what advisors and students need to know financial aid & dac prepared by: academic advisement 100...
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What Advisors and Students Need to Know
Financial Aid & DAC
Prepared by:Academic Advisement
100 Netzer(607) 436-3390
OVERVIEW
General Information Who, What, and Why
General FA Rules
Examples/Templates
Who is responsible for what?
Using DegreeWorks as a tool for DAC
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WHO?
~80% of students receive some sort of aid at some point in
their career.
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WHAT?
Federal and State financial aid rules require aid be awarded for Degree Applicable Credit ONLY.
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WHY?
Failure to comply with the state and federal rules can result in serious financial penalties to an institution.
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BASIC RULE – WHAT IS DAC?Degree Applicable Credit (DAC):• The credit needed to complete the
primary major along with overall college requirements –122 total credits (sh)–60 or 90 Liberal Arts sh–48 upper division sh–45 sh in residence–30 of last 60 sh in residence–½ the major in residence
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Degree Requirements = DACDAC - 122 Credits
Electives
Related Major Courses
Major Core
General Education
PLANNING FOR
GRADUATION(and DAC)
STARTS WITH THE
FIRST SCHEDULESelecting a major helps students
• Stay on track• Be assigned an advisor from their area of
interest• Be eligible for awards/scholarships within
major• Participate in “major” pre-enrollment
• Be eligible for aid
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Degree Applicable Credit (DAC) Planning:• 12sh = full time• There are some forms of aid that allow ½ and ¾ time (aid is prorated)
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Key for Plans• Students need 10 Gen Ed courses. They
are identified as GE1, GE2, GE3, GE4,…GE10.
• If 12 major courses are required, they are identified as MJ1, MJ2, MJ3, MJ4, ….MJ12.
• If two Related Work Courses are required, they are identified as RW1 and RW2.
• Second Major courses are identified as MJ2-1, MJ2-2, MJ2-3, MJ2-4,…MJ2-12.
• Minor Courses are listed as MN1, MN2, …MN6.
NOTE: Some majors and minors require more courses, so these are just some of the possible plans.
SEM 1MJ1 / GE1RW1 / GE 2GE 3GE 4Elective
15 sh
SEM 2RW2 / GE 5GE 6GE 7ElectiveElective
15 sh
BASIC PLAN: Assume new GE (30sh), 36 sh major with 6sh of related work;Related work overlaps with Gen Ed as does one course in the major:
SEM 7MJ 8MJ 9ElectiveElectiveElective
15 sh
SEM 8MJ 10MJ 11MJ 12ElectiveElective
15 sh
SEM 3MJ 2GE 8GE 9ElectiveElective
15 sh
SEM 4MJ 3GE 10ElectiveElectiveElective
15 sh
SEM 5MJ 4MJ 5ElectiveElectiveElectiveElect (1sh)
16 sh
SEM 6MJ 6MJ 7ElectiveElectiveElectiveElect (1sh)
16 sh
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Dual Majors & Minors – DAC?
Dual majors and/or minors can be DAC if the coursework needed is taken in place of elective credit. Exception: Adolescence Education majors that require a dual major. These are jointly registered and therefore both majors are DAC.
SEM 1MJ1 / GE1RW1 / GE 2GE 3GE 4Elective
15 sh
SEM 2RW2 / GE 5GE 6GE 7ElectiveElectiveMJ 2 - 115 sh
DUAL MAJOR EXAMPLE: Assume same plan as the Basic Plan w/ 36 sh in 2nd major & 6sh of related work; related work overlaps with Gen Ed and one course in the major. Key is to use specific courses for electives.
SEM 7MJ 8MJ 9ElectiveElectiveElectiveMJ2 – 9MJ2- 10
15 sh
SEM 8MJ 10MJ 11MJ 12ElectiveElectiveMJ2 – 11MJ2- 12
15 sh
SEM 3MJ 2GE 8GE 9ElectiveElectiveMJ2 – 2
15 sh
SEM 4MJ 3GE 10ElectiveElectiveElectiveMJ2 – 3MJ2 - 415 sh
SEM 5MJ 4MJ 5ElectiveElect (1sh)ElectiveElectiveMJ2 – 5MJ2- 6
16 sh
SEM 6MJ 6MJ 7ElectiveElect (1sh)ElectiveElectiveMJ2 – 7MJ2- 8
16 sh
SEM 1MJ1 / GE1RW1 / GE 2GE 3GE 4Elective
15 sh
SEM 2RW2 / GE 5GE 6GE 7ElectiveElectiveMN 115 sh
MAJOR & MINOR EXAMPLE: Assume same plan as the Basic Plan w/ 18 sh in minor; two related work courses overlap with Gen Ed and one course in the major. Key is to use specific courses for electives.
SEM 7MJ 8MJ 9ElectiveElectiveElectiveMN 6
15 sh
SEM 8MJ 10MJ 11MJ 12ElectiveElective
15 sh
SEM 3MJ 2GE 8GE 9ElectiveElectiveMN 2
15 sh
SEM 4MJ 3GE 10ElectiveElectiveElectiveMN 315 sh
SEM 5MJ 4MJ 5ElectiveElect (1sh)ElectiveElectiveMN 4
16 sh
SEM 6MJ 6MJ 7ElectiveElect (1sh)ElectiveElectiveMN 5
16 sh
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Transfer Credit – DAC?
Credit earned at Oneonta or elsewhere moves a student closer to degree completion. This is especially important to understand for freshmen with credit from high school.
SEM 1MJ1 / GE1RW1 / GE 2GE 8GE 9Elective
15 sh
SEM 2RW2 / GE 5GE 10ElectiveElectiveElective
15 sh
Assume new GE (30sh), 36 sh major with 6sh of related work;Related work overlaps with Gen Ed as does one course in the major:AND, student transfers in 12 sh (all are GE)
SEM 7MJ 10MJ 11MJ 12ElectiveElectiveElective
18 sh
SEM 8
SEM 3MJ 2ElectiveElectiveElectiveElective
15 sh
SEM 4MJ 3ElectiveElectiveElectiveElective
15 sh
SEM 5MJ 4MJ 5MJ 6ElectiveElectiveElect (1sh)
16 sh
SEM 6MJ 7MJ 8MJ 9ElectiveElectiveElect (1sh)
16 sh
IN HSGE 3GE 4GE 6GE 7
12 sh
Graduate in 7 semesters (= 4 years’ of credit)
7 SEMESTER PLAN
SEM 1MJ1 / GE1RW1 / GE 2GE 8GE 9Elective
15 sh
SEM 2RW2 / GE 5GE 10ElectiveElectiveElective
15 sh
Assume new GE (30sh), 36 sh major with 6sh of related work;Related work overlaps with Gen Ed as does one course in the major:AND, student transfers in 12 sh (all are GE)
SEM 7MJ 10MJ 11MJ 12ElectiveElectiveElective
18 12 sh
SEM 8ElectiveElectiveElectiveElective
12 sh
SEM 3MJ 2ElectiveElectiveElectiveElective
15 12 sh
SEM 4MJ 3ElectiveElectiveElectiveElective
15 12 sh
SEM 5MJ 4MJ 5MJ 6ElectiveElectiveElect (1sh)
16 sh
SEM 6MJ 7MJ 8MJ 9ElectiveElectiveElect (1sh)
16 sh
IN HSGE 3GE 4GE 6GE 7
12 sh
Graduate in 8 semesters (= 4 years’ of credit)
8 SEMESTER PLAN
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DEVIATIONS FROM THE PLAN?
If students don’t follow their DAC plan, they may find themselves with less or no aid eligibility.
SEM 1MJ1 / GE1RW1 / GE 2GE 3GE 4Elective
15 sh
SEM 2RW2 / GE 5GE 6GE 7ElectiveElective
15 sh
ORIGINAL BASIC PLAN:
SEM 7MJ 8MJ 9ElectiveElectiveElective
15 sh
SEM 8MJ 10MJ 11MJ 12ElectiveElective
15 sh
SEM 3MJ 2GE 8GE 9ElectiveElective
15 sh
SEM 4MJ 3GE 10ElectiveElectiveElective
15 sh
SEM 5MJ 4MJ 5ElectiveElectiveElectiveElect (1sh)
16 sh
SEM 6MJ 6MJ 7ElectiveElectiveElectiveElect (1sh)
16 sh
SEM 1MJ1 / GE1RW1 / GE 2GE 3GE 4ElectiveElective
15 18 sh
SEM 2RW2 / GE 5GE 6GE 7ElectiveElectiveElective
15 18 sh
STUDENT DEVIATES FROM THE PLANIf a student adds an elective each of the first four semesters, the student only has 9sh of DAC the last two semesters.
SEM 7MJ 8MJ 9ElectiveElectiveElective
15 9 sh
SEM 8MJ 10MJ 11MJ 12ElectiveElective
15 9 sh
SEM 3MJ 2GE 8GE 9ElectiveElectiveElective
15 18 sh
SEM 4MJ 3GE 10ElectiveElectiveElectiveElective
15 18 sh
SEM 5MJ 4MJ 5ElectiveElectiveElectiveElect (1sh)
16 sh
SEM 6MJ 6MJ 7ElectiveElectiveElectiveElect (1sh)
16 sh
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There are many rules for and types of Financial Aid.
Only financial aid can help students understand the options.
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EXAMPLE – Repeats and DAC:
FEDERAL AID STATE AID
- Can repeat a course that has been passed with less than an A or failed.
- Only one repeat per course permitted.
-Course must be one that can only be taken once OR can be taken once the maximum number of allowable times has been reached.
- Can repeat a failed course….OR…. one in which the minimum grade was not achieved and the course is the only option in the program.
- Can repeat each course multiple times (if permitted by the institution) until the min. grade is achieved.
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EXAMPLE – Last semester and DAC:
FEDERAL AID STATE AID
- Students’ aid is based upon the number of Degree Applicable Credits in the schedule. If less than 12sh are DAC, aid is prorated.
- If the courses for the semester include everything a student needs to graduate
And…- if the student has less than 12sh
of DAC but at least 3sh of DACAND…- If the student is enrolled in a
total of at least 12sh of new (non-repeated) courses,
THEN…- the student can be awarded full
NYS aid.
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Study Abroad?
Study Abroad coursework is reviewed in the same manner as any other registration. The coursework must be DAC. Exception: A major that specifically requires a study abroad experience, regardless of the coursework taken, may be DAC.
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Internships, TA, research, etc?
Coursework is reviewed in the same manner as any other registration. The coursework must be DAC.
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Prior Approval?
• Prior Approval for post-matric transfer of credit will be granted if the coursework is needed for completion of any of a student’s programs or prerequisites.
• Financial Aid applicability will be based upon DAC.
• Taking “extra” coursework during a summer or winter could affect DAC in a future semester.
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Who is responsible for what?:Students must:• take degree applicable credit each semester.• regularly review academic plans with the
faculty advisor(s).• regularly review academic plans with the
assigned financial aid counselor.• understand that faculty advisors are not
financial aid experts and financial aid counselors are not academic advisement experts. It is the combination of information from each support area that helps students make good and informed choices.
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How do students & advisors know about DAC?• Financial Aid website• Academic Advisement Web site• Semester emails with basic rules• Meetings with financial aid counselors• Programs/Trainings hosted by Academic
Advisement• Signing agreements accepting aid• New students review DAC in the
mandatory online advisement course (The ONE) and in the mandatory orientation advisement workshop
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How do advisors know about DAC?
• Financial Aid website• Academic Advisement Web site• Semester emails with basic rules• Meetings with financial aid counselors• Programs/Trainings hosted by Academic
Advisement• Signing agreements accepting aid• New students review DAC in the
mandatory online advisement course (The ONE) and in the mandatory orientation advisement workshop
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Who is responsible for what?:Advisors can:• be aware of degree applicable credit and what it
means in terms of schedule planning• help students schedule for DAC and timely degree
completion while also planning for rich and varied experiences.
• help students review their review academic plans• encourage students to regularly review their academic
plans with the assigned financial aid counselor.
Faculty advisors are not expected to be financial aid experts and financial aid counselors are not academic advisement experts. It is the combination of information from each support area that helps students make good and informed choices.
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Who is responsible for what?:Academic Advisement:• Reviews Prior Approvals and Study
Abroad for transferability and DAC.• Assists faculty by providing tools
and resources to work with students.• Assists Financial Aid and Student
Accounts in reviewing DAC. • Processes veterans’ benefits
according to the same DAC rules.
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Who is responsible for what?:Financial Aid:• Acts as the gatekeeper for the
disbursement all federal and state dollars.
• Applies federal and state guidelines to students’ schedules to determine DAC.
• Approves the disbursement of aid based upon these rules.
• Alters aid based upon changes to students’ schedules or programs of study.
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Who is responsible for what?:Student Accounts:• Acts as the gatekeeper for the review
of TAP eligibility.• Applies state guidelines to students’
schedules to determine NYS DAC.• Approves the disbursement of state
aid based upon these rules.• Alters state aid based upon changes to
students’ schedules or programs of study.
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CHANGING MAJORS:
Rules:• Must be able to complete within 150% time
• If less than 150% time – potential for aid
• If more than 150% - no aid at any time
• Coordination: Academic Advisement / Department / Financial Aid review
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UNDECLARED
•Only General Education courses are DAC.
SEM 1GE 1GE 2GE 3GE 4GE 5
15 sh
SEM 2GE 6GE 7GE 8GE 9GE 10
15 sh
UNDECLARED and DAC:
SEM 7 SEM 8
SEM 3 SEM 4
SEM 5 SEM 6
UNDECLARED and DAC w/ HS credit:
SEM 7 SEM 8
SEM 1GE 6GE 7GE 8GE 9GE 10
15 sh
SEM 2 SEM 3 SEM 4IN HSGE 1GE 2GE 3GE 4GE 5
15 sh
SEM 5 SEM 6
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• DW shows you what a student needs for overall requirements and the primary major.
• Students and advisors have constant access to the DW tool.
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Legend
NEEDED
COMPLETED
ALMOST DONE (in progress)
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QUESTIONS?Financial Aid–
123 Netzer 607-436-2532Processes and disburses aid based upon DAC
Student Accounts– 240 Netzer 607-436-3389
Reviews DAC for state aid
Academic Advisement– 100 Netzer 607-435-3390Help students and advisors plan schedules for DAC
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SUMMARY – general planning rules for full time aid
Federal Aid – must be in 12sh of federal DAC
NY State Aid – must be in 12sh of NYS DAC
Veteran’s Benefits – federal DAC rules apply
SUNY Oneonta scholarships – must be in 12sh
External scholarships – depends on the organization’s rules