with the food and agriculture organization of the united ...€¦ · food and agriculture...

with the Food and Agriculture Organization of the United Nations (FAO)

for Republic of Trinidad and Tobago

08 November 2019 | Strategic Frameworks

Programme title: Improving the monitoring system for climate change impacts on the agriculture sector in Trinidad and Tobago

Country: Trinidad and Tobago

National designated authority: Permanent Secretary of the Ministry of Planning and Development

Implementing Institution: FAO

Date of first submission: 30 August 2019

Date of current submission / version number

29 October 2019 V.03

Readiness and Preparatory Support Page 2 of 23

How to complete this document?

- Please visit the Empowering Countries page of the GCF website to download the Readiness Guidebook

and learn how to access funding under the GCF Readiness and Preparatory Support Programme.

- This document should be completed by National Designated Authorities (NDA) or focal points with

support from their Delivery Partners where relevant. Once completed, this document should be

submitted to the GCF by the NDA or focal point to [email protected].

- Please be concise. If you need to include any additional information, please attach it to the proposal.

- If the Delivery Partner implementing the Readiness support is not a GCF Accredited Entity for project

Funding Proposals, please complete the Financial Management Capacity Assessment (FMCA)

questionnaire and submit it prior to or with this Readiness proposal. The FMCA is available for download

at the Library page of the GCF website.

Where to get support?

- If you are not sure how to complete this document, or require support, please send an e-mail to

[email protected].

- You can also complete as much of this document as you can and then send it to [email protected],

copying both the Readiness Delivery Partner and the relevant GCF Country Dialogue Specialist and

Regional Advisor. Please refer to the Country Profiles page of the GCF website to identify the relevant

GCF Country Dialogue Specialist and Regional Advisor.

- We will get back to you within five (5) working days to acknowledge receipt of your submission and

discuss the way forward.

Please submit the completed form to:

[email protected]

Please use the following naming convention for the file name:

“GCF Readiness Proposal-[Country]-[yymmdd]”

Note: Environmental and Social Safeguards and Gender

Throughout this document, when answering questions and providing details, please make sure to pay

special attention to environmental, social and gender issues, particularly to the situation of vulnerable

populations, including women and men. Please be specific about proposed actions to address these

issues. Consult Annex IV of the Readiness Guidebook for more information.

https://www.greenclimate.fund/how-we-work/empowering-countries

mailto:[email protected]

https://www.greenclimate.fund/library/-/docs/list/574044



https://www.greenclimate.fund/countries



1. SUMMARY

Country submitting the proposal

Country name: Trinidad and Tobago

Name of institution representing NDA: Ministry of Planning and Development

Name of contact person: Ms. Joanne Deoraj

Contact person’s position: Permanent Secretary

Telephone number: (868) 612-9700 (ext. 1329/2016)

Email: [email protected]

Full office address:

Ministry of Planning and Development, Level 14, Eric Williams Financial Complex Building, Independence Square, Port of Spain, Trinidad and Tobago

Additional email addresses that need to be copied on correspondences:

[email protected]

[email protected]

[email protected]

[email protected]

Date of initial submission

30 August 2019

Last date of resubmission

29 October 2019 Version number V.03

Which institution will implement the Readiness and Preparatory Support project?

☐ National designated authority

☒ Accredited entity

☐ Delivery partner

Name of institution: Food and Agriculture Organization of the United Nation (FAO)

Name of official: Mr. Alexander Jones

Position: Director, Climate and Environment Division

Telephone number: (+39) 06 5705 2331

Email: [email protected];

[email protected]

Full office address:

Food and Agriculture Organization of the

United Nations (FAO)

Viale delle Terme di Caracalla,

00153 Rome, Italy

Additional email addresses that need to be copied on correspondences:

[email protected]

[email protected]

[email protected]

Title of the Readiness support proposal

Improving the monitoring system for climate change impacts on the agriculture sector in Trinidad and Tobago










Type of Readiness support sought

☒ I. Country capacity for engagement with GCF

☒ II. Country programming process

☐ III. Direct access to climate finance

☐ IV. Climate finance accessed

☐ V. Formulation of national adaptation planning and/or other adaptation planning

processes


Brief summary of the request

Trinidad and Tobago is a Small Island Developing State (SIDS) vulnerable to the effects of

climate variability and change. This is owing to factors such as, its developing status, small

physical size, low-lying coastal areas, low availability of resources, rapidly growing population,

increasing pressures on natural resources and susceptibility to natural disasters. The country

is particularly susceptible to degradation of coastal ecosystems due to increased sea level

rise, and storm surge events as a result of its location at the southern border of the Tropical

Atlantic Hurricane Belt.

The Government of the Republic of Trinidad and Tobago (GORTT) has indicated an intent to

enhance agricultural production and food security. However, several barriers exist which

inhibit the GORTT to realizing this intent. These include:

• the unavailability of relevant information on the impacts of climate change on specific

commodities in areas under agricultural production in a format that can be utilized

for decision-making and planning;

• little or no documentation and sharing on climate resilient practices in the sector; and

• limited skills and knowledge of key stakeholders in the sector to use the data

available to plan for the impacts of climate change.

This objective of this readiness proposal is to improve the monitoring system for climate

change impacts on the agriculture sector in Trinidad and Tobago through:

• Developing a framework for collection and analysis of agricultural and associated

activity data that includes food import dependency, and hydrological and

meteorological data that allows for visualization, and assessment of greenhouse

gas emissions as well as to allow for reporting of gender sensitive climate impacts

on agriculture and food systems; and

• Building the capacity of key stakeholders to use agricultural, hydrological and

meteorological data to improve resilience to climate change, including through the

development of mobile phone applications.

The Readiness will build a framework for collection and analysis of agricultural and

associated activity data that are essential for the baseline of any upcoming CN to be

developed targeting the agriculture sector.

While the key beneficiary is the NDA, other main beneficiaries include the:

• Ministry of Agriculture, Land and Fisheries (Planning Department)

• Farmers Organization (for example Cocoa cluster groups, the National Food Crop

Farmers Association, Cunupia Farmers Association, Rio Claro Food Crop Association,

Tobago Agricultural Society)

• Ministry of Planning and Development (lead implementor)

• Central Statistical Office (CSO);

• NAMDEVCO;

• Tobago House of Assembly

• Water Resources Agency (WRA);

• Other stakeholders such as policy makers, farmers and Extension Officers will benefit

from awareness activities such as exchanges and publications disseminated.

This readiness also compliments the other proposed readiness which seeks to strengthen

the NDA and develop a Country Program as the data, reports and framework to be

generated and developed from this Readiness Proposal may be able to further validate and

feed into the Concept Notes that would be developed.

All deliverables achieved will be accessible shareable freely for all relevant stakeholders

including the public and private sector on several National knowledge sharing platforms

which will be update and manage by the office of the NDA and the Ministry of Agriculture,

Land and Fisheries and in an appropriate database such as the Ministry’s website.


Total requested amount and currency

USD 260,000 Anticipated duration 18 months

Has the country received or is expecting to receive other Readiness and Preparatory Support funding allocations (including adaptation planning) from GCF or other donors?

☒ Yes

☐ No

Trinidad and Tobago is receiving support from the GCF for

accreditation of the Environmental Management Authority

(EMA) and has requested readiness support to strengthen its

NDA capacities and to develop the Country Programme, the

latter is currently under review by the GCF. Trinidad and

Tobago is also awaiting approval from the GCF for the Institute

of Marine Affairs (IMA) to be designated a Direct Access Entity

and to receive accreditation support.

This Readiness proposal complements the upcoming

Readiness ,submitted in August 2019, with CCCCC as

Delivery Partner, which seeks to strengthen the NDA and

develop a Country Program and the regional readiness

proposals, initiatives such as Building Capacity for a Regional

Approach to Climate Action in the Caribbean: Caribbean

Community Climate Change Centre and Mobilizing Private

Sector to Support Low-Carbon and Climate Resilient

Development In Jamaica and other CARICOM States.

FAO, CCCCC and the NDA will hold strategic meetings prior

and during the implementation of the project to identify key

complementarities and ensure an effective implementation

building on respective deliverables and processes.


2. BACKGROUND

The Trinidad and Tobago Meteorological Service (TTMS) has recently verified that there has been an upward

trend in temperatures in Trinidad and Tobago over the last three (3) decades. The TTMS found that the annual

mean air temperature has warmed over the period 1981-2010 by 0.8 and 0.5 ºC relative to 1961-1990 and

1971990, for Trinidad and Tobago respectively. That anomalous warming per decade is consistent with those

observed by the Intergovernmental Panel on Climate Change (IPCC) (2007) for the Caribbean region1.

Trinidad and Tobago is among 51 small island developing states (SIDS) that are especially vulnerable to the

effects of climate change as a result of their developing status, small physical size, low-lying coastal areas, low

availability of resources, small but rapidly growing population and increasing pressures on natural resources,

remoteness, susceptibility to natural disasters, excessive dependence on international trade and vulnerability to

global developments2.

In recognition of the need of the state to prioritize investments to adapt to climate change and reduce/prevent its

negative impacts; and, at the same time pursue a low carbon pathway the Government of the Republic of Trinidad

and Tobago (GORTT) ratified the United Nations Framework Convention on Climate Change (UNFCCC) in May

1994, the Kyoto Protocol in January 1999 and the Paris Agreement in February 2018. Trinidad and Tobago also

has a National Climate Change Policy (2011) which seeks to address, inter alia, the impacts of climate change

including sectoral vulnerability and mitigation potential in major emitting sectors; current and proposed legislation

related to mitigation and the identification of gaps in the legislation; and finally a Strategy and Action Plan. Trinidad

and Tobago’s NDC, which was ratified in 2018, aims to achieve a reduction objective in overall emissions from

the three main emitting sectors (power generation, industry and transport) by 15% by 2030 from business as

usual (BAU), which in absolute terms is an equivalent of one hundred and three million tonnes (103,000,000) of

CO2e. It is to be noted that whilst the Agriculture, Forestry and Other Land Use sector (AFOLU) was not included

in the NDCs, the document confirms the need for climate adaptation measures in the national food and agriculture

systems and the mitigation potential of forestry, wetlands and coral reefs and identified a paucity of data and

information as a barrier to the inclusion AFLOU in the NDC. Notwithstanding, Trinidad and Tobago is seeking to

assess emissions in the agricultural sector with a view to including the sector in future NDCs in keeping with

moving towards economy-wide targets as provided for in the Paris Agreement.

It should also be noted that work is currently being conducted to complete Trinidad and Tobago’s Third

National Communication and First Biennial Update Report (GEF funded) and in doing so capacity is also being

built in the emitting sectors in greenhouse gas (GHG) inventorying and the use of the IPCC 2006 guidelines , of

which the AFOLU sector is apart. As such, this Readiness proposal will have added value in the sector and for

the GHG accounting for reporting and mitigation purposes which is a national priority for the country.

The status of the agriculture sector

Contribution to GDP

1ttps://www4.unfccc.int/sites/ndcstaging/PublishedDocuments/Trinidad%20and%20Tobago%20First/Trinidad%20and%20Tobago%20Final

%20INDC.pdf 2 Chin Sang, J. (2015) The Status of Climate Change Data: A Case Study of Trinidad and Tobago

ttps://www4.unfccc.int/sites/ndcstaging/PublishedDocuments/Trinidad%20and%20Tobago%20First/Trinidad%20and%20Tobago%20Final%20INDC.pdf

ttps://www4.unfccc.int/sites/ndcstaging/PublishedDocuments/Trinidad%20and%20Tobago%20First/Trinidad%20and%20Tobago%20Final%20INDC.pdf


Trinidad and Tobago is the most industrialized economy in the English-speaking Caribbean. It is the leading

Caribbean producer of oil and gas, and its economy is mainly based upon these resources. Trinidad and Tobago

also supplies manufactured goods, mainly food products and beverages, as well as cement, to the Caribbean

region. Even though other products are also manufactured, oil and gas is the leading economic sector and

accounts for 40% of Gross Domestic Product (GDP) and 80% of exports. In 2017, the contribution of agriculture

in Trinidad and Tobago's gross domestic product (GDP) was 0.48 % which showed a minor increase in 2019 to

0.5 %. An estimated 11% of the total land area (1.268 million acres) is designated for agriculture. In 2012 (the

last year for which data is available), the 10 top production commodities by value were poultry, fresh fruit, pork,

eggs, beef, citrus fruits, pineapples, coconuts, milk and dasheen .

Policy framework

The National Climate Change Policy (NCCP) which was approved in 2011 includes the following main objectives:

1.Reducing or avoiding greenhouse gas emissions from all emitting sectors;

2.Enhancing carbon sinks;

3.Protection of the natural environment and human health;

4.Conserving and building resilience of human and natural systems to adapt to the adverse impacts of climate

change including through capacity building, the application of cleaner and energy efficient technologies and

relevant research and development;

5.Enhanced agricultural production and food security;

6.Educating the wider public on the potential impacts of climate change and the recommended adaptation

strategies;

7.Conserving and guaranteeing a sustainable supply of potable water.

As such, objective 5, will be directly addressed under this readiness.

While the NDC only refers to the Agriculture sector from a mitigation perspective highlighting that it only

contributes to the 2% of the total economy wide emission, the UNFCCC Second National Communication for TT

clearly states that the country, as a Small Island Developing State (SIDS), is particularly vulnerable to the effects

of climate change and that the most vulnerable sectors are agriculture, water resources, biodiversity including

coral reefs, tourism, health, marine and coastal resources. (the BUR1 has not yet been submitted however

following up discussion within the Government relevant line ministries, LULUCF will be of of the key targeted

sectors of intervention for CC interventions).

Moreover, in September 2015, the GORTT laid the National Development Strategy 2016—2030 (Vision 2030) in

the House of Representatives and in the Senate in April 2017. Vision 2030 integrates the Sustainable

Development Goals and targets into the country’s national performance framework. Fifty-six national goals are

presented in Vision 2030 which are progressively linked over three and five-year planning horizons. Strategic

initiative 4.2 states “Government will implement sector specific strategies to advance the agenda for growth as it

seeks to modernise agriculture, upgrade manufacturing and energise services as part of a wider economic

transformation programme”. Further, Vision 2030 places the Environment as the central and crosscutting

development pillar.

Key economic aims identified for the country are macroeconomic stability, strong institutions and investor

confidence, sustainable growth and diversification, and job creation. In the short - to medium-term, economic

policy is to guide a transformation agenda moving the economy away from the country’s current dependence on

the energy sector for foreign exchange earnings and government revenues. Acknowledging the risks to the

economy, due to volatility in oil and gas prices, the GORTT identified seven strategic clusters as being important

for penetrating international markets. Two (agriculture and agro-processing, fishing and fish processing) of the

seven are in the agriculture sector.

In line with the national framework, the Ministry of Agriculture, Land and Fisheries aims to develop a diversified,

profitable and sustainable agriculture and agri-business system that contributes to food and nutrition security,

generates viable livelihoods and preserves the nation’s biodiversity and environmental resources.


The Ministry of Agriculture, Land and Fisheries details that in order to achieve this vision agriculture and food

systems must:

1. Contribute to secure, reliable and resilient food and nutrition security;

2. Generate economic activity and incomes that contribute to growth and poverty reduction; and

3. Preserve the natural resource base and enhance environmental and biodiversity conservation and

protection and build resilience to climate change impacts.

This Readiness seeks to support the Government to implement this policy.

Climate work in the agricultural sector

Two assessments for emissions for the agricultural sector, which are both over a decade old (1990 and 2005),

are available. A comparison of GHG emissions for the agriculture sectors, revealed that the largest emissions

were associated with CH4 resulting from enteric fermentation in domestic livestock and COx from the burning of

agricultural residues. The CH4 emissions for 2005 and 1990 were 3.21 Gg and 3.69Gg respectively. That of COx

for 2005 was estimated at 5.48 Gg and 1990 at 19.01 Gg. The major decline in emissions due to the burning of

agricultural residue is linked to the decision of the GORTT to discontinue sugar production in 2003. A recent

publication by the FAO estimates net emissions in agriculture in 2016 at 295 Gg. However, lack of reliable data

at the agricultural activity level is a glaring lacuna/void and is a gap that needs to be filled if greenhouse gas

emissions in the agricultural sector is to be assessed and mitigation options identified.

From 2016 to 2018, the GoRTT received support from the European Union (EU) under the “Technical Assistance

to the Environment Programme in Trinidad and Tobago” project, to assist the national environment programme

in its aim to address the challenges of pursuing a low-carbon climate resilient development path, and to improve

the management of natural resources in the country. Under this project, technical assistance was provided to

advance two (2) specific initiatives or components of the larger Environment Programme. One of the initiatives

was to support the Ministry of Planning and Development (MPD) in undertaking climate change vulnerability and

risk assessments that will be developed and presented in a geo-spatial format to provide a comprehensive picture

of the impacts of climate change, climate variability and projected climate change impacts.

The Vulnerability and Capacity Assessment reported included the following findings for the sector given that future

changes in temperature and precipitation were assessed for the 2035, 2050 and 2075 time slices for the months

of February and July since these months were identified as the coolest and wettest months respectively.

• The agricultural sector was noted as being particularly vulnerable in the central to southern parts of

Trinidad compared to the northern parts and to Tobago. However, due to data unavailability, the

vulnerability of specific crop types could not be modelled.

• Crop production is affected biophysically by meteorological variables, including rising temperatures,

changing precipitation patterns, and increased atmospheric carbon dioxide (CO2) levels, the availability of

water resources and the anomalous presence of extreme events. Current research anticipates that

biophysical effects of climate change on agricultural production will be positive in some agricultural systems

and regions, and negative in others, and these effects will vary temporally.

• Socio-economic factors influence responses to changes in crop productivity, with price changes and

shifts in comparative advantage. Key impacts include: increased aridity of soils and decreased crop yields

due to increase in air temperature, salinization of soils and ground water due to coastal inundation as well

as reduced availability of fresh water due to lower precipitation. Studies conducted by International Center

for Tropical Agriculture (CIAT) in the cocoa and tomato growing regions of Trinidad and Tobago showed

that farmers are also experiencing the changes in local agro ecological conditions.

• Reduced freshwater supply has also been reported due to decreased rainfall and subsequent reduction

in stream flow. A 2011 study by Economic Commission for Latin America and the Caribbean (ECLAC)

indicated that among the commodities investigated, only fisheries and rice production appear to be very

sensitive to even low changes in temperature and rainfall. The cost of infrastructure for irrigation is


prohibitive and some farmers have been forced to reduce the amount of land under cultivation which

ultimately affects domestic food security.

• Small scale agriculture which relies heavily on the natural environment is greatly exposed to the various

changes in local climatic variables. The industry’s vulnerability is further amplified by the low inputs of

capital and limited access to other resources, particularly by poor rural households who farm to meet their

household needs. Changes in rainfall and temperature have thus far forced farmers to change the timing

of their activities and in the case of droughts to install irrigation systems, at significant financial expense.

• Climate change is not only likely to cause a decline in yields of the island states’ most important crops,

but the distribution of crop suitability within the current production areas will change.

The issue of gender was not addressed for this sector in this study.

Identification of need

The GORTT has indicated an intent to enhance agricultural production and food security. However, several

barriers exist which inhibit the GORTT to realizing this intent. These include:

• the unavailability of relevant information on the impacts of climate change on specific commodities in

areas under agricultural production in a format that can be utilized for decision-making and planning;

• little or no documentation and sharing on climate resilient practices in the sector; and

• limited skills and knowledge of key stakeholders in the sector to use the data available to plan for the

impacts of climate change.

To support this intent, the GORTT acknowledges that there is a need to access international climate finance to

improve the monitoring system for climate change impacts on the agriculture sector in Trinidad and Tobago

through:

1. Developing a framework for collection and analysis of agricultural, hydrological and meteorological

data that allows for visualization and reporting of gender sensitive climate impacts on agriculture food

systems.

Historical agricultural, hydrological and meteorological data sets exist in several different organizations

in various formats, data frames and time frames. These include:

o Meteorological data collected and housed at the TTMS. Records include

meteorological data form the 1940s.

o Hydrological data collected and housed at the Water Resources Agency (WRA)

which includes data on water consumption patterns, stream flow data and flood

events

o Agriculture Census data collected and housed at the Central Statistical Office and

includes data on 28 commodities from 26 areas using various frames and spanning

collection from the early 1970s to present; and

o National Agricultural Market Information System (NAMISTT) housed at the National

Agriculture and Market Development Corporation (NAMDEVCO) contains

information on production and marketing of local commodities.

Resources will be invested to establish a framework to collate the databases and analyze the historical

data. This analysis will identify if data exist to respond to a need for more specific information from

previous studies. For example with reference to the Vulnerability Assessment, to determine the temporal

biophysical effects of climate change on agricultural production on agricultural systems in specific areas;

determine the specific socio-economic factors which influence responses to changes in crop productivity

for specific commodities in specified areas. The analysis of the historical data will also propose

improvements to the collection of data to inform planning for resilience in the sector.

Further, although databases exist with historical data that may be used for analysis. Preliminary

investigation has revealed there is only a recent gender disaggregation of data concerning land tenure

of agricultural lands. There will be: (a) determination of the participation level of women in decision-


making process for climate change adaptation and mitigation; and opportunities for women in the

agriculture sector for increased productivity and recommendations will be made for gender inclusive

decision-making process in the agriculture sector.

2. Building the capacity of key stakeholders to use agricultural, hydrological and meteorological data to

improve resilience to climate change.

Key stakeholders drawn from national institutions would receive statistical training. These include :

• Ministry of Planning and Development (lead implementor)


• NAMDEVCO;

• Ministry of Agriculture, Land and Fisheries (Planning Department);

• Tobago House of Assembly;


• Farmers Organization ( for example Cocoa cluster groups, the National Food Crop Farmers

Association, Cunupia Farmers Association, Rio Claro Food Crop Association, Tobago

Agricultural Society)

Other stakeholders such as policy makers, farmers and Extension Officers will benefit from awareness

activities such as exchanges and publications disseminated.

Working relationship of the NDA and FAO and FAO’s comparative advantage

FAO is a major development partner of Trinidad and Tobago in agriculture, fisheries, forestry and in climate

change adaptation. The FAO has been working in Trinidad and Tobago since 1983 and the Representation

currently manages a portfolio of projects exceeding USD 20 million and has projects estimated at over USD 10

million under development.

Further, FAO is a key international agency for climate change adaptation and mitigation interventions in

agricultural, forestry, fisheries, landscape and other related sectors. FAO also has considerable expertise on

the analysis of agricultural, and associated activity data that includes food import dependency, hydrological and

meteorological data that allows for visualization and an assessment of greenhouse gas emissions and reporting

of climate impacts on agriculture food systems as well as international climate change processes. FAO is

therefore well placed to provide the NDA with the needed readiness support activities that have been outlined in

this document. In particular: · FAO has a broad mandate, which covers multiple disciplines and sectors

(agricultural crops, livestock, forest management, fisheries, climate change, management of natural resources,

legal and policy frameworks, etc.), which will allow for the provision of a holistic and multi-sectorial support

towards identifying the priorities on climate change adaption and mitigation, and benefit from the advice of

technical experts from different technical areas. FAO has renowned experience in developing and reinforcing

countries’ technical capacities, particularly considering institutional needs, as well as in promoting and

facilitating dialogue, consultation and consensus processes with multiple stakeholders. FAO has also large

experience in supporting climate change adaptation (e.g. Mitigation of Climate change in Agriculture (MICCA)

programme; Adapting irrigation to climate change (AICCA) project), and in Climate smart agriculture (CSA).

Additional information on FAO’s work on climate change is available here: http://www.fao.org/climate-

change/en/ • For decades, the FAO has been supporting many countries in the development of monitoring

systems, with the aim of generating information and data needed for international reporting and improving the

policies, planning, and management.


3. LOGICAL FRAMEWORK AND IMPLEMENTATION SCHEDULE

Outcomes Baseline Targets Activities

(brief description and deliverables)

Anticipated duration: 18 months

Monthly implementation plan of activities

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Outcome 1. Institutional capacity and coordination

mechanisms in place to govern and coordinate climate action and finance

Sub-outcome 1.4: Monitoring and verification systems for climate finance flows

0

1

Activity 1.4.1 Develop a framework for collection and analysis of agricultural, and associated activity data that includes food import dependency, hydrological and meteorological data that allows for visualization and an assessment of greenhouse gas emissions and reporting of climate impacts on agriculture food systems. This activity should be informed by the below activity 2.3.1.

This includes the recruitment of an individual

consultant to:

a) Analyze existing data collection systems for robustness and propose improvements and identify inconsistencies, gaps, database requirements (desk review, interviews and consultations3) b) Design and establishment of the user-friendly visualization and reporting interface database system (inclusive of mobile phone application for monitoring climate impact on agriculture and food security Deliverable 1.4.1: a) Two workshop reports and related materials

(month 3) b) Data Assessment report elaborated (month 6) c) User-friendly Database with associated mobile

phone application established for monitoring of climate change impacts on agriculture and food security (month 14)

X

X X

X

3 2 consultations workshops will be carried out (one day each) with maximum of 20 participants each to discuss and present on the hydrological, meteorological and

agriculture data sets


Activity 1.4.2 To ensure the ministry has the capacity to maintain the database and use the information generated Conduct a two-day Training for 15 key personnel4 in statistical analysis the use of the database. Deliverable 1.4.2 a) Training report and materials including guidelines on how to use database

X

Sub Outcome 2:

Country Programming Process

Sub-Outcome 2.3 Stakeholder engagement consultative processes

0

1

Activity 2.3.1 Conduct one stakeholder meeting to bring together key stakeholders5 in the agriculture sector, to raise awareness about climate finance and GCF, formal conformation of Project Steering Committee (PSC), validate the work plan and to discuss roles and responsibilities of various organizations in the process in an effort to reduce some of the risks outlined in the risk table (workshop will have equal participation of women and men) Deliverable 2.3.1 One day meeting delivered with associated report (with confirmed list of stakeholders and institutions necessary for successful implementation of the project and a validated work plan)

X

16

2 Activity 2.3.2: Conduct Gender four sensitive consultation process for situational analysis7 of climate impacts on the food and agriculture sector to determine: (1) Priority commodities for climate change adaptation measures (2) data gaps to inform relevant local farmers to improve their yields and reduce risks of climate change Deliverable 2.3.2: Situational analysis report document elaborated with priority commodities identified for climate change adaptation measures data gaps and recommendations for data collection and analysis

x

4 15 key personnel drawn from the Ministry of Planning and Development, CSO, NAMDEVCO, Ministry of Agriculture, Land and Fisheries (Planning Department), Tobago House of Assembly, WRA and farmers

organizations ( for example Cocoa cluster groups, the National Food Crop Farmers Association, Cunupia Farmers Association, Rio Claro Food Crop Association, Tobago Agricultural Society) 5 Approximately 45 stakeholders including 8 from Tobago will participate in the workshop from Ministry of Agriculture, Land and Fisheries departments and other relevant institutions including the NDA, National

Meteorological office, University of the West Indies 6 The Ministry of Agriculture, Land and Fisheries has been utilizing a consultative process for policy development including the current drafting of a national agricultural policy and fisheries legislation. The Ministry of

Planning and Development has a multi-stakeholder platform that is utilized for feedback.

7 This will include but will not be limited to an analysis of climate data and its impact/ correlation to changes in prices, the impact of the availability of water and land for production, documenting coping strategies (inclusive

of changes in the acreages cultivated, choice of crops and period of cultivation) and the role of gender and social networks in responses. The situation analysis will build upon the Vulnerability and Capacity Assessment report prepared in Jan 2019. This report has pre-identified 4 regions that are highly susceptible to climate change. Desk review and a minimum of 4 stakeholder consultations (1 for each region, approximately 125 persons in total) will be conducted including Tobago.


Sub-outcome 2.4 Gender issues considered in climate finance programming

08 1

Activity 2.4.1

Conduct a participatory gender analysis of the

agriculture sector to determine participation level of

women in decision making process for climate change

adaptation and mitigation and opportunities for women

in the agriculture sector for increased productivity.

This activity includes:

a) Desk study of gender relates policies and institutions

b) Stakeholder consultations9 in the agriculture sector on gender issues, gaps and barriers

Deliverable 2.4.1:

a) Gender assessment report with

recommendations for gender inclusive decision-making process in the agriculture sector

X

2.5 Appropriate climate technology solutions identified and prioritized in accordance with national strategies and plans for climate adaptation and mitigation

0 1

Activity 2.5.1

Conduct a gender sensitive assessment on the impacts of climate change on the livelihoods of small-

scale farmers and the use of innovative climate smart technologies including data need and gaps at the farmer level in agriculture in the 4 vulnerable geographic areas as identified in the Vulnerability Assessment of 2019 This activity includes consultations with individual farmers in selected vulnerable areas, desk review and interviews Deliverable 2.5.1: Gender sensitive assessment report that prioritizes one or two climate smart technologies for each of the 4 regions

X

Activity 2.5.2 Based on the assessment in 2.5.1 organize sensitization and capacity building activities for local farmers on the importance of keeping data records and to showcase innovative climate resilient technologies. This will include:

X

8 Gender considerations in the agriculture sector are non-existent at the policy level 9 2 consultations of 1 day each with around 50 stakeholders each to discuss gender issues, gaps and barriers in the agriculture sector


a) 4 sensitization exchanges/workshops10 f b) Production and distribution of materials

(e.g. factsheets, videos etc.) to promote climate resilient technology

Deliverable 2.5.2: a) Report elaborated on sensitization activities for

proven climate smart technologies (month 17)

b) Climate resilient technology material delivered

(month 17)

10 4 sensitization exchanges/workshops for 45 participants each to discuss record keeping and showcase best practices on innovative smart agriculture technologies


4. ADDITIONAL INFORMATION (ONLY FOR ADAPTATION PLANNING SUPPORT)

N/A


5. BUDGET, PROCUREMENT, IMPLEMENTATION, AND DISBURSEMENT

5.1 Budget plan

Please complete the Budget Plan in Excel using the template available in the Library page of the GCF website.

5.2 Procurement plan

Please complete the Procurement Plan in Excel using the template available in the Library page of the GCF

website. For goods, services, and consultancies to be procured, please list the items, descriptions in relation to

the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates.

Please include the procurement plan for at least the first tranche of disbursement requested below and provide a

full procurement plan for the entire duration of the implementation period if available at this stage.

5.3 Disbursement schedule

Please specify the proposed schedule for requesting disbursements from the GCF. For periodicity, specify

whether it’s quarterly, bi-annually or annually only.

☒ Readiness Proposal that falls within a Framework Agreement with the GCF

Readiness Proposal that falls within a Framework Agreement with the GCF Disbursements will be made in accordance to Clause 4 “Disbursement of Grants” and Clause 5 “Use of

Grant Proceeds by the Delivery Partner” of the Amended and Restated Agreement in the respect of the

Framework Readiness and Preparatory Support Grant Agreement entered into between GCF and FAO on

17 May 2018 (the “Framework Agreement”). The Delivery Partner is entitled to submit 2 requests for

disbursement each year and an Interim Request for Disbursement within 30 days of approval by the GCF

of a proposal, which must be in accordance with the Framework Agreement.




6. IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION

6.1 Implementation map

Please describe how funds will be managed by the NDA and/or the Readiness Delivery Partner.

The project will be implemented by the Food and Agriculture Organization (FAO), which will be the Delivery Partner (DP) for this Readiness proposal. The FAO is also an Accredited Entity (AE) to the Green Climate Fund (GCF). The DP, represented by its country office in the Trinidad and Tobago will, in close collaboration with the Government of Trinidad and Tobago, implement this Readiness proposal over a 18-month period. The Government of Trinidad and Tobago will be represented by its NDA in the Ministry of Planning and Development.

Project implementation will be guided by a Steering Committee, chaired by the NDA. This Committee will

contribute to ensuring transparency and the relevance of the results of this initiative to national development

objectives. Members will include representatives from:

• Ministry of Planning and Development - Chair (NDA)


• NAMDEVCO;

• Ministry of Agriculture, Land and Fisheries (Planning Department);

• Tobago House of Assembly;


• Farmers Organization ( for example Cocoa cluster groups, the National Food Crop Farmers

Association, Cunupia Farmers Association, Rio Claro Food Crop Association, Tobago Agricultural

Society)

• FAO TT (to implement practices and measures for the smooth implementation of the project)

An overview of the implementation map for the project is outlined in the figure below. Further description of the

arrangements and flow of information and support follows.


International technical experts will be under the direct supervision of the FAO Country office in Trinidad and

Tobago (FAOR-TT) to Trinidad and Tobago, and the technical supervision will be under FAO’s Forestry Officer

for the Caribbean Region (Lead Technical Officer – LTO). While the LTO will ensure compliance with the FAO’s

technical standards, the FAOR-TT, with his staff at the Representation Office, will be responsible for:

o Ensuring appropriate use of resources for implementation of the activities based on the budget, the

project document and the work plan, and that FAO standards and procedures are followed;

o avoiding inappropriate or unjustified use of resources;

o facilitating selection and recruitment of consultants and organizing missions of FAO staff and

consultants on the basis of specific Terms of Reference

o approving work plans from a financial perspective;

o approving payments based on the work plan and original budget;

o confirming the availability of funds and authorizing commitments and payments on behalf of the FAO,

within the limits of his authority;

o ensuring that all authorized commitments and payments:- are based on the project document, work

plans and other relevant documents;- respect the budgetary, financial and administrative standards of the

FAO; - are duly and promptly reflected in the project accounts; and

o supervising the activities and outcomes based on the project document and the budget.

To avoid any possible conflicts of interest deriving from the Delivery Partner’s role as an Accredited Entity, the

prioritization of investments and projects in the context of this readiness grant, will be made through a broad

consultation process with relevant stakeholders, including other potential implementing entities for Trinidad and

Tobago. The final validation of these priorities will be carried out through the countries’ own relevant coordination

mechanism and institutional arrangements, with the participation of other government agencies, as well as

representatives from civil society and private sector as the NDA deems relevant, to ensure chosen priorities are

fully aligned with national plans and strategies and adequately includes inputs from consulted stakeholders.

Green Climate Fund (GCF)

Go

vern

ance

NDA :

Ministry of Planning and Development Responsibility:

leads implementation

Beneficiaries

Financial/Resource flow Reporting Advice/Support

Imp

lem

en

tati

on

Steering Committee (NDA, CSO, THA , Min of Ag., WRA, FAOTT

etc.)

FAO (Executing Entity)

(FAOTT supported by Sub Regional Office, Regional Office and Headquarters)

FAO (Delivery Partner)


For the avoidance of doubt, FAO will carry out all procurement activities under this proposal.

Beneficiaries would include policy makers, extension services and farmers.

The start date for implementation will be as outlined in the framework/grant agreement in effect at time of approval unless otherwise agreed to between the Delivery Partner and the GCF.

6.2 Risks, monitoring and evaluation (M&E), and other relevant information

The following risks and mitigation measure have been identity for this proposal:

Type of risk Description Impact level Likelihood of impact

Mitigation measures

Human resources Difficulty in finding persons locally with the specialty areas in the agriculture to access opportunities

Moderate

Moderate

Vacancies will be advertised locally and internationally for specialized tasks

Stakeholder engagement

Obtaining full participation of public officers on steering committee

Moderate

Low

Support from the Ministry of Planning and Development and the importance of the exercise to the Ministry of Agriculture, Land and Fisheries and use of different methods of engagement would ensure participation of members.

Stakeholder fatigue from several ongoing projects including other approved readiness projects that may require same stakeholder

Moderate Moderate The Ministry of Planning and Development will ensure that there are no overlaps and stakeholders activities are accommodated in a realistic manner among

Access to data Delays in access to good quality data in the format necessary for implementation of activities

High moderate Low The data required is available in several different organizations. The Ministry of Planning and Development will provide support in engaging with different institutions to obtain data in a timely manner

Natural disasters Disasters such as flooding may occur during the time of the project which could delay or reduce ability to conduct field activities such as the

Moderate Moderate Contingency plan would be put in place in the event of an event. Consultations would be rescheduled and the work plan would be updated accordingly.


engagement with farming communities

Monitoring

The NDA, with the support of FAO, will keep the GCF Secretariat informed of the progress of the

implementation and results achieved in of the Readiness Proposal by presenting reports every six months

period of implementation.

The reports (completion and financial) to be submitted, will be as per is included in section 5.3, and will include

reporting against the logical framework included in section 3.


Annex 1

Terms of Reference - Project Coordinator

Trinidad and Tobago Readiness and Preparatory support for the Green Climate Fund

Background

The government of Trinidad and Tobago is undertaking its readiness activities for accessing Green Climate Fund

(GCF) resources for addressing climate change. The project will involve strengthening capacity of the government

to access climate finance through extensive stakeholder engagement, with the main objective of improving the

monitoring system for climate change impacts on the agriculture sector in Trinidad and Tobago. The activities

under this readiness will provide important baseline data and information that would be useful for future decision

making on climate change priorities in the agriculture sector and therefore a basis for concept note and proposal

development.

Location: Port of Spain, Trinidad and Tobago

Duration: 16 months (Part time)

Reporting Lines

The Project Coordinator will report to the FAO Representative in Trinidad and Tobago, the Lead Technical Officer

in the Food and Agriculture Organization and the National Designated Authority of Trinidad and Tobago

(Ministry of Planning and Development)

Duties and responsibilities

• Coordinate timely and quality implementation of overall project components providing technical

support and ensuring appropriate linkages among the components and among consultants and

concerned actors.

• Develop a full project work plan and associated expenditure plan.

• Prepare project reports of progress (every 6 months in accordance with GCF reporting requirements)

and briefs as required.

• Prepare bid documents including TORs for project experts/consultants working on the various aspects

of the project and to the selection process.

• Coordinate the organizing and conducting of assessments, consultations and workshops, including

arranging logistics.

• Coordinate logistical arrangements with national stakeholders for the various consultancies under the

project.

• Coordinate with relevant national stakeholders, especially the NDA and Ministry of Agriculture to

ensure maximum delivery and participation in project activities

• Coordinate the development and dissemination of awareness raising materials at the various levels

• Ensure interventions are well coordinated with other FAO and non-FAO projects in the country and

build on FAO comparative advantage, successful practices, lessons learnt.

Minimum requirements

• An advanced degree in agriculture, natural resources management, climate change or a related area.

• At least 5-years experience in project management and implementation.


• Demonstrated knowledge of international climate finance, specifically the green climate fund

architecture and adaptation and mitigation agendas of the UNFCCC

• Knowledge of the Agriculture sector and use of natural resources as it relates to the effects of climate

change in regard to adaptation /resilience and mitigation.

Core competencies

• Experience in facilitating multi-stakeholder consultations with various target audiences

• Excellent written and oral communication skills

• Facilitation and coordination skills

• Strategic advice

The following considerations are important when completing the budget:

1. Before preparing the Readiness and PPF budget, please read the full guidance on our website

2. You can select the appropriate budget categories from the dropdown list in the budget plan:

3. To insert additional rows, right click on the row number below where you wish to insert the new row and choose INSERT.

4. Additional budget categories may be added by manually typing them on the Budget Category sheet. :

Project Management Cost: Project management costs (PMC) are the direct administrative costs incurred to execute a project. They should cover only incremental costs incurred due to the GCF contribution. In most cases, these costs are directly related to the support of a dedicated project management unit (PMU) which managesthe day to day execution related activities of the project.

General Principles for PMC costs: 1. The percentage of PMC financed by GCF should not be more than the percentage share of the overall budget financed by GCF 2. PMC budget thresholds: Up to 7.5 per cent of total activity budget. > PMC exceeding 7.5 per cent for the readiness (including NAPs) proposals, and PPF proposals, up to $ 3 million will require detailed documentation and justification supporting the entire PMC budget. > The PMC should be shown as a separate component in the project budget. A detailed breakdown of PMC should be provided by budget category. > Indicative list of eligible project management costs:

> Project staffing and consultants: Project manager, Project Assistant, Procurement personnel, Finance personnel & Support/admin. Personnel> Other direct costs: Office equipment, Mission related travel cost of the PMU, Project management systems and information technology, Office supplies, Audit cost

Contingency :1. Select the appropriate % of Contingency Budget from the dropdown list :

2. Contingency budget for unforeseen costs arising during the project implementation should not be included in the outcome budget separately.3. Contingency budget must be used for any unforeseen programme (output level) cost that is unrelated to implementation/service fee.4. Any use of contingency must be reported to and agreed by the GCF Secretariat in writing in advance provided with justifications that are acceptable to the GCF5. If you get to the end of the project and you haven’t spent Contingency, you can’t increase the scope of the project or buy some more equipment to use it up.

6. The Budget Notes sheet should be used to record explanations, further details or cost breakdowns for individual lines

(https://www.greenclimate.fund/how-we-work/empowering-countries).

If you are unsure about how to complete the budget template, please send your query to: [email protected]

Readiness Grant Budget Preparation Guidelines







5.1 Budget PlanPlease add rows for Outcomes, Outputs and Cost Categories as required. Additional budget categories may be added by manually typing them on the Budget Category sheet. 225

5013 Consultants 1 Consultant - Individual - International

W/day 30 450 13,500 6,750 6,750

5021 Travels 2 Travel – Local Trip 5 300 1,500 1,000 500

5014 Contracts 3 Contracts Lump sum 1 15,000 15,000 15,000

5021 Travels 4 Travel - International Trip 2 3,416 6,832 3,416 3,416

5013 Consultants 5Consultant - Individual - International

W/day 40 450 18,000 9,000 9,000

5021 Travels 6 Travel - International Trip 2 3,416 6,832 6,832

5023 Trainings & workshops 7 Workshop/Training Lump sum 2 2,000 4,000 4,000

5013 Consultants 8 Consultant - Individual - International

W/day 4 450 1,800 1,800

5021 Travels 9 Travel - International Trip 1 3,416 3,416 3,416

5021 Travels 10 Travel – Local Trip 3 1,068 3,204 3,204


5021 Travels 12 Travel – Local Trip

8 732

5,856 5,856

5023 Trainings & workshops 13 Workshop/Training Lump sum

1 4,500

4,500 4,500

5013 Consultants14

Consultant - Individual - Local

W/day 30 450 13,500 13,500


5021 Travels 16 Travel – Local Trip 4 300 1,200 1,200

5013 Consultants 17 Consultant - Individual - Local

W/day 20 350 7,000 7,000

5021 Travels 18 Travel – Local Trip 3 300 900 900

5014 Contracts 19 Audio Visual & Printing Lump sum 3 4,000 12,000 12,000



W/day 20 350 7,000 7,000

5021 Travels 22 Travel – Local Trip 3 300 900 900


W/day 15 350 5,250 5,250

5021 Travels 24 Travel – Local Trip 5 1,275 6,375 6,375


5014 Contracts 26 Audio Visual & Printing Lump sum 1 21,750 21,750 21,750

5025 Non-expandable Procurement 27 Office Supplies Lump sum 1 2,556 2,556 2,556

223,631.00 14,772 124,342 84,517 0 0 0


Month 16 1,000 16,000

do not change the formula do not change the formula

16,000.00 16,772.33

7.15% 7.50%

Total (per budget category)

33,750.00

33,300.00

48,750.00

15,000.00

Project Management Cost (PMC) 7.2% requested

2,556.00 Contingency requested

17,080.00

19,935.00

69,260.00

-

-

-

-

-

-

239,631.00

Outcome 1. Institutional capacity and coordination

mechanisms in place to govern and coordinate climate action

and finance

Sub-outcome 1.4 Monitoring of climate impacts on agriculture

Budget categories

Activity 1.4.2 Training of relevant personnel in the use of the database

Activity 1.4.1 Develop a framework for collation and analysis of agricultural, hydrological and

meteorological data

Unit # of Unit Unit Cost Total Budget(per budget category)

Outcomes Sub-outcome Activities FAO Budget Categorieschoose from the drop-down list

Budget note no.

Sub-outcome 2.3 Stakeholder engagement consultative processes

29,900 Sub-outcome 2.4 Gender issues considered in climate finance programming for agriculture

Activity 2.4.1 Conduct a participatory gender analysis of the agriculture sector to determine

participation level of women in decision making process for climate change adaptation and

mitigation and opportunities for women in the agriculture sector for increased productivity

7,900

Activity 2.3.2 Conduct 4 (four) Gender sensitive consultation process for situational analysis of

climate impacts on the food and agriculture sector

Activity 2.3.1. Conduct one stakeholder meeting to bring together key stakeholders in the agriculture sector, to raise awareness about climate finance

and GCF, formal conformation of Project Steering Committee (PSC), validate the work plan and to

discuss roles and responsibilities of various organizations in the process

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY

Sub-Total (Total Outcome Budget + Contingency + PMC)

0

0%

36m

16,000.00

Total Budget(per outcome) 12m

Disbursement Plan

Total Outcome Budget

30m

Maximum PMC that can be requested:

77,084 77,084

54,816

6m 24m18mTotal Budget(per sub-outcome)

Total Outcome Budget

Breakdown (per budget category)

Delivery Partner Fee (DP) - Up to 8.5% of the Sub-Total

Project Management Cost (PMC)Up to 7.5% of Total Activity Budget

Total Outcome Budget + PMC

260,000.00$

Actual amount and % of PMC requested:

239,631.00

20,368.64

-

223,631.00

0

0

0

0

Total Project Budget (Total Activity Budget + Contingency + PMC + DP)

146,547

53,931

0Workshop/Training

Travel – Local

Travel - International

Office Supplies

IT Equipment

Contracts

Consultant - Individual - Local

Consultant - Individual - International

Audio Visual & Printing

Activity 2.5.1 Conduct a gender sensitive assessment on the impacts of climate change on the livelihoods of small-scale farmers and the use of innovative climate smart technologies including

data need and gaps at the farmer level in agriculture in the 4 vulnerable geographic areas as identified in the Vulnerability Assessment of 2019

2. Country Programming Process

Sub-outcome 2.5 Appropriate climate technology solutions identified and prioritized in accordance with national

strategies and plans for climate adaptation and mitigation Activity 2.5.2 Based on the assessment in 2.5.1

organize sensitization and capacity building activities for local farmers on the importance of

keeping data records and to showcase innovative climate resilient technologies

Budget Note Detailed Description

1One international consultant (data analyst), 30 working days to Analyze existing data collection systems for robustness and propose improvements and identify inconsistencies, gaps, database requirements. To be recruited according to FAO honorarium scale and procedures.

2Local travel for international consultant and local team members within country to hold interviews/stakeholder meetings related to activity 1.4.1 (5 trips). Cost estimates are based on FAO experience in the country.

3 One national firm to realize the operationalization of a web and telephone application that is related to activity 1.4.1

4Travel for international consultant (2 trips to Port of Spain) related to activity 1.4.1. Includes air fare and per diem for 6 days per trip. Cost estimate includes travel and DSA in line FAO/UN travel regulations.

5One international consultant (ICT specialist), 40 working days to design and establishment of the user-friendly visualization and reporting interface database system (inclusive of mobile phone application for monitoring climate impact on agriculture and food security. To be recruited according to FAO honorarium scale and procedures.

6Travel for international consultant (2 trips to Port of Spain) related to activity 1.4.1. Includes air fare and per diem for 6 days per trip. Cost estimate includes travel and DSA in line FAO/UN Travel regulations.

72 workshops (one day each) with maximum of 20 participants to discuss and present on the hydrological, meteorological and agriculture data sets to be led by the international consultant under budget note 1 as well as the mobile phone application led by the international consultant under budget note 5. Related to activity 1.4.1

8One international consultant (data statistician/analyst), 4 working days to prepare and implement 2 training days on statistics of datasets. To be recruited according to FAO honorarium scale

9Travel for international consultant (1 trip to Port of Spain) related to activity 1.4.2. Includes air fare and per diem for 6 days per trip. Cost estimate includes travel and DSA in line FAO/UN Travel regulations.

10 Local travel for participants attending statistical training session (2 days) in Port of Spain, 3 people from Tobago (activity 1.4.2).

11Training workshop of 2 days to train 15 key personnel (from various organizations) in the use of the statistical coding and database, to be led by the international consultant under budget code 8. Related to activity 1.4.2. Cost estimates include logistics (e.g. venue for the training, catering, stationary, etc.)

12 Local travel for participants attending stakeholder meeting in Port of Spain, 8 people from Tobago (activity 2.3.1).

13Project stakeholder meeting with the participation of around 45 national stakeholders (activity 2.3.1). Cost estimates include logistics (e.g. venue, catering, stationary, etc.)

14One national consultant (gender and stakeholder engagement expert), 30 days to conduct a gender sensitive consultation process for situational analysis. To be recruited according to FAO honorarium scale and procedures.

15Organize 4 regional stakeholder consultations (approximately 125 participants in total), each lasting 2 days to facilitate output under activitiy 2.3.2. Costs includes printing of materials

16Local travel for national consultant and local team members within country to facilitate the implementation of activity 2.3.2. The travel also includes overnight as the workshops are 2 days each. Cost estimates are based on FAO experience in the country.

17 One national consultant (gender specialist) related to activity 2.4.1. Cost estimates are based on FAO experience in the country

18Local travel for national consultant and local team members within country to facilitate the implementation of activity 2.4.1. Cost estimates are based on FAO experience in the country.

19Design and printing materials for the consultant under 2.4.1. to use for the 2 stakeholder consultations (as listed in budget note # 20) as to provide more information on what are gender considerations in agriculture. Cost estimates are based on FAO experience in the country.

202 consultations of 1 day each with around 50 stakeholders each with consultant under budget note no. 17 to discuss gender issues, gaps and barriers in the agriculture sector

21One national consultant (gender and agriculture specialist) related to activity 2.5.1. for 20 days. Cost estimates are based on FAO experience in the country

22Local travel for national consultant and local team members within country to facilitate the implementation of activity 2.5.1. Cost estimates are based on FAO experience in the country.

23One National Consultant (climate change specialist) for 15 days to support preparation and design of the 4 workshops showcasing innovations in smart agriculture, exchange visits, coordinate communication strategy and plan under activitiy 2.5.2. To be recruited according to FAO honorarium scale and procedures.

24 Local travel for participants within country to participate in workshops of activity 2.5.2

254 sensitization exchanges/workshops for 45 participants each to discuss and showcase best practices on innovative smart agriculture technologies under activity 2.5.2. Costs include venue, catering, etc

26Design and printing materials to promote climate resilient technologies under activity 2.5.2. Which would include design and broadcasting of a video for best practices, design and printing of brochure. Cost estimates are based on FAO experience in the country.

27 Office supplies for all consultations and activities under outcome 2

28Local Project manager hired for 16 months part time. Note that the implementation period of the project is 18 months, but it is envisioned that we do not need a dedicated project manager for the whole implementation period

5.2 Procurement Plan

Activities Item Estimated Cost (US$)

1.4.2, 2.1.1, 2.4.1, 2.3.1, 2.5.2

Workshops and trainings 69,260.00

2.1.1, 2.3.1, 2.4.1, 2.5.1, 2.5.2

Local Travel 19,935.00

1.4.1, 1.4.2, 1.4.4, 2.1.1 International Travel 17,080.00

1.4.1Contract 15,000.00

2.4.1, 2.5.1 Audiovisuals and Printing 33,750.00

2.5.2 Office supplies 2,556.00

$ 157,581.00

1.4.1 International consultant 13,500.00 1.4.1 International consultant 18,000.00

1.4.2International consultant 1,800.00

2.1.1National consultant 13,500.00

2.4.1 National consultant 7,000.00 2.5.1 National consultant 7,000.00 2.5.2 National consultant 5,250.00 PMC National consultant 16,000.00

$ 82,050.00

Item Description Procurement MethodThresholds

(Min-Max monetary value for which indicated procurement method must be used)

Estimated Start Date Projected Contracting Date

Direct Procurement

Goods and Non-Consulting Services

Venue, refreshment etc. Invitation to bid (Open Submission) $5,000-$25,000 1-May-2020 1-Dec-2021

Travel Costs and DSA UN Travel Policy N/A 1-May-2020 1-Dec-2021

Travel Costs and DSA UN Travel Policy N/A 1-May-2020 1-Dec-2021

Design and Printing of materials Invitation to bid (Open Submission) $500-$5,000 1-May-2020 1-Dec-2021

Request for quotation

Sub-Total (US$)

Consultancy ServicesData analyst Vacancy announcement NA 1-Oct-2020 1-Dec-2020

1-Dec-2020Data statistician/analyst to deliver training Vacancy announcement NA 1-Feb-2020 1-Apr-2020

Vacancy announcement NA 1-Feb-2020

ICT specialist Vacancy announcement NA 1-Jul-2020

1-Jul-2020 1-Dec-2020

Office supplies

Sub-Total (US$)

Gender in agriculture specialist Vacancy announcement NA 1-Jul-2020 1-Feb-2021Event coordinator Vacancy announcement NA 1-Mar-2021 1-Mar-2021Project coordinator (part-time)

$500-$5,001

For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in Section 3, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage.

1-May-2020 1-Dec-2021

1-Feb-2021

National firm to realize the operationalization of a web and telephone application

NA 1-Jul-2020 1-Dec-2020

Gender and stakeholder engagement Vacancy announcement NA 1-Jul-2020 1-Jan-2021

Gender specialist Vacancy announcement NA

FAO Budget Categories Budget categories5011 Profesionnal Audio Visual & Printing5013 Consultants Audit Fee5014 Contracts Consultant - Individual - International5021 Travels Consultant - Individual - Local5023 Trainings & workshops Professional Services – Companies/Firm5024 Expandable Procurement IT Equipment5025 Non-expandable Procurement Office Supplies5028 GOE Travel - International

Travel – LocalWorkshop/Training Consultations

WorkshopContractsIndicate additional

budget categories