westernacher consulting global roll out presentation en

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Westernacher Consulting AG Innovating Business & IT

Global SAP ERP Roll Outs


Based on partnership, our organization serves clients worldwide

for more than 40 years.

• Business consulting with focus on strategy, process and IT implementation

• Founded in 1969

• Global company with headquarters in Germany

• 250 Westernacher consultants and 250 offshore consultants in India

(Joint Venture with AGTechnologies)

• 100% owned by Westernacher consultants

• SAP Services Partner, Value Added Reseller, Software Solution &

Technology Partner

BOSTON BRUSSELS HEIDELBERG

STUTTGART

BERLIN

LONDON

SHANGHAI

MUMBAI

SINGAPORE SOFIA VIENNA SOPOT


Knowing where to go is important –

but reaching your Goals is the real Achievement.


Local regulatory and tax

compliance requirements

Distinguishing

“must haves” from

“nice to have’s”

Optimal roll out strategy

and management

Knowledge transfer

to local resources

Global process and master

data harmonization /

consolidation

Multi-national companies planning a SAP global roll out have to address a

number of important topics.

Legacy data migration

Optimization of

inter-company processing


Success starts with good planning at home and is secured

through flawless execution abroad.

In Headquarters

To succeed

you need to:

Your partner

needs to:

Abroad

Strategize &

Plan Well

Execute

Flawlessly

• Understand the

objectives of

headquarters

• Support the

headquarters with

Global Template

design, maintenance

and roll out

management

• Understand the

requirements and

general business

environment of the

roll out location

• Understand the

culture and “speak

the language” of the

local business


Maintain

Global Template

Manage the Roll

Out Programme

Design

Global Template

Create Roll out

Roadmap

Define Global

Roll Out Strategy

Key Challenges Knowing the challenges of

the businesses and regions

Deriving and communicating

the business case

Finding a strong business

sponsor

Assess implementation risks

and local support needs

Managing dependencies

and interactions with other

initiatives

Secure key user time and

support

Catering for regions with

slightly different

technology and support

footprints

Defining the optimal Scope

Understand all global

requirements from the

get-go

Identify processes that

can be standardized

Define standard settings

for group requirements

and flexible adaptations

for local demands

Keeping the Template

flexible and simple to

minimize maintenance

efforts

Creation of central global

roll out team

Identification of key

resources locally

Communication and co-

ordination

Maintaining continuity with

a team that can cover

many locations

Build local teams betimes

in roll out countries

Managing the master data

Minimize local deviations

from the template

Coordinate release

strategy with ongoing roll

out activities

Maintenance to cover

multiple time zones

Critical Tasks

Engage early

Sponsor to be visible and to

fully support as the concept

will be heavily challenged

Define the scope – some

entities will not make sense

to convert (e.g. dormants)

Develop Project Plan

Develop Training and

Change Management plan

Develop Go-Live Support

Plan

Create Project Charter and

Budget

Analyze existing and

upcoming legal

requirements

Create universal Blueprints

for all applications to roll

out

Global Training Materials

Standard roll out project

plan

Pre-study before each roll

out to identify main

roadblocks before a whole

team fly in

Fit Gap Analysis and

adjustments

Implement the Change

Management program

Knowledge transfer and

task handover to local

team

Establishing an in house

maintenance function

Establishing 24x7 System

availability and support

Establish Change Process

Together, we define the right strategy and plan…


…and then we ensure all tasks are taken care of from design

to implementation.

Group Standards

(IFSR/HGB)

Local GAAP/Multi GAAP

Consolidation

Imports / Exports

Local taxes e.g. VAT

Customs Reporting

Other Local

Requirements

Process Selection and

Optimization

Gap Analysis

Preparation and project

start

Preparation of master

data transfer

Configuration

Local Development

Cultural Aspects,

Language and

Training

Change Management

Transfer of Knowledge

Training

Documentation and

Translation

Go-Live Support

Application Management

Services


Area Services / Expertise

UNICODE SYSTEM – MULTI

LANGUAGE SUPPORT

• System access in Chinese (Unicode)

• Financial reporting in simplified Chinese

• Communications with Import/Export bureau and other official reporting requirements in Chinese

• English / German as a second reporting language

GOLDEN TAX / AUDIT

• Integration with third party software prescribed by the Chinese authorities (VAT determination,

Invoice printing)

• SD module configuration

• VAT claims process design (customer vs. government)

FINANCE AND

CONTROLLING

• Chart of Accounts design and consolidation (US/UK GAAP/German; Chinese GAPP; IFRS)

• New General Ledger

• Profit Center reporting for branch offices in China

• Fixed financial reports design

• Fixed asset depreciation compliance

• Cost accruals compliance

DUTY FREE /

NON DUTY FREE

MATERIAL HANDLING

• Split by plant (various warehouses)

• Split by material valuation type, storage area and MRP area

• Split by batch number

• Bonded Warehouse Management

LOGISTICS

• Warehouse process optimization and integration into the Supply Chain IT platform

• Implementation of basic SAP LE-WM processes with Mobile Device integration

• SAP Extended Warehouse Management (EWM) – first and unique in Asia

Our services and expertise in China (excerpt)



UNICODE SYSTEM – MULTI

LANGUAGE SUPPORT

• System access in English

• Financial reporting in English

• Communications with Excise/VAT/Customs bureau in English/Hindi/local language of the State

COUNTRY INDIA (CIN)

IMPLEMENTATION

• Baseline configuration of global template with minor process modification, wherever necessary

• MM, SD & FI module configuration for CIN

• CIN is fully integrated with standard SAP system

• Forms and Outputs as per customer’s choice (no recommendation from Government of India)

• Periodic Reporting to Government Authorities

FINANCE AND

CONTROLLING

• Chart of Accounts design and consolidation (German/US/UK GAAP; Indian GAPP; IFRS)

• Parallel Ledger to address two fiscal period reporting (India is April to March whereas group

company can be January to December, October to September, etc )

• Profit Center reporting for branch offices in India

• Fixed financial reports design

• Fixed asset depreciation and cost accruals compliance

LOCAL REPORTS

• RG 23A part I (Quantity of Raw Material purchased)

• RG 23 A part II (Excise Duty & other surcharges paid on purchase of raw material)

• RG 23C Part I (Quantity of Capital Goods purchased)

• RG 23 A part II (Excise Duty & other surcharges paid on purchase of capital goods)

• RG 1 (Daily Stock Report of finished goods manufactured & sold)

• Purchase Tax Register (Details of purchases made for a period)

• Sales Tax Register (Details of Sales transactions for a period)

LOGISTICS • Generally integration with third party application of logistics vendor is de-linked from SAP

• Customization is customer specific and addressed accordingly.

Our Services and Expertise in India (excerpt)



HUMAN RESOURCES

• Payroll design and customization according to local regulatory requirements (social insurance,

employee benefits fund, civil law contracts, statutory sick absence payments)

• Time recording according to local regulatory requirements (attendance and absence limitations,

overtime, maternity absences)

• HR reporting and group reporting consolidation for social requirements

FINANCE AND

CONTROLLING

• Chart of Accounts design and consolidation (CEE, /US/UK GAAP; IFRS)

• Local financial reporting (EU intrastat, compact journal of documents)

• VAT statements

• Fixed asset accounting

• Reverse posting

LOGISTICS

• Materials Management

• Warehouse Management (including SAP EWM)

• Sales, Distribution and Retail – reverse posting, strong fiscalization, integration with fiscal

devices and retail solutions

IT AND

FUNCTIONAL SUPPORT

• Translation: System / help, project documentation, training materials

• Training execution

• Knowledge transfer

NEAR-SHORE

DEVELOPMENT

• Westernacher Poland has a dedicated team that delivers SAP centric bespoke solutions of

highest quality at reasonable cost. Some examples include:

• SAP portal applications, e.g. customer specific ESS/MSS solutions

• Mobile Solutions for sales activities with SAP integration

• Interfaces / integration of external systems with SAP

• E-Tax return - automated tax announcement from SAP to fiscal authorities

Our Services and Expertise in Central and Eastern Europe (excerpt)



UNICODE SYSTEM – MULIT

LANGUAGE SUPPORT

• System access in Russian

• Installation of Russian country version

• Translation of training material, system help and documentation

FINANCE AND

CONTROLLING

• Chart of accounts (Russian, US GAAP, IFRS)

• Russia specific configuration for VAT

• Russia specific finance reports /multi currency reports

• Asset accounting with Russia specifics

• Russia specific treatment of document reversals

• Complete Russia specific finance configurations (Russia specific finance transactions)

LOGISTICS

• Customs, Import/Export configuration

• Russia specific inventory valuation

• Russian Forms

• Price determination schema

DEVELOPMENT • Local forms and developments

• Local interfaces

Our Services and Expertise in Russia (excerpt)


We harmonize and implement business processes, organization,

IT strategy and IT applications in an optimal way.

BUSINESS

PROCESSES ORGANIZATION


Westernacher provides the right combination of expert knowledge,

industry experience and IT expertise.

Strategy

Implementation

Supply Chain

Management

Service & Asset

Management

Finance & Controlling

HR Management

IT Strategy and

Architecture

Business Analytics &

Planning

SAP Applications

SAP Add Ons

Mobile Solutions

Custom Solutions

BUSINESS

EXPERTISE

INDUSTRY

EXPERTISE IT

EXPERTISE

Discrete Industries

Logistics Service

Providers

Wholesale & Retail

Consumer Products

Life Sciences

Utilities &

Telecommunication


Westernacher provides single source management consulting and

transformation through IT.

MANAGEMENT

CONSULTING

TRANSFORMATION

THROUGH IT

Program / Project Management Application and IT Support

Best Practice Process Optimization

Organizational Structure Alignment

Business Performance Management

Future-orientated IT Strategies

Change Management

Selection of „Best Fit“ IT Solutions

SAP Proof of Concepts

SAP Implementations

SAP Add Ons

Custom Solutions

Global Rollouts


With our SAP solution know-how, we cover end-to-end business processes.

PLANNING OPERATIONS ANALYSIS MONITORING

SAP ERP

SAP

APO SAP

SPP SAP

SNC SAP

EWM SAP

CRM SAP

TM,

EM

SAP

AII,

OER

SAP GTS

Supply Chain

Planning

Service Parts

Planning

Supplier

Management

Warehouse

Logistics

After Sales

Service

Transportation

Management

RFID & Auto ID

SAP BI – Business Analytics & Planning


Discrete

Industries Life Sciences Retail

Consumer

Goods Utilities

An excerpt of clients inspired by our achievements.

Logistics Service

Providers


Five good reasons why Westernacher is the optimal partner for you.

End-to-End Consulting from Process Optimization to IT Integration 1

High Qualified Professionals with industry specific Business and IT Expertise 2

Unique Stability and Commitment due to our broad Partnership and Ownership Model 3

„Thought Leadership“ and Innovations with our best in class in-house R&D 4

Customer Relationships based on Partnership A true Partner you can fully depend upon 5


Benjamin P. Dewilde Global CEO

Mobile: +32 473 21 23 17

[email protected]

Dr. Westernacher & Partner

Unternehmensberatung AG

Muenchaeckerweg 1

69168 Wiesloch, Germany

Phone: +49 (0) 6222 9221 0

Fax: + 49 (0) 6222 9221 11

www.westernacher.com

Contact us, we look forward to speaking with you.

http://www.westernacher.com/

westernacher consulting global roll out presentation en

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