wire transfers - columbia bank › upload › commercial...the template list, click the wire...

Wires of 13 Member FDIC Reference Guide

Wire TransfersThe Wire Transfer service provides secure wire transfer capabilities with a streamlined, easy-to-use web browser interface. Depending on your configuration, wire transfer features allow you to:

•Createwiresusingavarietyoftemplatesthatsimplifythedataentryprocess.

•ReviewandmanagewiresusingtheTransactionListscreen.

•CorrectwireerrorsusingtheRevisionListscreen.

•ReviewreleasedwiresusingtheHistoryListscreen.

•Approvewiretemplates.

Basic Terms and FeaturesThe definitions below describe features and terms for Wire.

Approvals Depending on the security options set up by Columbia Bank, wires may require up to two approvals before they can be released to the bank.

Foreign Currency Wires EithertheAmount(alwaysUSD)orSendingCurrencyAmountcanbeenteredintotheapplication.TheexchangerateisalwaysexpressedasUSD/ForeignCurrency.

Holiday Table Wiretransactionsarenotprocessedonbankholidays.TheHolidayTableprovidesalistofholidaydateswhenColumbia Bank, does not process transactions. Though you can create and release transactions on these dates,youcannotassigneffectivedatesfordateslistedintheHolidayTable.

Queuing Onceyouenterawire,youmove(queue)ittotheTransactionList,whereitisapprovedandreviewedbyother users before it is released to Columbia Bank for processing.

Templates Afeatureusedtostorepaymentdataforwiretransfersyoumakeonarepetitivebasissothatyoucanlater apply that information when initiating a wire with the same core instructions. Templates are either “repetitive” or “semi-repetitive”. For semi-repetitive templates, users can enter optional freeform text fields at wire entry.

Token Authentication YouarerequiredtouseTokenAuthenticationatwirerelease.Youwillbepromptedforadditionalinformationwhen you release a wire from the transaction list. You will be prompted for your one time password - also known as your token passcode.

Wire Applications The data entry forms users use to create wire and templates. Form types include repetitive, semi-repetitive, andnon-repetitive.Applicationsaretypicallycategorizedbypaymentmethod.

Wire History Alistofpriordatedtransactions.

Wire Repair AwirethatdoesnotpassanylevelofapprovalorreleasecanberoutedforcorrectiontotheRevisionList.


Wire Templates

The Wire Templates setup function allows you to save wire data entry information in templates that you can usetocreatewiretransactions.Atemplatestoresinformationandreusesiteachtimeayousendawire.Wiretemplates can be set up for repetitive and semi-repetitive wire applications.

Steps to Set up Wire Templates

1 Click SetupontheServiceMenuandthenclickManage Wire Templates.

Note:IftherearetemplatesrequiringapprovaltheApproveTemplateslistwilldisplayfirst.Toaccessthe Template list, click the Wire Templates tab.

2 The Wire Template list screen shows all of theActivetemplates.Tosearchforaspecifictemplate, or for all templates associated with aparticularApplicationType,enterthecriteriaand click Search.

3 To create a new template, click Add Template. TheAddTemplatescreendisplays.

4 SelecttheApplicationTypefromtheApplicationdropdown and click Continue >. The Template Settingsscreendisplays.

5 Enter the information in the data fields and click SaveorclickAdd Another Template to create anewtemplatefortheselectedApplication.

WhenyouclickSave,aconfirmationmessagedisplays.

6 Return to the Wire Template list screen to view the new template entry. You can change the AmountLimitforthetemplatetosetitlowerthan the maximum allowed or you can click the TemplateIDtoreopentheTemplateSettingsscreen and edit entries.


Single WiresSinglewiresaresinglepaymenttransactions,createdindividually.Singlewiresaretypicallyusedwhenyouarewiringfundstoasinglebeneficiary.Singlewirescanbesetuptousenon-repetitive,semi-repetitive,andrepetitive wire applications.

Steps to Initiate a Single Wire

1 Click Single Wire on the Function menu and then click the wire application you want to use.

2 Complete the wire entry fields and click Queue tosendthewiretotheTransactionListscreen.

3 Click Transaction List on the Function menu to view the wire. To release the wire for processing, selectthewireandclickRelease.TokenAuthenticationisrequired.


4 AftertheWireEndofDaycutofftime,click Wire History on the Function menu to view statuses as the wire goes through processing.

Reviewing and Approving WiresIf a wire requires approval, it cannot be released until the approval has been made. Once it is approved the wire status changes and it can be released.

Steps to Review and Approve Wires

1 Oncewireshavebeenqueued,reviewthemfromtheTransactionListscreenpriortoapprovingorreleasing them to Columbia Bank for processing. Click Approve to approve wires from the Transaction List.

2 You can also approve wires from the Detail SummaryscreensbyclickingtheAmount link for the batch or wire.


3 OntheDetailSummaryscreen,clickApprove or Approve 2 depending on your level of approval.

Approve wires in a batch on the Batch Transaction Summary screen.

Revising WiresIfwireinformationisnotcorrect,youcanrevise(repair)thewireontheRevisionlist.

Steps to Revise a Wire

1 OntheTransactionListscreen,firstselectthewire you wish to revise then click Revise to sendittotheRevisionListforrepair.

2

3 NavigatetotheRevisionListbyselectingWire Repair from the top menu.

ClicktheAmounthyperlinkforthewiretodisplaytheWireDetailscreen.

4 Make changes in the detail screen and click Queue to re-queue the wire.

Important Note: If you are changing the TemplateIDontheRevisionList,youmustchange the Template ID, and then click Save before the new template information displays.


Releasing WiresToreleaseawire,selectthecheckboxnexttothewireintheTransactionList,andthenclickRelease. You willberequiredtouseTokenAuthenticationatwirerelease.Thesystemwillpromptyouforyouronetimepassword - also known as your token passcode.

Review wire status to confirm that the wires were released.

Wire StatusesEntered — Initial status when a wire is created.

Approved — First-level approval completed. This only displays if [Your FI Name]requires first-level approvals.

Approved2 —Second-levelapprovalcompleted.Thisonlydisplaysif[YourFIName]requiressecond-levelapprovals.

Released — Wire was sent to bank wire processing system.

Pending Release — Wire is in process of being sent to bank for processing.

Acknowledged — Processing system sent acknowledgement. This status may not appear in forms-based systems.

Processed — Network Reference No. has been received. This status may not appear in forms-based systems.ForFed-wires(domestic),thisindicatestheFedhassuccessfullyreceivedthemessage.

Rejected — Bankprocessingsystem(ornetwork)sentrejection.Voided — Unexecutedwire/batchhasbeenvoidedbythesystemaftertheendofday.ThisstatusappearsontheWireHistoryListonly.

Viewing Wire History and Running Wire ReportsYoucanrunreportsonthewiresandbatchesthataredisplayedontheTransactionList.UsetheHistoryListscreentoreviewwiretransactionsattheendofthedayandverifyifthesystemacceptedtransactions.Attheend-of-daytimesetbyyourfinancialinstitution,wiresaremovedfromtheTransactionListtotheHistoryListscreen.

Steps to View a Totals ReportTotalsReportsprovideaquicksummaryofthewiresyouoriginateontheWireTransactionListScreenortheWireTransactionSummaryScreenatanypointduringtheday.AllwiresandbatchesontheWireTransactionListscreenorWireTransactionSummaryscreenappearinthereportregardlessoftheirstatus.

1 OntheTransactionListclicktheTotals Report button.


2 TheTotalsReportdisplaysthestatusandtotalofallwiresontheTransactionList.Toprintthereportclick Print.

Steps to View a Summary ReportTheSummaryReportdisplayssummarydataforallwiretransactionsselectedbyauserontheTransactionListscreen.

Note:YoucanalsoruntheSummaryReportfromtheWireHistoryscreen.

1 OntheTransactionListselectthecheckboxbesidethetransactionsforwhichyouwanttoviewareport and then click Summary Report.

2 TheSummaryReportdisplayssummaryinformationforthewireorbatchyouselected.Toprintthereport click Print.


Steps to View a Detail ReportThe Detail Report provides the detailed information shown on the wire detail screen for each individual wire transactioninabatchand/oralistofselectedsinglewires.

1 OntheTransactionListselectthecheckboxbesidethetransactionsforwhichyouwanttoviewareport and then click Detail Report.

2 The Detail Report displays detail information for the wire or batch you selected. To print the report click Print.

Steps to View a Wire Template ReportThe Wire Template Detail Report provides detailed information for the information entered in each field of a template.

1 Click SetupontheServiceMenuandthenclickManage Wire Templates. The Manage Wire Templates screen displays.


2 Selectthecheckboxbesidethetemplateyouwould like to include in the report and then click Run Template Report.

The Wire Template Detail Report displays the template information. To print the report, click Print.

Steps to View Wire HistoryTheWireHistoryscreenprovidesaneasywaytotrackwirehistorybyseparatingthecurrentbusinessday’sworkfromthepreviousday’swork.WiresremainontheHistoryListscreenuntiltheendoftheretentionperiod.

1 Navigate to the Wire History screen by selectingWireHistoryfromthetopmenu.

2 Enter your search criteria and click Search to display the list of wires you want to view.


3 The search results display on the screen.

To view Wire Details: Click the AmountlinktodisplaytheWireDetailorHistorySummaryList.Togenerateareport:SelectawireandclickReporttodisplaytheHistorySummaryReport.

a TheWireHistorySummaryListdisplayssummarydataforeachindividualwireinabatch.ToviewthewiredetailclicktheAmount.

b TheWireHistorySummaryReportprovidesasummaryofallthewiresthathavebeenprocessed.


Wire Transfers-Fed InternationalFed-InternationalwiretemplatesareusedwhenyourreceivingbankiswithintheUnitedStatesandyourbeneficiarybankisinaforeigncountry.ThesecanonlybesentinUSDcurrency.

Amount* EntertheamountofthewireCurrency USDValueDate* EnterthedatethewireshouldbesentinMMDDYYYY.Thewirecanbevalue dated up to 30 days in advanceDebitAccount* Choosetheaccounttodebitfromthedrop-downbox Receiving Bank is the US bank the wire will process through on its way to the Beneficiary (foreign) bank.ReceivingBankABA* EntertheReceivingBankABAorselectfromthelook-upboxReceivingBankName* EntertheReceivingBanknameReceivingBankAddress EntertheReceivingBankaddress Intermediary Bank is used if the wire must process through an additional bank on its way to the Beneficiary (foreign) BankIntermediary Bank ID Type Choose the correct type from the drop-down box »ChooseABAforaUSbankorSWIFTBICforaforeignbankIntermediaryBankID EntertheABAorSWIFTBICcodeIntermediary Bank Name Enter the Intermediary Bank NameIntermediaryBankAddress EntertheIntermediaryBank’saddress Beneficiary Bank is the foreign bank.BeneficiaryBankIDType ChooseSWIFTBICor‘blank’fromthedrop-downboxBeneficiaryBankID EntertheSWIFTBICcodeorleaveblankif‘blank’waschosenaboveBeneficiaryBankName* EntertheBeneficiaryBankNameBeneficiaryBankAddress* OnlyCity&CountryisRequired BeneficiaryAccount* EntertheaccountnumberoftherecipientattheBeneficiaryBankBeneficiaryName* Enterthenameoftheaccount/recipientofthewireBeneficiaryAddress* Entertheaddressoftherecipient Reference for Beneficiary Optional information

OBI Originator to Bank information. Optional

BBI Bank to Bank information. Optional

RequestingPartyAccount* Required–EnteryouraccountnumberRequestingPartyName* Required–EnteryouraccountnameRequestingPartyAddress* Required–Enteryouraddress


Wire Transfers-Fed WireFed-wiretemplatesareusedfordomesticwiressentwithintheUnitedStates.

Amount* EntertheamountofthewireCurrency USDValueDate* EnterthedatethewireshouldbesentinMMDDYYYY.Thewirecanbevalue dated for up to 30 days in advance.DebitAccount* Choosetheaccounttodebitfromthedrop-downbox Receiving Bank is the US bank the wire is being sent to-OR - the first bank it will process through.ReceivingBankID* EntertheReceivingBankABAorselectfromthelook-upboxReceivingBankName* EntertheReceivingBanknameReceivingBankAddress EntertheReceivingBankaddress Beneficiary Bank is used if the wire must process through an additional bank. If so, the Beneficiary Bank is the bank at which the wire will post.BeneficiaryBankID EntertheBeneficiaryBankABAorselectfromthelook-upboxBeneficiary Bank Name Enter the Beneficiary Bank NameBeneficiaryBankAddress EntertheBeneficiaryBankAddress BeneficiaryAccount* EntertheaccountnumberoftherecipientattheBeneficiaryBankBeneficiaryName* Enterthenameoftheaccount/recipientofthewireBeneficiaryAddress Entertheaddressoftherecipient Reference for Beneficiary Optional information





Wire Transfers-Foreign CurrencyForeignCurrencywiretemplatesareusedwheneitherUScurrencyorforeigncurrencyneedstobesentstraight to a foreign country.

ContractNo. Ifaforeigncurrencywireisbeingsentformorethan$5000.00USD,youmust call the International Department for a Contract Number. If not, leave this field blank.

Amount* Thesystemwillcalculatethisfieldwhenthesendingcurrencyamountis enteredbelow.ThiswillbetheamountinUSdollarsyouraccountwillbe charged for this wire.Currency USDSendingCurrency* Choosethecorrectcurrencyfromthedrop-downboxExchangeRate* ThesystemwillpopulatethisfieldSendingCurrencyAmount* EntertheforeigncurrencyamountValueDate* EnterthedatethewireshouldbesentinMMDDYYYY.ForeignCurrencywires can only be value dated no more than one day in advance.DebitAccountNumber* Choosetheaccounttodebitfromthedrop-downbox Receiving Bank is the US bank the wire will process through on its way to the Beneficiary (foreign) bank-if applicableReceivingBankIDType ChooseABAfromthedrop-downboxReceivingBankABA EntertheReceivingBankABAorselectfromthelook-upboxReceivingBankName* EntertheReceivingBanknameReceivingBankAddress* EntertheReceivingBankaddress Intermediary Bank is used if the wire must process through an additional bank on its way to the Beneficiary (foreign) BankIntermediary Bank ID Type Choose the correct type from the drop-down box »ChooseABAforaUSbankorSWIFTBICforaforeignbankor‘blank’ if unknown or entering a special code as instructedIntermediaryBankID EntertheABA,SWIFTBIC,orothercodeasinstructed-orleaveblankIntermediary Bank Name Enter the Intermediary Bank NameIntermediaryBankAddress EntertheIntermediaryBank’saddress Beneficiary Bank is the foreign or US Bank at which the wire will postBeneficiaryBankIDType ChooseSWIFTBICor‘blank’fromthedrop-downboxBeneficiaryBankID EntertheSWIFTBICcodeorothercodeasinstructed-orleaveblankBeneficiary Bank Name Enter the Beneficiary Bank NameBeneficiaryBankAddress EntertheBeneficiaryBankAddress BeneficiaryAccount* EntertheaccountnumberoftherecipientattheBeneficiaryBankBeneficiaryName* Enterthenameoftheaccount/recipientofthewireBeneficiaryAddress* Entertheaddressoftherecipient

Reference for Beneficiary Optional information




wire transfers - columbia bank › upload › commercial...the template list, click the wire...

Documents