What You Should Be Doing with Master Schedule but May Not Know PRESENTED BY

LEANNE VITANZO AND LAURIE JO CLARK

About to get schooled on

scheduling by Laurie Jo and

Leanne! #bbcon

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Save a Scheduling Scenario!!

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Scheduling Scenarios – Save Often

• Scheduling > Save a Scheduling Scenario

• Name the Scenario with something that will explain when it was done and use the

Description if more information is needed.

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Creating Classes

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Creating Class Options – 1 easy option

• Make sure your target number of classes is correct for every course.

• Go to Scheduling > Edit Master Schedule > Summary View

• Check the Classes per Term > Target > make any necessary changes > Update All

Course Records

• Create Classes

• Choose to create the classes based on the Target number of classes and also to

Create target number of classes for courses without requests.

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Use Generate Master Schedule to do

the work

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Find Free Teachers and Rooms

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Not sure who can teach that class? The Education Edge can tell you!

Open a class – Go to the Meetings tab – Use Find Free – or display

availability!

Lower School Scheduling –

not just for Upper Schools

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Use a Scheduling Rule

• Same Section or Follow the Teacher

• Configuration > Registrar Setup > Scheduling Rules >

• Other rules can include

• Using – Options -

• Same Blocks, Time, Days, Teachers, Rooms, Sections

• Different Days, Teachers, Time, Block

• Before Meetings

• After Meetings

• Immediately Before Meetings

• Immediately After Meetings

• Consecutive Meetings

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Add the Scheduling Rule to one Course

• Records > open Course (like 01 Homeroom) > Rules – list all the other

courses the students must take

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Use Homeroom Teacher

• Add Homeroom teacher on Bio 1 tab of Student records

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Load Students into Homeroom Class

• Scheduling > Edit Master Schedule > double click to open the class >

Students > Load Students > by Homeroom Teacher

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Generate Student Schedules

• Scheduling > Generate Student Schedules > filter by Grade Level

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How to choose a class to fit into a

student’s schedule

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Finding a section without conflicts that

isn’t full • Scheduling > Enter Course Requests by Student > Search for the

Student > click in the course row under the class column > Select a

Class > Find Now

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Hidden Gems!

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Course Requests

• Students can request (or even enroll) in courses for the upcoming term!

• Save time by not entering all of these requests

• Configuration > NetClassroom > Registration Setup

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Should a course category be Standard,

Transfer, or Mandatory? • Standard – for almost all courses

• Transfer – for courses taken at another school, where grades need to be

recorded

• Mandatory – be very careful – any course listed as Mandatory for the

grade level will automatically be added as a request. You say English 9

is required for every 9th grader? If there is even a remote possibility that

the course is not required, then do NOT use Mandatory.

• Once a course has been set up as Standard, Transfer, or Mandatory, it

cannot be changed without creating a new course.

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Tracking Schedule Changes – and

viewing them! • Academic year setup lets you decide when you want changes to be

tracked.

• Schedule changes screen lets you see what changes were made and by

whom they were made, even add comments!

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Tracking Schedule Changes – and

viewing them! • Academic year setup lets you decide when you want changes to be

tracked.

• Schedule changes screen lets you see what changes were made and by

whom they were made, even add comments!

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Tracking Schedule Changes – and

viewing them! • Academic year setup lets you decide when you want changes to be

tracked.

• Schedule changes screen lets you see what changes were made and by

whom they were made, even add comments!

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Tracking Schedule Changes – and

viewing them! • Print only those schedules that have changes

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Generate one student’s schedule

• Scheduling > Enter Course Requests by Student > search for the student

> Generate Schedule > Schedule Now

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View a Students Schedule

• Scheduling > Enter Course Requests by Student – search for the student

> right click > View Student Schedule

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Filter on Course Choices by Grade Level

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Don’t forget to complete

a session survey!

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complimentary registration to bbcon 2015 in Austin, Texas*.

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Are you pumped up and ready to go?