What’s On Event Listings User Guide

Help with your event............................................................................................................................................ 2

Before submitting your event............................................................................................................................... 2

Tips and suggestions.......................................................................................................................................... 2

Style guidelines 2

Image editing tools 2

Create an account............................................................................................................................................... 3

How to log in....................................................................................................................................................... 4

Problems logging in?4

Create an event................................................................................................................................................... 5

1. Event description 5

2. Map location 7

3. Dates and times 8

4. Booking info 9

5. Images 10

6. Submit event 11

Help with your eventFor any queries, email our editors at comeditor1@gmail.com and someone will get back to you within 24 hours (business hours only). If you would like someone to call you, include your phone number in the email.

Before submitting your eventCheck that your event meets our submission guidelines. It must:

take place within the City of Melbourne boundary

be an organised public event, rather than advertising services or products

not already be listed – you can check this by searching the website

Tips and suggestionsStyle guidelines

Use ‘single’ quotes instead of “double” quotes

Do not put entire words in CAPITALS – caps shoud only be used for acronyms

Do not use ampersands (&) – use the word ‘and’ instead

Avoid using exclamation marks, unless they are part of the event title

Add a line space between paragraphs in the ‘Event description’

Numbers between one and nine are written alphabetically, and numerals used for 10 and above

Include phone number area codes and format them like this: 03 9999 9999, 0409 909 909

Image editing toolsImages must be: JPG, landscape format (385 by 257 pixels) and less than 3MB. No text, logos or flyers.

Pixlr: https://pixlr.com/editor/

Choose Open image from computer and browse to select your image

From the Constraint menu choose aspect ratio – set width to 385 and height to 257

Choose the crop tool and drag over your image to select (press ESC if you need to start over)

Double click to crop

Go to Image > Image Size and make width 385 and height 257 (leave constrain proportions checked)

Save as JPG at 80% quality (alter the quality setting depending on your image)

Note: Pixlr requires Flash and is optmised for desktop

Create an account

Visit What’s On Event Listings and select Create account

Enter your contact details, ensuring you fill all mandatory fields (marked with a red asterisk)

A confirmation email will be sent to the address you signed up with.

How to log in

Visit What’s On Event Listings

Enter your Email address and Password and select Login

Problems logging in?If you see an error message ‘Invalid email address or password’ please try one of the following:

Try Forgot my password – this will send an email with instructions on how to reset your password.

Try Create account – if you can create a new account then your email address is not already registered.

If you’re still having problems, contact comeditor1@gmail.com.

Create an event

1. Event description

Ensure you fill all mandatory fields (marked with a red asterisk)

Event location

OPTION 1: Find existing venue – type a venue name and select FindThis saves time, minimises errors and means your event will also appear on the venue’s page.

Select your location, or if no venue exists, search again or close the window

OPTION 2: Enter address manually – fill all mandatory fields (marked with a red asterisk)

2. Map locationIf the pin is not at the correct location on the map, relocate it by dragging it to the right spot. You can also add notes about the venue (e.g. location of a particular entrance or parking details).

3. Dates and timesAdd dates

Select the date fields to choose a start and end date.

Add event times

You can add three session times for each day. If your event runs all day, choose All day. If you’re unsure of the finish time, choose Till late.

Choose a day from the dropdown list (e.g. Friday). Add start and end times, using 12-hour format (9am, 2:15pm, 7:30pm, etc.) with a colon rather

than a full stop Add ‘am’ or ‘pm’ or the time will default to ‘am’ Click Add to save the session time/s

Any other info about times can be added in the ‘Notes’ field. For example, special exceptions like public holidays, or markets that are only on the first Sunday of the month.

Add contact details

You must add at least one contact method: phone number, email address or website. The website address field already has ‘http://’ coded in, so all you need to add is the bit from ‘www’ onward.

4. Booking infoSelect whether bookings are required and add appropriate phone number, email or website.

Indicate if the event is free or include prices, using round numbers if possible, e.g. $25 rather than $25.00.

5. ImagesIf you need help resizing your images, see Image editing tools or email comeditor1@gmail.com.

Image requirements:

JPG only Landscape format (385 by 257 pixels) less than 3MB No text, no logos, no flyers

Add an image

Select Choose File – browse to your image location and select it

Select Add/delete – your image will appear under image preview

Repeat the process for each additional image.

6. Submit eventSelect Preview event to review your information. To make changes, go back by selecting Edit details.

Choose the appropriate option:

Submit event – sends the event to our editors for approval

Save event – allows you want to come back to it at a later date

Delete event – remove the event from the database

To confirm your submission, select Finish.

Once your event is submitted, our editorial team will review it within 48 hours.

You’ll receive an email when it has been approved, unless it does not meet our listing guidelines, in which case we will let you why it was not able to be published.