what’s up with student employment? valerie knopp, st. cloud state university jill beauregard,...
TRANSCRIPT
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What’s up with Student Employment?
Valerie Knopp, St. Cloud State UniversityJill Beauregard, University of MN, MorrisAlissa Melberg, University of MN, Morris
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What we’ll cover
• The Basics • Forms, forms, forms• Community Service Program• Special for…what about?• Work Study• Hiring, Expectations,
Evaluation (HEE)• Support and Recognition
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The Basics: The Regs
• Federal: FSA Handbook www.ifap.ed.gov
• State: Program Manual www.ohe.state.mn.us/pdf/FAManual/StateWorkStudy.pdf
• Compare the differences between– Appendix 6 in State Work Study
Program Manual
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The Basics: Work Awards and Wage Rates• Work awards – Determined by your CBA policy–No minimum or maximum– Considerations (need, hpw, wage rate)
• Wage Rates– At least federal minimum* – Based on skills and duties–Hourly v. stipend– Variable wage structure
*Must pay state minimum if higher than federal (and in MN, it is)
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Forms, forms, forms
• Required: I-9 and W-4• I-20 (international students)• Contract (off-campus positions)• Direct Deposit (optional)• Background checks (if applicable)• Work contract/authorization• Internal forms (notification of
hiring)
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Community Service Program• What do I really need to know and
do?• FWS requirements– 7% of FWS allocation for the AY– At least one student employed in
literacy
• Contracts/Agreements• Site visits
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What about…?
• International students– F-1 visas: FT enrollment, 20 hpw max
• Site visits (community service positions)
• Garnishment– FWS: not permitted, except for COA
charges– State: allowed
• Volunteering from a paid employee
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Work study
“I just want a job where I can study.”
“Isn’t that when I get paid to study?”
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More than “just work study”
“Student employment – it’s a job, treat it as
such.”*
* Anonymous, from March 3rd workshop
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Benefits to the student
• Students who work do just as well or even better academically than those who don't.
• Students who work on campus are more likely to persist in their studies.
• Student employment allows students to: – gain career-related experience.– reduce need for student loans.– acquire self-confidence.– build a network of contacts.
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Benefits to the institution
Improves• Recruitment• Retention Rates• Graduation RatesStrengthen Alumni RelationsHelp students make connections to the “real world”
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Hiring, Expectations, Evaluations (HEE)• Jobs• Job Descriptions• Evaluations• Handbooks
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HEE: Jobs
• Made available to eligible students • Related to students’ areas of study• On- or off-campus• Hours per week – regs don’t limit• Recruitment and retention
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HEE: Job Descriptions
• Ensures meets work study qualifications
• Helps students with job selection• Helps you determine pay rate and
work award• Sets expectations, reduces
misunderstandings
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HEE: Evaluations
• Not the same as orientation, training, or mentoring
• Praise, recognition, issues, concerns
• When to complete (best practices): –Within 30 days of hire– At the time of pay increases or
promotions– At the end of the term–When the position ends
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HEE: Evaluations (cont.)
Poor performance? Use CEDAR* C: clarify the performance you expect E: explain how s/he is performingD: the difference between C and EA: agree on steps to fix the problem(s)R: review the outcome(s)
*http://www.telephonedoctor.com/management-development-library/fixing-performance-problems/ accessed October 15, 2014
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HEE: Handbooks
• Mission and Purpose• Campus and individual Departments• Campus expectations– Policies and procedures– Confidentiality– Dress code and hygiene–Hiring, evaluation, termination
• Review and update regularly (at least annually)
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Support and Recognition
• Student employees– Student Employee of the Year–National Student Employment Week
• Supervisors of student employees– Remember your community partners!
• YOU! (the administrator)– Other SE administrators –MASEA (www.masea.org)–NSEA (www.nsea.info)
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Support Systems
• How to support your student employees– online job system– connect with Career Services– finding and applying for jobs– interdepartmental work
• How to support your supervisors – Regular training– Handbook– Include supervision in the job description– Resources
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Resources
• MASEA www.masea.org• National Student Employment
Association www.nsea.info• FSA Handbook www.ifap.ed.gov• U.S. Department of Labor www.dol.gov• Handbook for Employers-Guidance for
Completing Form I-9 http://www.uscis.gov/sites/default/files/files/form/m-274.pdf
• Your campus (HR and Affirmative Action Offices)
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More Resources…• The Telephone Doctor
www.telephonedoctor.com• “Enhancing Student Learning through College
Employment” by Brett Perozzi• “Developing Leadership through Student
Employment” Ed. by Anne Devaney• The 360-Degree Leader: Developing your
influence from anywhere in the organization” by John Maxwell
• Chronicle of Higher Education: “How to Make Students’ Campus Jobs More Meaningful” by Ben Gose
• Ted Talks: “The Key to Success? Grit” & “Growth vs Fixed Mindset” (http://www.ted.com/)