DEMON PRIDE

WESTLAKE ATHLETICSPlay Hard, Win Big

Geoff Palmer-New Interim Superintendent

Former Superintendent of West Geauga Schools

Former Superintendent of Hopewell-Loudon Schools

Former Secretary for the Northwest District Athletic Board

Former Coach (basketball, football)

Consolidation of Booster Activities

FUNDRAISING INITIATIVES

It is the goal of the WDAB to be the organization where parents, athletes, coaches, fans, and alumni come together to advance All Athletics at Westlake HS and LBMS, through spirit, equipment, facilities, events, fundraising, and camaraderie.

ALL ATHLETICS-ONE GOAL,GO DEMONS!

Westlake Athletics Current Fundraising Approach

22 different teams independently raise funds for team needs

Fragmented approach and many fundraisers occurring throughout the year

Competing fundraising activities/overlap and overkillProfitability not always knownNo consolidation of resourcesLimited oversight on how funds earned and spentNo annual planning and budgetingIncreased time, effort, and risk for teams, coaches,

and parents/volunteers

Westlake Athletics Future Fundraising Approach

All fundraising planned and coordinated by WDAB

All teams prepare annual budget request and WDAB approves planned expenditures annually

Supplemental funding still possible throughout the school year with request and approval

WDAB streamlines the fundraising process for all teams- one primary fundraiser in each season

All teams still support fundraisers

Benefits of a Consolidated WDAB Fundraising

Reduced Risk to all other teams (WDAB to become insured/bonded) Better control and accountability Economical (purchasing discounts and consistency) Coaches are freed up from doing team fundraisers Cross-team support throughout the year Fundraisers are planned to avoid overload and focuses all athletics

to the same goal Teams prepare a “Needs” request each year to be considered during

the WDAB budget process Team’s “Wants” are also identified and considered as funds are

available Consolidated resources provides better long-term planning Consolidation leverages financial support from community

organizations and Westlake businesses.  (i.e., the fall program)

Challenges and theWay Forward

Unwillingness to give up control of funds Volunteers and participation may be too team focused Communication Perceived Fairness of WDAB expenditures

ALL ATHLETICS-ONE GOAL, GO DEMONS! WDAB needs to establish a Cash Balance of about $125,000 Phased approach-WDAB handles most major fundraising with teams still

doing small supplemental events this year Teams make an assessment of their budget needs/wants Concession consolidation and 3 large fundraising events

Ongoing Now

Continue to baseline with other BoostersNew WDAB StructureMembership DriveAramark Concession stand at Browns’ GamesNew Fall Sports Program (Winter, Spring?)Planning Winter Car or Cash RaffleLarge Spring Fundraiser being discussed Growing Pains

Jason Genin-Westlake Team PhysicianTricia Hamad-Athletic Trainer

Our medical staff will have final say on participation

Concussion protocol is taken seriouslyTesting, consultation, discussion is all part of

the evaluation processOur goal is to get your student-athlete back

on their field as quickly as possible while not risking further injury

Our duty is to not put students in dangerous situations

EXPECTATION OF STUDENT ATHLETES

ACCOUNTABILITY OF ACTIONSREPRESENTATIVE OF DISTRICT, TEAM AND

CITYSTUDENT HANDBOOK-All will receive

ATTENDANCE-REQUIRED FROM 11AM TO END OF DAY

Drug and Alcohol policy-please reviewDEMON PRIDE-Common Sense

IN CLASSROOM IN PRACTICE DURING COMPETITION

WESTLAKE ATHLETIC ELIGIBILITY

MUST PASS 5 ONE CREDIT OR EQUIVALENT IN PREVIOUS GRADING PERIOD (EXAMS DON’T COUNT)

THE ACCOUNTABILITY OF MAKING SURE YOU ARE MEETING STANDARDS IS SHARED BY STUDENT, PARENT, COUNSELOR, COACH AND ATHLETIC DEPARTMENT

MUST HAVE AT MINIMUM OF 1.5 TERM GPA FOR PREVIOUS GRADING PERIOD-FINAL EXAMS DO NOT COUNT IN THIS! LBMS STANDARDS ARE THAT YOU MUST BE PASSING ALL CLASSES.

DO NOT DROP CLASSES WITHOUT CHECKING WITH COACH OR COUNSELOR OR AD!

NEEDED FORMS TO PARTICIPATE

FOR SAFETY OF STUDENT ATHLETE

OHSAA PHYSICAL FORM (4 PAGES)-MUST BE SIGNED BY PHYSICIAN

OHSAA AUTHORIZATION FORM (2 PAGES) SIGNED BY STUDENT-ATHLETE AND PARENT

WESTLAKE CITY SCHOOLS ATHLETIC MEDICAL WAIVER FORM (MUST LIST INSURANCE CARRIER AND POLICY #) IF YOUR STUDENT-ATHLETE DOES NOT HAVE INSURANCE, WE HAVE A PURCHASE

OPTION. PLEASE CONTACT MY OFFICE TO INQUIRE ABOUT COST AND COVERAGE.

EMERGENCY MEDICAL FORM (PLEASE SUBMIT EVERY SEASON TO MAKE SURE INFORMATION IS UP TO DATE WITH CELL PHONES, ETC.)

CONCUSSION FORM-EVERY ATHLETE, EVERY SEASON

Must have this form-every season, every ATHLETE!

STUDENT SAFETY Our Medical staff (Tricia, Dr. Genin and fellows) make final call on

health of student athlete-please honor our system HAZING/WAKEUPS, ETC-REVIEW PE WAIVER-FORMS ON OUR WEBSITE-SEE PRINCIPAL ASAP BANQUETS-DATES WILL BE ANNOUNCED SOON FORMS-PLEASE GET FORMS IN, DO NOT WANT TO HOLD

STUDENT-ATHLETES FROM PARTICIPATION SENIOR NIGHT-NEW FOR GOLF, TENNIS, XC-FRIDAY OCT. 17 SENIOR NIGHT-CHEER, FOOTBALL, BAND-FRIDAY, OCT. 31

General Points of interest for 2014-15

Pay to Participate FACT

SWC Districts: All current and future SWC districts charge fees

except Olmsted Falls Highest: $700.00 / Lowest: $15.00

State Trends: According to OHSAA, ABOUT ½ of Public

School Districts have Pay to Participate in some form

Northeast Ohio Districts had the highest average fees in the state

PAY SCALE for Pay to Participate

Tier I – A*……………………………………….$125.00Tier I – B*……………………………………….$55.00

Tier II – A ……………………………………….$35.00Tier II – B ……………………………………….$15.00

*Transportation Fee…………………………$65.00

Tier I – A*…………………….$125.00

HS Baseball HS Football HS Wrestling

HS Softball HS Volleyball

HS Basketball

 HS Golf HS Soccer  

*Plus one time TransportationFee………….$65.00

Tier I – B* ………………………$55.00

HS Track HS Gymnastics HS Swimming/DiveHS Tennis HS Cheerleading HS Cross CountryHS Lacrosse HS Marching

Band, Demonettes, Debonaires, Majorettes

MS Track MS Football MS Cheerleading

MS Cross Country MS Volleyball MS WrestlingMS Basketball MS Softball  

*Plus one time Transportation Fee………….$65.00

Tier II -A………………………$35.00

HS Science Olympiad

HS Drama Club HS Yearbook

HS Tech Mates HS Academic Challenge

MS Math Competition

HS Forensics HS Computer Club

MS Jazz Ensemble

HS Newspaper WHBS TV  

Tier II -B……………………$15.00

HS French Club HS National Art Honor Society

HS Men’s Choral and Octet

HS German Club HS National Honor Society

HS Chorus

HS Latin Club HS Student Leadership HS Show Choir

HS Spanish Club HS Student Activities HS Chamber Orchestra

HS Key Club HS Musical HS Pep Band

MS Band MS Student Council MS Builder’s Club

MS Strings MS Science Olympiad MS Academic Challenge

MS Honor’s Orchestra MS Environmental Club MS Yearbook

MS Brigade    

Parkside Band Parkside Choir Parkside Academic Contest

Parkside Strings Parkside Greensleeves  

Individual Student Caps

High School Student………............$250.00 plus Transportation Fee* = ……….$315.00

Middle School Student………………$110.00 plus Transportation Fee* = ……….$175.00

*Transportation Fee………………$65.00

Pay to Participate Guidelines

Fees must be paid by check, money order, or credit card: Visa, MasterCard, American Express (Using online SPS Ezpay system). Cash will not be accepted.

Fees must paid in full by indicated due dates. For FALL 2014 the due date is September 2nd.

Payment plans, financial assistance or waivers are not available.

Pay to Participate Guidelines

Fees are non-refundable with the following exceptions: A sport, specific level of sport or activity is cancelled

due to an insufficient number of participants The student does not make the team or quits the

activity after signing up and attending organizational meeting.

A student suffers a season-ending injury prior to the first game.

The student moves out of the district prior to the first game.

The student becomes academically ineligible before the first mandatory practice set by OHSSA

Student-parent-coaches-administratorLINES OF COMMUNICATION

STEP 1-Set up meeting with parent,

student-athlete and coaching staff.

Step 2-Issue Remains, set up

meeting with Parent, Student-athlete,

Coaching staff and Athletic Director.

ISSUE REMAINS

Encourage the student athlete to communicate the

issue or problem with coaching staff.

Suggest possible resolutions.

COMMUNICATE WITH COACHING STAFF

Student Athlete has issue or problems. Talk to them about

the issue and what a possible resolution

would look like.

IDENTIFY ISSUE

OHSAA UPDATES

TRANSFER RULES

RULE OF THUMB-IF YOU HAVE A STUDENT ATHLETE WHO IS NOT A 9TH GRADER AND HAS NOT BEEN IN WESTLAKE SCHOOLS-RED FLAG

UNDERSTAND THE RULE-UNLESS AN EXCEPTION IS MET, 50% OF REGULAR SEASON OF THAT SPORT

SEE ME TO REVIEW FORMS AND PROCESSESTRANSFERS CANNOT PLAY UNTIL OHSAA

SAYS THEY CAN! RISK FORFETING GAMES!

Individual Skill Instruction Change

Off season-Coaches can have up to 4 players for skill instruction

Really changes the culture of the “private coach”

See me with questions

WESTLAKE ATHLETICSPlay Hard, Win Big

“THE HARDER YOU WORK, THE HARDER IT IS TO

SURRENDER.”VINCE LOMBARDI

THANK YOU FOR YOUR ATTENDANCE