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The Constitution of the Williams College Law Society2014-2015 Bylaws

Article I. MembershipSection 1.01 Joining the Law Society-To join the Society, one must fill out the membership application online, and/or become an active member of a committee or a law team.Section 1.02 Active Members In order to retain active status each semester, members must demonstrate consistent attendance and involvement. There are four categories of active membership.

(a) Committee Involvement(i) Holding a position on at least one committee, and(ii) Attending, per semester: 1 general meeting or open board meeting, 1 social or networking event,

AND 1 non-social/networking event (e.g. discussion, speaker series), [3 events total](iii) Exception: Law Teams committee members, including captains, are not required to follow the

above requirements but are subject to Section 1.02(b).(b) Law Teams Involvement

(i) Active membership on at least one law team, and(ii) Attending, per semester: 1 Law Society event, (in addition to any informational meetings required

by the Law Teams Director and team captains) [1 event total](c) General Attendance

(i) Attending, per semester: 1 general meeting or open board meeting, 1 social or networking event, 1 non-social/networking event (e.g. discussion, speaker series), AND 2 additional events [5 events total]

(d) Executive Board Involvement(i) Executive Board members are required to attend all Board meetings, all committee meetings for

which they are responsible for attending, as well as all events and General Meetings (with such exceptions as expressed in Section 3.01)

Section 1.03 Past Members (Alumni) To be considered a past or alumni member of the Society, an individual must be a graduate of Williams College, and must have been an active member of the Society for a minimum of three semesters. (Exception: Those who joined the Society their senior year, are required only to have been an active member for two semesters).Section 1.04 Inactive Members Individuals who do not currently meet the requirements of active membership, or are abroad, but have held active membership in the past for at least one semester shall be considered inactive members (individuals who are currently inactive but have met the requirements in Section 1.03 except for graduation shall be considered past members). Inactive members shall be included on the roster as inactive members, and may attend meetings, and participate in Law Society events and functions but shall not receive the benefits and privileges associated with active membership.Section 1.05 New Members and non-Members Students who have submitted an application for membership, or have joined a law team or committee, but did not meet/or are not meeting the requirements for active membership are not to be considered members, and shall not be included on the roster, unless they are a new member, currently in their first semester in the Society, and attempting to meet the active membership requirements.Section 1.06 Honorary Members The President, with the approval or at the recommendation of the Executive Board or the active membership, may confer honorary membership status to a Williams College alum, faculty or staff member, or a recipient of an honorary law degree (LL.D) from the College in recognition of their distinction and contributions in the legal field. The President, with the approval or at the recommendation of the Executive Board or the active membership, may also confer honorary membership status to an individual in recognition of their outstanding support for the Society. Section 1.07 Benefits and Privileges of Active Membership Only active members shall receive the following privileges and benefits

(a) Name on Law Society website(b) Access to LSAT Prep Program and Discounts(c) Access to the Law Society Professional LinkedIn Group(d) Preferential Access to the Alumni Mentorship Program(e) Invitations to membership only events(f) Voting rights and Eligibility for Executive Board positions(g) Preference for limited space events, resources, and programs

2014-2015 By-Laws of the Williams College Law SocietyLast updated on 3/31/2014

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Article II. MeetingsSection 2.01 The Law Society shall hold regular meetings as outlined in the following By-Laws.Section 2.02 General Meetings Regularly scheduled General Meetings of the Society shall be held three times a year.

(a) The first General Meeting shall occur the first Wednesday of the first full week of classes of the fall semester.

(i) This meeting shall also serve as an informational meeting for new and prospective members.(b) The Mid-Year General Meeting shall occur either on the Wednesday prior to the last week of classes of the

fall semester, on the Wednesday of the second or third full week of Winter Study, or on the first Wednesday of the first full week of classes of the spring semester.

(i) This meeting shall also serve as a general meeting for the purpose of elections if necessary, in accordance with Article VI Section 6.06 of the Constitution and Section 3.02 of the By-Laws.

(c) The third and last General Meeting shall occur towards the end of the spring semester, after Spring Break, and prior to the last week of classes.

(d) Special General Meetings may occur as necessary, in accordance with Article V, Section 5.02(g) of the Constitution.

Section 2.03 Open Board Meetings(a) The Executive Board shall hold at least one open board meeting per semester, and/or at most no more than

one open board meeting per month (in the months where there is no scheduled or special General Meeting).(b) Open board meetings shall provide the membership of the Law Society with an opportunity to participate in

official Law Society business and event planning(c) Open Board meetings shall be open to the general public, and any member is allowed to speak, however

only Board members are allowed to vote.(d) Open Board meetings shall also serve as a combined committee meeting, involving all committee and

Board members.(e) The President and/or Secretary shall send a monthly email update and the minutes of the meeting to the

membership after the meeting.Section 2.04 Meeting times

(a) Board Meetings and Open Board Meetings for the 2014-2015 Academic Year will take place on a bi-weekly basis in alternation with committee meetings on Wednesdays at 7pm in Paresky 220

(b) Committee Meetings for the 2014-2015 Academic Year will take place on a bi-weekly basis in alternation with Board meetings on Wednesdays starting at 7pm in Paresky 220

(c) General Meetings (and non-social events, if possible) for the 2014-2015 Academic Year shall be held when scheduled on Wednesdays starting at 8pm in Paresky 220

(d) Law Teams meetings and practices shall occur as determined by the Law Teams Director and the captains.

Article III. Executive BoardSection 3.01 Board Meetings

(a) The Board will meet on either a weekly or bi-weekly basis. See Section 2.04 for more details.(b) The President or the Vice President shall set and send the agenda to the Board at least 24 hours before the

meeting. The Secretary shall send the minutes and the assignments to the Board no later than 24 hours after the meeting.

(c) Attendance(i) All Board members are required to attend all Board meetings throughout the year.(ii) An officer not able to attend the meeting, must notify the board at least 24 hours in advance and

send a report to the Board by email at least 12 hours before the meeting regarding the responsibilities that officer was supposed to complete before the meeting.

(iii) Three missed meetings without prior notification will be considered justification for dismissalSection 3.02 End of the Year Board Procedures At the end of the year, prior to leaving the campus for summer vacation, the Executive Board is responsible for completing the following assignments

(a) Re-registration of the Society with Student Life including(i) Last updated version of the Constitution(ii) Last Updated version of the By-Laws(iii) Updated List and Contact info of the Executive Board and advisors

(b) Drafting and Approving the Preliminary Budget for the next fiscal year, and submission of the Budget to the College Council Treasurer


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(c) Conducting the Year-End Audit and submitting it to the College Council Treasurer(d) Accounting for and storing all Law Society property(e) Approving the Calendar of Events for the next academic year(f) Reserving rooms and space for meetings, events, and practices for the next academic year(g) Writing the Annual Report (in accordance with Section 14.01)(h) Reviewing and if necessary revising and approving the By-Laws(i) Updating the membership roster and sending it to Student Life(j) Attempt to make all necessary car/van reservations with Facilities for tournaments in the upcoming year

Section 3.03 Terms, Elections, and Transitions(a) If the Executive Board decides to hold elections (in accordance with Article VI, Section 6.06 of the

Constitution), elections shall take place during the mid-Year General Meeting (see Section 2.02(b)(i)). If the Board decides to hold the Board Selection Process, that process shall take place the weekend following the mid-year General Meeting.

(b) Announcements of Open Positions and the call for self-nominations shall take place at least one week prior to the Mid-Year General Meeting.

(c) The transition of the Executive Board shall occur after the selection process, during the month of February. (d) The terms of the Executive Board officers shall begin officially on March 1st of each year, after the

transition period, however the Board shall continue to be presided over by the past President(s) jointly with the new President(s) until the first day of classes after Spring Break.

(e) The new Executive Board shall be presented to the Society at the first Open Board Meeting after Spring Break, which shall serve as the formal passing the gavel session from the old leadership to the new.

(f) Please note that an officer elect may take office unofficially as an acting officer before the start of their term if the outgoing officer leaves or vacates their office prior to the end of their own term.

(g) Also note, that in the case of a resignation or vacation by, or a dismissal of an outgoing officer after an election or selection process, the officer-elect shall take office as an acting officer until the start of their term, instead of the President making a temporary appointment (in accordance with Article VI, Section 6.08(c) of the Constitution).

Section 3.04 Transition Process and Procedures(a) In accordance with Section 3.03(b), the month of February shall serve as the one-month transition period,

after the selection process during which incoming officers shall co-hold offices with outgoing officers and work alongside with them to familiarize themselves with the duties and operations of their respective offices.

(b) During the first week, the Outgoing Board shall conduct its last official Executive Board meeting and shall begin its Outgoing Board Transition Activities. Additionally, it shall announce the election results, and the members of the new Board. The Outgoing Officer Transition Assignments shall include the following,

(i) Organizing all records, files and reports belonging to the Society and giving them to the Secretary to be transferred to the successive administration.

(ii) Writing a memo to the officer elect noting important tasks, what is complete and what still needs to be done, as well as a draft action plan, resources, and a time-line for the year.

(iii) Sending a list of the new officers including name, title and contact info to the membership, Student Life, and advisors

(iv) Completing all necessary correspondence, and make contacts aware of the change in leadership(v) Preparing a final administrative report and evaluation on all existing and current programs,

projects, initiatives, as well as finances; and setting the agenda for the Transition Meeting(vi) Updating Google Drive and the Law Society binder with all the records from the Outgoing

Administration(c) In between the first and last weeks of the month, there shall be a transition meeting with both the Outgoing

and Incoming Boards. Additionally the following transition activities shall occur between the Outgoing and Incoming Boards,

(i) Outgoing officers shall provide an orientation and tutorial to incoming officers, and shall schedule position meetings and shadowing/training sessions

(ii) Contact Info of current and outgoing Officers/Executive Board members should be shared(iii) A review of the Constitution and the current By-Laws shall take place, along with a discussion of

current projects, and current organizational goals(iv) Introductory meetings with the incoming board should be scheduled with liaisons and advisors


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(v) The incoming Board should be familiarized with the Law Society Binder, Google Drive and all records, files, property, and other necessary information should be transferred to the new Board

(d) During the last week of the month, the new Board shall conduct its first unofficial Executive Board meeting, which shall be co-presided by the incoming and outgoing Presidents. The incoming President and Executive Board shall set the goals and priorities for the new administration and the Society, as well as for positions and committees, and shall discuss the ways in which they can work together

Article IV. Officers & ResponsibilitiesSection 4.01 President See Section 7.01 of the ConstitutionSection 4.02 Vice President See Section 7.02 of the ConstitutionSection 4.03 Secretary

(a) Primary Responsibilities See Section 7.03 of the Constitution(b) Additional Responsibilities

(i) Shall chair and oversee the Professional Development Committee(ii) As Chief Administrative Officer is responsible for

(1) Organizing and maintaining all Society documents and records(2) Writing and distributing the minutes of Board and general meetings(3) Maintaining all membership and committee rosters and records of attendance(4) Serving as the official contact for the Society, and handling all necessary registration and

paperwork(5) Sending emails to the Law Society listserv, and keeping the membership informed(6) Scheduling and reserving spaces for all meetings, events, and practices; making sure that

they do not conflict with each other; and notifying the Society of all upcoming meetings and events.

(7) Managing the Society’s PaperCut printing account, and determining who is able to access it and for what purposes

(iii) As Chief Compliance Officer is responsible for(1) Making sure that members and officers are aware of their responsibilities(2) Making sure that the Society and its members, committees, and officers are abiding by the

Constitution, its By-Laws, and all other internal policies(3) Ensuring that decisions of the President and the Board are implemented(4) Making sure that the organization and leadership comply with all relevant College, Student

Life, and College Council policies and regulations(5) Making sure all required forms and documents, are on file with the Office of Student Life

(iv) As Chief Information Officer is responsible for (1) Managing the Society’s databases, records, listservs, and information systems (Google

Drive, Google Calendar, and Gmail), as well as making sure the website is kept up to date(2) Making sure all events, meetings, and practices are scheduled in Google Calendar(3) Making sure all documents are stored and placed in the correct folders on Google Drive,

and updating who has access to those folders and documents as committee members and officers change

(4) Reading and responding to all emails on Gmail(5) Making sure the Editor in Chief and Law Teams Director are managing the separate Law

Teams and Law Journal listservs and Google Accounts properly(6) Transferring all necessary information to the incoming Executive Board during transitions

(v) As Historian, is responsible for recording an accurate history of the Society, encouraging the continuity of the Society, and abiding by the Historical Procedures outlined in Article XII

Section 4.04 Treasurer(a) Primary Responsibilities See Section 7.04 of the Constitution(b) Additional Responsibilities

(i) Shall chair and oversee the Fundraising Committee(ii) Shall serve as an ex-officio member of the Law Teams committee(iii) As Chief Financial Officer is primarily responsible for

(1) Conducting the annual College Council budget process, the College Council Year-End Audit, and submitting any/all supplemental funding requests,

(2) Overseeing the financial record keeping, planning, and reporting aspects of the Society


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(3) Advising and participating in decisions on all matters related to budget management, and securing of new funding.

(4) Responsible for authorizing all Society expenditures in compliance with the Executive Board, as well as College Council and administrative regulations.

(5) Shall ensure that the Society is abiding by all relevant College, Student Life, and College Council financial policies

(iv) As Chief Development Officer is primarily responsible for the Society’s philanthropy and fund development. Responsible for securing and managing contributions, dues, sponsorships, and grants, and designing and facilitating the process to raise money.

Section 4.05 Public Relations Director(a) Primary Responsibilities See Section 7.05 of the Constitution(b) Additional Responsibilities

(i) Shall chair and oversee the Publicity & Outreach Committee(ii) As Chief Communications Officer is primarily responsible for managing the communications of

the Society including(1) Communications to stakeholders including but not limited to prospective and current

students, parents, faculty, staff, alumni, community members, the press, and other outside organizations.

(2) Coordinating news releases and information to the Williams Record, Office of Communications, and other news/communications organizations

(3) Any/all event publicity, outreach, and utilization of the Society’s social media and website(4) Advising and participating in decisions that may impact the ongoing reputation and general

image of the Society(iii) As Chief Marketing Officer is responsible for marketing the activities and programs of the

Society, as well as advertising Society events. Responsible for any promotions and for facilitating growth

Section 4.06 Events Director(a) Primary Responsibilities See Section 7.06 of the Constitution(b) Additional Responsibilities

(i) Shall chair and oversee the Events Planning Committee(ii) Shall serve as an ex-officio member of the Publicity & Outreach committee(iii) Shall set the Society’s Events calendar for the upcoming year, before the end of the current

academic year, and shall submit the Calendar of Events to the Executive Board for approval(iv) Shall coordinate the scheduling and spacing for all events with the Secretary and ensure that no

conflicts as to scheduling exists (See Section 4.03 subsections (b)(ii)(6) and (b)(iv)(3))(v) Shall ensure that the Society is abiding by all relevant College, and Student Life event policies,

and that all Society events are registered with Student Life, and are submitted on the Williams Calendar

(vi) Shall submit a budget for each event to the Treasurer(vii)Shall work with other organizations and departments to co-host events(viii) Shall work with the Public Relations Director to publicize events(ix) Shall stay apprised on all upcoming events that the Society may be able to participate in

Section 4.07 Editor-in-Chief(a) Primary Responsibilities See Section 7.07 of the Constitution(b) Additional Responsibilities

(i) Shall chair and oversee the Law Journal committee(ii) Shall be responsible for publishing at least one issue of the Law Journal per semester, and for

submitting a final version of the law journal to the Board for approval before publication(iii) Shall establish the submission deadline as well as the timeline for completion of the Journal(iv) Shall set the procedures for the operation and production of the Journal as well as the standards for

performance and submission guidelines(v) Shall decide which submissions will be published in the journal, after receiving input from the

editorial boardSection 4.08 Law Teams Director

(a) Primary Responsibilities See Section 7.08 of the Constitution(b) Additional Responsibilities


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(i) Shall chair and oversee the Law Teams committee(ii) Shall serve as an ex-officio member of the Fundraising and the Publicity & Outreach committees(iii) Shall serve as the administrator of the Law Teams(iv) Shall be knowledgeable and well versed enough about the teams and competition to be able to step

in and the lead a team temporarily if necessary(v) Shall regularly attend team practices (at least one practice per team, per month)(vi) Shall train the team captains on their responsibilities and roles, as well as all relevant procedures, (vii)Shall transfer all necessary information to the incoming captains during transitions between

seasons(viii) Shall handle the administrative responsibilities of the law teams, including

(1) Organizing lodging and transportation for competitions(2) Coordinating the scheduling and spacing for all practices, meetings, and scrimmages with

the Secretary (See Section 4.03 subsections (ii)(6) and (iv)(3))(3) Conducting all necessary registration for the teams and serving as the contact person(4) Procurement and distribution of all competition and case materials and documents(5) Organizing fundraising efforts and recruiting sponsors in coordination with the Fundraising

Committee(6) Coordinating on-campus recruitment and tryout publicity, as well as publicity of team’s

activities with the Publicity & Outreach committee(7) Submitting the Law Teams committee budget to the Treasurer and working with the

Treasurer to provide for expenditures(8) Maintaining and updating all official team rosters, listservs, and contact info(9) Storing and maintaining all past ballots, forms, pictures and other historical documents of

the law teams(ix) Shall also make competitive decisions regarding the law teams, including

(1) Determining the composition and formation of the teams, in consultation with the captains (see Section 11.07)

(2) Organizing the format and scheduling of tryouts and team selection (see Section 11.07)(3) Organizing season practice and competition schedules (including scrimmages) with

captains(4) Selecting coaches in consultation with the captains and President (see Section 5.04(b))(5) Managing and overseeing the team captains, and also selecting them (if the President

invests that authority in the Law Teams Director (see Section 11.06))(6) Making all final decisions regarding competition

Article V. AdvisorsSection 5.01 Faculty/Staff Advisor

(a) Responsibilities(i) Shall provide guidance and support for the Society, and shall assist the Society in the fulfillment

of its objectives(ii) Shall serve as the liaison between the Society and the College administration and faculty,

coordinating the efforts of other faculty involved with the Society, and serving as a point person for any problematic situations or emergencies

(iii) Shall attend General and/or Open Board Meetings when possible, and shall stay informed of all plans, activities, and programs of the group

(iv) Shall assist the group in the development of realistic goals for the academic year, and shall assist in conducting an evaluation and review at the end of the academic year

(v) Shall write and submit an Institutional Authorization Letter for the Society’s Law Teams according to Rule 2.3 of the American Mock Trial Association’s RuleBook

(vi) Shall encourage an open, communicative, and trustworthy environment among the members(vii)Shall help resolve conflicts between members as necessary(viii) Shall fulfill any other duties required by the Office of Student Life or the College

Section 5.02 Alumni Advisor(a) Responsibilities

(i) Shall provide guidance, and support for the Society, and shall assist the Society in the fulfillment of its objectives


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(ii) Shall serve as a connection with alumni in the field of law, and shall encourage alumni involvement with the Society

(iii) Shall stay informed of all plans, activities, and programs of the Society(iv) Shall advise the Society on its organizational mission, vision, and history, and shall help maintain

and establish the long-term continuity of the Society from year to year(v) Shall assist the Board in long-term strategic planning for the future, as well as the development of

realistic goals for the academic year, and shall assist in conducting an evaluation and review at the end of the academic year

(b) Selection-The President may select any Williams College (preferably Law Society) alumnus, who is willing to assist the Society in the fulfillment of its objectives, to serve as its Alumni Advisor, subject to approval by a 2/3-majority vote of the Board or the membership. The selection of the Alumni Advisor shall take place around or during the final general meeting of the year. The advisor shall serve for a year until a new advisor is selected or until the current advisor is reselected. (The President may also decide to select two alumni to serve as co-advisors).

Section 5.03 Ex Officio Advisors The Pre-Law Advisor, the Assistant Director of Student Life-Student Organizations, and the Chair of the Justice and Law Department shall be ex-officio advisors to the Society.Section 5.04 Law Teams Advisors/Coaches

(a) Responsibilities(i) Shall advise the Law Teams Director and team captains on competitive decisions including but not

limited to, team composition, tryout process and selections, general team strategy, role or part selection, practice agendas, and preparedness for tournaments.

(ii) Shall create a plan to prepare the team, and set an agenda with the captain for team practices(iii) Shall attend practices regularly, to advise and assist the team in preparation for competition, and

shall accompany the team to competitions if possible(iv) May be vested with the authority by the Law Teams Director and the team captain to make all

competitive decisions; however this should be discussed and agreed upon at the beginning of the season.

(b) Selection-The Law Teams Director, along with the President and the respective team captain, in consultation with the faculty and/or alumni advisors, shall select a local attorney, judge, or other individual with a legal background as a coach for each team at the end of the academic year for the upcoming season.

Section 5.05 Law Journal Faculty Advisory Committee-The Faculty Advisory Committee shall be a body of faculty members serving as advisors and/or liaisons between their departments and the Law Journal.

(a) Responsibilities(i) Shall help students produce a reputable legal journal(ii) Shall help uphold standards of academic and legal excellence in scholarship and research(iii) Shall help maintain standards of quality, improve performance, and provide credibility(iv) Shall help students analyze pressing issues, incorporate legal citations, present cogent legal

arguments, and receive training in academic legal scholarship(v) Shall provide guidance, and support to the Law Journal committee(vi) Shall nominate and encourage students to submit papers, and encourage departmental and

institutional support(b) Selection-Members of the Law Journal Faculty Advisory Committee shall be selected by the Editor-in-

Chief, with the approval of the President and the Law Journal committee, at the end of the academic year for the upcoming academic year.

Section 5.06 Responsibilities of the Officers to Advisors(a) Maintain a close relationship with the advisor, and meet regularly to discuss all plans and concerns(b) Keep the advisor well informed as to all activities and initiatives, meeting time locations, and agendas in

advance(c) Provide minutes and reports to the advisor, as well as other materials that are sent to members (d) Inform the advisor immediately of situations that arise that may cause problems for the organization or any

member of the organization(e) Invite the advisor to all events, and allow feedback regarding proposed activity/event(f) Consult the advisor prior to making significant changes to the structure of the organization, or when any

significant organization policy changes are made(g) Give the advisor an orientation to all planned activities for the year


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Article VI. Standing/Permanent CommitteesSection 6.01Responsibilities of the Chairing Officer

(a) Shall preside over and set the agenda for committee meetings(b) Shall oversee and direct the affairs of the committee, set the committee goals and calendar for each

semester, implement the President and Board’s goals and agenda for the committee, and shall maintain responsibility for the committee’s assignments and actions

(c) Shall manage committee members, ensure that members perform the duties of their respective positions, and shall delegate responsibilities and assignments to members as he/she sees fit

(d) Shall submit a weekly committee update or report to the President, Vice President, and the Executive Board (e) Shall keep records of all committee business and meetings, and shall submit them to the Secretary(f) Shall submit the committee roster to the Secretary at the beginning and end of each semester(g) Shall coordinate the scheduling and spacing for any committee meetings, events, and programs with the

Secretary (See Section 7.03 subsections (ii)(4) and (iv)(3))(h) Shall submit the committee’s proposed budget for the upcoming year to the Treasurer as part of the annual

Society budget request(i) Shall coordinate any committee/program publicity with the Public Relations Director

Section 6.02 Procedures of Committees(a) Committees shall meet on a regular basis, at least bi-weekly. See Section 2.04 for more details.(b) No more committee members shall serve than there are committee positions as set forth in the By-Laws for

each committee, with the exception of the Law Teams and Law Journal committees.(c) Society members can serve on more than one committee, however those not currently serving on a

committee who do want to serve, shall be given preference in the selection process ahead of those already serving on a different committee.

(d) Members may not hold more than one position on the same committee, with the exception of those serving on the Law Teams or Law Journal committees.

(e) Positions on a committee shall not be co-held, with the exception of positions on the Law Teams and Law Journal committees.

(f) The terms of committee positions shall be on a semester basis, and shall start after the first General Meeting for the Fall, and after the Mid-Year General Meeting for the Spring. It is up to the Chair or the President to decide whether to solicit self-nominations for all committee positions, or only for the vacant positions.

(g) Committee positions (other than captains, team members, and editors) shall have the term Coordinator or Assistant Director in their title to distinguish them from Board positions, which generally will use the term Director.

(h) Committee members shall be expected to complete tasks within and outside of their specific job description as part of the committee.

(i) Committee Selection Process (in accordance with Article IX, Section 9.02 of the Constitution)(i) The Chairing Officer shall solicit self-nominations for vacant committee positions.

(ii) A short informal interview of each applicant will then be conducted by the Chair and the President(iii) The Chair will then select committee members in consultation with the President

(j) Dismissal Committee members may be dismissed the Chair or the President for any of the following (i) Failure to attend multiple committee meetings without justifiable reason, (ii) Failure to effectively fulfill the duties and assignments of their role and position, (iii) Failure to effectively communicate with the Chair, committee members, or other members and

officers of the Society, and/or(iv) Compromising the mission and work of the committee, or the integrity of the Society.

Section 6.03 Law Journal Committee(a) Purpose-The committee shall be responsible for the publication of at least one issue of the Journal per

semester, and shall serve as the Editorial Board of the Law Journal. The committee shall assist the Editor-in-Chief in handling the entire process of producing the journal from solicitation, submissions, selection, editing, formatting, layout, publishing, distribution and subscriptions.

(b) Structure: Positions & Responsibilities(i) The leadership of the committee shall consist of the Editor-in-Chief (chair), the Managing Editors,

and the Business & Marketing Coordinator.(ii) Chair: Editor-in-Chief See Section 4.07 of the By-Laws and Section 7.07 of the Constitution(iii) Managing Editor-Responsible for assisting the Editor-in-Chief, and serving as acting Editor-in-

Chief when he/she is absent. The Managing Editor oversees and coordinates the activities of the


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Associate Editors, reviews and proofreads the final version of the Journal, enforces guidelines and deadlines, helps plan and implement solicitation and publicity strategies, and reviews submissions.

(iv) Associate Editors-Responsible for evaluating submissions, communicating with the authors to edit and revise their articles, and proofreading the final version before sending it to the full editorial board and layout editor. Also responsible for implementing solicitation strategies and encouraging submissions.

(v) Special Features Editor-Responsible for conducting interviews, writing book reviews and/or Special Features, and encouraging writers to conduct interviews or submit special feature articles.

(vi) Managing Editor, Layout & Design-Responsible for electronically designing and assembling the journal, reviewing and proofreading the final version of the journal, and managing the layout staff, selecting the cover image and layout, sending the final version to the Editor-in-Chief and President for approval, and compiling the final version and uploading it onto Issuu and the website, as well as sending it to the publisher.

(vii)Layout & Design Staff-Responsible for designing the cover and format of the Journal, assembling the Journal in InDesign, and performing any other necessary duties.

(viii) Managing Editor, Online Blog Edition-Responsible for publishing and organizing the online blog section of the Law Journal, encouraging submissions and discussions on the Law Journal blog section of the website, and managing the Online Blog Edition staff.

(ix) Online Blog Staff-Responsible for writing articles or posts for the Online Blog Edition, and for encouraging and reviewing submissions to the Online Blog Edition

(x) Business & Marketing Coordinator-Responsible for publicity, solicitation of submissions, marketing the Journal, and coordinating subscriptions, sponsors, advertising, and all other business aspects of the Journal. Also serves as an ex officio member of the Fundraising and Publicity & Outreach committees.

Section 6.04 Law Teams Committee(a) Purpose-The committee shall be responsible for representing the Law Society and Williams College in

law-related academic competitions, and shall assist the Law Teams Director in his/her responsibilities, in preparing teams and members for competition.

(b) Structure: Positions & Responsibilities(i) The leadership of the committee shall consist of the Law Teams Director (chair), and the captains

of each team. The leadership of the committee is responsible for the decision-making and direction of the committee. Only the leadership of the committee shall meet in committee unless other stated by the Law Teams Director.

(ii) The committee shall be divided into three subcommittees/teams (Mock Trial, Moot Court, and Mediation), with a captain in charge of each team. Each team may have a Captain, or Co-Captains, or Captain/Assistant Captain, as decided by the Law Teams Director.

(iii) Chair: Law Teams Director–See Section 4.08 of the By-Laws and Section 7.08 of the Constitution

(iv) Captains-Responsible for providing general leadership for their team which includes, promoting and maintaining a positive team environment, organizing and conducting tryouts, selecting and training team members, leading team meetings/practices, enforcing deadlines, and educating team members about the competition. Captains shall also assign roles and responsibilities, and plan team strategies and schedules, while also taking into account the opinions and considerations of team members and coaches. Captains shall work with the Law Teams Director and the team coach to set the team roster, create a practice and competition schedule, and set an agenda and strategy for preparation for the season. Captains are also responsible for assisting the Law Teams Director with recruitment, fundraising, and publicity.

(v) Active team members-Are those who have auditioned, tried out, or attended the first team meeting, have been selected to join the team, and have attended at least two practices. Active team members may be called on to participate in fundraising, recruitment, and publicity activities as determined by the Director and team Captain. Team members are responsible for actively participating in and attending practices and competitions, fulfilling their roles, helping create a positive team environment, following the instructions of the team captain, and being prepared and able to compete.

(c) Ex Officio Members(i) Treasurer


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Section 6.05 Membership & Professional Development Committee(a) Purpose-The committee shall be responsible for preparing members for an education and/or career in the

field of law, increasing and sustaining membership, and encouraging involvement.(b) Structure: Positions & Responsibilities

(i) Chair: Secretary-See Section 4.03 of the By-Laws and Section 7.03 of the Constitution(ii) Career Exploration Coordinator-Responsible for creating opportunities and searching for

resources that allow students to gain a sense of the legal profession, and better prepare students for a legal career. This includes setting up opportunities for members to explore and experience the law, including shadowing opportunities, visits to legal workplaces, workshops and seminars, and internship and career opportunities.

(iii) Legal Education Coordinator-Responsible for gathering resources that will help students understand their options, and decide whether a legal education is right for them. The coordinator is also responsible for planning activities that help students prepare for the law school application process, and for managing all aspects of the Society’s LSAT Prep Program. The coordinator shall also keep members informed and educated about news, current events and discussions related to the field of law on a regular basis.

(iv) Mentorship Program Coordinator-Responsible for maintaining the Mentorship Program for members, which includes seeking out mentors, connecting members to alums in the legal field, encouraging mentees and mentors to stay connected, and organizing all other aspects of the program.

(v) Membership Coordinator-Responsible for coordinating membership activities including participation in intramural sports and community service, encouraging involvement in Society functions, keeping track of membership and attendance records, and maintaining relationships with past members (alumni). He/she is also responsible for coordinating recruitment efforts, and working closely with recruits and First-Years to integrate them into the Society. The Coordinator shall also assist the Secretary in his/her responsibilities as Historian of the Society. Also serves as an ex officio member of the Fundraising, Publicity & Outreach, and Events Planning committees.

Section 6.06 Fundraising Committee(a) Purpose-The committee shall assist the Treasurer in developing additional sources of revenue through

fundraising projects and soliciting donors and sponsors.(b) Structure: Positions & Responsibilities

(i) Chair: Treasurer-See Section 4.04 of the By-Laws and Section 7.04 of the Constitution(ii) Fundraising Events Coordinator-Responsible for planning all fundraising events, establishing a

fundraising goal and strategy for each semester, and working with the Membership Coordinator to enlist members to assist with fundraising activities.

(iii) Sponsorships & Donations Coordinator-Responsible for establishing relationships with LSAT prep companies and local businesses to continue or encourage sponsorships, and coordinating any and all donation drives, and grant proposals. Also works with the Legal Education Coordinator to keep them informed of any new sponsorships and deals with LSAT prep companies.

(c) Ex Officio Members(i) Law Teams Director(ii) Law Journal Business & Marketing Coordinator(iii) Membership Coordinator

Section 6.07 Publicity and Outreach Committee(a) Purpose-The committee shall assist the Public Relations Director in carrying out his/her responsibilities

and furthering the Society’s publicity and outreach efforts. It shall also work to strengthen relations with faculty/staff and alumni, increase community and campus outreach and involvement, and increase the visibility of the Society.

(b) Structure: Positions & Responsibilities(i) Chair: Public Relations Director-See Section 4.05 of the By-Laws and Section 7.05 of the

Constitution(ii) Outreach & Networking Coordinator-Responsible for alumni, campus, and community

outreach, coordinating recruitment efforts with the Membership Coordinator, and producing the Law Society Newsletter with the Creative & Advertising Coordinator. He/she is also responsible for strengthening ties with students, campus organizations, faculty/staff, and networking with local law firms, lawyers, and organizations.


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(iii) Social Media & Online Coordinator- Responsible for managing the WordPress site/blog, Facebook, Twitter and other online/social media resources, keeping them up to date, and keeping followers engaged and informed. He/she is responsible for the creation of content, and coordinating online advertising and publicity. The coordinator is also responsible for coordinating any website redesign, posting content for officers and committees online, replying to comments and messages on the website and social media.

(iv) Creative & Advertising Coordinator-Responsible for designing flyers, brochures, publicity materials, and the Law Society newsletter. Shall also assist with campus advertising, and shall be in charge of ordering and designing Law Society gear such as pens, shirts, bags, etc.

(c) Ex Officio Members(i) Law Journal Business & Marketing Coordinator(ii) Events Director(iii) Law Teams Director(iv) Membership Coordinator

Section 6.08 Events Planning Committee(a) Purpose-The committee shall assist the Events Director in planning and hosting Law Society events, as

well as working with other organizations to co-host events related to law.(b) Structure: Positions & Responsibilities

(i) Chair: Events Director-See Section 4.06 of the By-Laws and Section 7.06 of the Constitution(ii) Law Day & Claiming Williams Coordinator-Responsible for planning the annual Law Day

program and other large-scale events, as well as drafting the Law Society’s event proposal for Claiming Williams each year. The coordinator shall also serve and represent the Law Society on the Claiming Williams committee each year, if possible.

(iii) Social & Networking Events Coordinator-Responsible for planning events to allow members to meet each other in a social setting and to network with alumni and professionals in the field of law, including the biannual Networking Dinner.

(iv) Speakers & Discussions Coordinator-Responsible for contacting speakers and coordinating topics and themes for the Law Society’s Speaker Series, as well as planning discussion forums and panels either on legal fields, or important and current issues and topics on campus or in the world of law and justice.

(c) Ex Officio Member(i) Membership Coordinator

Article VII. Communications and Publicity ProceduresSection 7.01 The Public Relations Director is responsible for coordinating all of the Society’s external communications and publicity. External communications being defined as any communications that are sent outside of the Society (to student groups, departments, the campus, etc.), and outside of the campus (businesses, organizations, law firms, the community, etc.). The Director is also responsible for overseeing ALL flyers, ALL Daily messages, all WSO announcements, as well as the website, and the WSO, Facebook, and social media pages. Section 7.02 The Secretary is responsible for coordinating all of the Society’s internal communications. Internal communications being defined as any communications sent to the membership, and the Society’s alumni. The Secretary is also responsible for receiving and responding to all incoming communications including, those emails received by the Law Society’s email address, any emails forwarded from the website’s contact forms to the Law Society’s email address, any mailings received by the Society (unless otherwise addressed to another officer or committee of the Society), and any communications regarding membership or alumni. The Secretary, as the Society’s Career Center liaison, is also responsible for all communications with the Career Center and Alumni Relations. The Secretary shall forward all communications addressed to another officer or committee to that respective officer or committee.Section 7.03 The Treasurer is responsible for any communications and responses regarding the Society’s finances, in consultation with the President and/or the Executive Board.Section 7.04 The Events Director is responsible for any communications and responses related to the planning, co-hosting, co-sponsoring, and registration of any events, and serving as the Society’s contact for all events, unless delegated by the Director to an Events Planning committee member.Section 7.05 The Law Teams Director, and the Editor in Chief are responsible for communications to their committee members and listservs, and for receiving and responding to all incoming communications including,


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those emails received by the Law Teams or Law Journals email address respectively, or any emails forwarded from the website’s contact forms to the Law Teams or Law Journal’s email address respectively. Section 7.06 Committees (both Chairs and members) may engage in official communications on behalf of the Society in support of the purpose and objectives of the committee (such as the planning and coordinating of events, registration of teams, lodging and travel reservations, procurement of membership resources, etc.), however all such communications and responses shall either be carbon copied or forwarded to the Chairing Officer, and if requested shall be made available to the President, the Secretary, or the Executive Board. Committees (members and Chairs) may also send internal communications (within reason) via the Law Society listserv to the membership, however any communications to alumni shall be coordinated with the Secretary. Chairing Officers shall be responsible for overseeing and directing the official communications of their committee members. Any other official communications or publicity on behalf of the Society shall be coordinated with the Public Relations Director, unless otherwise stated in the Constitution or By-Laws.Section 7.07 Only the Executive Board shall be allowed to contact the Pre-Law Advisor and the Office of Alumni Relations in relation to official Society business. If committee members need to send a message or communicate to the Pre-Law Advisor or Office of Alumni Relations, they shall forward it to their respective Chairing Officer, who shall contact the Pre-Law Advisor or Office of Alumni Relations in relation to such issue. This is to avoid multiple and duplicative communications from the Society to the Pre-Law Advisor and the Office of Alumni Relations.Section 7.08 The Publicity and Outreach committee shall carry out any and all publicity of the Society, its events, programs, and activities. Any other committee or officer of the Society needing publicity should direct that need to the Publicity & Outreach committee. Law Society officers and committee members are responsible for ensuring that they communicate their publicity, online, and/or design needs to the Publicity & Outreach committee, within a reasonable time frame.Section 7.09 The President as the Chief Executive Officer, and the chief representative of the Society shall oversee and have the final on all important communications, and shall have the authority to disallow a person from conducting communications on behalf of the Society. The President shall also have the responsibility to certify or clarify whether certain communications or actions were or are being conducted on behalf of the Society and shall have the authority to disavow them.Section 7.10 The President shall also directly oversee and be responsible for communications to the administration or faculty (outside of normal registration, other required procedures, or event planning); any emails or messages (other than publicity) to the campus at large; any emails or messages to a body of alumni; and any conversations with and/or messages to the College Council Presidents, or leaders of student organizations, unless delegated to another officer. Section 7.11 The President is responsible for representing the Society regarding any disputes or controversies, unless he/she requests with the consent and approval of the Board, that the alumni or faculty advisor speak and advocate on behalf of the Society. Unless specifically approved by the President and the Executive Board, actions and communications by the Alumni or Faculty Advisors, coaches, or any other advisors or liaisons, shall not be considered to be on the behalf of the Society.Section 7.12 The President, Secretary, and/or the Executive Board may request records of communications from other officers and committees. The President, the Secretary, and/or the Public Relations Director together, shall establish guidelines for communications, including creating a Law Society letterhead, and authorizing a signature format for all communications, as well as a letter, fax, and/or email format for initial contact so that all communications representing the Society are standard and professional.Section 7.13 The Law Society shall publicize and encourage its membership to attend campus and community legal related and networking/professional events, as well as relevant Career Center activities, with the exception of if they cause a conflict with scheduled Society meetings, practices, activities, and/or events.

Article VIII. Financial ProceduresSection 8.01 The Treasurer shall process all internal funding and spending requests. No other officer, except the President, may make a funding, voucher, or P-Card request.Section 8.02 P-Cards may be picked up by any member named by the Treasurer but must be returned with receipts to the Treasurer, who shall return them to Student Life (unless stated otherwise by the Treasurer). A record of each purchase must be turned into the Treasurer, so that the budget expenditures can be updated.Section 8.03 Requests for P-Cards, Vouchers, and other funding requests to the Treasurer must be made at least 10 days before needed, unless approved by the President.Section 8.04 The Executive Board or the President must approve expenses not itemized in the Society budget.


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Section 8.05 All outside funding (any funds received from other than College Council or College departments) shall be deposited into the Law Society’s non-CC fundraising account. Outside funds include membership dues, donations, sponsorships, grants, fundraising proceeds, Law Journal subscriptions fees, etc.Section 8.06 Individual members shall be held personally responsible for any purchases or expenditures that were not authorized by the Society, or any financial actions/sanctions taken against the Society, that are the result of unauthorized actions by the individual, and must either reimburse the Society, or risk losing their membership, unless resolved alternatively by the President and/or Executive Board.

Article IX. Events ProceduresSection 9.01 The Events Director and the Events Planning committee are responsible for planning all events that are open to the campus, and for coordinating all co-hosted and co-sponsored eventsSection 9.02 The Membership Coordinator is responsible for planning activities that are solely for current, past, and new members.Section 9.03 The Fundraising Events Coordinator is responsible for planning all fundraising and charity events.Section 9.04 All events must be completely planned and confirmed at least 10 days before they are scheduled in order to allow enough time for Publicity.Section 9.05 Scheduling and spacing for all events shall be coordinated with the Secretary. See Section 7.03 subsections (ii)(4) and (iv)(3))Section 9.06 The Events Director and Events Planning Committee shall be responsible for planning the following events on a regular basis

(a) One Alumni Networking Dinner per semester(b) Law Day(c) The Law Society’s collaboration with the Claiming Williams committee(d) At least one to three speaker’s series or Panel/Discussion Forum events per semester (which may include

Panels, Speakers, Lunch Roundtable Discussions, and Discussion Forums)(e) Responsible for planning at least one to three Social or Networking Events (other than the Alumni

Networking Dinner) per semester (which may include homecoming events, mixers, Careers in Law Luncheons, movie nights, and socials)

Section 9.07 Planning Guidelines(a) The Events Director shall solicit event ideas and themes from the Board, the Events Planning Committee,

and the general membership.(b) After consultation with the Events Planning Committee, and after approval by the Executive Board, the

Events Director shall set the events calendar for the upcoming year, including the date of the event, the specific type of event, and the subject of the event.

(c) The Events Director shall then pass each event on to the appropriate committee member based on their area of responsibility to assist in contacting potential speakers/guests, creating a theme, and finding potential co-sponsors.

(d) The Events Director should then confirm those arrangements, make alterations and forward them to the Board for approval before the end of the current year, if possible (prior to the start of the Fall semester otherwise).

(e) Once approved, the Director shall also submit an event budget proposal to the Treasurer, shall make the necessary administrative arrangements with Student Life, and shall coordinate publicity with the Publicity & Outreach committee.

(f) Responsibilities of Events Committee members include(i) Introducing the speakers and panelists, if necessary(ii) Moderating the event, if necessary(iii) Writing an evaluation report after the event which should include details such as the description

and theme of the event, date and venue, attendance, and sponsoring organizations(iv) Preparation and execution of the event including setup, cleanup, contact, and coordination

Article X. Online and Web ProceduresSection 10.01 Online/Web Strategies

(a) The Secretary and Public Relations Director shall coordinate all web/online strategy with the President(b) In addition, the Social Media/Online coordinator, the Legal Education coordinator, and the Managing

Online Blog Editor shall be primarily responsible for coordinating all website and social media posts.


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(c) All requests for posts to social media, and the website by other officers and committees should be directed through the above in (b).

(d) The officers and committee member in (a) and (b) shall meet at least once a month to discuss any updates to strategies and efforts in using and coordinating the Society’s online presence.

Section 10.02 Online Accounts(a) The Society’s website, Facebook page, Google Account, board and committee Facebook groups, Twitter

account, Linkedin page and group, WSO and OIT listservs, WSO pages, and Williams or Google email addresses, of the Society and/or its programs are the property of the Society.

(b) All passwords are to be kept with the Secretary; Passwords/login information may not be changed unless approved by the Executive Board.

(c) The Society’s Linkedin group shall be used as a professional development and networking resource rather than a publicity resource therefore it will be under the joint operation of the Membership & Professional Development and the Publicity & Outreach committees. Only active and past members, and advisors shall be allowed to join.

(d) New social media pages, groups, websites, email addresses, listservs, etc., representing the Law Society may not be created without the consent of the Executive Board.

(i) The only exceptions are unofficial social networking groups, chat-rooms, and other similar tools (for example, Facebook groups, GroupMe), that are created for the purpose of sharing information between members (especially team members or committee members) on a seasonal or yearly basis.

Article XI. Law Teams ProceduresSection 11.01 In accordance with Article IX, Section 9.02 of the Constitution, team captains shall be appointed by the President and the Executive Board, however the President may invest that authority and process in the Law Teams Director as stated in Section 6.02(n) of these By-Laws. Captains are generally required to have at least one year of prior experience on their respective team before becoming captain.Section 11.02 The determination of the process for selecting members for each team shall be vested in the Law Teams Director, who shall make that decision in consultation with the team captain, and the team coach. The authority to select team members shall also be vested in the Law Teams Director, however the Law Teams Director may invest that authority and process in the team captains.Section 11.03 Team members wishing to participate and compete on multiple teams (i.e. mock trial & moot court), must be approved by the Director and the respective team captains. Section 11.04 The Law Teams Director shall be the only person (other than the President or Executive Board, as expressed in Section 6.02(o) or Article IV, Section 4.04 of the Constitution) to have the authority to remove team members. The team captain, however, may temporarily suspend a team member until the issue has been raised with and decided by the Law Teams Director. The Law Teams Director may take whatever investigative action he/she feels is necessary, and may dismiss a law teams member after consultation with the team captain and coach for any of the following

(a) Failure to attend multiple practices consistently, without justifiable reason(b) Failure to effectively fulfill the duties and assignments of their role and position(c) Failure to effectively communicate with the captain, coach, Law Teams Director, or other team members(d) Conduct unbecoming a member of the team, the Society, or the College. (e) Compromising the mission and work of the team, or the integrity of the Society

Section 11.05 The Law Teams Director, in consultation with the captains, and subject to approval by the President and/or the Executive Board, shall decide which competitions the Law Society will be participating in each year, and which tournaments each team will attend. The Law Teams Director, in consultation with the captains and the team coach, shall also make any recommendation to the President and/or the Executive Board to withdraw from a tournament or to attend additional tournaments and/or scrimmages. Section 11.06 If team members decide to withdraw from a tournament, or drop out of a team, which then causes the team to withdraw from a tournament, or if they incur any other unauthorized expenses on behalf of the Society, they shall either be responsible for reimbursing the Society for the cost and associated expenses of the tournament or any other incurred costs, or they shall risk losing their membership in the Society and the ability to compete in future tournaments, unless resolved alternatively by the Law Teams Director and the President and/or the Board.Section 11.07 Captains, at the end of each competition, shall write a report, which shall include details such as the name, description, date and location of the competition, a list of the competing team members, a list of opposing schools, and any awards received by the team or its members. The report should also include a group photograph of


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the entire team, pictures of team members and the awards they received, and any photos of team members during competition. The captain should send this evaluation report to the Law Teams Director (who shall forward it to the Public Relations Director for publicity purposes, and the Secretary for historical purposes), and the Coach. The captain shall also send a post-tournament evaluation report on the team’s performance to the Law Teams Director and the Coach.Section 11.08 If there are any disagreements between the coach, captains, and/or a majority of the team members that cannot be resolved, the Director shall meet with the involved parties to reach a consensus in resolving the issue. The Director shall have the final word on any disagreements (unless overruled by the President or Executive Board). Team members may also appeal ‘unreasonable’ assignments to the Director, who shall make the final determination after consulting the captain.Section 11.09 The Director’s authority supersedes that of the team captains, and the authority to make any/all decisions regarding the law teams is vested in the Law Teams Director unless otherwise stated in these By-Laws, however the Director shall allow team captains to operate with as much autonomy as feasible in regards to operational control over their respective teams.

Article XII. Historical ProceduresSection 12.01 Law Society Records & Property All Executive Board and committee officers must make available all law society records, either digital or tangible, made during the course of the year, and all property belonging to the Society to the incoming Secretary during the transition period for an audit. The Secretary shall also be responsible for securing a storage space for all of the Society’s property. All digital records and documents shall be uploaded and stored on the Society’s Google Drive account.Section 12.02 Minutes of the Year At the end of each year, as part of the Historian role of the Secretary position, the Secretary shall draft the Minutes of the Year, in order to provide a picture of what happened that year. The document shall include the following:

(a) Summary of any major organizational changes or events(b) Summary of Executive Board minutes and activities(c) Summary of general meeting minutes(d) Summary of Committee and officers activities(e) Summary of Law teams records and activities(f) List of Officers and Advisors for that year(g) Descriptions and Summaries of new and recurring projects, initiatives and programs(h) Descriptions and summaries of all events and social activities(i) Description of any other activities of the organization throughout the year(j) Any publicity received by the organization(k) Accurate list of active members, and their involvement(l) Accurate list of graduating members, and any honorary members(m) Achievements of organization members and alumni, both within and outside organization endeavors(n) Awards received by the Society or its members, and Awards given by the Society

Section 12.03 Annual Scrapbook and Photo Album As part of his/her Historian role, the Secretary may create an annual scrapbook, photo album or collage that contains pictures of Society activities, members, committees, teams, awards, and events; and encouraging members to bring cameras to events and/or designating someone to take photographs at Society activities (See subsection (b) of this section)

(a) All significant information involving the Society should be included in the scrapbook, including Society advertisements, newsletters, newspaper articles, event programs, ticket stubs and photos.

(b) The Secretary shall also ask for pictures of activities and events from members, officers, and committees(i) The Events Planning Committee shall also be responsible for taking pictures of all events and

sending them to the Events Director and the Secretary(ii) The Law Teams captains shall also be responsible for taking pictures of their teams throughout the

season, and sending them to the Law Teams Director and the Secretary (See Section 11.07)(iii) The Membership and Professional Development committee or the Secretary shall be responsible

for taking pictures of activities and meetings of the SocietySection 12.04 Law Society Images and Pictures

(a) The Secretary shall be responsible for organizing the following,(i) The annual organization group College Yearbook photograph or composite of chapter members

each year (preferably taken at a General Meeting or social event)(ii) An annual photograph of the outgoing and incoming Executive Boards


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(iii) An annual photograph of each committee and law team(b) The Secretary shall also be responsible uploading all Society images to Google Drive, and for sending all

Society photographs to the Publicity & Outreach committee for uploading onto the website and Facebook.

Article XIII. Other ProceduresSection 13.01 Alumni and Membership Procedures The Secretary and Public Relations Director shall coordinate all alumni relations/engagement strategy with the President. In addition, the Outreach & Networking Coordinator, the Membership Coordinator, and the Social/Networking Events Coordinator shall be primarily responsible for coordinating all alumni relations and engagement activities according to the decisions of the above officers. The above Officers and committee members shall meet at least monthly to discuss any updates to strategies, and upcoming efforts to reach out and engage past members and alumni.Section 13.02 Recruitment Procedures The Membership Coordinator shall coordinate all recruitment activities with the Outreach & Networking Coordinator and the Law Teams Director. The above positions shall meet at least monthly, with the President to discuss any updates to strategies, and upcoming efforts to recruit new members. Section 13.03 Law Journal Procedures The Managing Editor, and the Managing Layout Editor must review, proofread, and approve the final edition of the publication, before it is submitted to the Editor-in-Chief for Final Approval. Once the Editor-in-Chief has approved the final version of the journal, it must be submitted to the Executive Board, who shall review and approve it. The Journal shall then be sent to the printer, and uploaded digitally, no later than the first day of exams each semester.Section 13.04 Law Society Directory The Secretary shall create and maintain a directory each semester of all names, titles, contact info, and descriptions of all Board and committee positions and make it available to the entire membership.Section 13.05 Cooperation Officers and committee members are responsible for looking at the Law Society Directory, or the descriptions of Board and committee positions, for any position that might have a connection to the event, program, or initiative that they are planning in order to encourage and promote communication, discourage duplication of efforts, and combine resources and manpower.Section 13.06 Printing Procedures The Secretary is responsible for managing the Society’s PaperCut account (see Section 4.03(b)(ii)(7)). The Law Teams Director shall work with the Secretary to print materials necessary for competitions. Law Teams members shall be responsible for printing personal copies of team and competition materials. The Public Relations Director shall be responsible for requesting print cards for publicity purposes. Law Society members and officers are responsible for using their own personal printing accounts to print any materials other than publicity and team competition materials, unless it has been approved by the Executive Board, and shall also be responsible for assisting in printing publicity and team competition materials if the PaperCut account balance reaches zero.Section 13.07 Emergency Procedures

(a) The President is the main point person in any emergency situation, unless stated otherwise.(b) If any emergency situation, or unanswerable question arises, the Law Society President (or Senior Co-

President) should be called immediately. (If it is a Law Team, the captain should call the Law Teams Director, who shall forward the matter to the President if he/she cannot handle the issue).

(c) If the situation is beyond the control of the Society and needs to be resolved by the College, the President shall then contact the Office of Student Life, or the Office of Campus Safety and Security, which will transfer the matter to the on-call Dean.

(i) The Office of Student Life, which is open from 8:30am-4:30pm on weekdays, can be reached at (413) 597-4747.

(ii) The Office of Campus Safety and Security, which should be called after 4:30pm and on weekends, can be reached at (413) 597-4444, and will transfer the call to the on-call Dean

Section 13.08 Law Society Google Drive The Law Society’s Google Drive account serves as the Information System for the Society. Only current officers are allowed to access the Google System. The Secretary is responsible for uploading and organizing all files on Google Drive, however all Law Society officers are allowed to access the system, and upload relevant files as necessary. All Law Society documents and files shall be uploaded, maintained and organized on Google Drive including the Constitution and By-Laws, Organizational Charts, Officer and Committee records and reports, agendas and minutes, calendars, budgets, membership records and rosters, Annual and Supplemental Reports, lists and contact info of current and past officers and advisors, historical documents, and any and all other organizational documents, spreadsheets, images, etc.


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Article XIV. Law Society Annual & Supplemental ReportSection 14.01 The President, in consultation with the Executive Board, shall write an Annual Report at the end of each academic year, concerning the state of the Society, and how it is accomplishing its purpose; current policies, activities, and programs; and goals for the future development of the Society. Section 14.02 The report shall be organized along the following sections:

(a) Letter from the President (Report and Analysis of the past year, and Vision for the next)(b) Governance (Changes in E-Board, committees, and/or leadership structure)(c) Committee Reports (Actions of the past year, and objectives for the next)(d) Calendar of Planned Events(e) Finance Report and Proposed Budget(f) Programs (Descriptions and Updates)(g) Organizational Development & Strategy (Goals, Plans, Projects, Initiatives, and Risk Factors)

Section 14.03 This report shall be presented to the membership at the first General Meeting of the Year, and shall be published via the Society’s website, listserv, and social media. An email or hard copy shall also be given to all advisors, coaches, liaisons, alumni/faculty/staff, and any other individuals involved with the Society.Section 14.04 A Supplemental Report, if necessary, shall also be written, at the end of the Fall Semester and prior to the Mid-Year general meeting, concerning any new or updated information and/or policies.

Article XV. Revisions & MiscellaneousSection 15.01 The process for revising these By-Laws is specified in Article X, Section 10.02 of the Constitution.Section 15.02 To facilitate continuity and to foster greater institutional awareness within the Society, the President is required to lead a review and discussion of the Constitution and Bylaws, during the first General Meeting or Open Board Meeting of the year. Each member is responsible for knowing and understanding these documents. The Constitution and the By-Laws shall also be emailed to members each year.Section 15.03 Every five years, from the initial adoption of the Constitution, a review of the Constitution and its By-Laws shall occur by a task force including the Faculty Advisor, the Alumni Advisor, the President, at least two Board members, and at least three general active members.


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