whaingaroa youth movement - .net framework

Whaingaroa Youth Movement

Nevereverland 2014

163


Outside In 2015 Wainui Bush Park Reserve

• in

164

Applicant Details

Are you applying as an individual or group?

Individual

Full name of applicant

Contact person (for a group)

Daytime phone number

Group


Patti Mitchley

0274130511

Postal address All correspondence will be sent to this address

Street/P 0 Box Suburb City Email

Box 94

Raglan Post Code 3265

[email protected]

Ethnicity of applicant Please tick and provide detail eg Ethnicity: Pacific Island, Detail: Samoan

nNZ European E l Maori E l Pacific Island n Asian

Middle Eastern/

Latin American/African

171 Other

Mixed and many

Page 2 of 14

165

Would you like to speak in support of your application at the local assessment committee meeting?

I f you mark yes, talk to your local CCS administrator before you go so you know who you will be speaking to and for how long.

Yes No

Bank account name and number

This is where funds will be deposited i f your application is successful

Name Molasses of Raglan Ltd

Account Number 0 3

2 Project Details

1 5 6 3 0 0 4 3 ri 4 ri 0

Project name

For example, South Taranaki children's ceramic workshops

Dance Performance Project December 2016

Brief Description

For example, six ceramic workshops during the school holidays for children aged 8-12

Children's community dance performance production aged 5-18yrs

Does your project have an arts or creative cultural focus?

Fd Yes No

Will your project take place within the city or district where the application is made?

Yes E71 No

If the answer is no to either of these questions your project is likely to be ineligible. Please contact your CCS administrator.

Page 3 of 14

166

Funding criteria

Which o f the scheme's three funding criteria are you applying under? Please select one. I f your project meets more than one criteria, choose the one that is the project's main focus. D You can find examples of each criteria in the CCS Application Guide page 10

ElParticipation: Create opportunities for local communities to engage with, and participate in, local arts activities.

I : Diversity: Support the diverse arts and creative cultural traditions of local communities.

Young people: Enable young people (under 18 years) to engage with, and participate in, the arts.

I f you do not know which of the three fits your project, contact your CCS administrator.

3 The idea/He aha te kaupapa See the CCS Application Guide on page 2

W h a t do you want to do?

Whaingaroa Youth Movement December 2016 Community Dance Theatre Production

Produce a dance theatre show created and performed by 65-70 local children aged between 5-18 years. This dance work will be choreographed and developed by the dancers themselves.

The development of this creative dance work will be supported by local dancers and delivered by a professional production team. We engage skilled theatre technicians to deliver and produce a high quality production with visual impact. We work with local set and costume designers to best represent the choreography and themes and transform the Raglan Town hall into a black box theatre space.

Whaingaroa Youth Movement has been holding annual performance events since 2003. Biannually we create a full theatre production in the Town Hall to give the children a true theatre experience. Every second year we perform outdoors in the Wainui Bush Park Reserve. Due to cost and workload we are only able to hold the theatre events every second year and need funding support to do so.

Page 4 of 14

167

4 The benefits/He aha nga hua See the CCS Application Guide on page 3

How will your project benefit your community?

This project will contribute to the cultural and social wellbeing of our community through: - empowering our young dancers to develop and perform their own creative dance work, learn to work to a deadline, in creative collaboration, under pressure and develop performance skills. - giving voice and outlet for expression of ideas and concepts, develop confidence, keeps our kids active and engaged in positive activity. - giving the audience/community an opportunity to celebrate the creative work of our tamariki and come together for a positive, creative community event. - give local professional contemporary dancers an opportunity to mentor and develop young dancers at a grassroots level and form relationships and pathways into further dance education. - working alongside professional designers, artists and technicians at grassroots level, developing working relationships and adding value to the end product

The proct_ lehea te whakatutuki See the CCS Application Guide on page 3

Where, when and how will the project happen? Venue/location: Project start and finish dates: Details of how the project will happen:

Raglan Town Hall, Bow St, Raglan Mid December 2016

Dancers from Whaingaroa Youth Movement will develop choreography for performance. Budgets, time-lines and production will be managed by Patti Mitchley

Page 5 of 14

168

6 The people/Ko wai nga tangata See the CCS Application Guide on page 5

Tell us about the key people and/or community involved

Whaingaroa Youth Movement (est. 2003) is a group of 70 local children aged between 5-18years, who live in the Whaingaroa catchment area including, Te Mata, Waitetuna, Te Uku and Raglan. The production will also involve parents and families who help with costumes and production support. We engage professional theatre technicians, set designer, costume designer to execute this show to a high standard.

Patti Mitchley as producer/director. Patti established Whaingaroa Youth Movement in 2003 and has been producing annual performance events since then. Patti is a contemporary dancer, freelance production/events coordinator and stage manager. Contracting to the University of Waikato and Gallagher Academy of Performing Arts since 2005. She has performed regularly at the Hamilton Gardens Arts Festival also taking production and management roles since 2006. Patti has been a working committee member of the Raglan Art to Wear team for 10 years. She is also a trustee for the Waikato Contemporary Dance Projects Trust. Patti is committed to supporting creative and contemporary dance in our region including creating opportunities for performance and youth engagement in the performing arts.

Estimated number of active participants

Estimated number of attendees

7 The budget/He putea

70 300-350

How much will it cost?

Are you GST registered?

GST number 7 7 a 9 1 3

Yes

3

E l No

I f you are GST registered, do not include GST in these amounts. I f you are not GST registered, please provide the amounts including GST.

DThis budget includes GST This budget does not include GST

Page 6 of 14

169

Project costs

Wr i t e down all the costs of your project and include the details For example materials, venue hire, promotion, equipment hire, artist fees and personal costs.

See the CCS Application Guide on page 6

Item Detail Amount

eg Hall hire eg 3 days hire at $100 per day eg $300.00

Lighting Equipment ACLX Lighting $ 1070.25 Stage Manager x3 days @$200 $ 600.00

Stage Crew x4 (koha) $ 300.00 Lighting Design and Operator Dion Ruthford $ 500.00

Sound Technician, Operator and PA $ 800.00 Set Designer, construction Simon Willisson design, construct, $ 900.00

Set, Props Materials $ 500.00 Venue Hire Raglan Town Hall x3 days $ 300.00

Sound Score Jeremy MayaII edits and mixes $ 300.00 Costume Design & materials (cost covered by dancers) $ 800.00 Printwork,Promotion, Design Marketing, publicity, print, programmes 490.00 Make- up, hair and design Stylist, designer, Minifies, hairspray etc $ 500.00

Project Management Patti Mitchley (donated) $ 2000.00 Documentation Photography & Video $ 500.00

Misc gifts, fixings, hospitality, fuel $ 300.00 A: Total Cost $ excel attached

Page 7 of 14

170

Whaingaroa Youth Movement Childrens Community Dance Performance Project 2016

Project Budget , Estimated Costs 1 1 Lighting Equipment hire 1ACLX

- 1 Lighting design & operator/technician 1Dion Rutherford Sound Operator Production technician Stephen Paul PA Stage manager x3 days © $2001

Crew 3x 8hr days @ $100 per day (x2) 1 I Set design and construction : Simon Willisson , Set/props/ misc materials 1 , , ' Venue hire x3 days RagaIn Town Hall

Sound score edit and mix ■ , 1 i 1

Costumes 1 Materials (x70 costumes) 1 Design (x10 hrs© $20)'

Construction (x100 hrs ©$15) Stylist, Hair and Make-up design

1 Make-up and hair supplies 1 1 1 Marketing and publicity, print and programmes

_ Graphic Design 1 1 ' Graphic Design 1 Documentation Photography and Video Misc: fuel,fixings, hospitality, gifts for volunteers Project Management, admin (80hrs) Total

Estimated I n c o m e Contribution towards costumes & makeup (from dancers ©$20) Estimated door sales (250 $ 8 + x100 @ $5) Donated (In Kind) Total

Excluding GST 1 1 1 i 1 1 I n kind/donated

$1,070.25 f $500.001 $500.001' $300.001 $600.00, $600.00, $900.001 $500.00 $300.00 $300.00 $700.001 $300.00

$1,500.001 $300.00 $200.00, $240.00 $250.00 $500.00 $300.00,

$2,000.00 $11,860.25

$1,218.00, $2,173.901 $4,300.001

$7,691.90

Shortfall ( amount applied for ) $4,168.35

$300.00 (donated)

$300.00 (volunteers)

$200.00 (scintilla)

$1,500.00 (volunteers)

$2,000.00 (P.Mitchley) $4,300.001

171

A Total cost of project $ 11,860.25 B Less total income $7,691.90 C Difference $4,168.35 D Amount requested from CCS

(quotes must be supplied) $ 4 168.35

Project income Write down all the income you will get for your project from ticket sales, sale of artwork, other grants, donations, your own funds, other fundraising. Do not include the amount you will be requesting from CCS.

Item Detail Amount

eg Ticket sales eg 250 tickets at $15 per ticket eg $3,750.00

Seeding Funds from participants x70 @ $20 (costumes and makeup) $1,218.00

Door Sales based on previous shows $2,173.90 $

DONATED / IN KIND $4,300.00

*please see attached excel spreadsheet $ for details $

$ $ $ $ $ $ $ $

B: Total Income $ 7,691.90

Calculate your request from CCS using this table

Page 8 of 14

172

Financial background Tell us about any other funding you have applied for o r received for this project (including funds from Creative New Zealand's other funding programmes).

Date applied Source of funding

Type of funding eg grant

Date of result Amount

$ $ $ $ $ n/a

Tell us about other grants you have received through CCS in the past three years.

Date Project title Have you submitted a project completion report for this project?

Amount

Dec 2014 Nevereverland yes $4,150.44

Dec 2012 You Are Here yes $2,648.13 $ $ $

Groups or organisations must provide a copy of their latest financial statement.

This can be a copy of the audited accounts, an income and expenditure statement o r a copy of the unaudited management accounts.

If your group or organisation has reserves which are not being used for this project, you should include your reserves statement o r policy.

Page 9 of 1 4

173

8 Ar t fo rm, activity a n d cultural tradition

Which of the following artforms best describes your project? Please select one. I f your project combines more than one art form, select combined arts.

See the CCS Application Guide on page 6 for definitions of each art form

DCombined arts r i Maori arts

DCraft/object art E music alDance n Pacific arts

ElFilm E Theatre DLiterature E l Visual arts

Which of the following activities best describes your project? Please select one.

See the CCS Application Guide on page 8 for definitions

E l Creation only

112 Creation and presentation

1 : 1 Presentation only (performance or concert)

DPresentation only (exhibition)

f l Workshop

Page 10 of 14

174

W h a t is the cultural tradition of your project?

The cultural tradition of your project relates to the particular heritage that your project is part of. Cultural tradition does not relate to your group's ethnic affiliations or geographical origins.

Select the cultural tradition that best relates to your project and give additional information, if needed.

For example, a kapa haka performance would be categorised as Maori arts or a traditional Polish dancing workshop would be Cultural tradition: European, Detail: Polish

Cultural Tradition ID Maori

El Pacific Island 1:1 Asian

111 Middle Eastern/ Latin American/African

El Other

Detail

Aotearoa contemporary and creative dance

Page 1 1 of 14

175

9 Declaration

I/VVe understand that if this application is successful I/we cannot receive funds for the

same project from Creative New Zealand's other funding programmes.

I/VVe declare that the details contained in this application are correct and that I/we have authority to commit to the following conditions.

If this application is successful, I/we agree to:

> Complete the project as outlined in this application. > Complete the project within one year of the funding being approved. > Complete and return a project report form (this will be sent with the grant

approval letter) within two months after the project is completed. > Return any unspent funds. > Participate in any funding audit of my organisation or project conducted by the

local council, if required. > Contact the CCS administrator to let them know of any public event or

presentation that is funded by the scheme. > Acknowledge CCS funding at event openings, presentations or performances. > Use the CCS logo in all publicity (eg poster, flyers, e-newsletters) for the

project and follow the guidelines for use of the logo. Logo and guidelines can be downloaded from www.creativenz.govt.nz\logo.

I/we understand that the Waikato District Council:

> Is bound by the Local Government Official Information and Meetings Act 1987. > I/We also consent to it recording the personal contact details provided in this

application, retaining and using these details, and disclosing them to Creative New Zealand for the purpose of evaluating the Creative Communities Scheme.

> 1/We understand that my/our name and brief details about the project may be released to the media or appear in publicity material.

> I/VVe undertake that I/we have obtained the consent of all people involved to provide these details. I/VVe understand that I/we have the right to have access to this information.

> This consent is given in accordance with the Privacy Act 1993.

Page 12 of 14

176

Name

Signature

Position in organisation (if applicable)

atti Mitchley

Director/Producer Name and signature of parent o r guardian if applicant is under I 6 years of age:

Name

Signature

Date

How did you hear about this fund?

i Ill 0 El i

Council website 0 Radio

Council mail out E l Social media

Council staff member 0 Word of mouth

Creative New Zealand website 0 Other (please give details):

Local newspaper

ElPoster/flyer

Page 13 of 14

177

10 Final check

Make sure you have:

i i

Completed all the sections

Checked that your budget balances

Provided quotes and financial details

Attached supporting documents

Submitting your application

Mail your application to:

Waikato District Council, P 0 Box 544, Ngaruawahia 3742

Attention: Lianne van den Bemd, Community Development Coordinator

Courier your application to:

Waikato District Council

114 Great South Road, Ngaruawahia 3742

Hand deliver your application to:


15 Galileo Street, Ngaruawahia

Page 14 of 14

178

4

MOLASSES O F RAGLAN LIMITED 77-091-033

aratateraNamar . . . m a r A m y . , s A s s , r Ass , r a e a r As m a r . * r m a r e r Amur a r a s s A I S R I P , P A S V go, r o w A m o r , Amara. Amer

Statement o f Profit or Loss for the year e n d e d 31 M a r c h 2015

2015 2014 Revenue

Fees Received 11831 10572 Event Income 1785 0 Grants 4609 0 Other Income 10623 16146

28848 26718 Direct expenses

Event Expenses 5144 791 Protective Clothing 343 325 Purchases 0 856 Replacements < $500 574 263 Vehicle Expenses 3661 3955 Venue Hire 496 417

10218 6607

Gross profit after direct expenses (c/fwd) 18630 20111

The accompanying notes form part of these financial statements. The above information has been prepared without performance of audit or review engagement procedures and must be read subject to

the attached Compilation Report.

179

Quote

DESCRIPTION OF WORK

Labor Technician

PAYMENT TERMS To be made payable to Dion Rutherford Kiwibank: 38-9012-0161865-00 IRD: 083-959-864

Raglan Community Arts Council Raglan Art to Wear 2014

PO Box 91 Raglan

Project: Kids dance Raglan December 2016.

17.5hrs $35/hr

Discount

GST

GRAND TOTAL

Dion Rutherford

1087 Heaphy Tce, Hamilton

22/12/2014

SUB. TOTAL

$612.50

-$112.5

$65.22

$500.00

180

ei ighting

QUOTE Whaingaroa Youth Movement Attention: Patti C/o 596B Wainui Road

Raglan

NEW ZEALAND

Description Quantity

Date 10 Feb 2016

Expiry 21 Dec 2016

Quote Number QU-0455

Reference Neverland

GST Number 057-133-040

ACL)( LIGHTING

PO BOX 5047

Frankton

Hamilton 3242

NEW ZEALAND

P:07 8476150

C:021 241 5507

Unit Price Discount Amount NZD

60.00 15.00% 102.00

17.50 15.00% 178.50

22.50 15.00% 153.00

25.00 15.00% 42.50

22.50 15.00% 38.25

25.00 15.00% 255.00

60.00 15.00% 51.00

40.00 80.00

20.00 15.00% 68.00

10.00 15.00% 17.00

100.00 15.00% 85.00

les a discount o f 174.75) 1,070.25

TOTAL GST 15% 160.55

TOTAL NZD 1,230.80

Dimmer 12 ch dmx

parcan

selecon spx 25-50

pacific 45-75 Profile

pacific 12-28 profile

Led Parcan RGBAW 150w

DMX, AC, 2x 32a cables

Delivery outside Hamilton

290v tri truss 2m day 1

milos 290v base plate D1

Leap Frog 96ch

2.00

12.00

8.00

2.00

2.00

12.00

1.00

2.00

4.00

2.00

1.00

Terms

Subtotal (includes a discount o f 174.75)

Quotes are valid for 30 days from the date quoted

181

Quote for Technical Services

Stephen Paul 29b New Bond St, Kingsland, Auckland 1021

Ph: 022 0900 645 09/02/2016

For: Whaingaroa Youth Movement Kids Dance Show Raglan Town Hall December 2016

Date Hours (estimated) Total December 2016 Pack in, Show, Pack

out @ $29.00/hour 30 $870.00

At discounted rate for community project as arranged

$500.00

182

Applicant Details

Are you applying as an individual or group?

nIndividual Full name of applicant

Contact person (for a group)

Daytime phone number

Group

Cutting Edge Textiles

Margherita Allan

824 7638

Postal address All correspondence will be sent to this address

Street/P 0 Box Suburb City Email

d o 25 Rangimarie Rd

Ngaruawahia

[email protected]

Post Code 3720

Ethnicity of applicant Please tick and provide detail eg Ethnicity: Pacific Island, Detail: Samoan

nNZ European

Maori

ri Pacific Island

Asian

r i Middle Eastern/

Latin American/African 171 Other mixed NZ European, African, Indian,

Page 2 of 14

183

Would you like t o speak in support o f your application at t h e local assessment committee meeting?

I f you mark yes, talk to your local CCS administrator before you go so you know who you will be speaking to and for how long.

Yes El No

Bank account n a m e and number

This is where funds will be deposited if your application is successful

Name JC&MLAIlan

Account Number 0 2

2 Preiect Details

0 3 7 6 0 0 3 3 0 7 0 0 0

Project name

For example, South Taranaki children's ceramic workshops

Metal and Angelina exploration

Brief Description

For example, six ceramic workshops during the school holidays for children aged 8-12

2 days exploring many techniques with Art Metals & Angelina fibres & combining them

Does your project have an arts or creative cultural focus?

Yes El No

Will your project take place within the city or district where the application is made?

Yes D No

I f the answer is no to either of these questions your project is likely to be ineligible. Please contact your CCS administrator,

Page 3 of 14

184

Funding criteria

Which of the scheme's three funding criteria are you applying under? Please select one. I f your project meets more than one criteria, choose the one that is the project's main focus.

You can find examples of each criteria in the CCS Application Guide page 10

Participation: Create opportunities for local communities to engage with, and

participate in, local arts activities.

Diversity: Support the diverse arts and creative cultural traditions of local

communities.

flYoung people: Enable young people (under 18 years) to engage with, and participate in, the arts.

If you do not know which of the three fits your project, contact your CCS administrator.

3 The idea/He aha te kaupapa See the CCS Application Guide on page 2

W h a t do you want t o do?

We want to run a 2 day workshop where participants will learn the large range of techniques that can be used with art metal (shimm, mesh etc) and Angelina fibres (a heat reactive fibre). Then to also learn how to incorporate these techniques together and how to use the results in the style of art we already do. Thereby increasing our art knowledge.

Page 4 of 14

185

4 The benefits/He aha nga hua See the CCS Application Guide on page 3

How will your project benefit your community?

All our workshops are open to the local community. This means they can try a large range of creative arts at an affordable price. Craft metals are very hard to get in New Zealand and some are not available at all. Buying the metal products from the US or UK is expensive. By buying them as a group we can spread the cost of the bulk amounts. This workshop allows participants to try a new art medium they would normally not have access to. We also have an ongoing art display at the library so the community as a whole can enjoy an inspiring exciting display of art. We aim for these displays to encourage the public to give art and creating a go as well as adding an stimulating beautiful environment to the library.

5 The process/Pehea te whakatutuki See the CCS Application Guide on page 3

Where, when and how will the project happen? Venue/location: Project start and finish dates: Details of how the project will happen: Ngaruawahia Memorial Hall 24th and 25th Sept SAT 24th Tutor Alysn Midgelow Marsden will teach us how to use the various art metals and a large variety of techniques with each. SUN 25th Alysn will teach us, in the morning, a variety of techniques with angelina fibres. In the afternoon we will learn how to combine the metal and fibres to complete our pieces of art.

Pages of 14

186

6 The people/Ko wai nga tangata See the CCS Application Guide on page 5

Tell us about the key people and/or community involved

- Cutting Edge Textile members - we will also open it to the local public to participate (thru advertising) - Tutor, Alysn Midgelow Marsden

Estimated number of active participants Estimated number of attendees

7 T h e budget /He putea

11 12 including tutor

H o w much will it cost?

Are you GST registered?

GST number lrl El Yes

I f you are GST registered, do not include GST in these amounts. I f you are not GST registered, please provide the amounts including GST.

No

This budget includes GST This budget does not include GST

Page 6 of 14

187

Project costs

Wri te down all the costs of your project and include the details For example materials, venue hire, promotion, equipment hire, artist fees and personal costs.

See the CCS Application Guide on page 6

Item Detail Amount

eg Hall hire eg 3 days hire at $100 per day eg $300.00

see attached sheet for full details $

Hall Hire 2 days @ $25 per day $ 50 Tutor Costs Travel $ 108

Teaching $ 1100

Food $ 66 $

Supplied by tutor resources and student packs $ 177 $

Supplied by the group Group requirements $ 184.13

Allocated requirements $ 653.71 $ $ $

$ $

A: Total Cost $ 2338.84

Page 7 of 14

188

Project income Write down all the income you will get for your project from ticket sales, sale of artwork, other grants, donations, your own funds, other fundraising. Do not include the amount you will be requesting from CCS.

Item Detail Amount eg Ticket sales eg 250 tickets at $15 per ticket eg $3,750.00

Metal and Angelina Exploration $

10 participants @ $ 117 each $ 1170 $

$

$

$

$

$

$

$

$

$

$

$

$

B: Total Income $ 1170

Calculate your request from CCS using this table

A Total cost of project $2338.84 B Less total income $1170 C Difference $ 1168.84 D Amount requested from CCS

(quotes must be supplied) $

1 1 68.00

Page 8 of 14

189

Financial background Tell us about any other funding you have applied for or received for this project (including funds from Creative New Zealand's other funding programmes).

Date applied Source of funding

Type of funding eg grant

Date of result Amount

n/a $ $ $ $ $

Tell us about other grants you have received through CCS in the past three years.

Date Project title Have you submitted a project completion report for this project?

Amount

Aug 2015 Journal Making No - w/shop to be held in April 2016 $483

Feb 2015 surface exploration 2 workshops yes for both $ 886 Feb 2014 get ready for Summer 2 workshops yes for both $ 1356.59

$

Groups or organisations must provide a copy of their latest financial statement.

This can be a copy of the audited accounts, an income and expenditure statement or a copy of the unaudited management accounts.

If your group or organisation has reserves which are not being used for this project, you should include your reserves statement or policy.

Page 9 of 14

190

Art form, activity and c u l t u r i Lradit:c.i

Which of the following artforms best describes your project? Please select one. I f your project combines more than one art form, select combined arts.

See the CCS Application Guide on page 6 for definitions of each artform

0 Combined arts 0 Maori arts

la Craft/object art E l Music

nDance E I Pacific arts

E l Film E Theatre

ElLiterature 0 Visual arts

Which of the following activities best describes your project? Please select one. p See the CCS Application Guide on page 8 for definitions

ElCreation only

taCreation and presentation

riPresentation only (performance or concert)

riPresentation only (exhibition)

1 1 Workshop

Page 10 of 14

191

What is the cultural tradition of your project?

The cultural tradition of your project relates to the particular heritage that your project is part of. Cultural tradition does not relate to your group's ethnic affiliations or geographical origins.

Select the cultural tradition that best relates to your project and give additional information, if needed.

For example, a kapa haka performance would be categorised as Maori arts or a traditional Polish dancing workshop would be Cultural tradition: European, Detail: Polish

Cultural Tradition Detail III Maori

EJ Pacific Island

n Asian

0 Middle Eastern/

Latin American/African FV1 Other NZ European / Multicultural

Page 1 1 of 14

192

9 Declaration

I/VVe understand that if this application is successful liwe cannot receive funds for the same project from Creative New Zealand's other funding programmes.

I/VVe declare that the details contained in this application are correct and that I/we have authority to commit to the following conditions.

If this application is successful, 1/we agree to:

A Complete the project as outlined in this application. A Complete the project within one year of the funding being approved. A Complete and return a project report form (this will be sent with the grant

approval letter) within two months after the project is completed. A Return any unspent funds. A Participate in any funding audit of my organisation or project conducted by the

local council, if required. A Contact the CCS administrator to let them know of any public event or

presentation that is funded by the scheme. A Acknowledge CCS funding at event openings, presentations or performances. A Use the CCS logo in all publicity (eg poster, flyers, e-newsletters) for the

project and follow the guidelines for use of the logo. Logo and guidelines can be downloaded from www.creativenz.govt.nz\logo.

I/we understand that the Waikato District Council:

A Is bound by the Local Government Official Information and Meetings Act 1987. A I/VVe also consent to it recording the personal contact details provided in this

application, retaining and using these details, and disclosing them to Creative New Zealand for the purpose of evaluating the Creative Communities Scheme.

A I/We understand that my/our name and brief details about the project may be released to the media or appear in publicity material.

A I/VVe undertake that 1/we have obtained the consent of all people involved to provide these details. 1/We understand that 1/we have the right to have access to this information.

A This consent is given in accordance with the Privacy Act 1993.

Page 12 of 14

193

Name

Signature

Position in organisation (if applicable)

Margherita Allan

Organiser

Name and signature of parent or guardian if applicant is under 16 years of age:

Name

Signature

Date

How did you hear about this fund?

i

Council website n Radio

Council mail out n Social media

Council staff member 7 Word of mouth

Creative New Zealand website r i Other (please give details):

Local newspaper

Poster/flyer

Page 13 of 14

194

0 Final check

Make sure you have:

D/. I ` z r Completed all the sections

TXChecked that your budget balances

RZ Provided quotes and financial details

Attached supporting documents

Submitting your application

Mail your application to:

Waikato District Council, P 0 Box 544, Ngaruawahia 3742

Attention: Lianne van den Bemd, Community Development Coordinator

Courier your application to:


114 Great South Road, Ngaruawahia 3742

Hand deliver your application to:


15 Galileo Street, Ngaruawahia

Page 14 of 14

195

Attachments A) Cutting Edge Textiles — accounts, 10 pages.

We keep a running total of cash available, entered into the back of the meeting book. It's available to be looked thru by members at any time.

If large amounts are received or spent then a member is selected to double check the account

eg received subs or funding and supplies or tutors paid

Page 1 — 2 account notes, 2 pages 3 — 7 accounts Jan 2015 to Jan 2016 —5 pages 8 workshop account, 1 page 9 subs income to date, for 2016, 1 page 10 Jan 2016 class meeting page as an example, 1 page

B) Page 1 —4 Sept 24th and 25th, 2016, workshop — cost sheet, supply details and tutor information —4 pages

C) Bank deposit slip, 1 page

196

Cutting Edge Textiles Account notes Income Our yearly income is from subs and meeting entry fees.

Our subs start in Jan and are paid when members come to their first meeting or by Internet. So subs can dribble in all through the year. Subs are $25 annually.

We have started this year with 11 sub paid members. Most subs are paid in Feb meeting (4th Sat) after people get back from holidays etc

An entry fee of $5 per person is charged at each meeting.

Sometimes there is an extra class cost, usually only a couple of dollars, if any supplies are provided. We aim to at least break even for each meeting.

All income is allocated to cover the year's hall costs first. Income above this allows us to bulk buy supplies for future classes or to pay for an outside of group tutor. All members teach a class for free on a rotation.

Most months there is a class surplus (after all costs) of $20+.

Outgoing Hall costs:

We meet twice a month (once in Dec) 23 meets @ $25 hall hire

Class costs: Vary each month - for supplies, equipment use and any tutor costs (not including any funded workshop tutor costs)

197

Daily Running Account balance $-216.84 @ end of Jan 2016

Az The negative balance is due to buying supplies ready for the rest of the year's classes. As organiser Margherita Allan has covered the purchase costs. Income from these classes will mostly be surplus.

So the balance will go back into the black if not completely in Feb (as most people pay subs then) then by April at latest.

Allocated money Included in the accounts is $121, made in an Oct sales day. We have allocated this amount as a start of a fund towards a UK tutor (Kim Thitticahi) who is coming to teach us for 5 days in April 2017. We will separate the amount to its own account towards the end of the year.

Funding money We keep funding money separate from the daily running account. Fund account balance is $427.90 for the coming April workshop.

Bulk items We buy wholesale bulk supplies for various classes. These items are then used in smaller quantities in classes or sold to members at cost. We have a list of items valued at $1615. As mentioned we have pre bought supplies ready for this year's classes so these items will be used or sold over the next year or so. All are only replaced if needed for a class, so over time this $amount will reduce.

198

C- 04,22,7r3

2bo 27o. 2

199

t,tt 1(`,4_ tiOhiL

(541es 4 0 , 75- 4- -i- ,2 ow, ) - 6 5 511,f) 97

e '.5cele,c. A z r A . , .c. .t., 7 6 ' o 15-

—go $372

3?6•; . t i . 2"

331•21 53 - T

• H e i l . , k ) e :

(

lik- „ - , .110

1 4 0

,

' - 1 Po-ci a ‘• ce, ci,-+ 41- 44 ace &Aix ,m,,i 4../ r-L,-.4 iv? Oa tNe _229,-

- - - 10 IS'

312.. tyi 302•0 r-0144 r- ,,,-- Aipilk;ito //-1./0,01, i•-• 1

et-3%%,iv--

f r u > w y l e te-g 44

to /-9

— 3-0

I73 -5

70 ' 0 55- yza , • :=, L'±e::„Ir .

,i,„„ ,, , _, , gm i ecr„ k 4 Ora 3 2 . 5 3 - &-

rovel 6 ox uik — 20 7'172 —.25- P W r C ‘ ( ,

r . 6.,.,4k

Phit..,--b

t-4 Aii

6 1 - . 4 , 1 seAcc.ot4t1)0,--i< since —14-43 C: ;7 i-e.,1 ufr-e, 6 , / / , Pall 06-47L/4ed 32 4 - c f

a . , - - ... l i c

i.-v-- i • .

25% • i 3o. 31 d i S . : 37 Hest, Sc.jo

S ` T . ; e t - . t a - e 5 e . ' i S

k

a k S a l e S

30 - a 35-. 37 0 - Ail 37 t3 ‘ A

,I. s c,L, i t

z it 0 • ,. 3-S- re,i,e-ci ;:c kap,}).1-0., 33 are4 3 q‘ ovs-6-37

lo& 49'.. Z3 II Se-C-92 10,57.5"

' 4 b■ r

5 ° e " . ° 0

[ 1 S e )1'1 k l H i s t , p i , I L , - - t 5 .2-0

, , g -I-- et_ ft,,i, 12( , ,, - ,.‘erl cLe .i,o iik v U L 2 C . . ) L i v - L a1l0cvle4t 1a, tiv'kekei 1ZY: Viittn. - .2-'3 I '3 -7,7

102..§5 8'530 i

i, k).v.--61 r - 1 3 70 1 1 ° 1 / 9

4 it,-1 2.0 .. 3344 I -5-

io54:24 i iq *2c4; '. ' _

_IVO

Ha r y - j tit:Yer4

V i i '6 re ,,„, 6-...ted ,S, 1,--„e„-- 1 fri-bc/rs.e4 114 A- •,0

a.4,1, ie li i_si, ri-tel-s E M I i 4, —SS -3q4 Op 51-t OF *-1- iitiroi

200

•-f-cry.61 _532_1_0

072 g3-72-.22,11-_+4

• 7 / .22_7-1;2 4,if•. 7 2 . 7 3 7 2 : 36- ero ..236- 37

_7- 6-0 42/` T g-772

5, or 234-ot? S._7-

_I -517

JZL I 21/

- 3 O 7 -_21 .0 Z 7-3 0

3D• &.0 2S-' Z-3

- 70 273 t e )

?6 339- orb a4.

,9.5". 3_0_6 3 02

6q-Sg 1).6 Bay-D

5 4.1

_

AT:tex:c> )42_ 6s-17 c, cilatt -10 A

1-5-

5 Li p v_s • I I -2-11

13-4:-/EZ ELI& _Sc,d6 B _ ' I fr1T1T

_i4ek it pay Rovr+ to

1 I

A- to

6 _bot, ki )4_0,11 ± a II p a yvv.4.A.,+ ___fid‘w, _ 14,clitHactir).&„,-4 010.4;1 ±

-9Lir40 Z.

)

4:1\4_11.1e1-.4e v1:2 5

tomr-____p3p?g, (

IR-2.9

tlait Fay HAIL_ _ le,013 + 8 fl2f'4; .°.klj2-.-1-v1/7141-4( v

.t) 1° 5 43,11cv1r2L.ic

[Evil <

r 434--J=

", • . i k _ p a ixa.. 1,4 Pa.

St.,-642j

2.14z 37.1

45-4,zdi --c-e,s-k -see, oc4c 2.6

201

gat_i>int2A471-im c.L4 4ali4

r

- ° J o

3O 1O -10 cro —g. 25-.

2 SD

_ • sv

6 70c3

7 2 - 3 1722-3:

731-,31* 2&3:2

774-

2' u d e r h e i L b r i 7 . 1 ) 13J1371,11eLikt.,34 F 4 t r o c . . A A _ f L i ra4a_s_e_s_A-e,Diaur

- _ 12d14 r°61)C-4.- idetle3_ I/1)st,- k 5A-,040- ezkStLe__Lre:„cthi._

S 30_12:

tEels: ,,, . . . . • . L6174-4 tye .zei..71- ial.:61..e, t k t k

_pt.ix- ct-iA se

-L :2./0 ti, iev,e, 62.; i 0 sokx

ekoft)_col:27____121..6c- .cect .

74- -

'? tap

320 2.S1 345 _i_LA

6

1

202

011,4 apk,ougi- .-r04-ci I )ec- ISed bDi4Jwke-Ir kva3-rA 1 3 . i r

41-1- (P.e:rosi, h4.Lt-_c/145s) a v 37 fve„ - - r -H 3 7 ?5-- ' 3 3 S - 1 . 0

• 7 1•5V 333-70/•::. 73(..o-o 174o-7

9- 1.8'

3 off-et • '7e)

ii&o--cor 6,D . 70 5 4 0

g o , 5 i q z 0-0 - 619--

to ex) . 13- s--D - 42; - 0 -Iv (2L3 4Z

7541),;„

z.00. 237,

Iéest - tiR • go,„

.Z‘S-2o.

-5 PO r k o f I t, i) Roat-en. /

41-421.--7%--64 4)-2,kotti-z-fi 1t7tio s101 I !so, k spid

e v te ) r_e-k)

See do-did

MetecLif 02,. • _LS( dowt, 40 E. - g 2 3 - SD, 7 5 -

= 2 = 7 I T R A ) Aco 1L-j$1212,C_K_S___(# ) 7 2 h 04: 20

ref I I pj_16 \ 1-i \

•) 572 ..5q) •90 5Th 7 II) • 90

-HI.Oitib /0 .5 9 1 470

• 5 670

203

h 1 1,430___v4(,S Itv0

Jk1PetR ge.-1-2111,c

_

etisz 9 :41131:4-.

0.2_h_n_uvicdzd

45.1 4427 .9c)

204

/ctelJect f o 0 5 + S e ‘ . t L,,v6S+e,tk

205

..... 31.0"ct, (Ace. LCLe

* -t • 4

.c...(v

ActkeAn _4z

2 7 7 c ttLyrzyciL if-2-..1-f 4_5* 06,01e_s_a

-t -

4i

1

S12:re_is4 3 9 -

5a71 5 1 2 5, bkapy

-16--ata r--&411g-Ltg.

206

91- Metal & Angelina Exploration Sept 24th and 25th

Participants 10 Tutor Alysn Midgelow Marsden

Workshop cost $2338.84 Includes Hall, Tutor and Supply costs, itemized below

Hall $25 per day x 2 days $50

Tutor costs $1274 2 x 6 hour days, = $550 daily @ 2 days = $1100 Accomodation — will be billeted $0 Food provided for the duration of the workshop Each day 3 coffee @ $5 = $15 1 morning tea @ $3 Lunch @ $10 Total $28 X 2 days = $56

Host paid for 1 X Dinner 1 X Breakfast = $10 Travel costs @ $0.50/km @ 108km @ 2 days = $108

Materials supplied by tutor A $10.00/head materials fee for additional materials

— 10 people X $10 Written resources, research books etc.

$177

= $100 = $77

Group requirements: see below for full details $184.13

Embossing tools = $20 Fine sandpaper = $20 Alcohol inks = $39.75 Applicators = $11.95 Blending Tool = $37.50 Beads = $31.98 Sequins = $22.95

207

Allocated requirements see below for full details $653.71

Metals Copper 3 rolls = $98.19 Brass = $31.20 Aluminium = $31.58

Mesh 3 packs = $60.97 3 rolls = $162.80

Foils pack = $9 Craft wire pack =$10.38

pack = $26.84 Fabrics Vliesofix = $12.75

Vilene = $22.50 Angelina Fibres Bondable = $150

Non-Bondable = $37.50

more details

WORKSHOP REQUIREMENTS

NOTE: All converted to NZ$ (from US or UK) All products rounded up to a whole amount

eg .85metre becomes 1m OR listed at the higher minimum amount that company sells

eg 180 pieces needed but use min sale quantity 200

GROUP REQUIREMENTS: $184.13

Materials supplied to be used and shared by all participants eg no allocated amount

Embossing tools — 2 sets @ $10 per set

— purchased from Spotlight

Fine sandpaper — 1 roll

—120 Grit purchased from Mitre 10

Alcohol inks and applicator pads. — 5 bottles @ $7.95 — Blending Tool Foam pads 20/Pkg

= $20

= $20

= $39.75 = $11.95

208

63 — both purchased from http://artofcraft.co.nz/index.php?main page=index&cPath=144 153

— Blending Tool 2 pack X 3 packs @ $12.50 = $37.50

— purchased htto://www.creativebugs.canz/tim-holtz-1/tools-of-the-trade/mini-ink-blending-tool

Beads — 5 bags, different prices for total of = $31.98

— purchased from Aliexpress

Sequins — 5 bags, different prices for total of = $22.95 — purchased from Aliexpress

ALLOCATED REQUIREMENTS: $653.71

Materials below are included in an allocated made up pack / per person. Metal shim (very thin metal) and mesh are near impossible to buy in NZ or only available in large quantities eg 10Kg (we would need only 500gm max). After full research, below are the best options available at this time.

Metals — A5 copper minimum + A4 approx total size of other metals

— Copper 3 rolls x $32.73 = $98.19

— Brass, = $31.20

— Aluminium @$15.79 x 2 rolls = $31.58 — all purchased from Tower Hobbies US

Mesh — A4 approx total size of a mix of mesh metals —3 variety packs @ $16.22 + $12.31 post = $60.97

— purchased from OliverTwistsFibres US — 3 rolls various metals @ $39.60 + $44 post = $162.80

— purchased from The Mesh company UK

Foils — 6 small pieces — pack of 10 sheets split into small pieces @ $9 — purchased from http://www.homestylechocolates.co.nz

Craft wire — 5m approx — pack of 10 rolls @ $10.38 inc post

— purchased from aliexpress.com US — pack of 12 rolls @ $26.84 inc post

— purchased from fredaldousUK

Fabrics Vliesofix — 250cm x 250cm = 1.5m split @ $8.50m = $12.75

Vilene — 330cm x 450cm

209

139. = 3m split @ $7.50m = $22.50

— both purchased from John Rainger NZ

Angelina Fibres 7gm quantity is needed per person but is a hard size to buy regularly. 14gm is the usual size. So costing is based on 2 people splitting 1 14gm bag quantity.

Bondable variety — 4 x 7gm bags needed — total of 40 x 7gm bags for 10 people = 20 x 14gm bags @$7.50 inc. postage $150

Non-Bondable — 1 x 7gm bags needed — total of 10 x 7gm bags for 10 people = 5 x 14gm bags @$7.50 inc. postage $37.50

— both purchased from OliverTwistsFibres US

rta too yellow

210

of 1 Version 2.0

Open Meeting

To Creative Communities Assessment Scheme Committee From TG Whittaker

General Manager Strategy & Support Date 8 February 2016

Prepared By L van den Bemd Community Development Coordinator

Chief Executive Approved Y

DWS Document Set # 1474497 Report Title Project Accountability Forms

1. Executive Summary

The purpose of this report is to present the project accountability forms for projects that have been approved for grant funding by the Committee. This is the second of a bi-annual report to the Committee. The respective forms are attached to the report.

2. Recommendation

THAT the report of the General Manager Strategy & Support – Project Accountability Forms - be received; AND THAT the Committee notes that the following amounts have been spent: - $286.00 by Cutting Edge Textiles – Community Workshop - $701.00 by Raglan Arts Council – Funked Up Junk Workshop - $2,100.00 by Ruth Here – Drama Trix - $3,602.12 by Te Ahurei a Rangatahi – Wall to Wall Arts - $1,000.00 by Word Café – Literature Workshops - $2,568.00 by Raglan Community Arts Council – Raglan Film Festival - $3,326.09 by Raglan Community Arts Council – After School Kids Classes

3. Attachments

1. Cutting Edge Textiles – Community Workshop 2. Raglan Arts Council – Funked Up Junk Workshop 3. Ruth Here – Drama Trix 4. Te Ahurei a Rangatahi – Wall to Wall Arts 5. Word Café – Literature Workshops 6. Raglan Community Arts Council – Raglan Film Festival 7. Raglan Community Arts Council – After School Kids Classes

211

Version: 2, Version Date: 08/03/2016Document Set ID: 1127910

212


213


214


215


216


217


218


219


220


221


222


223

whaingaroa youth movement - .net framework

Documents