wlbc po box 239 bega nsw 2550wlbc.org.au/wordpress/wp-content/uploads/2014/08/... · web viewgybing...

Wallagoot Lake Boat ClubWallagoot Lake Road, WallagootEmail: [email protected]: wlbc.org.auP.O. Box 239 Bega NSW 2550

Operational Plan 2015-16Prepared by T. Hastings. Updated 10/8/2015

ContentsIntroduction..........................................................................................................................................3Communications Procedures................................................................................................................3

Emergency Communication flowchart:........................................................................................3Contact Details:............................................................................................................................3

Officer of the Day Duties.....................................................................................................................4Week before:....................................................................................................................................4On the Day:......................................................................................................................................4

Before leaving home:...................................................................................................................4Before the Race:...........................................................................................................................4

Using a GPS to set a course..............................................................................................................4Setting a new course:....................................................................................................................4Setting a course using preset waypoints.......................................................................................4

Handicaps.........................................................................................................................................5Briefing.............................................................................................................................................5During the Race:...............................................................................................................................5

During morning races...................................................................................................................5Starting procedure for Handicap Races........................................................................................5Starting procedure for Pointscore races:......................................................................................5

Shortened Course Procedure:...........................................................................................................6Finishing procedure:.........................................................................................................................6After the Race...................................................................................................................................6Rescue..............................................................................................................................................7

Providing in-water assistance.......................................................................................................7Righting a dinghy:........................................................................................................................7Righting a catamaran:...................................................................................................................7Towing a boat back to shore.........................................................................................................7

Emergency Procedure.......................................................................................................................81st Aid procedure:.........................................................................................................................8Contact Details:............................................................................................................................9

Course dimensions...........................................................................................................................9Incident Report Form.........................................................................................................................10Sailing Instructions for 2014-15 season.............................................................................................11WLBC Sailing School, Program and Session Plans...........................................................................14

Introduction................................................................................................................................14What to bring..............................................................................................................................14

Program Outline.............................................................................................................................15Session 1: Reaching and tacking (1 ½ hours)............................................................................16Session 2: Sailing upwind (3 hours)...........................................................................................17Session 3: Rigging (1 ½ hours)..................................................................................................18Session 4: Capsize recovery (1 hour).........................................................................................18Session 5: Sailing downwind, sailing a course (2 ½ hours).......................................................19

Wallagoot Lake Boat Club 2P.O. Box 239 Bega NSW [email protected]

BBQ & Course evaluation..........................................................................................................19Saturday morning training sessions....................................................................................................20

Introduction....................................................................................................................................20Session Plans..............................................................................................................................20Tuition topics..............................................................................................................................20

Constitution of the Wallagoot Lake Boat Club Inc............................................................................21Part 1 - Preliminary............................................................................................................................21

1. Definitions..................................................................................................................................212. Objects........................................................................................................................................21

Part 2 - Membership...........................................................................................................................213. Membership generally................................................................................................................214. Life Membership........................................................................................................................225. Membership applications...........................................................................................................226. Register of members...................................................................................................................227. Cessation of membership...........................................................................................................228. Fees and subscriptions................................................................................................................229. Members’ liabilities and indemnity............................................................................................2310. Disciplining of members..........................................................................................................2311. Right of appeal of disciplined member....................................................................................2312. Resolution of internal disputes.................................................................................................24

Part 3 - The committee.......................................................................................................................2413. Powers of the committee..........................................................................................................2414. Composition and membership of committee............................................................................2415. Election of committee members...............................................................................................2516. Register of committee members...............................................................................................2517. Duties of office bearers, public officer and auditors................................................................2518. Committee meetings and quorum.............................................................................................2619. Delegation by committee to sub-committee.............................................................................2620. Voting and decisions................................................................................................................27

Part 4 - General meetings...................................................................................................................2721. Annual general meetings..........................................................................................................2722. Calling of general meetings......................................................................................................2723. Notice of general meetings.......................................................................................................2824. Procedure at general meetings..................................................................................................2825. Making of decisions.................................................................................................................2826. Special resolutions....................................................................................................................2927. Voting.......................................................................................................................................2928. Postal ballots.............................................................................................................................29

Part 5 - Miscellaneous........................................................................................................................2929. Source of funds.........................................................................................................................2930. Management of funds...............................................................................................................2931. Change of name, objects and constitution................................................................................3032. Custody of books and documents.............................................................................................3033. Inspection of books and documents.........................................................................................3034. Service of notices.....................................................................................................................3035. Financial year...........................................................................................................................3036. By-Laws...................................................................................................................................3037. Club Colours.............................................................................................................................30

Wallagoot Lake Boat Club 3P.O.Box 239 Bega NSW 2550wallagoot @yahoo.com.au

IntroductionThe purpose of the Operational Plan is to provide guidance on how the WLBC should conduct its activities. These activities include club management, event management and emergencies.Communications ProceduresUse hand-held Two-way radios to communicate between the Clubhouse and the Rescue Boat(s).A mobile phone may be found on board the Rescue Boat.Emergency Communication flowchart:

Contact Details:Police, Ambulance: 000State Emergency Services [SES]: 132 500National Parks and Wildlife Service: 1300 361 967

Merimbula Office: 6495 5000, [email protected] Information Rescue Education Service [WIRES] 6495 4150Bega Valley Shire Council; 6499 2133Surf Life Saving Australia; (02) 9215 8000 [email protected] Marine Rescue Merimbula 6495 3331, [email protected]

WLBC Officials, 2015-2016:Commodore Brian Wright 6495 3736, [email protected] Vice Commodore Bob Harris 64942068, [email protected] Secretary Tony Hastings 0427 534 548, [email protected] Treasurer Jeff Hope 6494 1048, [email protected] Events Coordinator Rob Morton 0428246903, [email protected] Officer Mike Stove (H)64941665 (W)64920555Committee members

Neil Fisher 64941019, [email protected] Warren Page 6492 0653, 0414 489 788, [email protected] Rodger Ubrihien 64945456, 0417292170, [email protected] Mike Stove (H)64941665 (W)64920555Ian Wood 4473 7884, 0487443 843, [email protected] Terry Kirby 64927365, [email protected]

EMERGENCYAn event which rescue boat cannot deal with

Race Officer: On scene controller until Police direct otherwise Responds to the Emergency and liaises with:

Club Official Police or Ambulance, or as required

Sailors, the public, the media

mailto:[email protected]














Officer of the Day DutiesThe safety of all those on the water takes priority:

Rescue first, race second Updated 10/8/2015 T Hastings

Week before: Check petrol. Buy more, keep receipt, reimburse from cash-box/race fees. When filling

outboard, only fill ¾ full. Confirm a 2nd Race Officer to help youOn the Day:Before leaving home: Obtain and print out weather report. Recommended sites:

http://www.weatherzone.com.au/nsw/south-coast/merimbula http://www.bom.gov.au/nsw/forecasts/bega.shtml http://www.seabreeze.com.au/graphs/nsw5.asp

Before the Race: Post weather report, put out sign-on sheets (Red folder): 9am, or 10am if no morning race If the wind is more than 20knots or less than 3 knots, cancel the race. Put money tin and skipper details (Blue book) on table Load rescue boat with buoys, ropes, anchors, check fuel, radio Launch rescue boat

Use buoys to set a course, before 10am for morning race, before 12 for afternoon raceUsing a GPS to set a courseSetting a new course: Motor to position of bottom (downwind) mark.

Add waypoint Select this waypoint, and then select “Go To”

motor to windwards and read distance from waypoint ("Go to" function continues to point at bottom mark and display distance to it), Slow at 700m and stop at 800m.

lay top mark Add waypoint

Use the ‘Go To” function to check distance from top & bottom mark (the 2 waypoints you’ve saved). At 800m distance from each, lay monohull’s wing-mark. Add waypoint Select this waypoint, and then select “Go To”

Motor at right angles to the wind for 220m, then lay catamaran wing mark The start-line may be set anywhere below or near the windward leg.

Lay buoy for Port end of line Use flag or streamer to determine wind direction.

Setting a course using preset waypoints Determine basic wind direction; NE, SE, or NW. Turn on GPS and select corresponding

waypoint. Refer to back of this document for sample courses. To set bottom mark:

Select waypoint, eg: NESBOT for North-east wind, starboard course, bottom mark Select “go to” and proceed to location. The arrow does not work when stationary; you

must be moving for the GPS to determine directions. Set buoy Repeat procedure for top mark, and wing marks

http://www.seabreeze.com.au/graphs/nsw5.asp

http://www.bom.gov.au/nsw/forecasts/bega.shtml

http://www.weatherzone.com.au/nsw/south-coast/merimbula


select that new waypoint (eg NESTOP, NESMW monohull wing-mark, and NESCW cat wing-mark), and "go to”.

There are also port courses for E, NE, NW, S, SE, SSE and a waypoint for the Clubhouse (CLUB). If you have feedback on how to improve a preset course, please contact Tony Hastings

Handicaps Before a Handicap Start race, update each boat’s handicap , by either:

Contacting the Events Coordinator, or Checking the chalk board, or Go through handicap race results and write down the number of minutes behind leader

each boat finished in past 5 races. Average the best 3 of those 5 results, and reduce the boat’s handicap by this number of

minutes. If a negative number is calculated, then this boat starts on 0 and all other boat’s

handicaps should be increased by the negative number. Consider reducing the entire fleet so that the first boat starts on 0.

Briefing Call sailors together at 12:00. Points to discuss:

The proposed course: where are the buoys, taken to Port or Starboard Start line and starting procedures Finish Line Start Time (aim for 12:30pm) or postponement details Number of divisions; whether there will be 1 or 2 starts, or starting handicaps Procedure for shortened course 2nd race; back-to-back or after a break. Any alterations to course Sign on, skipper details, entry fees

Leave blue sailing book on table, take red folder to record finish timesDuring the Race:During morning racesBe prepared to assist in rescue of sailing boats.Starting procedure for Handicap Races Either: Sound horn and call out number of minutes before the 0 boat starts, or

Sound horn and start stopwatch as the 0 boat crosses the start line Change numbers board every minute, so that the new number is inserted exactly when the

minute begins. The numbers should count upwards until all boats have started.Starting procedure for Pointscore races: Use clock / watch in 24 hour time. Begin the start sequence at a 5 or 10 minute interval, eg:

12:25:00. Times shall be taken from the visual signals; the absence of a sound shall be disregarded.

Fly red or green flag to indicate Port or Starboard course Fly blue flag when anchored on start or finish line Warning; 5 Minutes before start: Class flag + 1 sounds (eg; 12:25:00)

Class Flag 1 is numeral pennant 1; white flag with red dot Preparatory: 4 minutes before start: raise P flag + 1 sound (eg; 12:26:00)

P flag: Blue flag with white square One minute: Preparatory flag removed + 1 long sound (eg; 12:29:00) Start: Class Flag removed + 1 sound (eg: 12:30:00)

If second division; raise Class Flag 2.


Class Flag 2 is numeral pennant 2; blue flag with white dot Start Division 1 is 5 minute warning for Division 2. Repeat above procedure;

preparatory, (eg; 12:31:00) one minute, (eg: 12:34:00) start. (eg: 12:35:00)

Recalls: if boat(s) start too early: Individual recall: If one or more boats started early:

Raise X flag + 1 sound X flag is white flag with blue cross Leave flag up until all recalled boats have sailed crossed back over the start-line

and re-started, or 4 minutes has passed (RRS 29.1) It can be helpful to yell out who is being recalled

Generall Recall: If too many boats started early or for any reason the start is to be done again, recall all boats (RRS 29.2): Raise 1st sub flag + 2 sounds 1st sub flag is blue with yellow triangle When boats have returned, lower + 1 sound. 1 minute later, raise Class Flag and begin 5 minute sequence again

During the race; operate rescue boat; lower blue flagShortened Course Procedure: If required to shorten course; Raise S Flag + 2 sounds S Flag is white with blue square Anchor boat near buoy which is to be finish mark. The boat should be anchored outside the

course, so that boats sail through the line when sailing the proper course Finishing procedure: When in position for finish line, raise blue flag Wear note-taker, press ‘record’ and read the exact time As boats approach the line, call their sail number, the say “now” as they cross the line, or

press horn as each boat crosses line. If possible, occasionally state the exact time Helper(s) records the sail number and time (in 24 hour time) in red book. Record all boats on

the same sheet, in the order they finish Option to sound horn:

When the first boat finishes When each boat finished (usually done during shortened course).

After the Race Check all boats are finished or accounted for. Calculate elapsed time, by subtracting start time from finish time Either enter these into “SailWave” or other program, or manually calculate results:

convert seconds to decimal minutes (do not use hours or seconds) decimal time X 100/yardstick = corrected time Record corrected time, determine results from these

Collect buoys, return to shore Present post-race report, put Red Book back on table, chalk results onto board Flush motor with fresh water:

put “ear muffs” over hole and connect hose, start motor once water is running


Grease motor pivot Return boat to shed Lock up and secure clubhouse Turn off showers:

Inside rear of shower block, at base of water heater turn dial down to the dot On roof of shower block, use pole with hook to push lever closed At east side of clubhouse, turn gas to off

Rescue When more than one boat has capsized, check each one for injured or missing crew before

attempting any rescues. If leaving a boat unattended, attach red bottle / float to it as an indicator, Approach from downwind Instruct crew on righting boat or rescue procedures:Providing in-water assistance Rescuer must wear life jacket (wetsuit optional) Turn Rescue Boat motor off if people in water near propeller, or otherwise in neutral Rescuer enters water When rescuer reaches boat in distress, Rescue Boat withdraws a safe distanceRighting a dinghy: Ensure sail is not cleated and free to move Swim front of boat into wind, if crew present, have them hold bow If completely upside down:

Skipper to stand on side of boat, holding centreboard, leaning back Boat should come ½ way up

If mast horizontal on water: Stand on centreboard, holding gunwale and leaning back Wind should blow under mast and sail, to help right boat

Once righted skipper climbs on board while crew continues to hold bow, then assists crew on board

Righting a catamaran: Ensure sail is not cleated and free to move Swim front of boat into wind, if crew present, have them hold bow If completely upside down:

Skipper to stand on side of boat, holding righting rope, leaning back Boat should come ½ way up If this doesn’t work and it doesn’t have centreboards; stand on rear corner to sink

transom and lift bow + mast out of water. Boat should corkscrew up If mast horizontal on water:

Stand on centreboard / lower hull, holding righting rope and leaning back Wind should blow under sail and help right boat

Once righted skipper climbs on board while crew continues to hold bow, then assists crew on board

Towing a boat back to shore Right boat. If above procedures are not possible:

attach towline to bow and pull boat to windward, to clear mast from mud attach towline to leeward side, drive to windward and tow boat upright

Sail must be down, lash to boat using mainsheet Use the rudder to steer if possible


Have centreboard down if possible Leave to attend others if necessary as crew prepare boat for towing Tow rope must be passed through towing eye and held by crew, or looped around mast once

and held by crew; if they let go it should run freely and end towing. Constantly review towing speed. Crew to steer the boat being rescued. Approach beach from downwind, slowly come to stop as towed boat is near shallows and

beach. Crew to raise centreboard, rudder, disembark and wade boat to shore. If many boats are down, rescue crews and return to boats later.Emergency Procedure1st Aid procedure:Following based on Australian Red Cross First Aid Handbook:

D Check for Danger; whether of drowning, sun exposure or otherHazards that could cause injuryRisks to you, others, injured personSafety of the sceneConsider taking person into rescue boat; you may need to clear space on the floor first.It may be safer to have them on the deck of their boat, take 1st aid kit and radio on board their boat with you

R Check for ResponseLook for signs of life (unconscious, unresponsive, not breathing normally, not moving)

S Send for Help if no signs of life.Either radio to club, ask for ambulance to be called, orUse Mobile phone, located in plastic tub with 1st aid kit; dial 000Arrange to meet Ambulance at boat ramp

A Clear ( if required) and open AirwayIf no signs of blockage, grasp chin with index finger and thumb, lift upwards (chin

lift) or place fingers of each hand along the jaw and lift upwards (jaw thrust) to open airway, then open mouth to look inside for any foreign bodyB Look, Listen and Feel for evidence of breathing. If there is no breathing and no signs of life, progress to chest compressionsC Give 30 Chest Compressions, at a rate of 100 per minute

Followed by 2 breaths (seal the nose and place your open mouth over their open mouth and blow until chest rises)Locate the lower half of the sternumPlace the heel of one hand on the centre of the chestUsing the other hand on top for strength, push straight downCompressing 1/3 of the chest space (repeat at rate of 100 per minute)

Continue CPR until qualified person arrives or signs of life return

Provide 1st aid for exposure, wounds or other injuries as required.

Use the radio or phone to call for help if unsure what to do

Afterwards:Report incident to CommitteeComplete an Incident Report Form, and if appropriate, a Witness Statement


Contact Details:Police, Ambulance: 000State Emergency Services [SES]: 132 500National Parks and Wildlife Service: 1300 361 967

Merimbula Office: 6495 5000, [email protected] Life Saving Australia; (02) 9215 8000 [email protected] Marine Rescue Merimbula 6495 3331, [email protected] Bega Valley Shire Council; 6499 2133Wildlife Information Rescue Education Service [WIRES] 6495 4150 Course dimensions





Incident Report Form


Sailing Instructions for 2014-15 season1) Rules

a) The Club races will be governed by the rules as defined in The Racing Rules of Sailing.b) The Prescriptions and Special Regulations of Yachting Australia and Class rules will apply.

2) EntriesAll sailing craft are eligible to enter upon paying the weekly entry fee of $5.00, provided that they hold current WLBC membership or have sailed no more than 3 race days in the season.

3) Changes to Sailing InstructionsAny changes to the Sailing Instructions will be announced by the Officer of the Day at the pre-race briefing.

4) Schedule of Racesa) The season schedule is set out in the WLBC Season Program.b) Two races are scheduled for each day.c) The warning signal for the first race shall not be before 1225hrs, with race 2 following race after a

short on-shore break.

5) Class FlagsThe warning signal for each division shall be:a) Division One (Multihulls); Numeral Pennant 1b) Division Two (Monohulls); Numeral Pennant 2

6) The Coursea) The course to be sailed will be stated at the race briefing.b) When the Committee Boat displays a blue on-station flag, boats shall not cross the line unless

starting or finishing. The penalty for doing so will be disqualification.

7) Marks :a) The rounding marks will be YELLOW inflatable marks. An additional wing mark may be laid for

catamarans, which maybe ORANGE or PINK. b) The start line will be between an ORANGE buoy with an ORANGE flag attached and the

Committee Boat on the starboard end.

8) The Starta) Pointscore Races will be started using Rule 26, with the warning signal made 5 minutes before the

starting signal.b) In a Handicap Start Race;

i) The Officer of the Day will assign each boat a handicap.ii) Each boat shall start when their handicap number is displayed.

c) Boats whose warning signal has not been given shall stay clear of the starting area.

9) The FinishThe finish line will be between the ORANGE buoy and the Committee Boat on the starboard end, unless the Committee Boat is not on the Finish line, then boats shall finish by sailing past the starboard side of the finish buoy and record the time that they cross the line.

10) Penalty System :After getting well clear of other boats, a boat shall take a 2 turn penalty in the same direction, and include 2 tacks and 2 gybes. This is changed for catamarans, so that 1 turn with 1 tack and 1 gybe is required.


11) Time limitsBoats failing to finish within 45 minutes after the first boat sails the course and finishes will be scored Did Not Finish without a hearing. This changes rules 35, A4 and A5.

12) Protests :Protest forms are available from the Race Officer. They shall be delivered in writing, within 60 minutes of the last boat finishing that race.

13) Results and scoring:a) Results in Pointscore races will be based on corrected time, calculated from Yardsticks. The WLBC

reserves the right determine a boat’s yardstick.b) Results in Handicap races shall be the order in which they cross the finish line.c) The scoring system is as follows:

i) 1st = 1 point, 2nd = 2 points, each place thereafter add 1 point.ii) Did Not Finish (DNF); number of boats that finished plus 1iii) Did Not Start (DNS); number of boats that started plus 1iv) Officer of the Day (OOD); 2 pointsv) Failure to sign off; number of boats that finished plus 5vi) Failure to advise Start Boat of retirement; number of boats that finished plus 5vii) In a tied finish, the places shall be added together and divided equallyviii) Point system applies to each division and each race separately.ix) Each boat’s series score will be the total of her race scores, excluding her 5 worst scores. The

boat with the lowest score is the series winner.

14) Safety Regulations: a) P.F.D’s must be worn at all times on the water by competitors.b) Competitors shall sign on before and sign off after each race.c) Boats are required to be in a seaworthy condition and well maintained.d) Boats retiring from a race or deciding not to contest an event shall notify the Race Officer, either

directly on water or calling from the provided on-shore CB radio.e) Any incident involving damage or injury should be recorded on an Incident Report Form and

submitted to the Officer of the Day or Club Secretary.

15) Prizes :At the end of the season, prizes will be awarded for:a) 1st, 2nd and 3rd in the Pointscore seriesb) 1st, 2nd and 3rd in the Handicap seriesc) For the Rising Stard) Best Female Sailore) Best Youth Sailor

16) Disclaimer of Liability :Competitors participate in each race entirely at their own risk. See rule 4, Decision to Race. The WLBC will not accept any liability for material damage or personal injury or death sustained in conjunction with or prior to, during, or after a race.


WLBC Sailing School, Program and Session PlansDeveloped by Tony Hastings, with input from Rob Morton and Terry KirbyRevision Date: 06 February 2014IntroductionThe WLBC Sailing School presents a Basic Sailing course. At the end of the weekend, participants should be able to safely handle a sailing boat. The course is scheduled over 2 consecutive full days (February 8,9 2014). The Sailing School plans to include lots of one-on-one coaching in boats, on-shore demonstrations and some theory session. All levels of skill and ability will be catered for, and the school is open to all ages.The students are divided into two groups, named Eagle Group and Pelican Group. This effectively doubles the number of people that can access the limited number of boats.The Basic Sailing course is offered free to WLBC members, so a current membership is needed to participate.Course capacity is limited by the number of available boats and instructors. Some boats may carry two students plus an instructor. What to bringParticipants are advised to bring:- change of clothes. Sailing clothes need to be durable, and preferable water resistant. Shorts, spray jacket, old tennis shoes are minimum, wetsuit preferable. If you have a life jackets/buoyancy vest, please bring it. The club has some spares. - Lunch, such as salad roll or toasted sandwiches. Snacks such as fruit and nuts. Protein and carbohydrates are recommended; not sugar or fat. Drinking water, at least 1 litre each. SunscreenInstructors are advised to bring usual sailing clothes + any spare gear you may be willing to loan, lunch, drinking water, sunscreen, reference books you may be willing to share


Program OutlineDay 1, SaturdayDay 1 Eagle Group Pelican Group09:00 - 10:00 Instructors launch rescue boat, setup 2 buoys so the boats can reach back and forth

between the two, rig boats for the school10:00 - 10:15 Welcome participants, introductions, outline of course, nomination of groupsSession 1: Reaching and tacking10:15 - 11:15 Sailing Skills:

Sailing: Leaving the beachReaching back & forth around 2 buoys: Reaching is demonstrated by instructor, then students take the helm, instructor has the mainsheet

Sailing Theory:Sailing clothingKnots and rope instructionParts of the boat, when the ropes and levers do, boat controlsTacking: demonstrated on-shore with students participation

11:15 - 12:15 Sailing Theory Sailing skills12:15 - 12:45 LunchSession 2: Sailing upwind12:45 - 14:15 Sailing Skills:

Sailing upwind and tackingUpwind sailing is demonstrated by instructor, then students take the helm and subsequently both the helm and mainsheet.

Sailing Theory:SafetyPoints of sailing, port, starboardSimple rulesHow to make boats move, stop and turnWind search & strength

14:15 - 15:45 Sailing Theory Sailing Skills15:45 - 16:15 Group Discussion, Question & Answers16:15 - 17:00 Unrig Boats

Day 2, SundayDay 2 Eagle Group Pelican Group09:30 - 10:00 Rescue boat is launched, which sets a square course of 4 buoys, maybe rig leader dingySession 3: Rigging10:00 - 11:00 Rigging

All participants learn to rig boatsSession 4: Capsize recovery11:30 – 12:30 Discuss sailing downwind with gybing

Discuss capsizing, avoiding capsizeSimulate capsize onshore, righting the boat

12:30 - 13:00 LunchSession 5: Sailing downwind, sailing a course13:00 – 14:15 Sailing Theory:

Sailing a raceStart, mark rounding, racing rules, finish

Sailing Skills: Sailing downwind & gybingSailing around a course

14:14 - 15:30 Sailing Skills Sailing Theory15:30 - 16:15 Unrig and put away boats16:15 - 17:00 Group discussion with sausage sizzle

Course evaluation


Session 1: Reaching and tacking (1 ½ hours)Purpose:1/ Give participants fun initial experience of sailing2/ Demonstrate and instruct tacking in safe, controlled environment

Learning outcomes:How to sail across the wind, in a straight lineAppropriate sailing clothingKnots and rope instructionParts of the boat, what the ropes and levers doTacking technique

Assessment:Can sail in a straight lineKnow what to wearCan tie bowline, figure 8, hitchesCan simulate tackingEquipment neededOnshore: 10 short lengths of rope, Leader dingy On water: fully rigged boats

Further information:“Start Sailing Right” book“Start to Win” book

Time Teaching points Group organizationSailing skills

0 - 5 Safety check, getting on board maximum 1 instructor + 2 students per boat5 - 30 Student holds tiller, mainsheet

Sail a straight lineTrim sail

Instructor demonstrates then hands over

30-45 Return to shoreDisembark

Instructor controls boat and provides advice

Sailing theory 0 – 5 Appropriate sailing clothing

- exposure, safetyLecture delivered in picnic shelter

5 - 15 Tying knots: bowline, figure 8, hitches Each student has piece of rope 15-20 Parts of the boat: mainsheet, traveler, tiller,

downhaul, vang, outhaulStand around Leader dinghy

20-45 Tacking- prepare for tack- foot movement- steering- crossing the boat- changing hands - sheeting in

Bow is held and swung through wind as tacking is demonstrated.Each student takes turn, tacking on shore under instruction


Session 2: Sailing upwind (3 hours)Purpose:1/ Provide information on safety issues; weather, hazards on the boat, emergency procedures2/ Provide information on how sailing boats work3/ Provide hands-on experience sailing upwind and tacking

Learning outcomes:Sailing upwind TackingSafetyPoints of sailing, port, starboardSimple rulesHow to make boats move, stop and turnWind search & strength

Assessment:Able to state what hazards exist, what procedure to follow in emergencyAble to complete tacks Equipment neededStudents, boats, model boats, whiteboard, Rules books

Further information:WLBC Operation Manual“The Racing Rules of Sailing 2013-2016”“The Rules in Practice 2013-2016”

Time Teaching points Group organizationSailing skills

0 – 5 Safety check, getting on board maximum 1 instructor + 2 students per boat

5-15 Sailing upwind:- seating position, hiking- tiller grip (in front, like speaking into a microphone)- mainsheet grip (in other hand, pull in with both hands, DON’T use teeth)

Instructor demonstrates, then hands over the helm

15-80 Tacking:- prepare to tack; look & plan new direction, speed up, ask crew OK?- foot over, steer, duck- cross boat, look forwards, maintain control- change hands, sheet in

Instructor demonstrates, then hands over the helm

80-90 Return to shore:- plan approach- look for boats, hazards- centerboard up- rudder up- disembark

Instructor controls boat, with explanations

Sailing theory0-10 Safety: weather, hazards (boom, cuts, bruises, tangles,

capsize)Emergency procedure: signal for help, 1st aid

Clubhouse lecture; students seated around instructor and teaching aidsInformation followed by question and answer10-15 Sailing terminology: starboard, port, work upwind, reach, run

downwind, buoy mark, etc15-45 Racing Rules of Sailing: apply at all times, when boats meet,

buoys, decision to sail45-75 How boats move stop & turn; bending the wind, catching the

wind, sail flow, water flow over foils75-80 Wind; what causes wind, what affects wind direction, how to

see the wind, how to react to the wind80-90 Break, dress for sailing


Session 3: Rigging (1 ½ hours)Purpose:Learn to rig a sailing boat

Learning outcomes:Able to identify parts of the boatAble to connect shacklesAble to fully rig a boat

Assessment:Able to assemble a boat ready for sailingEquipment neededBoats; hull, stays, sails, centreboard, rudder, sheets, shackle keys

Further information:

Time Teaching points Group organisation0-20 Locate parts of the boat

Place boat in rigging areaHazards in the rigging area (falling masts, trip hazards)

Groups of 2-4 students + instructor per boat

20-35 Raise the mast Instructor demonstratesStudents then raise the mast

35-45 Hoist the mainsail Team effort under instruction45-75 Add components; jib, boom, mainsheet, controls, rudder75-90 Inspect other boats; differences

Dress for sailing

Session 4: Capsize recovery (1 hour)Purpose:Learn to sail downwind; sail settingsLearn to gybe; and avoid accidental gybingUnderstand why boats capsizeUnderstand how to right the boatOvercome fear of capsize

Learning outcomes:Discuss sailing downwind with gybingDiscuss capsizing, avoiding capsizeRighting the boat:- skipper and crew safe- sails uncleated- boat head to wind- weight on centerboard- climbing back onboard- maintain control

Assessment:Able to set sails for downwindAble to steer appropriate courseAble to gybeAble to right a capsized boatEquipment neededInstructor, Students, Leader Dingy Students with boats

Further information:

Time Teaching points Group organisation0-5 Sailing downwind; watching and catching the wind

Setting sails for downwindAll students around demonstration boat onshore

5-20 Gybing:- prepare for gybe; warn crew, foot over, grab sheet or vang- steer into gybe- pull sail over- balancing during a gybe- sailing on new course

Groups of 2-4 students + instructor per boat Gybing is demonstrated, then students practice onshore

20-25 Capsize: group discussion on why boats capsize, hazards involved (impacts, entanglement, separation from boat) how to right; demonstrated

All students around demonstration boat onshore

25-60 Righting a boat; students practice righting a boat, in controlled conditions near shore

Groups of 2-4 students + instructor per boat


Session 5: Sailing downwind, sailing a course (2 ½ hours)Purpose:Learn why we race boats (it’s fun)Learn how races are organisedPractice sailing a course

Learning outcomes:Sailing a raceStart, mark rounding, racing rules, finishSailing downwind & gybingSailing around a courseAssessment:

Able to describe a race courseAble to sail downwindAble to gybeAble to round a markRemember rules of sailingEquipment neededFully rigged boatsSailing course laid with buoys

Further information:WLBC Sailing InstructionsWLBC Officer of the Day sheets

Time Teaching points Group organisationSailing Skills

0-5 Safety check, launch the boat, climb onboard maximum 1 instructor + 2 students per boat5-65 Sail around perimeter of course:

- sail downwind, watching wind, setting sails- gybing- rounding buoy, sheet in to sail upwind- tacking- rounding buoy, ease sail for reaching- gybing- rounding buoy, ease sail for downwind

65-75 Return to shoreSailing Theory

0-5 Why we like racing Clubhouse lecture; students seated around instructor and teaching aidsInformation followed by question and answer

5-20 How races are run:- Officer of the Day- setting a course- starting procedure- finish

20-60 Tactics & boat handling:- how to plan a start- choosing a course upwind; when to tack- mark rounding; what to aim for, when to ease sail- sailing downwind; right of way, clear air- mark rounding; steering around buoy and sheeting in

60-75 Introduction to the rescue boat- safety equipment- licencing- flags & horn

Rescue boat moored against ramp, students take turns onboard, to inspect and play with equipment

BBQ & Course evaluation3 dozen sausages, 2 loaves bread,SaladEvaluation sheets


Saturday morning training sessionsWritten by T. Hastings, based on discussion during Committee Meeting 2/8/2014IntroductionTraining sessions are held on Saturday mornings, to assist sailors develop their skills and bridge the gap from basic sailing as taught at the Sailing School, to being able to participate in racing.Four Manly Junior dinghies and a Sabot are owned by the club, which enable juniors to participate in these sessions. Sabre, Spiral and Pacer dinghies are owned by the club to enable adults to participate.A Rigid Inflatable Boat (RIB) has been acquired to provide on-water tuition during these sessions. This is seen as better than the main fibreglass boat, because:

it can be operated in close proximity to the sailing boats without risk of damaging either craft it puts the instructor at eye-level with the sailors; not the intimidatory position of being higher and

yelling down at them it is easier to rescue people from the water and get them into the RIB small boats can be towed or steering by reaching out and grabbing them from the RIB

Session PlansRegardless of the tuition topic on any particular day, the daily schedule should be:9am; open shed

ensure RIB is fully inflated and has fuel launch RIB assist move club boats to rigging area assist participants rig boats

9:30 or when ready: conduct briefing explain the tuition points of the day demonstrate and practice in the boats on-shore launch RIB and lay any bouys required

10am begin on-water activity11am return to shore

conduct de-briefing unrig boats return boats to shed

*OOD is expected to launch main rescue boat around 11am and begin setting course for afternoon races. The RIB may remain on-water to assist with afternoon races.Tuition topicsEach day topics may be derived to suit the needs of participants present. The Yachting Australia Instructor Workbook offers detailed session plans and a learning pathway that could be followed. A summary follows:

Step 1

Start Sailing 1

the fundamental skills of sailing and are introduced to the fun of dinghy sailing in a safe and supportive environment.

Start Sailing 2

master all of the fundamental dinghy sailing skills & sail a dinghy on your own

Step 2

Better Sailing

Sailing in stronger winds as you develop the skills required to get maximum speed from your dinghy. Includes trapezing and using a spinnaker.

Step 3

Start Racing

learn the basics of racing

Better Racing

improve performance and compete at a higher level with a greater understanding of tactics, wind patterns and boat tuning techniques.

http://www.yachting.org.au/?page_id=1130











Constitution of the Wallagoot Lake Boat Club Inc.Approved at the special general meeting, 22nd September 2012.

Part 1 - Preliminary1. Definitions(1) In this constitution:

Club means the Wallagoot Lake Boat Club IncorporatedDirector-General means the Director-General of the Department of Services, Technology and Administration.Ordinary committee member means a member of the committee who is not an office-bearer of the association.Secretary means: (a) the person holding office under this constitution as secretary of the association, or(b) if no such person holds that office, then the public officer of the association.Casual vacancy means a position on the Committee left vacant by resignation, expulsion, death or other loss of a Committee member.General meeting means a meeting of the association to which all members are invited to attend and have power of vote. This includes the annual general meeting and special general meetings, but not committee meetings.The Act means the Associations Incorporation Act 2009 (NSW).The Regulation means the Associations Incorporation Regulation 2010 (NSW).

2. ObjectsThe Club is established solely for the Objects. The Objects of the Club are established to:

(a) conduct, encourage, promote, advance and administer Sailing and Water Sports throughout the local area;(b) advance the operations and activities of the Club throughout the local area;(c) have regard to the public interest in its operations; and(d) undertake and or do all such things or activities which are necessary, incidental or conducive to the advancement of these Objects.

Part 2 - Membership3. Membership generallyMembers of the Club shall consist of:

(a) Life Members, who shall be entitled to all the privileges of the Club without payment of any further subscription.(b) Honorary Member shall include any person elected to the Honorary Position of Patron, Honorary Legal Advisor, or Honorary Auditor and such Honorary membership shall be for the year in which he held such office. The Executive Officers may elect any person to honorary membership for a period of 24 hours period which may be extended for further periods of 24 hours. (c) Sailing Members, who are to be added to the Yachting New South Wales database and become members of YNSW at the club’s expense. Sailing Members are entitled to use of clubhouse facilities, boat ramps and club-owned sailing boats. Sub-categories of Sailing Memberships may be created at the Club’s discretion.(d) Boat Club Members, who are entitled to use of clubhouse facilities and boat ramps. (e) Associate Members, who are entitled to use of the clubhouse facilities.

http://www.legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dsubordleg%20AND%20Year%3D2010%20AND%20No%3D238&nohits=y

http://www.legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dact%20AND%20Year%3D2009%20AND%20no%3D7&nohits=y


4. Life MembershipIt shall be in the power of the General Committee in consideration of the special services rendered to the Club by a member to nominate such as member as a Life Member. Such nomination (not exceeding two in any one year of office of the General Committee), shall be submitted to a Special General Meeting of the Members and if approved by a majority by secret ballot of members voting, the nominee shall be declared a Life Member.

5. Membership applications(1) An application for membership of the association:

(a) must be made in writing in the Club’s membership form(b) must be lodged with the secretary of the association.(c) must include the relevant membership fee.

(2) As soon as practicable after receiving an application for membership, the secretary must determine whether to approve or to reject the application.(3) As soon as practicable after making that determination, the secretary must notify the applicant of their membership status, and either provide a receipt or return the nominee’s membership fee to them.

6. Register of members(1) The secretary must enter or cause to be entered the nominee’s name in the register of members and, on the name being so entered, the nominee becomes a member of the association.(2) If a member requests that any information contained on the register about the member (other than the member’s name) not be available for inspection, then that information must not be made available for inspection.(3) A member must not use information about a person obtained from the register to contact or send material to the person, other than for:

(a) the purposes of sending the person a newsletter, a notice in respect of a meeting or other event relating to the association or other material relating to the association, or(b) any other purpose necessary to comply with a requirement of the Act or the Regulation.

(4) The secretary must make an appropriate entry in the register of members recording the date on which a member ceases to be a member.

7. Cessation of membership(1) A person ceases to be a member of the association if the person:

(a) dies, or(b) resigns from membership, or(c) is expelled from the association, or(d) fails to pay the annual membership fee within 3 months after the fee is due.

(2) A member of the association may resign from membership of the association by first giving to the secretary written notice of at least one month of the member’s intention to resign and, on the expiration of the period of notice, the member ceases to be a member.

8. Fees and subscriptionsA member of the association must pay to the association an annual membership fee as determined by the committee.


9. Members’ liabilities and indemnity(1) The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by clause 8.(2) Every Member of the Club will be indemnified out of the property and assets of the Club against any liability incurred by them in their capacity as member or employee in defending any proceedings, civil or criminal, in which judgement is given in their favour or in which they are acquitted or connected with any application in relation to any such proceedings in which relief is granted by the Court.(3) The Club shall indemnify its members against all damages and losses (including legal costs) for which any such member may be or become liable to any third party in consequence of any act or omission, performed or made while acting on behalf of and with the express or implied authority of the Club, except wilful misconduct.

10. Disciplining of members(1) A complaint may be made to the committee by any person that a member of the association:

(a) has refused or neglected to comply with a provision or provisions of this constitution, or(b) has wilfully acted in a manner prejudicial to the interests of the association.

(2) The committee may refuse to deal with a complaint if it considers the complaint to be trivial or vexatious in nature.(3) If the committee decides to deal with the complaint, the committee:

(a) must cause notice of the complaint to be served on the member concerned, and(b) must give the member at least 14 days from the time the notice is served within which to make submissions to the committee in connection with the complaint, and(c) must take into consideration any submissions made by the member in connection with the complaint.

(4) The committee may, by resolution, expel the member from the association or suspend the member from membership of the association if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved and the expulsion or suspension is warranted in the circumstances.(5) If the committee expels or suspends a member, the secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the committee for having taken that action and of the member’s right of appeal under clause 11.(6) The expulsion or suspension does not take effect:

(a) until the expiration of the period within which the member is entitled to appeal against the resolution concerned, or(b) if within that period the member exercises the right of appeal, unless and until the association confirms the resolution under clause 12, whichever is the later.

11. Right of appeal of disciplined member(1) A member may appeal to the association in general meeting against a resolution of the committee under clause 11, at any time after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.(2) The notice may, but need not, be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.(3) On receipt of a notice from a member under subclause (1), the secretary must notify the committee which is to convene a general meeting of the association.


(4) At a general meeting of the association convened under subclause (3): (a) the committee and the member must be given the opportunity to state their respective cases orally or in writing, or both, and(b) the members present are to vote by secret ballot on the question of whether the resolution should be confirmed or revoked.

(5) The appeal is to be determined by a two-thirds majority of votes cast by members of the association present at the meeting.

12. Resolution of internal disputesA dispute between a member and another member (in their capacity as members) of the association, or a dispute between a member or members and the association, are to be referred

(a) firstly to the Club’s Committee for mediation, and if that fails to resolve the issue(b) to a community justice centre for mediation.

Part 3 - The committee13. Powers of the committee(1) Subject to the Act, the Regulation and this constitution and to any resolution passed by the association in general meeting, the committee:

(a) is to control and manage the affairs of the association, and(b) may exercise all such functions as may be exercised by the association, other than those functions that are required by this constitution to be exercised by a general meeting of members of the association, and(c) has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association.

(2) A Majority of office bearers is required to make any operational decision outside of a committee meeting.

14. Composition and membership of committee(1) The committee is to consist of:

(a) the office-bearers of the association, and(b) at least 3 ordinary committee members, each of whom is to be elected at the annual general meeting of the association under clause 15.(c) the public officer may be, but need not be, a committee member.

(2) The office-bearers of the association are as follows: (a) the commodore,(b) the vice commodore,(c) the treasurer,(d) the secretary,(e) the events coordinator, and(f) the publicity officer.

(3) A committee member may more than one office, other than both the commodore and vice commodore offices.(4) Each member of the committee is, subject to this constitution, to hold office until the conclusion of the annual general meeting following the date of the member’s election, but is eligible for re-election.


15. Election of committee members(1) Nominations of candidates for election as office-bearers of the association or as ordinary committee members, or the public officer:

(a) are to be received at the annual general meeting.(b) if insufficient further nominations are received, any vacant positions remaining on the committee are taken to be casual vacancies.(c) if the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected.(d) if the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.(e) the ballot for the election of office-bearers and ordinary committee members of the committee is to be conducted at the annual general meeting in such usual and proper manner as the committee may direct.

(2) A person nominated as a candidate for election as an office-bearer or as an ordinary committee member of the association must be a member of the association.(3) In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a member of the association to fill the vacancy and the member so appointed is to hold office, subject to this constitution, until the conclusion of the annual general meeting next following the date of the appointment.

16. Register of committee members(1) The public officer of the association must establish and maintain a register of committee members of the association specifying the name and postal or residential address of each person who is a member of the association together with the date on which the person became a member.(2) The register must contain the following particulars in relation to each committee member:

(a) the committee member's name, date of birth and residential address,(b) the date on which the committee member takes office,(c) the date on which the committee member vacates office,(d) such other particulars as may be prescribed by the regulations.

(3) The register must be kept in New South Wales: (a) at the main premises of the association, or(b) if the association has no premises, at the association's official address.

(4) Any change in the committee's membership must be recorded in the register within one month after the change occurs.(5) The register must, at all reasonable hours, be kept available for inspection, free of charge, by any person.

17. Duties of office bearers, public officer and auditors(1) It shall be the duty of the Commodore to enforce the Rules, By-laws and other Regulations of the Club and to preside at all meetings.(2) It shall be the duty of the Vice-Commodore to assist the Commodore on the discharge of his duties and should the Commodore be not present to officiate in his stead.(3) It is the duty of the secretary to:

(a) keep minutes of: (i) all appointments of office-bearers and members of the committee, and(ii) the names of members of the committee present at a committee meeting or a general meeting, and(iii) all proceedings at committee meetings and general meetings.


(b) to file all correspondence, documents, records, reports in connection with the business of the Club,(c) maintain a register of members as specified under clause 6.(c) to notify each financial member of every emergency meeting, and (d) to act generally on behalf of the Club.

(4) It is the duty of the treasurer of the association to ensure: (a) that all money due to the association is collected and received and that all payments authorised by the association are made, and(b) that correct books and accounts are kept showing the financial affairs of the association, including full details of all receipts and expenditure connected with the activities of the association.

(5) The Events Coordinator is responsible for producing a season program of events, and the coordination of those events.(6) The Public Officer

(a) must notify the Director-General, in the approved form, within 28 days after election: (i) the person's full name and date of birth, and(ii) the person's address for service of notices, being either the person's residential address or some other address at which the person can generally be found, any changes to this address within 28 days of them being made, and(ii) the fact that the person has taken office as public officer.

(b) is responsible for acting as the official contact between the Club and the NSW Department of Fair Trading.(c) must return all association documents to a committee member within 14 days, upon vacating office.

(7) The Auditor shall prior to each Annual General Meeting audit the accounts of the Club for the year ended 31st June, and the Balance Sheet and Revenue Account shall if required by the General Committee, audit such accounts or parts thereof at any time or times.

18. Committee meetings and quorum(1) The committee must meet at least 3 times in each period of 12 months at such place and time as the committee may determine.(2) Additional meetings of the committee may be convened by any member of the committee.(3) Oral or written notice of a meeting of the committee must be given by the secretary to each member of the committee at least 48 hours before the time appointed for the holding of the meeting.(4) Any 5 members of the committee constitute a quorum for the transaction of the business of a meeting of the committee.(5) No business is to be transacted by the committee unless a quorum is present and if a quorum is not present, the meeting is to stand adjourned or be dissolved.(6) At a meeting of the committee:

(a) the commodore or, in the commodore’s absence, the vice commodore is to preside, or(b) if the commodore and the vice commodore are absent or unwilling to act, such one of the remaining members of the committee as may be chosen by the members present at the meeting is to preside.

19. Delegation by committee to sub-committee(1) The committee may, by instrument in writing, delegate to one or more sub-committees (consisting of such member or members of the association as the committee thinks fit) the exercise of such of the functions of the committee as are specified in the instrument, other than:


(a) this power of delegation, and(b) a function which is a duty imposed on the committee by the Act or by any other law.

(2) Any act or thing done or suffered by a sub-committee acting in the exercise of a delegation under this clause has the same force and effect as it would have if it had been done or suffered by the committee.(3) The committee may, by instrument in writing, revoke wholly or in part any delegation under this clause.(4) A sub-committee may meet and adjourn as it thinks proper.

20. Voting and decisions(1) Questions arising at a meeting of the committee or of any sub-committee appointed by the committee are to be determined by a majority of the votes of members of the committee or sub-committee present at the meeting.(2) Each member present at a meeting of the committee or of any sub-committee appointed by the committee (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.(3) Subject to achieving quorum, the committee may act despite any vacancy on the committee.(4) Any act or thing done or suffered, or purporting to have been done or suffered, by the committee or by a sub-committee appointed by the committee, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the committee or sub-committee.

Part 4 - General meetings21. Annual general meetings (1) The association must hold its annual general meetings:

(a) within 6 months after the close of the association’s financial year, or(b) within such later time as may be allowed by the Director-General or prescribed by the Regulation, and(c) on such date and at such place and time as the committee thinks fit.

(2) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:

(a) to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting,(b) to receive from the committee reports on the activities of the association during the last preceding financial year,(c) to elect office-bearers of the association, public officer and ordinary committee members,(d) to receive and consider any financial statement or report required to be submitted to members under the Act.

(3) An annual general meeting must be specified as such in the notice convening it.

22. Calling of general meetings (1) The committee may, whenever it thinks fit, convene a special general meeting of the association.(2) The committee must, on the requisition in writing of at least 5 per cent of the total number of members, convene a special general meeting of the association.(3) A requisition of members for a special general meeting:

(a) must state the purpose or purposes of the meeting, and(b) must be signed by the members making the requisition, and


(c) must be lodged with the secretary, and(d) may consist of several documents in a similar form, each signed by one or more of the members making the requisition.

(4) If the committee fails to convene a special general meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.(5) A special general meeting convened by a member or members as referred to in subclause (4) must be convened as nearly as is practicable in the same manner as general meetings are convened by the committee.

23. Notice of general meetings(1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the general meeting, give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.(2) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under subclause (1), the intention to propose the resolution as a special resolution.(3) A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary who must include that business in the next notice calling a general meeting given after receipt of the notice from the member.

24. Procedure at general meetings(1) No item of business is to be transacted at a general meeting unless a quorum of five members entitled under this constitution to vote are present during the time the meeting is considering that item.(2) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:

(a) if convened on the requisition of members, is to be dissolved, and(b) in any other case, is to stand adjourned to the same day in the following week at the same time and (unless another place is specified at the time of the adjournment by the person presiding at the meeting or communicated by written notice to members given before the day to which the meeting is adjourned) at the same place.

(3) If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being at least 3) are to constitute a quorum.(4) The commodore or, in the commodore’s absence, the vice commodore, is to preside as chairperson at each general meeting of the association.(5) If the commodore and the vice commodore are absent or unwilling to act, the members present must elect one of their number to preside as chairperson at the meeting.

25. Making of decisions(1) A question arising at a general meeting of the association is to be determined by either:

(a) a show of hands, or


(b) if on the motion of the chairperson or if 5 or more members present at the meeting decide that the question should be determined by a written ballot—a written ballot.

(2) If the question is to be determined by a show of hands, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the association, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.(3) If the question is to be determined by a written ballot, the ballot is to be conducted in accordance with the directions of the chairperson.

26. Special resolutionsA special resolution may only be passed by the association at a special general meeting or annual general meeting, after providing 21 days’ notice to members and with a three quarters majority in favour of the special resolution.

27. Voting(1) On any question arising at a general meeting of the association a member has one vote only.(2) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.(3) Proxy voting may be undertaken at or in respect of a general meeting.

28. Postal ballots(1) The association may hold a postal ballot to determine any issue or proposal (other than an appeal under clause 12).(2) A postal ballot is to be conducted in accordance with Schedule 3 to the Regulation.

Part 5 - Miscellaneous29. Source of funds (1) The funds of the association are to be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.(2) All money received by the association must be deposited as soon as practicable and without deduction to the credit of the association’s bank or other authorised deposit-taking institution account.(3) The association must, as soon as practicable after receiving any money, issue an appropriate receipt.

30. Management of funds(1) No money shall be expended on behalf of the Club without the sanction of the General Committee.(2) Subject to any resolution passed by the association in general meeting, the funds of the association are to be used in pursuance of the objects of the association in such manner as the committee determines.(3) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by 2 designated members of the committee.


31. Change of name, objects and constitution(1) An application to the Director-General for registration of a change in the association’s name, objects or constitution in accordance with section 10 of the Act is to be made by the public officer or a committee member.(2) The Constitution and Bye-Laws shall not be altered except at an Annual or Special General Meeting. Any proposed amendment or addition shall be presented in writing to the Hon. Secretary, signed by two members. Any such proposed alteration must be carried by at least a three-fourths majority of those present and entitled to vote, otherwise it shall be rejected.

32. Custody of books and documentsExcept as otherwise provided by this constitution, the relevant officer must keep in his or her custody or under his or her control all records, books and other documents relating to the association, or keep them at the club’s premises.

33. Inspection of books and documentsThe following documents must be open to inspection, free of charge, by a member of the association at any reasonable hour:

(a) records, books and other financial documents of the association,(b) this constitution,(c) minutes of all committee meetings and general meetings of the association.

34. Service of notices(1) For the purpose of this constitution, a notice may be served on or given to a person:

(a) by delivering it to the person personally, or(b) by sending it by pre-paid post to the address of the person, or(c) by sending it by facsimile transmission or some other form of electronic transmission to an address specified by the person for giving or serving the notice.

(2) For the purpose of this constitution, a notice is taken, unless the contrary is proved, to have been given or served:

(a) in the case of a notice given or served personally, on the date on which it is received by the addressee, and(b) in the case of a notice sent by pre-paid post, on the date when it would have been delivered in the ordinary course of post, and(c) in the case of a notice sent by facsimile transmission or some other form of electronic transmission, on the date it was sent or, if the machine from which the transmission was sent produces a report indicating that the notice was sent on a later date, on that date.

35. Financial yearThe financial year of the association commences on 1 July and ends on the following 30 June.

36. By-LawsThe General Committee shall have powers to make By-laws.

(a) A By-law must be moved, seconded, and passed by a majority of the Committee.(b) A By-law is a club policy which requires ongoing application.

37. Club ColoursClub colours will be white and blue.

wlbc po box 239 bega nsw 2550wlbc.org.au/wordpress/wp-content/uploads/2014/08/... · web viewgybing...

Documents