wic coordinator webcast 2/23/12 ~ director’s updates ~ wic funding and status ~ caseload ~ new...
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WIC Coordinator Webcast WIC Coordinator Webcast 2/23/122/23/12
~ Director’s Updates~ WIC Funding and Status~ Caseload~ New Initiatives
WIC Updates ~WIC Updates ~Breastfeeding
Project FRESH Benefit Level Change to $30
Media and PSA’s
WIC Opinion Survey
Customer Service
WIC Funding and Status~WIC Funding and Status~FY 2012 Funding Level
Breastfeeding Funding and Support
FY 2013 Budget
Food Costs
Caseload ~Caseload ~Final FY 2011 Reports
FY 2012 – First Quarter
Charting Participation
Review Monthly
New Initiatives~New Initiatives~Looking at Enhancements
Summer EBT for Children
WIChealth.org
Audits, Fraud, Others
WIC Fall Coordinator’s WIC Fall Coordinator’s MeetingMeeting
~Save the Dates~
Oct. 9 and 10, 2012Tuesday and Wednesday
Bay City
WIC System UpdateWIC System UpdateWIC Coordinator MeetingFebruary 23, 2012
Laurie Perrelli, MS, RDWIC System Requirements Manager
2012 MI-WIC Releases
Release 5.1- April 12Available in your clinics April 13
Release 5.1 (April 2/13) includes:Breastfeeding Assessment incorporated into
Guided Script
Future Appointments button
Bug FixesUnderweight/overweight MI-WIC auto-risk
assignment by MI-WIC
Client Agreement validation
AND MORE…
Tune into the Release 5.1 Web Cast for more
information
March 29, 2012
Other 2012 MI-WIC Changes
New WHO Growth Charts
New Risk Codes
2012 MI-WIC ReleasesRelease 5.2 – August 9 (available
in your clinics August 10)
Release 5.3 – December 13 (available in your clinics December 14)
REMINDER
Clinics must stop using MI-WIC by 5:00 p.m. on the Thursday before the release into the clinic
A notification has been sent to your Health Officers re: MI-WIC Releases
WIC Risk Criteria Changes WIC Risk Criteria Changes 2011-2012 2011-2012
7 Revised Risks and 1 New Risk 7 Revised Risks and 1 New Risk based on:
◦ Risk Identification and Selection Collaborative (RISC) 5 year review cycle 2 risks revised
◦ CDC 2010 Growth Chart recommendations ◦ NCHS 2010 Terminology for Childhood
Overweight and Obesity◦ Anthropometric definitions or titles are
impacted
WIC Risk Changes-WIC Risk Changes-RevisedRevised 103 Underweight or 103 Underweight or At Risk of At Risk of
Underweight (Infants and Children) Underweight (Infants and Children) ◦ Previous terminology: At Risk of Becoming
Underweight◦ Michigan-Underweight will continue as a
separate High Risk
113 Obese (Children 2-5 years) 113 Obese (Children 2-5 years) ◦ Continues as >95th percentile BMI for age◦ Client-centered sensitivity re: “obese”
Use term for assessment documentation only
WIC Risk Changes-RevisedWIC Risk Changes-Revised 114: Overweight or At Risk of 114: Overweight or At Risk of
Overweight (Children 2-5 years) Overweight (Children 2-5 years) ◦ Previous terminology: At Risk of Becoming
Overweight 121: Short Stature or At Risk of Short 121: Short Stature or At Risk of Short
Stature (Infants and Children)Stature (Infants and Children)◦ Revised cut-offs reflect WHO growth chart
152 Low Head Circumference (0-24 mo)152 Low Head Circumference (0-24 mo)◦ Revised cut-offs reflect WHO growth chart◦ Age criterion expanded to 24 months
WIC Risk Changes-RevisedWIC Risk Changes-Revised344 Thyroid Disorders (All 344 Thyroid Disorders (All
Categories)Categories)Expanded diagnosis definitions
◦ hyperthyroidism◦ hypothyroidism◦ congenital hyperthyroidism◦ congenital hypothyroidism◦ postpartum thyroiditis
Diagnosis by health care provider
WIC Risk Changes-RevisedWIC Risk Changes-Revised351 Inborn Errors of Metabolism 351 Inborn Errors of Metabolism
(IEM)(IEM)◦ All Categories (Infant, Children, Women)◦ IEM are Rare◦ Criteria include new information on
Definitions Justifications Clarifications References
◦ WIC implications Specialized formula for some Support of the dietary care plan developed by a
specialized treatment center Coordination of care opportunities
WIC Risk Changes-NEWWIC Risk Changes-NEW115: High Weight for Length 115: High Weight for Length
(Infants & Children < 24 months of (Infants & Children < 24 months of age)age)◦ No previous criteria for excessive wt-for-
length◦ >97.7 percentile◦ Identification of potential risk for later
overweight or obesity status
WIC Laboratory WIC Laboratory ManualManual
Revised January 31, 2012
Effective April 1, 2012
WIC Laboratory ManualWIC Laboratory Manual
WIC Website (www.michigan.gov/wic)◦WIC Laboratory Manual and Appendices Beneath MI-WIC Policy 2.16 Hematological
Risk Determination Training Manual Section
◦Forms and Resources WIC Daily Client Log: Hemocue (DCH-1489)
WIC Hemocue QC Log (DCH-1488)
Lab Manual ChangesLab Manual Changes
Removal of References to:
◦Hematocrit Procedures
◦Hemocue B Analyzers
Lab Manual Changes (cont’d):Lab Manual Changes (cont’d):
Hand Hygiene RequirementsHand Hygiene Requirements
◦ Hand washing with soap-OR-
◦ Hand Sanitizers Recommend that hand sanitizers contain at least
60% Ethyl Alcohol
Practice Hand Hygiene Before and After Each Client
Continued Requirement for Sinks in the Lab Area
More information on hand hygiene: www.cdc.gov/handwashing
Lab Manual Changes (cont’d):Lab Manual Changes (cont’d):
Personal Protective EquipmentPersonal Protective Equipment
Personal Protective Equipment to include:
◦Full length lab coat-OR-
◦ScrubsScrubs that become soiled with potentially hazardous body fluids must be changed before continuing clinic activities
Lab Manual Changes (cont’d):Lab Manual Changes (cont’d):
Retention schedulesRetention schedules
Changed Retention Schedule of QC and Daily Client Logs to be Consistent with Other WIC Retention Schedules
◦ 3 years, 150 days
Following end of Fiscal Year
Lab logs must be retained in the lab area for 2 months
Copy of Manufacturer’s Package Insert for each lot number of liquid control solutions are retained with the corresponding QC Log
Suspected Child Abuse Suspected Child Abuse and Neglect Reportingand Neglect Reporting
NEW!!! Centralized phone reporting ◦Begins March 5, 2012
◦All reporting of suspected child abuse and neglect
Follow within 72 hours with a DHS-3200 Report of Suspected Child Abuse and Neglect
The Importance of The Importance of ReferralsReferralsAre your clients receiving the best care?
MI-WIC Policy 6.02 states:MI-WIC Policy 6.02 states:• “During the initial certification
visit and thereafter as appropriate, each client, parent or caretaker shall be advised of the types of health and community services available, where they are located, how they may be obtained, and why they may be useful.”
Federal Regulations, CFR Federal Regulations, CFR 246.7(b) states:246.7(b) states:• “Program Referral and Access.
State and local agencies shall provide WIC Program applicants and participants or their designated proxies with information on other health-related and public assistance programs, and when appropriate, shall refer applicants and participants to such programs.”
How are we doing as a How are we doing as a State?State?• Management Evaluation Indicators tell
the story:
• 5.1a Medicaid Referrals – 50% Met
• 5.1b Health and Resource Referrals – 45.5% Met
• 5.1c Substance Abuse Referral Info – 63.6% Met
We can do We can do better……….How?better……….How?• Chart Audit Training – March• check MPHI Training Website for dates• Saginaw, Livingston County, Kent
County, and Grand Traverse County• Webcast April 12th, 2012• Statewide M.E. results, 2011 and
changes for the coming M.E.’s (head’s up)
• Upcoming CPA Trainings – • March 21st , and 22nd in Grand Rapids• April 24th, and 25th in Clare
Observe CPA staff to Observe CPA staff to determine if they are under determine if they are under documentingdocumenting
We Can all do Better!We Can all do Better!• Let’s give our WIC Clients our our
best care best care so they may achieve their best outcomestheir best outcomes!
New Coordinator Survival New Coordinator Survival Skills – coming soonSkills – coming soon
~ Suggested New WIC Coordinator Orientation
~ Archive Webcast Table – roles and viewing times
New Coordinator Survival New Coordinator Survival SkillsSkills ~Next Steps:
Conference call with new coordinators
Feedback from WIC Local Agency Policy Committee
Local Agency Volunteers Local Agency Volunteers Needed – Video Conference Needed – Video Conference TestTest
March 8, Thursday – WIC video conference test date.
~ 9:30 am to 10:30 am (possibly less time)
April 12, Thursday – WIC Management Evaluation 2011 Feedback &
Related ME Policy Video Webcast
mjbe#3
WIC Video ConferencingWIC Video Conferencing
March 8 Test Date 9:30 to 10 :30 am Need feedback from four local WIC Agencies:
a) experienced videoconference sites (2)
b) inexperienced video conference sites (2)
c ) need camera ball, or camera
on/connected to your videoconferencing computer
d) volunteer now and/or
e-mail Heather (1-one) Kahn
mjbe #4
WIC TrainingsWIC Trainings*CPA March 21st – 22nd Grand Rapids April 24th – 25th Clare*WIC Release Webcast
March 29th
*Breastfeeding CoordinatorsMarch 27th
*Time Savers - Milk ExpressionMarch 28th
*ME Related Policy & Feedback WebcastApril 12th
*Preventing Birth Defects: A Collaborative Effort
April 26th - Webcast
BREAK 10 MinutesBREAK 10 Minutes
What’s New in What’s New in Breastfeeding?Breastfeeding?
• Training• Pumps• Regional LCs• WIC Conference• New FY Peer Counselor Budgets • MI BF Network Awards
Growing IBCLCsGrowing IBCLCs
CLS CourseIntensive Lactation Management
Preparatory for IBCLC exam
April 16 – 20
FAX the Registration by March 15
Building Bridges to BF Building Bridges to BF DurationDuration
USDA/MWR Project
Partnership Local WIC & Hospital◦Best Practices◦2012: May 30 & 31st
2013 Planning
Breast PumpsBreast PumpsContract Change
Personal Use Electric PumpReturning to Work or School
Separated from Baby
Plan to Continue BreastfeedingPolicy 4.06
Regional Lactation Regional Lactation ConsultantsConsultants
Technical Consultation to the LA expert
Back-up to the LA Expert
Peer Counselor Updates
No Client Contact
WIC’s WIC’s WOWWOW Conference Conference
Tapping Into the Power of Influence
Yes You CAN!
Helping Moms Return to Exclusive BF
Breastfeeding Education Challenges
Peer Counselor BudgetsPeer Counselor Budgets
FY 2012 – 2013
Use DCH Forms: 385 and 386
Due April 20th
E-mail to [email protected]
And the Nominee is…And the Nominee is…
Michigan BF Network Awards
◦Health Care Provider◦Public Health◦Community
www.mibfnetwork.org/projects/annual-awards
VOTER REGISTRATION, VOTER REGISTRATION, CIVIL RIGHTS and CIVIL RIGHTS and OUTREACHOUTREACH
Voter RegistrationVoter RegistrationVoter Registration Important Information
(MI WIC Policy 1.10):1- Remember to offer voter registration to all clients at certification, recertification and at the time of change of address.2- Help the client complete the VR Form when needed3- With Change of Address by phone mail VR form to client.4- Declination Forms must be completed when client answers NO, is under age 18 or already registered at present address.
Voter RegistrationVoter Registration
When to give the client the When to give the client the Voter Registration (VR) or Voter Registration (VR) or Declination FormDeclination Form
Yes, interested in registering to vote
No, Declination obtained
No, Registered at Present address
Address Change
Under age 18
Give the client the VR Application
Give the Declination Form, have client sign and date
Give the client the Declination form, have client sign and date
Give the client the VR Form to complete or mail if called in
Give them the Declination From
Voter RegistrationVoter Registration WIC E-notice 2012-13 Voter Registration Deadlines
State and National Election Dates for 2012
Election Dates Dates to Send Voter Registration to City, Township or County Clerk’s Office Weekly
Dates to Send Voter Registration to City, Township or County Clerk’s Office Daily
Close of Voter Registration Dates*
2/28/12 Prior to 1/23/12 1/23/12 – 1/30/12 1/30/12
5/8/12 Prior to 4/2/12 4/2/12 – 4/9/12 4/9/12
8/7/12 Prior to 7/2/12 7/2/12 – 7/9/12 7/9/12
11/6/12 Prior to 10/2/12 10/2/12 – 10/9/12 10/9/12
Civil Rights (MI WIC Policy Civil Rights (MI WIC Policy 1.09)1.09)
Civil RightsCivil Rights
All new staff must take the test immediately.
Those who have previously taken and passed the test shall review the Civil Rights policy once a year.
Names of those passing the test shall be reported annually with the Nutrition Services Plans and documented in MI WIC.
Civil RightsCivil RightsMI WIC Policy 9.02 – Employee
Compliance - Guidance #3 states:
The Michigan WIC Employee Confidentiality and Compliance Agreement and Signature Form (9.02A) may be reviewed and signed by WIC staff in conjunction with the annual Civil Rights Training.
Civil RightsCivil RightsRemember to input all of your
staffs’ trainings in MI WIC, to do this go to the:
The Admin ScreenUser SetupStaff InformationSelect staff persons nameStaff Training
Civil RightsCivil Rights
OutreachOutreach
To get to the Civil Rights Power Point go to: www. Michigan.gov/WIC
Look for Civil RightsLook for Civil Rights
REGISTRATIONREGISTRATIONNOWNOWOPEN ….OPEN ….2012 WIC Training & Educational ConferenceRegister you and your staff TODAY @www.events.mphi.org
WIC TrainingsWIC Trainings*CPA March 21st – 22nd Grand Rapids April 24th – 25th Clare*WIC Release Webcast
March 29th
*Breastfeeding CoordinatorsMarch 27th
*Time Savers - Milk ExpressionMarch 28th
*ME Related Policy & Feedback WebcastApril 12th
*Preventing Birth Defects: A Collaborative Effort
April 26th - Webcast
Q& A Break 10 MinutesQ& A Break 10 Minutes