woodland school district 2012-2013 year end financial summary presented by: stacy brown director of...
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WOODLAND SCHOOL DISTRICT2012-2013 YEAR END FINANCIAL SUMMARY
Presented by:
Stacy Brown
Director of Business Services
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Historical Fund Balance Summary History of total fund balance at year-end
and the percentage of budgeted expenditures
Year Ended
% of Expenditures
Budget Total Fund Balance
2007 4.4% $ 18,305,087.00 $ 805,289.00
2008 4.4% $ 19,582,661.00 $ 860,620.00
2009 6.2% $ 21,340,015.00 $ 1,316,966.00
2010 8.8% $ 20,203,854.00 $ 1,772,478.00
2011 11.8% $ 20,707,518.00 $ 2,436,449.00
2012 14.1% $ 21,029,248.00 $ 2,967,227.00
2013 11.8% $ 21,251,166.00 $ 2,515,483.00
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Fund Balance/Enrollment
August 31, 2013 August 31, 2012
Total Ending Fund Balance
$2,515,483 $2,967,227
Restricted for Program Carryover
$ 43,450 $ 0
Reserved for State Forest
$ 0 $ 66,703
Reserved for Prepaid Exp
$ 132,465 $ 150,513
Assigned for KWRL Project
$ 0 $ 350,000
Assigned for Audit Finding
$ 750,000 $ 0
Assigned for Building/Dept CO
$ 106,468 $ 154,212
Unreserved Fund Balance
$1,483,100 $2,245,800
Unreserved FB Decrease from 11-12 to 12-13
($762,700)
BUDGETED ENROLLMENT
2,004
ACTUAL ENROLLMENT 2,042.31 38.31 FTE Over Budget
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Unbudgeted Items Directly Affecting Total Fund Balance
Item/Description
Election Costs Greater Than Budget ($ 60,000)Student Conversion/Business Office Overtime Underbudgeted
($ 10,000)
Classified Staff Substitutes Underbudgeted ($ 26,000)Unbudgeted Maintenance/Food Service Repairs ($ 45,000)Yale Water System Design ($ 17,000)Energy Projects Not as Expected ($ 25,000)
KWRL Property Transfer (2 years plus Add’l Required for Project)
($159,500)
38.31 Students Over Budget $192,000
Total ($150,500)
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Levy Dollars
Expenditure Type Levy Dollars2012-2013
Levy Dollars2011-2012
Certificated Salaries $ 474,199 $653,361Classified Salaries $ 639,670 $561,707Administrator Salaries $ 259,802 $243,509Benefits $ 499,633 $482,530Supplies/Services/Travel/Utilities/Insurance $1,065,023 $882,648Substitutes $ 142,237 $100,805
Extracurricular $ 355,388 $336,171
Special Education $ 123,445 $208,347
Transportation $ 321,000 $329,541
KWRL Site/Remodel $ 160,700 $109,900
Daycare $ 12,200 $ 23,000
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General Fund Revenues
Source of Funds Amount
Local Taxes (Levy) 3,215,653 15%
Local Receipts 441,951 2%
State Apportionment/LEA
11,017,956 51%
State Special Purpose 4,000,091 18.5%
Federal Funds 1,474,766 7%
From Other Districts 1,358,047 6%
Operating Transfer 125,000 .5%
Total Revenues $ 21,633,444
100%
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Total Expenditures by Type
Salaries; 59.7%
Benefits; 23.0%
Supplies; 6.4%
Purchased Services; 10.7%
Travel; 0.2%
Total Expenditures = $21,147,397
Administrative = 3.8%Certificated = 33.9%Classified = 21.9%
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Salaries – All Programs
70.3%
10.2%
8.3% 2.4%
0.9%
8.0%
Certificated Salaries
InstructionalAdministrativeNon-Instructional (Health/Counseling/Psych)SubstitutesExtra Curricular
5.4%
34.5%
48.0%
2.6%
5.6%
3.9%
Classified Salaries
Administrative
Instruction/Secretarial
Non-Instructional (Cust/Drivers/Kitchens/Tech)
Extended Work
Substitutes
Athletics
$7,982,125 $4,633,757
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Expenditures by Program-Comparison to Prior Year
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%47.1%
2.2%
14.1%
3.2%9.2%
15.8%
3.2% 3.0% 1.5% 0.7%
47.80%
1.50%
13.60%
3.10%
9.60%
16.20%
3.40% 2.90% 1.20% 0.70%
2012-13 2011-12
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Activities - General Basic Education
Amount ($)
12-13
Amount ($)
11-12
Difference
Supervision Instruction 107,983 109,821 (1,838)Learning Resources 241,982 251,615 (9,633)Principal’s Office 1,080,515 1,055,552 24,963Guidance & Counseling 380,488 364,339 16,149Pupil Safety & Management
30,103 24,2985,805
Health Services 103,415 87,301 16,114Teaching 7,563,105 7,631,040 (67,935)Extra Curricular 358,712 336,171 22,541Professional Development/Inst Technology
94,064 93,688376
Totals 9,960,367 9,953,825 6,542Includes Basic Ed Only – Increases due to loss of Stimulus Funds and account code changes.
Teaching is 75.9% of Basic Ed
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District Wide Support
Mainenance & Operations
Utilities
Technology
Superintendent's Office
Insurance/Plant Security
Business Office
Human Resources
Board of Directors/Public Rel
Printing
Motorpool
0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0%
36.7%
17.3%
12.5%
8.7%
5.4%
9.3%
1.4%
4.6%
3.0%
1.0%
42.1%
16.2%
10.8%
6.9%
6.5%
5.7%
4.6%
1.4%
1.0%
0.9%
The greatest percentage of expenditures was in Maintenance & Operations at 36.7%. This category includes building maintenance, grounds upkeep, and custodial services.
District Wide Support Expenditures = $2,988,68314.1% of Total Expenditures for 2012-2013
2012-13
2011-12
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Transportation & Food Service
Total Students transported = 3,700 per day (Based on the count week totals)
Total Expenditures = $3,341,529
Total State Revenues = $2,424,705
Total Unfunded = $916,824 Woodland’s portion paid by Levy dollars to support transportation = $321,000
Total Meals Served = 235,931
Total Expenses = $682,343
Total Revenues = $682,343
Amount of Sodexo rebate to meet guarantee = $26,000
Transportation Food Service
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Before and After School Care The WCC and YCC programs add opportunities
for parents and students in a small community without many daycare options for families
Programs served about 85 families throughout the year and also provided summer care
WCC program is licensed by the state and able to provide options for low income families
Levy dollars provided to support WCC program for 2012-13 year = $5,200
Levy dollars provided to support YCC program for 12-13 year = $7,000
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Capital Projects Debt ServiceASB Transportation vehicle
Other Funds
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Capital Projects Fund
Beginning Fund Balance $26,237,435
Revenues $ 1,455,767
Expenditures $ 8,011,801
Ending Fund Balance$19,681,402
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Debt Service Fund
This fund is used to collect tax revenue and pay the principal and interest on bonds. Payments are made twice a year, December and June.
Amount available for principal/interest at August 31, 2013 = $2,577,391
Debt Balance 9/1/12
Debt Issued
Debt Redeemed
Debt Balance 8/31/13
Voted Debt $32,305,000 $ 0 $ 705,000 $31,600,000
Non-Voted Debt
$ 400,000 $ 0 $ 88,272 $ 311,728
Total $7,555,000 $ 0 $ 793,272 $31,911,728
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ASB FUND
Beginning Fund Balance $211,857
Revenues $289,203
Expenditures $314,014
Ending Fund Balance $187,045
ASB funds are for the extracurricular benefit for the students. Their involvement in the decision-making process is an integral part of associated student body government.
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TRANSPORTATION VEHICLE FUND
Beginning Fund Balance $3,369,116
Revenues $ 671,667
Expenditures $ 0
Ending Fund Balance $4,040,783
This fund is used to replace buses. Revenue comes from the State (in the form of depreciation payments), interest earned on the investments and the annual levy payments made by the for Co-Op districts. This fund is fully self-supporting with state depreciation funds.