what will we cover? it easier... · giving envelopes –providing: • donation is £20 or less •...
TRANSCRIPT
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Gift Aid Small Donations Scheme
November 2018
What will we cover?
• Details of the scheme
• How to take advantage of the scheme
• How to claim:non Diocesan Scheme parishes
• Questions
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Gift Aid Small Donations Scheme
• Introduced in Budget 2011
• Small Charitable Donations Act 2012:became law on 19 December 2012
• Took effect from 6 April 2013
• Changes from 6 April 2017
• GASDS or Small DonationsScheme for short
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The Small Donations Scheme
• Allows charities to apply for a Gift Aid style repayment
• On small cash donations of £20 or lessthendonations of £30 or less from April 2019
• Without the need to obtain Gift Aid Declarations for those donations
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The Small Donations Scheme
• Can claim “top up” payment on small donations of up to £8000 per tax year
• Same rate as Gift Aid tax rate
• = top up payment of up to £2000 per tax year
• Up to 5 April 2016, donations up to £5000 = top up payment of up to £1250
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What is it?• Not Gift Aid
• Not a repayment of tax
• Government spending measure
• Complements, doesn’t replace, Gift Aid
• Based on tax year, not financial year
• Must claim within 2 years from end of tax year
Health warning - some specific C of E issues to complicate things!
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What is a small donation?• Cash donation from an individual
• £20 or less (£30 from April 2019)
• Coins and notes (any currency!)
• Not cheques, Standing Orders, online giving, text giving
• Since 6 April 2017: contactless donations by debit card/credit card/app(but not chip and pin)
and
• Collected and banked in UK
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What can we include?
• Loose plate offerings
• Donations given in non Gift Aid regular giving envelopes – providing:
• Donation is £20 or less
• Not a cheque
• Not covered by a Gift Aid Declaration
• Only donations - not fundraising, other income
• No donations with benefits
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Benefits to us – Needs updating
• Potential £244,000 for churches in the Diocese of Liverpool(based on 2014 figures)
• If £8000 limit applied to 2014 figures, potential for £343,000 for Liverpool
• £15 million parishes nationally
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Rules, rules, rules
• Eligibility rules
• The matching principle
to prevent fraud.
• Connected charities
• Community buildings
for fairness.
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Is my church eligible? #1
Claims for donations to 5 April 2017:
• Been registered with HMRC for tax purposes for at least 2 years
• Made a successful Gift Aid claim in 2 of the last 4 tax years
• Without a 2 year gap
• No HMRC penalty in the last 2 years
• Why?Good Gift Aid claiming record assures HMRC that the charity has appropriate internal processes
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Is my church eligible? #2
Claims for donations from 6 April 2017:
• No HMRC penalty in the last 2 years
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The matching principle
• Total Gift Aid donations must be at least 10% of potential GASDS, in tax year
• Ie £1 Gift Aid donations for £10 GASDS
• Need £800 Gift Aid donations to claim on full £8000 Small Donations (GASDS)
• Must make Gift Aid claim for donations received in same tax year as Small Donations
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The matching principleFor example:
Income: Gift Aid £600 GASDS £8000
Claim: Gift Aid £150
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GASDS £1500
• Because 10 x £600 = £600025% of £6000 is £1500
• Need £800 Gift Aid for full GASDS
• Or £15.38 Gift Aid per week
Connected charities
• Rules to ensure charities that operate in a similar way, but are structured differently, receive same entitlements
• The limit on which a charity can claim top-up payment may be reduced if a charity is connected with one or more charities
• Rule also to prevent fragmentation
• Connected charities share £8000 allocation
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Community buildings
• Maximum donations limit can be increased for charities running charitable activities in a community building
• To qualify - couple of rules:
• At least 10 people meet in the same building at least 6 times a year
• People must be beneficiaries of charity
• For us, Community building = church
• For us, charitable activity = religiousservices
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Community buildings
• £8000 GASDS allowance for each building
• Buildings must be separate
Buildings can include:
• Church
• Community hall
• School
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Some buildings are excluded
Excludes buildings, or part, used wholly or mainly for residential purposes, or sale or supply of goods.
For example:
• Vicarage
• Residential care home
• Charity shop
• Supermarket
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But, these are single buildings:
• Buildings on same or adjacent land
• Church and church hall
• School with several buildings
• Church with a garden shed
Just one allowance of £8000 GASDS each
Think: Have you any other buildings you can include?
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The Church of England position
Initially
• HMRC judged PCCs to be connectedcharities for the purposes of the scheme
• We all shared £8000 “Top up” allocation
• We could only claim on Community Buildings element of the scheme
What changed?
• HMRC agreed PCCs not connected
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What element do you use?
Are you:
• a single church parish?
Claim on the top up element of the scheme
OR
• a multi church parish?
Claim on the community buildings element of the scheme
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Top up element - what do you claim?
Include small cash (& contactless) donations:
• loose offerings
• regular non gift aid envelopes
• in wall safes
• received outside the building, eg home communions
Up to a maximum of £8000 per tax year
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Buildings element - what do you claim?
• Up to £8000 for each separate church building
• But…What you include depends when donations were received:
• Up to 5 April 2017(tax year 2016/2017)or
• From 6 April 2017(tax year 2017/2018)
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Buildings element – you can claim:to 5 April 2017
Small cash (and contactless) donations
• Collected in the building
• During religious activity
• Only when 10 people present, at least 6 times a year
Include:
• Loose offerings
• Regular non gift aid envelopes
• Other donations in the buildingduring services
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Buildings element – you can’t claim:to 5 April 2017
Donations
• received outside the building
• in wall safes
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Buildings element – you can claim:from 6 April 2017
Include small cash (& contactless) donations
• loose offerings
• regular non gift aid envelopes
• in wall safes
• received outside the building,eg home communions, collected inthe Local Authority Area of thebuilding
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Buildings element – from 6 April 2017
• Donations collected in each building must be allocated to that building
• Donations collected outside the building,can be allocated to any of your eligible buildings in that Local Authority Area:
• Record location donations collected
• To show donations collected withinthe Local Authority
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Can you claim on both elements?
• The complicated answer! Yes, but…
• Have you reached £5000 per church?
• Yes – then claim no more
• No – ask: is the amount worth it?
• Records must clearly show which donations fit with which part of the scheme
• NEVER exceed £5000 per church – or nationally, C of E will lose concession
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Both elements - what can’t you claim?
Donations
• for tea/coffee
• for votive candles
• flower festival
• anything with a “benefit”
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What records do you need?
HMRC require evidence
• Deposit slips of banked cash – in UK
• Should be more than GASDS amount
• Vestry forms showing eligible cash donations
• Date, and evidence of numbers for buildings
• These should not be new!
• May need a little alteration
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Simple vestry sheet example
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St Somewhere's Church Date: ………………………………
Vestry Record Location: ……………………………………….
Attendance 10 or more? Y / N
Potential Gift Aid Small Donations SchemeInclude: loose plate offerings and donations
TOTALNotes £50
£20£10
£5Coins £2
£150p
20p10p5p
2p1p
Total cash
Cheques
TOTAL
Signed ................................ and ................................
Eligible Not eligible
33National church: vestry sheet example
Regular Giving
Envelopes
One-off Gift Aid
Envelopes1
10 or more
attending? 3
No of Envelopes : No of Envelopes : Eligible for
GASDS
Not Eligible for
GASDSNon-Donations
4 TOTAL
Notes: £50
£20
£10
£5
Coins: £2
£1
50p
20p
10p or 5p
2p or 1p
TOTAL
Cheques
GRAND TOTAL
Signed and
St Agatha's Church, Anywhere
Vestry Record
Date: Open Plate and Non-Gift Aided
Donations2
Please complete this sheet in conjunction with the 'Vestry Record Notes' provided.
Your turn!34
On your offering plate:
£50 note
£20 and £10 note in rubber band
2 x £20 note
3 x £10 note
6 x £5 note
12 x £1 coin
5 x 50p
7 x 20p
11 x 10p
14 x 5p
10 x 2p
13 x 1p
Unmarked envelope containing £10 and £5 note
Cheque for £10
Envelope marked "Magazine" with 9 £1 coins
Exercise 1
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Vestry procedure: best practice• Count immediately after service
• 2 people. Both to sign.
• Count loose offerings separately. Analyse cash.
• Separate Gift Aid & non-Gift Aid envelopes (if known)
• Mark envelopes with contents
• If cheque, mark envelope with “cheque”
• Balance total envelope cash with total on envelopes
• Total all offerings
• Record in Parish registers
• Reminder: Keep 1 month’s sample, marked contents
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Gift Aid 07/04/2013 Chq 14/04/2013 Chq 21/04/2013 Chq 28/04/2013 Chq Total Apr
1 0.00
2 0.00
3 0.00
4 0.00
5 0.00
Total Gift Aid 0.00 0.00 0.00 0.00 0.00
Non Gift Aid
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
Eligible small
donations
Not eligible 0.00 0.00 0.00 0.00 0.00
TOTAL 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
Name on Declaration = name on envelope list = taxpayer
Gift Aid 07/04/2013 Chq 14/04/2013 Chq 21/04/2013 Chq 28/04/2013 Chq Total Apr
1 10.00 10.00 10.00 10.00 40.00
2 25.00 50.00 25.00 100.00
3 30.00 15.00 15.00 60.00
4 60.00 60.00
5 10.00 10.00 10.00 10.00 40.00
Total Gift Aid 105.00 50.00 85.00 60.00 300.00
Non Gift Aid
6 5.00 5.00 10.00 20.00
7 20.00 Chq 40.00 20.00 80.00
8 5.00 21.00 26.00
9 2.00 2.00 5.00 Chq 2.00 11.00
10 3.00 1.50 1.30 1.50 7.30
Eligible small
donations
Not eligible 20.00 0.00 45.00 21.00 86.00
TOTAL 135.00 58.50 136.30 114.50 444.30
10.00 8.50 6.30 33.50 58.30
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Gift Aid? 07/04/2013 Chq 14/04/2013 Chq 21/04/2013 Chq 28/04/2013 Chq Total Apr
1 Y 10.00 10.00 10.00 10.00 40.00
2 20.00 Chq 40.00 20.00 80.00
3 Y 30.00 15.00 15.00 60.00
4 Y 10.00 10.00 10.00 10.00 40.00
5 2.00 2.00 5.00 Chq 2.00 11.00
6 5.00 5.00 10.00 20.00
7 Y 25.00 50.00 25.00 100.00
8 5.00 21.00 26.00
9 Y 60.00 60.00
10 3.00 1.50 1.30 1.50 7.30
Gift Aid 105.00 50.00 85.00 60.00 300.00
Eligible small
donations
Not eligible 20.00 0.00 45.00 21.00 86.00
TOTAL 135.00 58.50 136.30 114.50 444.30
10.00 8.50 6.30 33.50 58.30
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Your turn again!40
Gift Aid? 07/04/2013 Chq
1 Y 10.00
2 15.00 Chq
3 4.00
4 Y 5.00
5 25.00
6 5.00
7 Y 25.00
8 2.00
9 Y 60.00
10 3.00
Gift Aid
Eligible small
donations
Not eligible
(non Gift Aid)
TOTAL
Exercise 2
Example vestry sheet – part 142
St Somewhere's Church Date: ………………………………
Vestry Record Location: ……………………………………….
Attendance more than 10? Y / N
Gift Aid regular giving envelopes
Other regular giving envelopes
Other fund ………... regular giving envelopes
One-off Gift Aid envelopes (itemised elsewhere)
Other …………………………….
Other …………………………….
Other income ……….….………
Potential Small Donations Scheme (GASDS):
Loose offerings
Donations
Other (eg restricted donations) …………………………….
TOTAL
Offerings summary
Example vestry sheet – part 243
St Somewhere's Church Date: ………………………………
Vestry Record Location: ……………………………………….
Attendance 10 or more? Y / N
Potential GASDS
Eligible Not eligible All Other TOTALNotes £50 Notes £50
£20 £20
£10 £10
£5 £5
Coins £2 Coins £2
£1 £1
50p 50p
20p 20p
10p 10p
5p 5p
2p 2p
1p 1p
Total cash Total cash
Cheques Cheques
TOTAL
Cash breakdown
44Collections on: ……………………………….. Attendance 10 or more? Y / N
Include: loose plate offerings and donations 1 16 1
2 17 2
Notes £50 3 18 3
£20 4 19 4
£10 5 20 5
£5 6 21 6
Coins £2 7 22
£1 8 23
50p 9 24
20p 10 25
10p 11
5p 12
2p 13 Tot Tot
1p 14
Total cash 15
Cheques Tot
TOTAL
Gift Aid envelopes (1-15)
Other envelopes (16-25)
Mission envelopes
Loose money / donations - GASDS eligible
Loose money / donations - not GASDS eligible
Other ……………………………. Total cash
Other ……………………………. Cheques
TOTAL COLLECTIONS TOTAL
Signed …………………………………………… and ……………………………………………
1p
All Monies
Notes £20
£10The Gift Aid Small Donations Scheme (GASDS) only applies
to cash donations of £20 or less. £50 notes and cheques
should be recorded in the right hand column. Any donations
that are know n to be over £20 from an individual donor
(e.g. tw o £20 notes in an envelope, or secured w ith an
elastic band) should be recorded in the greyed cells.
£5
Coins £2
£1
50p
20p
10p
5p
2p
Eligible Not eligible
St Church on the Hill, Hillytown
Potential Small Donations Scheme Gift Aid Envs Other Envelopes Mission Envs
Example vestry sheet
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46St Somewhere's Church
Location: ……………………………………….
Small Donations Scheme Tracker
DateOpen
plate
Non
Gift Aid
regular
envelopes
Non
Gift Aid
Other
donations
Total
07/04/2013 12.00 70.00 82.00
14/04/2013 32.50 50.00 82.50
21/04/2013 51.23 60.00 111.2328/04/2013 45.12 30.00 75.12
05/05/2013 15.00 45.00 60.00
12/05/2013 16.00 25.00 5.00 46.00
19/05/2013 25.00 80.00 105.00
26/05/2013 34.70 50.00 84.70
02/06/2013 67.00 60.00 127.00
09/06/2013 56.00 23.00 79.00
16/06/2013 89.00 45.00 134.00
23/06/2013 52.00 89.00 141.00
30/06/2013 64.00 12.00 76.00
Total Qtr 1 559.55 639.00 5.00 1203.55
07/07/2013
14/07/2013
Claim date
Total Qtr 1 1203.55 08/08/2013
Total Qtr 2
Total Qtr 3
Total Qtr 4
TOTAL TAX YEAR 1203.55
Total GASDS Summary
Ensure sufficient Gift Aid donations for same period
What do you need to do?• Get the right recording procedures – now!
• Amend or add to your vestry sheet
• If needed, method for including regular giving envelopes (non Gift Aid)
• Decide which buildings – and find out address including postcode
• Claim 2016/2017 by 5 April 2019
• Keep claiming Gift Aid, regularly –including one-off Gift Aid envelopes. 25% guaranteed!
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Any questions?
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How do you claim? Using Charities Online claims procedure
Diocesan Scheme parishes:
We will ask for additional information:
Top up or community buildings claim?
Confirm address of eligible buildings, where relevant
Amount of GASDS in each building
Otherwise, will claim as normal
Non Diocesan Scheme parishes: next part
Claim GASDS within 2 tax years
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Claiming process
• Charities Online from 22 April 2013
• Three options:
1. Claim using online form
2. Claim using own software database
3. Claim using a paper form
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Option 3 – paper form
• For those who don’t have internet access
• Paper ChR1 replaced old R68i
• Order from HMRC
• Fill in by hand: one box per character
• For 15 donors (up to 90 with continuation sheets ChR1CS)
• Cannot use photocopies
• Automatically scanned by HMRC
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Option 2 – software database
• Intended for more than 1000 donors, can be used for any number
• Claim directly from own internal database or system
• Software provider needs to work with HMRC to ensure compliance
• Check your software can do this
• You need to sign up to Charities Online
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Option 1 – online form
• Up to 1000 donors per claim
• Sign up to Charities Online
• Log on to Government Gateway - once
• Enrol to use HMRC Charities Online
• Register and activate service
• Download schedule spreadsheets from HMRC
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Skip reg
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Buildings element:Get buildings schedule spreadsheet
• Get the right software:
• Excel 2010 for Windows
• Excel 2011 for Apple Mac OS
• LibreOffice for Windows, Apple Mac, Linux
• Spreadsheet is in Open Document format: .ods
• Must use correct version for correct software, otherwise may not work when you claim
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Gift Aid schedule spreadsheet
• Get the right software:
• Excel 2010 for Windows
• Excel 2011 for Apple Mac OS
• LibreOffice for Windows, Apple Mac, Linux
• Spreadsheet is in Open Document format: .ods
• Must use correct version for correct software, otherwise may not work when you claim
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www.gov.uk/guidance/schedule-spreadsheet-to-claim-back-tax-on-gift-aid-donations
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www.gov.uk/government/publications/gift-aid-schedule-spreadsheets-to-claim-back-tax-on-donations
Information required
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www.gov.uk/government/publications/gift-aid-schedule-spreadsheets-to-claim-back-tax-on-
donations
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80 81
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Answer YES
Answer NO
Answer NO
For top up element
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Answer NO
Answer YES
Answer NO
For community buildings element
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About the organisation
• Name of Charity Regulator?
Either
• PCC registered with Charity Commission:Select: Charity Commission. Enter: Reg number
OR
• PCC not registeredSelect: None
• Is claim being made by corporate Trustee?
Answer: No
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88 89
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For top up element
More than 1 tax year
Enter amount of donations
Enter year of tax year end
91For community buildings element
92 93
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What do you need to do?
• Decide how you will claim
• Keep your PCC informed
• Check your Gift Aid donor information is correct – use Electoral Roll?
• Claimed GASDS 2016/2017?You must claim by 05/04/2019
• Concerned? Consider joining the Diocesan Gift Aid Scheme
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Diocesan Gift Aid Scheme
Existing system, provides continuity
Declaration checking & storage
Claims prepared
Online claiming done for you
Gift Aid secretary support
Gift Aid audits
Fee = 5% tax claim
More informationwww.liverpool.anglican.org/GASDS
Kim Stanley 0151 705 [email protected]
Resources Department 0151 705 [email protected]
www.parishresources.org.uk/giftaid/smalldonations
www.gov.uk/claim-gift-aid/small-donations-scheme
www.gov.uk/claiming-a-top-up-payment-on-small-charitable-donations
www.gov.uk/government/publications/charities-detailed-guidance-notes/chapter-8-the-gift-aid-small-donations-scheme
0300 123 1073
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www.liverpool.anglican.org/gasds
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www.parishresources.org.uk/giftaid/smalldonations/
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www.gov.uk/claim-gift-aid
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www.gov.uk/claim-gift-aid/small-donations-scheme
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www.gov.uk/claiming-a-top-up-payment-on-small-charitable-donations
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www.gov.uk/government/publications/charities-detailed-guidance-notes/chapter-8-the-gift-aid-small-donations-scheme
Summary• Cash donations £20 or less (£30 from April 2019)
• Not covered by Gift Aid declaration
• For community buildings pre April 2017:
• Given in the building
• During religious service
• 10 or more people
• Maximum £8000 per church
• Banked in UK, more than GASDS amount
• Demonstrate all the above
• Claim 2016/2017 by 5 April 2019
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Any questions?
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Online giving
www.liverpool.anglican.org/Digital-Giving
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Contact Gordon Fath
0151 705 2180