fresh, or the flavour of tea will change. The usual 3-5 minute infusion is quite sufficient.Eau-de-cologne Mint Tea has a refreshing and really outstanding flavour. Prepare as for Melissa Tea.Spearmint can also be infused as tea in the same way.Rosemary Tea will help digestion but has a stronger flavour than most herb teas. Prepare as for Melissa tea but be prepared to tone down the flavour, if necessary, by adding a little honey or adding more boiling water to the tea when strained and ready to drink.

In addition to the herbs grown in your own garden, health food stores and some chemists stock dried herbs for making tisanes.


Task 10 Using Tabs - Default Tabs

Objectives To be able to use the default tabs to tabulate data in a document.

Instructions You will create a tabulated list containing Names, Addresses and Telephone numbers using the default Tab settings..

Comments The Tab option in the Format menu is covered in the next module.

NotesActivity 10.1 Table 1 shows data tabulated by using

the tab key and default tab settings.

Start a New document

Activity 10.2 Use the Tab key to space out the column headings.Type Name Press Tab key 4 times

Type Address Press Tab key 5 timesType Phone No. Press Enter ( ) twice

Activity 10.3 Now type in the information below or three of your own Names and Addresses.

Use the Tab key to align your information Activity 10.3 Save your tabulation as wwtab

Name Address Phone No.

Arnold Rimmer Red Dwarf 090 123 4321


To align the information in columns, press the tab key the appropriate number of times between data items.

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Bruce Wayne Wayne Mansion, Gotham City 071 229 934Basil Fawlty Fawlty Towers 0272 334441

Table 1

.

Task 11 Creating a Table

Objectives To be able to create and edit a table

Instructions Using the Table button in the Standard Toolbar create a Names/Address Table

Notes


Activity 11.1 Creating a table

Use the data from Table 1 in Task 10Start a new document.Start a new line (i.e. Press Enter ).We need 3 columns and 4 rows.In Toolbar - Point to Insert Table button Drag the mouse pointer so that 3 columns and 4 rows are highlighted. - Release button

Activity 11.2 Changing the width of columns


When inserting a new table it is good to leave a blank line above the table this gives you more flexibility for including headings and text outside the table.

Row height can be changed by pointing to a horizontal grid line and dragging when the mouse changes shape

The cursor should be inside the first cell.

N.B. To Insert a row at the end of a table - move the cursor to the last cell in the table - Press the Tab key

To highlight a column - Point to the top of the column just outside the table border. Click when the mouse changes shape (). N.B. To Insert a column at the r.h.s. of a table - Highlight the column outside the table.

The Border buttons are toggles.

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Column 2 (Address) needs to be widerPoint to the 3rd vertical grid lineWhen the Pointer changes, drag to 12 cm

Activity 11.3 Typing data into a tablePoint at the first cell - clickType in the data in Table 1 page 14Move from cell to cell with the Tab key

Activity 11.4 To insert an extra row

New rows are inserted above the cursorPosition the cursor in the first cell Point to Table in Menu bar - clickPoint to Insert Rows - click

Activity 11.5 To insert an extra column on l.h.s Highlight a column.

Point to Table in Menu bar - clickPoint to Insert Columns - click

Activity 11.6 Including printable Grid lines in the tableHighlight the tablePoint to the Border icon Click on the down arrowSelect the grid icon

Activity 11.7 Create a small table of your choice.


Section 2 - Further Commands

There follows a summary of some further facilities available in Word 2000. Task 12 will give you the opportunity to use these.

Borders

Always type in the text before you put a border aroundHighlight the text

From the Formatting Toolbar Click the down arrow next to the Border button

Each of the options is a toggle. A toggle is like a switch - click it once to turn it on, click it again to turn it off.

To remove borders - highlight the text - and select the last option button

Via the Menu barMany more border, shading and grid options are available by using the Menu bar Select Borders and Shading... from the Format Menu


Bullet and Numbering

Highlight the paragraphs you wish to bullet or number. Inexperienced users should not Bullet or Number as they type as this can cause problems.

Via the ToolbarBullets - Select the Bullets button from the Toolbar

Numbering - Select the Numbering button from the Toolbar

Via the Menu barBulletsSelect Bullets and Numbering from the Format Menu Select Bulleted - this Dialogue box will appear:-

Select the bullet style required - Press OK. You can select the Customise... button if you wish to customise the size, colour and shape of your bullet point. To remove bullets - highlight the bulleted text and click the bullets button in the toolbar menu to switch bullets off.

NumberingSelect Bullets and Numbering from the Format MenuSelect Numbered - this Dialogue box will appear

Select the number style required - Press OK To customise the font, style and position of the numbers select the Customise… button from the Numbered dialogue box. When you have completed the modifications press OK.Finally press OK to complete the Numbered commandand return to your document. To remove numbering - highlight numbered text Click the numbering button on the toolbar.


Cut and Paste

Highlight the text you wish to Move or Copy

To Move Text

Select Edit from the Menu barSelect CutMove the cursor to the new position (Point and Click)Select Edit from the Menu barSelect Paste

To Copy Text

Select Edit from the Menu barSelect CopyMove the cursor to the new position (Point and Click)Select Edit from the Menu barSelect Paste

There are three buttons on the Standard tool bar

Cut Copy Paste

It is easy to make mistakes when using these buttons. Inexperienced users should not use this method.

Footnotes

Position the cursor where you require a FootnoteSelect Insert from the Menu barSelect Footnote...Ensure that the Footnote Radio button is selectedEnsure that AutoNumber Radio button is selectedThe Options... button allows you to customise your footnotes. You can select the position, number format and start number for your footnotesPress OK You can only see footnotes in Page Layout View

Format Painter

Highlight the text with the format that is to be copied. Click the Format Painter on the Standard Toolbar. Select the additional text that requires the same format. To copy the format multiple times double click the Format Painter.


Header/Footer

A header or footer is text or graphics that can be printed at the top or bottom of every page in a document. A header is printed in the top margin; a footer in the bottom margin.

To create a simple Header or Footer (It is possible to have different Header/Footer for each section or for odd and even pages but that is beyond the scope of this course.)

Select Header and Footer from the View Menu

A Header/Footer toolbar will appear on your screen.You can Switch between Header and Footer by clicking the icon

Before you select any of icons position the cursor and type any additional information you wish to include.

Point and click on to include page numbering

Point and click on to include the current date

Point and click on clock icon to include the current time

There is an option to insert commonly used header text. To view this click the down arrow on the Insert Autotext button.You can format the header/footer information by highlighting the text and using any of the ordinary text formatting commands (A character size of 8 is suitable for a header/footer) To return to the document select Close from the Header/Footer toolbar

Insert Page Breaks

Position the cursor where you require the page breakSelect Insert from the Menu bar Select BreakSelect Page Break radio button (top button)Select OK


Insert Symbols

Position Cursor where you require a Symbol.Select Insert from the Menu barSelect SymbolUse the down arrow in the Font Window to select required font.Point and click on the required symbol. Point and Click the Insert buttonPoint and Click on Close.

Insert a File

Before you start ensure that the required file is on your discPosition the cursor at the point where you wish the file to be inserted.Select Insert from the Menu bar Select File...A Dialogue Box will appear. It will allow you to Look in other drives and choose the file you require. Point and click on OK.

Replace

From the Edit Menu, select Replace and the following Dialogue box will appear:-

Type the character(s) or word(s) to be searched for in the Find what: boxType the character(s) or word(s) you wish to insert in the Replace with: box Click the Find Next buttonEither Replace by clicking on the Replace button or skip over the item by clicking on the Find Next button. If you are confident about your replacement then you can click Replace All.


Styles

Styles are used within a document so that paragraphs and/or sentences can be automatically formatted. They also ensure consistent formatting if required. A style is used for the headings in this document Word provides standard styles but these can be customised.

Summary Information

Whenever a file is created and saved the Summary Information box should be completed. This has a number of advantages :-· It describes the contents of files at a glance· It allows usage/housekeeping statistics to be performed on files· It is used to automatically define standard glossary entries for Title, Subject, Author,

Version and Keywords· Find file uses the Summary Information for searching for Title, Subject, Author, Version,

Keywords

Select Properties from the File Menu, select Summary. Fill in your information

Tabs

Tabs can also be set and cleared by selecting Tabs from the Format Menu.

Templates

The use of Templates allows consistent formatting throughout a long document or a set of documents. Templates are also useful for creating headed paper or memos. If the letterhead is fairly simple then a style may be used in preference to creating a template. Creation of templates is not permissible on the Campus Network.

Undo / Redo

Word 2000 keeps track of the editing or formatting changes that you make. If you make a mistake or change your mind you can click the Undo button undo the most recent command. To see a list of the most recent actions click the Undo arrow. Undo any of the previous commands given in the list. Redo reinstates actions you have undone.

Undo button - reverses the last action Click the arrow; then click or drag to select multiple actions to undo or redo.Redo button - to redo the last cancelled action


Word Count

Select Tools from the Menu barSelect Word Count…

The following dialogue box will appear:-

Click on Close to return to your document


Task 12 Using the commands from Section 2

Objectives To be able to use Border, Bullet, Footnotes, Cut, Header/Footer and Word Count commands and be able to insert page breaks, symbols and files.

Instructions You will be asked to use each of the commands listed above in order to make changes to the file wwherb4

Comments The appearance of the final document is shown in Appendix D

Open the file called wwherb4

Cut Borage seeds or plants are no longer sold. Cut this information from the tables

Insert Insert a Page break between the tables

Insert a Club (§) symbol either side of the heading Herb Plants Price Chart

Insert the file wwtea at the beginning of this document. N.B. You must press enter at the beginning of the document and then position the cursor above the text before inserting the file.

Borders Put a border around the heading Herb Seeds Price Chart . N.B. Don't forget to highlight the area where you wish to put a border.

Centre and enlarge (16 point) the heading Herb Seeds Price ChartUsing the Border command put a border line underneath this heading. (You must highlight the heading)

Repeat all the Border commands listed above using Herb Plants Price Chart.

Bullets Use the Bullet command to put a bullet point next to each of the paragraphs from Melissa Tea to Rosemary Tea .

Footnotes Position the cursor at the end of the heading "Herb Plant Price Chart §". Insert a Footnote which says:- Subject to availability The footer looks better if you change the point size to 8 point.

Footer Put the following footer on each page :Extract from: Handbook of Herbs - page no. - date

Word Count How many words are there in this document

Now View your work using Page Layout. If you think it is correct then save your file and call it assess1. The appearance of the final document is shown in Appendix D


Task 13 Finishing your Session

Objective To leave Word 2000, close the Windows package and then logout for the session.

Instructions You will select the Exit from the File menu of Word , followed by double clicking on the Exit / Logout icon from the desktop .

Comments To prevent your files becoming corrupted it is essential that you exit Word before removing your disc.

NotesActivity 13.1 To leave Word 2000 at any time

Point to File menu - clickPoint to Exit - clickIf you have changed the Document since saving then a

dialogue box will appear.

Activity 13.2 At this point back up any important files which you have changed.

See Computer Service Information Sheet -Saving and Backing up your work. Appendix F

Activity 13.3 After Exiting Word 2000 Point to the Exit/Logout icon - double click


When you leave the computer at the end of your session remember to remove your disc from the computer and take it with you.


Appendix A


Appendix B The backspace key deletes characters to the left of the cursorDel The Del key deletes characters to the right of the cursorIns The Ins key is a toggle - when pressed it will over type when pressed again text will be inserted.Mouse Point and click to move the cursor with the mouse. Click on the scroll bar to

view long documentsKeyboard

Key Action® Moves right one character ( same line) Moves left one character (same line)¯ Moves down one line (same column)

Moves up one line (same column)Home Moves to the beginning of the line End Moves to the end of the linePgDn Moves down one windowPgUp Moves up one windowCtrl+® Moves right one wordCtrl + Moves left one wordCtrl + PgUp Moves to the top line of the windowCtrl +PgDn Moves to the bottom line of the windowCtrl + Moves to the beg. of the current paragraphCtrl + ¯ Moves to the Beg. of the next paragraphCtrl + Home Moves to the beg of the documentCtrl + End Moves to the end of the document


Appendix C

Key Combinations for Directly Activating Commands

CommandKey combination

(+ Press keys together) Action

Copy Ctrl+C Copy selected text

Cut Ctrl+X Use Cut and Paste to move selected text

Exit Alt+F4 Exit Word for Windows

Go To F5 Allows quick access to document pages

Open Ctrl+F12 Open a file

Paste Ctrl+V Place previously cut text in new position

Print Ctrl+Shift+F12 Pint a document

Repeat F4 Repeat last formatting command

Save Shift+F12 Save named document

Save As F12 Save a document you must give the name and drive

Undo Ctrl+Z Undo the last command issued


Appendix D

Tea from Herbs

It is not difficult to make herb teas, or tisanes, as they are generally called. Make these in the same way as the more usual Indian or China brew. Tisanes provides a natural stimulant or pick-me-up and, because they are free of caffeine, are drunk in many Continental countries today instead of coffee.· Melissa Tea is one of the most popular: made from the leaves of Lemon Balm, it is a

deliciously fragrant and has a relaxing effect. Make the tea in an ordinary teapot or in separate cups, allowing 1 heaped teaspoon of lemon balm leaves per cup plus one for the pot. Put the leaves either whole or crushed, in warmed cups or teapot. Pour boiling water over the leaves and allow to steep for 3-5 minutes. Strain and drink while hot and fresh, adding a little honey for sweetening if liked.

· Sage Tea has astringent properties and is excellent for a sore throat. Prepare as for Melissa Tea.

· Mint Teas Peppermint tea makes a refreshing and stimulating drink. Make as for Melissa tea and drink really fresh, or the flavour of tea will change. The usual 3-5 minute infusion is quite sufficient.

· Eau-de-cologne Mint Tea has a refreshing and really outstanding flavour. Prepare as for Melissa Tea.

· Spearmint can also be infused as tea in the same way.· Rosemary Tea will help digestion but has a stronger flavour than most herb teas. Prepare

as for Melissa tea but be prepared to tone down the flavour, if necessary, by adding a little honey or adding more boiling water to the tea when strained and ready to drink.

In addition to the herbs grown in your own garden, health food stores and some chemists stock dried herbs for making tisanes.

Herb Seeds Price Chart

Seeds No. of Seeds Price

Rosemary 50 1.00Lemon Balm 100 1.80Spearmint 150 2.40Mint 100 1.20Sage 150 2.00


§Herb Plants Price Chart§1

Plant No. of Plants Price

Rosemary 4 1.50Lemon Balm 6 2.00Spearmint 6 2.00Mint 6 2.00Sage 4 1.50

1 Subject to Availability
