what sharepoint is my ferrari?
DESCRIPTION
A brief overview of SharePoint 2010Enterprise, Standard, Foundation, Online, Office 365 and their differencesTRANSCRIPT
What SharePoint is My Ferrari? (Enterprise, Standard, Foundation,
Online, and Office 365)
Michael Hinckley
Michael HinckleyProgram Manager, DSMEmail: [email protected]: @SharPtContenderLinkedIn: http://www.linkedin.com/in/mhinckley
Community:Tampa Bay SharePoint User GroupOrganizer, SharePoint Saturday FloridaCertifications:MCITP: Microsoft Certified Professional, SharePoint Administration 2010MCTS: Microsoft Office SharePoint 2010, ConfiguringMCTS: Microsoft Office SharePoint Server 2007, ConfiguringMicrosoft Cloud Accelerator
“I’d like to consider Ferrari as a scaled down version of God.”
• Jeremy Clarkson, Top Gear
Microsoft Ferrari SharePoint Case Studyhttp://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000004987
Most Orgs Want Their SharePoint to be a Ferrari?
SharePoints2007 WSS2007 MOSS
2010 Foundation 2010 Server
Standard (CALs)Enterprise (Standard + Enterprise CALs)
Advanced portal for collaboration, AV
Forms, data visualization, Access/Excel/Visio services
SharePoint Online (Plan 1)
SharePoint Online (Plan 2)
Licensing CALsIntranet Plus Extranet
SharePoint 2010
Editionshttp://sharepoint.microsoft.com/en-us/buy/Pages/Editions-Comparison.aspx
What are the Business Needs?• Connect and empower users
• Increase productivity and information value• Collaboration• Building business communities and project groups
• Manage total cost of ownership• Consolidate Infrastructure, systems and simplify integration• Content Management
• Respond to business needs• Improve organizational effectiveness• Unlock business data• Rapidly create no-code collaborative solutions for New opportunities
• Maximize Internet opportunities• Agile information distribution• Building customer relationships• Building brand
• Work seamlessly with partners• Streamlining data accessibility• Creating flexible shared systems• Managing security• Regain control of end user solutions
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Microsoft SharePoint 2010Ribbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards Support
Tagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrg Browser
Enterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList Enhancements
Social RelevancePhonetic SearchNavigationFAST IntegrationEnhanced Pipeline
PerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivot
Business Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS
Communities
Search
Sites
Composites
ContentInsights
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Platform Services + Workloads
SharePoint Server 2010
Core foundational elements of Microsoft SharePoint® Server
2010 in support of the additional workloads.
Shared Environments• Participating in teams
• My Network• Blogs• Wikis• Enterprise Wikis• Tags
• Tag Clouds• Tag Profiles
• Ratings• Colleague and
Presence
What’s Makes A SharePoint Document Different?• Metadata
• Finding content• Managed metadata services
• Content Types• Document Sets
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Document Sets
• Streamlined management• Better workflow
implementation• More consistent metadata• Usability
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Access to unlimited data secured in SharePoint with
Gemini capabilities
SharePoint InsightsEffective data analysis and decision-making
Data SlicersInteractive
PivotTables
Dashboards and heat
maps
Business Intelligence
• PerformancePoint Services• Reporting Services• PowerPivot• Excel Services• Visio Services
Composite Services
• Access Services• Business Communications Services• Forms Services• Visio Services
Finding the Right People• People and expertise search• Phonetics and Nicknames• Recently authored content• Expertise identification
SharePoint Solutions
Extranet
Internet
Intranet
Main Architectural Decisions
• Capabilities• Workloads• Authentication• Permissions• Creation of a cohesive end user experience• Information Architecture• On-boarding and Off-boarding of data• System Requirements• Architectural Approaches
What is going to take?
• ROI of Capabilities vs. Cost • Cut off points: Foundation, STD and ENT• # of servers (SP & SQL), CALs, DR• Flexibility of understanding Capabilities vs.
trade offs• Understanding of flexibility
• Platform as a whole• Business Goals
• Now• Down the road
• Mapping Workload Features to Business Goals
Governance Committee Roles1. System Administrator2. Backup Administrator3. SharePoint Farm Administrator4. SQL Administrator5. Active Directory Resources6. Enterprise Site Collections Admin7. Enterprise Security Admin8. Site Owner (Team Sites)9. Site Owner (Publishing)10.Contributor11.Reader12.Developer13.Product Management 14.Program Management15.Architecture16.Tester17.User Experience
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Resource Considerations
Required Product Expertise• SQL Server Relational Engine (2005 ,
2008, 2008 R2)• SQL Server Integration Services• SQL Server Analysis Services• SQL Server Reporting Services• SharePoint (2007, 2010) • Active Directory service• Internet Information Services 7.0• Windows Virtual PC® or Hyper-V• Security configuration of Web
Servers• Patch management• Networking• Microsoft Internet Explorer® 8.0
Internet browser• Microsoft Systems Center familiarity
Required Experience & Skills• Facilitator Soft Skills• Experience speaking to
business decision makers about Office and SharePoint Products and Technologies
• Industry knowledge or specific business process knowledge relative to the customer engagement
• Group facilitation experience and skills
8 Things You Must Do to Drive SharePoint User Adoption
• Focus on SharePoint’s flexibility• Educate on the tool• Communicate context• Rate collaboration maturity• Give people a reason to visit• Create User Accountability• Define ‘Collaboration’• Place SharePoint in the Flow
Lee Reed on www.nothingbutsharepoint.com
Missing in SharePoint Online
• FAST Search• Advanced Search Configuration• Record Center• Word Automation Services• Business Intelligence Center• Performance Point Services• Secure Store Service• Web Analytics• Locally installing custom software• Advanced public facing web sites
Sites
• Vanity URLs • https://dsm365.sharepoint.com/
Shared%20Documents/Forms/AllItems.aspx
• External users require a Windows Live ID to authenticate
• Limited changes possible in public facing web sites
Communities
• Connections to MySites to SharePoint 2010 on-premise environment
• Size Limit (500 MB) • Customizability for MySites is limited • User Profile Store cannot be connected to other
data sources
Content
• Size limit of a site collection (100 GB), number of site collections (300) and maximum storage in a tenant (5 TB).
• Record Center capabilities not offered • Mail Enabled Document Libraries are not
supported, impacting Scanners & Scanner software
• PDF documents cannot be opened in the browser
• Auditing does not capture which documents are opened and closed
Search
• FAST Search not supported • Search configuration very limited • Crawling content source every hour to
refresh index • Custom IFilters not supported (PDF is the
only external IFilter supported) • Indexing of multiple sources not supported • Federated Search • Search Integration with Windows 7
Insights
• Business Intelligence Center, SharePoint PowerPivot, PerformancePoint Services and integration with a reporting server not supported
Composites
• Some more sophisticated workflow systems, are not supported
• Only Sandboxed Solutions are supported, fully trusted code is not
Authentication
• Microsoft Online IDs • Single Sign On with AD credentials through
ADFS • Microsoft Windows Live IDs for External
Users • Cheap, but there is no centralized way to
report and control which external users have access to an environment • Automatically revoke their access after a
certain period of time.
Service Level Agreements
• 99.9% percent uptime. • Set for recovery time objective (RTO) and
recovery point objective (RPO).
Availability % Downtime per year Downtime per month* Downtime per week
90% ("one nine") 36.5 days 72 hours 16.8 hours
95% 18.25 days 36 hours 8.4 hours
98% 7.30 days 14.4 hours 3.36 hours
99% ("two nines") 3.65 days 7.20 hours 1.68 hours
99.5% 1.83 days 3.60 hours 50.4 minutes
99.8% 17.52 hours 86.23 minutes 20.16 minutes
99.9% ("three nines")
8.76 hours 43.2 minutes 10.1 minutes
99.95% 4.38 hours 21.56 minutes 5.04 minutes
99.99% ("four nines") 52.56 minutes 4.32 minutes 1.01 minutes
99.999% ("five nines") 5.26 minutes 25.9 seconds 6.05 seconds
99.9999% ("six nines") 31.5 seconds 2.59 seconds 0.605 seconds
Legal
• Office 365 is HIPPA complaint • Check legal restrictions on where specific
data can be hosted• Germany
• Microsoft’s Data Centers are located throughout the world and logically grouped per continent.
External Sharing Overview• External users (outside their company domain but with
Office 365 license) to view, share, and collaborate on their sites.
• An external user has access rights to only the site collection they are invited into.
• PO “external sharing” capability is NOT an ‘Extranet’• Invitations are scoped at the site collection level, not at
lower levels like site or document• No customer accessible auditing and reporting capabilities• No approval workflow based on Org policy
• Licensing:• All P and E Suite customers receive 50 external sharing
licenses as a part of Office 365. • Measurement is based on unique external users per
month.
Storage Overview
• Total pooled storage available to a tenancy is a sum of: • Base storage of 10GB • Plus 500MB per USL (excluding kiosk and
external users) • Example, if an organization bought 1000 E Plan
licenses, then their tenancy will have 10GB + 500MB*1000 = 510 GB
• Above pooled storage can be distributed amongst non-mysite site collections
• An organization can also purchase additional storage up to a total pooled storage of 5TB per tenancy
Simple, Lightweight, Public-Facing Site
• One per customer/tenancy • New edit tool (ribbon based) called ‘Site Designer’ • No SharePoint Designer • Not there by default • You have to create a new site collection
specifically for lightweight public-facing site in E plans.
• Vanity URLs supported at general availability • HTTP based • No WCM (Web Content Management) approval
workflow, no site variations, no publishing workflow
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Scenarios
Extranet
• 2010 On Premises (AD)• SharePoint Online (Online MSFT)
• Can isolate users• Lock Down Content • Keep two worlds separate • Moving content from one to another is tricky
Hybrid
• On premise (AD)• 2010 FAST Search• 2010 Business Intelligence• MOSS 2007 Custom Applications
• SharePoint Online for collaboration (AD)
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Costs
Ferrari
• Purchase: $186,925 to $217,310• Insurance $5,000/year • Driver training program $9,700• Oil changes about $400.00 • Tires- $1,000 a tire!
• 12,000 miles per year you could go through a set about every 12-18 months.
• Major services• @ 5K miles $1,000• @ 15K $1,500-$2,000• @ 30K $3K-$4K
• $5.55/mile
SharePoint Costs
• Foundation on Windows Server• Server License
• $6000• Standard CAL
• $100• Enterprise CAL
• $150• SQL Server Standard & Enterprise• FAST Search License
• $12,000• Planning and Proof of Concept
• $15,000
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Add-Ons: SP Online Storage (1GB) – $2.50Extranet (PAL) – $2.00Blackberry Support (BES) – $10.00
SuitesComponents
Office 365 E1*
$10/moIncludes:
Exchange Plan 1SharePoint Plan 1
Lync Plan 2
For Information Workers – Plan E Family
Office Web Apps
Email, calendar, AV/AS, Personal Archive
Collaboration Portal
Conferencing
IM & presence
Office Pro Plus
Forms, Access/Excel/Visio Services
Voicemail & advanced archive capabilities Office 365
E3$24/mo
Includes:Exchange Plan 2SharePoint Plan 2
Lync Plan 2Office ProPlus
Office Web Apps
Office 365 E4
$27/mo
Includes:Exchange Plan 2SharePoint Plan 2
Lync Plan 2Office ProPlus
Office Web AppsLync Plus (Voice)
Offer Details: Plan 2 include Plan 1 featuresOffice Web Apps requires SharePoint OnlineVoice requires on-premises servers
Voice
Prices shown at ERP
Office 365 E2
$16/moIncludes:
Exchange Plan 1SharePoint Plan 1
Lync Plan 2Office Web Apps
*Service Plan that maps to current BPOS
Enterprise IWs – Standalones• Plan 2 include all features included in Plan 1; offers are inclusive and not additive• Office Web App Plans include SharePoint Online
Workload Standalone SKUs Key Features
Exchange Online (Plan 1)$5.00
Email, Calendar, Contacts, Discovery, AV/AS
Voicemail & Archiving
Advanced portal for collaboration, AV
Forms, data visualization, Access/Excel/Visio services
Instant Messaging & Presence, AV
Virtual Meetings
Client productivity applications & web apps(Outlook, Excel, Word, PowerPoint, Communicator, Access, InfoPath, Publisher OneNote)
Exchange Online (Plan 2)$10.00
SharePoint Online (Plan 1)
$5.25SharePoint Online (Plan
2)$10.25
Lync Online (Plan 1)$2.00
Lync Online (Plan 2)$6.50
Office Professional Plus$12.00
Office Web Apps (Plan 1)$11.25 with SPO Plan 1
Office Web Apps (Plan 2)$16.25 with SPO Plan 2
Web App Plan 1 includes SharePoint Online Plan 1*
Web App Plan 2 includes SharePoint Online Plan 2*
* Office Web Apps require SharePoint Online
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Office 365 for enterprise Suites & Standalones
Office 365 K2$10/mo
Office 365 K1$4/mo
Office 365 E1$10/mo
Office 365 E2$16/mo
Office 365 E3$24/mo
Office 365 E4$27/mo
Exchange Online Kiosk
$2/mo
Exchange Online Plan 1
$5/mo
Email, Calendar, Contacts, Discovery,
AV/AS
SharePoint Online Plan 1$5.25/mo
Advanced portal for collaboration, AV
Office Web Apps
(with SharePoint Online Plan 1)
$11.25/mo
Lync Online Plan 2$6.50/mo
Instant Messaging & Presence, AV, Virtual
MeetingsExchange
Online Plan 2$10/mo
Voicemail & Archiving
SharePoint Online Plan 2
$10.25/mo
Forms, data visualization,
Access/Excel/Visio services
Office Pro Plus (includes Office
Web Apps)$12/mo
Lync Online Plan 2 plus
Voice*(Standalone TBD)
Kio
sk P
lans
IW P
lans
Office 365 Suite Plans
*At GA, we only provide on-premises rights to voice
Limited SharePointCapabilities
Limited SharePointCapabilities
Office Web AppsView Only
Office Web AppsCreate/Edit
Office Web AppsView Only
Offer Details: Plan 2 offers include Plan 1 featuresOffice Web Apps requires SharePoint Online or SharePoint Foundation 2010
Implementations
So How Long Do They Take?
Implementations
So How Long Do They Take?
IT Depends
SharePoint 2010 Platform2,856hrs / 40hrs = 71.4 weeks!!!
Weeks
Networking, Domains, and Certificates
12 ...1098764321 5 11
Production Pilot
Project Kickoff
Identity Management, and Provisioning
Clients/Mobile Devices
SharePoint Online
Lync Online
Exchange Online
Velocity Migrations
MX Record
Changed
Deployment
Complete
Plan Prepare Migrate
Example Deployment Timeline
First Mailbox Migrated
Training
On-Premises Discovery
Develop Plans and Strategies
SharePoint Deployment tool
• http://community.office365.com/modg/default.aspx• SharePoint Online Planning
• This section of the deployment guide describes the SharePoint Online deployment planning tasks and processes. Information in this section comes largely from the SharePoint Online Planning Guide for Office 365 for enterprises, which you may want to review in its entirety.
• The SharePoint Online Planning and Administration site also provides useful information for small and enterprise organizations. Refer to this site for additional information related to SharePoint Online.
Decision Deciders
• Size of Organization• Geographical • Compliance• Data Security • Business critical custom applications• Size / Cost of Content• Will new features create new levels?
• BI E5?• Are Lync and Outlook true value adds?
Risks
• Outages• Bandwidth latency• Costs sneaking up (size, users)• End User rejection
Next steps• All Feature will be available in
the Cloud only a question of when
• SharePoint Solution Architect/ITPro space wide open
• Need a real working Proof of Concept