with document – file – image management creates a virtual file cabinet expands all paper and...

with

Document – File – Image Document – File – Image ManagementManagement

Creates a Virtual File CabinetCreates a Virtual File Cabinet

Expands all Paper and Computer File Organization Systems through assigning a Business Purpose



Compliments Existing Paper and Computer File Organization Systems with Extended Benefits




Increased Productivity and Create Additional Benefits by Reducing Duplication of Paper and Computer Files




Increased Productivity and Create Additional Benefits by Reducing Duplication of Paper and Computer Files

Virtually Eliminates Paper Use in Mainstream Operations, Paper Becomes Unused Archive

Creates Quick LinkCreates Quick Link

Using your desktop as your workspace


Using your desktop as your workspace Putting documents and files away


Using your desktop as your workspace Putting documents and files away Easily retrieved and edited


Using your desktop as your workspace Putting documents and files away Easily retrieved and edited No more lost information

Document HandlingDocument Handling

Creating New Documents


Creating New Documents Handling Existing Documents


Creating New Documents Handling Existing Documents Creating New Templates


Creating New Documents Handling Existing Documents Creating New Templates Handling Existing Templates

Use Your Information to CreateUse Your Information to Create

Systematic Naming


Systematic Naming Departmental Standards


Systematic Naming Departmental Standards Creates Automatic Retrieval Techniques


Systematic Naming Departmental Standards Creates Automatic Retrieval Techniques Find Anything, Anywhere


Systematic Naming Departmental Standards Creates Automatic Retrieval Techniques Find Anything, Anywhere Automatically relate to Client, Vendor,

Employee or Project


Systematic Naming Departmental Standards Creates Automatic Retrieval Techniques Find Anything, Anywhere Automatically relate to Client, Vendor,

Employee or Project Open Folder of Related Materials

with

Working with Information for Working with Information for Businesses Businesses

Working with Customer InformationWorking with Customer Information

Creating, Scanning, Filing, Editing, and Using Proposals - Research and Documentation Contracts - Preliminary and Signed Purchase Orders - Filing and Managing Invoicing - Creating, Sending and Managing Project Management - Tracking Related Parties Reports - Filing, Categorizing and Organizing Payments - Scanning Checks and Deposits Collections - Utilizing GoldVisionPro to Get Paid

Working with Vendor DetailWorking with Vendor Detail

Quickly Wade Through the Mass of New Information and Keep Competitive by Remaining Current Products - Storage and Retrieval of Pricing, Graphics

and Literature Services - Coordination of multiple parties and

intermixed information Relationships - Use Documents to Manage how

Manufacturers are related to their Vendors Purchasing, Receiving, Rebates and Returns - Valuable

Vendor Documents are critical to the Operation Invoices, Payments and Reporting - Use GoldVisionPro

instead of Staples and File Folders

Working with Employee FormsWorking with Employee Forms

Do Not Become Overwhelmed in Too Much of a Volume of Information, it is so Easy to Store Resumes and Employment Applications Hiring Documents - W-2’s, I-9’s, 1099’s, etc. Insurance Documents - Offerings or Claims Multimedia - Photos and Audio Files Reviews - Keep Handy both Computer Generated

and Handwritten reviews Payroll - Tax Filings, Adjustments or Benefits Forms, Forms, and More Forms

General Business FormsGeneral Business Forms

Categorization and Retrieval of Monthly or One Time Information Keeps Businesses Running Certification Forms or Purchase Agreements Licenses and Bonding Documents Insurance Coverage's, Claims and Payments Utilities Relationships and History Property Management and Building Maintenance City or State Government Resale and Tax Forms Vehicle Licenses, Registrations and Permits Copyrights, Trademarks, Trade names and Patents

BankingBanking

Keep all of your Accounts in Order New Account Setup Information Used First Time Only Automatically Create Chronological Statements Manage Correspondence to Bank or Interoffice Manage Reconciliation Reports from the Accounting

System Manage Credit Card Information Manage Credit Card Statements Make available Interest Filings for Tax Time

Sales and MarketingSales and Marketing

Quickly Make Available to the Entire Sales Staff Logos and Graphics Advertising Materials Photos and Press Releases Reports and Charts Department and Project Instructions Mass Marketing Programs Relationship Marketing Materials Proposal Preparation Assemblies Sales Cycle and Automated Follow-up

Meetings or EventsMeetings or Events

Information that is created during meetings can be quickly filed and retrieved Access to PowerPoint Creation and Usage Scan or Fax in notes and tie to Meeting Event Tie in Sound Recordings to Meeting Event Keep all Members in the loop with all of the Information Education can be easily captured and Notes are qualified Valuable information gathered at Trade Shows,

Conferences or Events don’t end up in the plastic bag that was given to you when you arrived.

Follow-up and creation of Future Events are easily Managed

with

Working with Personal Working with Personal InformationInformation

Track Assets and ValuablesTrack Assets and Valuables

Keep an Electronic Copy of your Valuables Ownership Titles - Car, Truck, Boat or RV Original Purchase Documents – Real Estate, Jewelry,

Equipment and Written Valuations Leases, Mortgages and Financial Packages Vendor and Store Receipts Photos and Video Organization User Manuals and Instructions Rebates, Returns and Repairs Seldom Used Documents

Organize FamiliesOrganize Families

Personal Organization Used to Take so Much Time Photos of Family, Vacations or Assets Scans of Original Birth, Marriage, Death Certificates Planning and Creativity, Printed or Handwritten Schooling, Certificates, Awards, Achievements Resumes, Job Performance Evaluations, Bonuses Creativity and Volunteer Projects Correspondence to Family, Businesses or Friends Genealogy and Family History

Organize Tax InformationOrganize Tax Information

Previously Hard to Organize and Tough to Find Medical Claims and Receipts Home Improvement Costs W-4’s, 1099’s and other Income Sources Tax Returns Tax Files from Tax Generation Software Small Business Organization Vehicle Purchases and Expenses Donations Trusts, Associations, or Foundations

with

Statistics and UsageStatistics and Usage

Immediate Impact Upon UsageImmediate Impact Upon Usage

Does using GoldVisionPro take more time than a complimentary way of filing? It takes only moments to properly save a file No decision-making is required for flawless filing It automatically creates summaries and no additional

typing is required Does using GoldVisionPro take more time to find, edit

or use a file? Retrieve a combination of files of different types across

multiple folders and use them in seconds. Find an array of files that might have been used for

another purpose and relate to the new purpose

How Much Can Be StoredHow Much Can Be Stored

Hard Drive and Backups With a paper file, you must make copies and store them

in another place for a backup 1,000,000 pages can be scanned for a penny

The Cost is Continually Dropping Hard Drives are really becoming inexpensive GoldVisionPro also can be used to Archive to CDRW or

to Tape

What Else Would Work Better?What Else Would Work Better?

For the moderate cost of purchase you get Immediate implementation and ability to become useful Very little setup or training is required Training is interactive with how much you want it to do,

it’s logical flow allows you to train yourself Self learning database

Way wait? GoldVisionPro is ready to use now Your future is brighter when you organize your life Relieve stress with knowing that you now have control

Thank You.

www.goldvisionsoftware.com

866-554-5263

with document – file – image management creates a virtual file cabinet expands all paper and...

Documents

workspace slide

project slide

edited slide

systematic naming slide

lost information slide

business purpose slide

paper use

existing documents