what are the regulations federal regulations state that the j-1 must “possess adequate financial...
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Bechtel International CenterImmigration Update -Fall Quarter
2013
New Dependent Funding
Requirements
What are the regulations
Federal regulations state that the J-1 must “possess adequate financial resources to support any accompanying dependents” (CFR 62.12(3)) in addition to possessing “adequate financial resources to complete his or her program” (CFR 62.12 (2)).
What is a dependent?
Legally married spouse
Children up to 21 years of age
Who is NOT a dependent:
Parents, grandchildren, cohabitating partners
What Stanford requires
In addition to $2500 per month/$30,000 per annum minimum for the scholar (VSRs must factor in reg office fees!) :
Spouse: $600 per month/ $7,200 per annum
Per Child: $300 per month/ $3,600 per annum
How will departments
calculate the costs The funding will be calculated in total
program costs according the J-1’s program start and end dates, not by the entry and departure of the dependents in and from the US.
If adding a dependent, the costs should be calculated to cover the period from the time the J-2 Ds-2019 is issued until the end of the J-1’s program.
By using the Dependent Funding Worksheet: http://icenter.stanford.edu/docs/scholars/J2Funding%20worksheet.html
What will the department attest
to “I hereby acknowledge that the funding
information provided is accurate to the best of my knowledge and is sufficient to support both the scholar and –if applicable- his/her dependent(s).”
Will it take longer to process a Ds-2019?
The majority of our scholar requests do not involve dependents: 60%
Most of our scholars come with sufficient funding to support themselves and a couple of dependents: 30%
For those that do not, additional funding must be requested. Only then can the department proceed with the Initial, Extension, Transfer or Add Dependent requests. In these cases, there may be delays: 10%
Bechtel will minimize delays by adding staff to handle questions and issues that will arise as a result of the implementation of this requirement.
3 tips for workflow
1. Extensions
2. Postdocs with more than 2 dependents
3. Add Dependents
Tip #1--Extensions
Extension screen in workflow does not show if a scholar has dependents
Please consult the hardcopy Ds-2019s
Calculate based on the number of months of the period of extension
Extension screen
Tip #2--- Postdocs
The minimum postdoc salary at Stanford ($43,932-- as of October, 2013) will already cover the dependent costs for a spouse and one child (=$40,800, 2 children would require $44,400-- $468 short in minimum salary). Most postdocs will have sufficient funds to cover costs for their dependents, if any.
If a postdoc has more than two dependents and is earning this minimum salary, the financial section of their Ds-2019 will need to be updated with personal funds.
No personal funds section in workflow for postdocs
Place personal funds in “Comments” Section
Postdoc screen
Tip#3—Add Dependent
This is used to request dependent DS-2019s after the J-1 DS-2019 has already been issued
If Scholar does not show enough funds on current Ds-2019 to support dependents, then an “Update Funds Without Extension” request must be submitted first
When the financial section on the Ds-2019 shows sufficient funds, then submit Add Dependent request
Case study #1Raul from Mexico
Raul is a professor from Mexico who is coming for 1 year with his wife and three children under the age of 21.
Raul’s university is giving him a sabbatical salary of $55,000 for the academic year.
Does Raul have enough financial support for the year?
Raul’s funding
YES!
What do I do now?
Nothing. Submit the Initial Ds-2019 request for Raul and his family.
Case study #2: Reiko from Japan
Reiko is coming as a Visiting Student Researcher for 12 months
After six months, she and her husband missed each terribly so they decided that he would come for the remaining 6 months.
Reiko originally submitted $47,088 for her 12 month program.
Does she have enough financial support to add her husband?
Reiko’s funding
No!
What do I do now?
Reiko needs to submit $3600 more in financial support to the department.
But before her husband can be added as a dependent to her record, the department must submit an “Update Funds Without Extension” request.
Once that Ds-2019 has been process, the “Add Dependent” request can be submitted.
Case study #3- Bertrand from
France Bertrand is a postdoc who first came over
two years ago initially with his wife Juliette and his baby Delphine
Betrand is paid $46,000 a year from Stanford
A few weeks ago, his wife returned to France and had twin baby boys, Pierre and Francois.
Now Bertand needs to request new Ds-2019s for his twins and request an 8 month extension to finish up his work in the lab. For the additional 8 months, Bertrand will only make 66% of his annual salary of $46,000, which is $30, 360
Does he have enough financial support for his two new dependents and an 8 month extension?
Bertrand’s funding
No!
What do I do now?
Bertrand must submit $1640 in personal funds. When the evidence of support arrives, enter the amount in “comments” section of Extension request which will be added to his total financial support total.
How should we contact the I-Center if we have
questions and problems?
Link to the Dependent Funding worksheet:
http://icenter.stanford.edu/docs/scholars/J2Funding%20worksheet.html