western westmoreland municipal authority regular …

n

l

WESTERN WESTMORELAND MUNICIPAL AUTHORITY

REGULAR MONTHLY MEETING- SEPTEMBER 15, 2016

The Board of Directors of the Western Westmoreland Municipal Authority held a regular monthly meeting on Thursday, September 15, 2016 at 6:00 P.M. in the Authority conference room, duly advertised, as required, and with the following persons in attendance:

I. Roll Call: Board Members in Attendance: Mr. Brian Carlton Mr. Joseph Lapia

Absent: Mr. Charles Gilbert Mrs. Barbara Mcintyre

Others in Attendance: Mr. John M. Campfield, Solicitor

Mr. Stanley Caroline, Jr. Mr. Tim Watson

Mr. Joseph Knouse

Mr. Brad Boddy, Consulting Engineer Mr. Kevin Fisher, General Manager Mr. Stanley A. Gorski, Jr., Assistant Manager

Mr. Charles T. Konkus Mr. Mark Wolinsky

Mr. Dylan Mace

Mrs. Johanna Wtorkowski, Assistant Secretary-Treasurer/Recording Secretary

2. Mr. Caroline led the Pledge of Allegiance and moment of silence for troops overseas.

3. Public Comments: None. There were no visitors in attendance.

4. Communications: A. Mr. Caroline referred to the PMAA Region 9110 Fall Meeting, which will be held on Friday, October 14,

2016, at 12:00 Noon, at The Clubhouse; 5301 Ranalli Drive; Gibsonia, PA. Mr. Caroline asked that anyone who is interested in attending notify Mr. Fisher or Mrs. Wtorkowski, so that they can complete the registration.

5. Secretary's Report- Due to Mrs. Mcintyre' s absence, Mrs. Wtorkowski requested the approval of the minutes for the regular meeting of August 18, 2016. A motion to approve the minutes, as presented, was made by Mr. Konkus, and seconded by Mr. Lapia. The motion passed unanimously.

This concluded the Secretary's Report.

6. Treasurer' s Report- Tim Watson: Mr. Watson presented the following Requisition for approval: A. Revenue Fund Requisition No. 260, Scott Electric, in the amount of $541.27. A motion to approve was made

by Mr. Lapia, and seconded by Mr. Wolinsky. The motion passed, 5-0, with an abstention by Mr. Konkus, who is an employee of Scott Electric. A memorandum, signed by Mr. Konkus, is attached to these minutes.

B. Revenue Fund Requisition No. 261, in the amount of$! ,741,451.67. A motion to approve was made by Mr. Lapia, and seconded by Mr. Wolinsky. The motion passed unanimously.

This concluded the Treasurer' s report.

7. General Manager's Report- Kevin Fisher: Mr. Fisher presented the following items: A. Mr. Fisher requested Board approval of the payment in the amount of$4,723.84 to GeorgeS. Koury, William

Chapman, and David Sinclair, for Right-of-Way No. BC-RW-16 ofthe Brush Creek Project, and $276.16 as reimbursement to Solici.tor Campfield for taxes paid on the same property. A motion to approve was made by Mr. Lapia, and seconded by Mr. Watson. The motion passed unanimously.

B. Mr. Fisher requested Board approval of the payment in the amount of$3,000.00 to Jeffrey Bogden, for Rightof-Way No. BC-RW-25, also in the COA-Phase II Project. A motion to approve was made by Mr. Lapia, and seconded by Mr. Watson. The motion passed unanimously.

C. Mr. Fisher reported that Agenda item 7C will be tabled until the October 20, 2016 regular meeting. The Federal Government is requiring all Authorities to move to electronic submission of Discharge Monitoring Reports (DMRs). Mr. Fisher will provide more information to the Legal and Engineering Services Committee, in October. The Board will need to authorize designated employees and Board Members to sign electronic DMRs.

Western Westmoreland Municipal Authority September 15, 2016 Page I of5

l_

This concluded the General Manager's report.

8. Assistant Manager's Report- Stanley A. Gorski, Jr.: Mr. Gorski presented the following items: A. Mr. Gorski reported that regular plant maintenance is current. B. Mr. Gorski reported that the Assistant Lead Foreman, Michael Diana, realized savings on the purchase of

Mobil grease and oil, which is used, twice weekly, to lubricate the mixers on the digesters. Mr. Diana realized a savings of$50.00 per pail, by purchasing the products from another vendor. Mr. Caroline commended Mr. Diana on his efforts.

This concluded the Assistant Manager' s report. The complete report is attached to these minutes.

9. Consulting Engineer- Brad Boddy, Wade Trim, Inc.: Mr. Boddy reviewed his written report dated September 15, 2016, which was distributed on September 9, 2016. A. COA-Phase I Sewer Project:

I. Pay Estimates: a. Contract 1-General:

Mr. Boddy requested Board approval of and approval for submission to PENNY EST for Payment Requisition No.6 in the amount of$726,895.83, as submitted by Chivers Construction Co., Inc., for the period ending August 31, 2016. A motion to approve was made by Mr. Wolinsky, and seconded by Mr. Lapia. The motion passed, 5-0, with an abstention by Mr. Konkus, who is an employee of Scott Electric, a supplier for the general contractor. A memorandum, signed by Mr. Konkus, is attached to these minutes.

b. Contract 2-Eiectrical: Mr. Boddy requested Board approval of and approval for submission to PENNVEST for Payment Requisition No.2 in the amount of$45,274.50, as submitted by Lanco Electric, Inc., for the period ending August 31, 2016. A motion to approve was made by Mr. Watson, and seconded by Mr. Wolinsky. The motion passed, 5-0, with an abstention by Mr. Konkus, who is an employee of Scott Electric, a supplier for the general contractor. A memorandum, signed by Mr. Konkus, is attached to these minutes.

c. Contract 3-HV AC/General: A payment requisition was not submitted by Wayne Crouse, Inc., this month.

2. Testing Requirements: Mr. Boddy stated that the Board had previously requested that Chivers Construction Co., Inc. , the general contractor, obtain additional quotes for testing services. Chivers Construction Co., Inc. obtained a quote from a local firm that is located in Erie, as well as from Professional Service Industries, Inc. (PSI), a firm that is located within the City of Pittsburgh. The quotes were consistent with that ofCEC, the firm that has been providing testing services for the COA-Phase I Project. Mr. Boddy recommended that the Authority stay with CEC, since the three price quotations were consistent, CEC has been doing good work, up to this point, and they have been very good at coordinating the testing results back to the Authority. Mr. Boddy stated that an administrative change order will need to be submitted to PENNVEST. Mr. Campfield asked if the specific contract was a "not to exceed amount". Mr. Fisher stated that the agreement was not stated to be a "not to exceed amount". Mr. Campfield asked what amount was being put on record, for the contract. Mr. Boddy stated that billing will be calculated on a time and materials basis, based on the rate schedule that they provided to the Authority. Mr. Boddy stated that he will need to submit a dollar amount to PENNVEST, with the administrative change order. A motion was made by Mr. Lapia, and seconded by Mr. Wolinsky, to authorize the Legal and Engineering Services Committee to authorize an administrative change order submittal to PENNVEST, once Mr. Boddy has all of his information presented. The motion passed unanimously.

B. COA-Phases II and III: I. Mr. Boddy requested Board approval to submit three (3) applications to AECOM, for license agreements

for utility crossings with Northern Southern, and approval to pay the three (3) permit fees, of$2,500.00, per application. For Phases II and Ill of the COA Project, there are three (3) locations, in which the Authority will be crossing underneath the railroad. These permit fees represent the start of the process to obtain authorization from Norfolk Southern, to do so. A motion to approve was made by Mr. Watson, and seconded by Mr. Konkus. The motion passed unanimously.

2. Mr. Boddy requested additional geotechnical borings, that must be submitted, along with the utility crossing permits with Norfolk Southern. A WK performed geotechnical borings for the Authority, approximately two (2) years ago. Mr. Boddy approached A WK, regarding the completion of additional borings. A WK is willing to do the work at their unit prices, but not at the " not to exceed" value that was stated in their prior contract. Mr. Boddy brought that to the attention of the Legal and Engineering Services Committee, who requested that Mr. Boddy obtain a price from another firm. Mr. Boddy

Western Westmoreland Municipal Authority September 15, 20 16 of5

l

received a proposal from CEC, who has completed geotechnical borings at the pump station site. CEC's proposal was less than A WK's. Mr. Boddy requested Board authorization to bring on CEC to complete the technical borings, at a cost not to exceed $24,000.00. A motion to approve was made by Mr. Wolinsky, and seconded by Mr. Lapia. The motion passed unanimously.

3. Mr. Boddy stated that the PENNVEST application for the COA-Phase II Project is due to PENNVEST by November 2, 2016, for consideration at PENNVEST's January Board meeting. In preparation for the submission of the loan application, a meeting has been scheduled with PENNVEST for Wednesday, September 21, 2016. Mr. Boddy recommended that the Board consider reaching out to the Authority' s Financial Advisor, or to a Financial Advisor, so that, if the Authority is not awarded full-funding from PENNVEST for the COA-Phase II Project, the Authority has "all of its ducks in order" for funding. Mr. Campfield recommended that Mr. Fisher reach out to the Authority's Financial Advisor, to set up a meeting with the Authority's Finance and Budget Committee. Mr. Fisher stated that he will ask for available meeting dates with CIM Investment Management, Inc.

This concluded Mr. Boddy's report. The complete report is attached to these minutes.

13. Solicitor's Report- John Campfield: A. North Huntingdon Township Municipal Authority Litigation:

Mr. Campfield stated that he has been trying to finalize the documents for the Seventh Amendment to the Service Agreement. Mr. Campfield reported that the Municipal Authority of Westmoreland County, on behalf of The Hempfield Township Municipal Authority, has approved the Resolution to sign the final version of the Seventh Amendment, which includes the $220,000.00 figure. The signature pages and certified copy of the MA WC's Resolution were delivered to Mr. Campfield' s office, today. Mr. Campfield reached out to North Huntingdon Township, to see whether they felt that they needed to amend their Ordinance. North Huntingdon Township's Manager and Solicitor indicated that they did not think they had to amend their Ordinance, and that the signature pages that had previously been supplied to Attorney Hewitt would be ok. North Huntingdon Township's (NHT) Manager and Solicitor will run this topic past the Board, one final time, so Mr. Campfield should have a final answer, within days. Mr. Campfield feels that the NHT Board's response will be that everything is ok. Mr. Hewitt mailed to Mr. Campfield, yesterday, the signature pages from NHT. The North Huntingdon Township Municipal Authority (NHTMA) was scheduled to take action this week on a Resolution to amend their prior Resolution, and to approve the final version of the Seventh Amendment to the Service Agreement, provided they had a quorum. Mr. Campfield has not yet heard from NHTMA.

B. Mr. Campfield reported that he had sent a letter to the Executive Director of ALCOSAN, with the proposed amendment to the ALCOSAN Agreement. Mr. Campfield has not heard from the Executive Director. Mr. Campfield called her office, and spoke with her assistant, leaving a detailed message, but Mr. Campfield has not yet received a response.

C. Mr. Campfield stated that the Board passed a motion several months ago, that in part, said, once everyone else has signed the Seventh Amendment and submitted the signature pages to the WWMA, then WWMA would sign the Seventh Amendment, compile it, and send copies to the Member Municipalities. Mr. Campfield recommended that, in anticipation of having all signature pages within a week, that the Board move to authorize the Chairman and Secretary to sign the Agreement, on behalf of the Authority, and circulate certified copies to everybody. A motion to approve was made by Mr. Wolinsky, and seconded by Mr. Lapia. The motion passed unanimously.

D. Amended Pension Agreement: Mr. Campfield reported that he reached out to the Pennsylvania Municipal Retirement System (PMRS) a week ago, to determine the status of the amended pension agreement. Mr. Campfield was informed that PMRS has received the amended agreement, that all things were in order, and that the agreement was in line to be approved at the Board meeting, today, by PMRS. The Authority should receive the agreement, within a few days.

E. Depository Collateral Pledge Agreement: Mr. Campfield stated that Mrs. Wtorkowski had forwarded to the Board, through WWMA's Google Cloud, Mr. Campfield's e-mail to WWMA, regarding the Depository Collateral Pledge Agreement with Key Bank. Mr. Campfield stated that he had a few questions, which were submitted to the bank. Mr. Campfield is waiting for clarification from Key Bank. Mr. Campfield stated that the Collateral Agreement provides for I 00% of collateral of the amounts on deposit, with the bank. It defines deposits to be the principal, and not any interest earned. Mr. Campfield feels that the interest earnings should be included in the collateralized amount. The agreement listed a number of items that Key Bank ind icated would exonerate them from the duty to carry out the collateral financing agreement. Mr. Campfield felt that exoneration for three (3) of the items, in particular, was not appropriate; for instance, he felt that forgery should not be excluded. Mr. Campfield stated that the Authority has several months, in which to finalize the agreement.

Western Westmoreland Municipal Authority September 15, 2016 of5

This completed Mr. Campfield's Solicitor's report.

14. Reports of Committees: A. Grounds and Maintenance Committee- Brian Carlton: There was no report. B. Personnel Committee: Joseph Lapia: Mr. Lapia deferred to Mrs. Wtorkowski, regarding the two agenda

items. l. Mrs. Wtorkowski requested Board approval of the Minimum Municipal Obligation (MMO) worksheet for

the Western Westmoreland Municipal Authority Pension Plan, for the year 2017, in the amount of $139,767.00. A motion to approve was made by Mr. Lapia, and seconded by Mr. Wolinsky. The motion passed unanimously.

2. Mrs. Wtorkowski requested Board approval of the allocation of $1,708.00 in unrestricted funds from the 2014 and 2015 Rate Mitigation Account (RMA) allocations to fourth quarter 2016 premium reduction, for the Authority's health care plan, in accordance with RMA guidelines. A motion to approve was made by Mr. Lapia, and seconded by Mr. Watson. The motion passed unanimously.

This completed the Personnel Committee's report.

C. Finance and Budget Committee- Due to Mr. Knouse's absence, Mrs. Wtorkowski presented the following investments for approval: 1. Mrs. Wtorkowski requested that the Board authorize the investment of proceeds from a 2015/2016

Capital Improvement Fund United States Treasury Bill that is scheduled to mature on September 15, 2016 with a one-month United States Treasury Bill, in the amount of $1 ,200,000.00, providing the interest rate is positive. A motion to approve was made by Mr. Lapia, and seconded by Mr. Konkus. The motion passed unanimously.

2. Mrs. Wtorkowski requested that the Board authorize the investment of funds from a 20 15B Construction Fund United States Treasury Bill that is scheduled to mature on September 15,2016 with a one-month United States Treasury Bill, in the amount of $4, I 05,000.00, providing the interest rate is positive. A motion to approve was made by Mr. Wolinsky, and seconded by Mr. Watson. The motion passed unanimously.

3. Mrs. Wtorkowski requested that the Board authorize the investment of proceeds from a 2016 Debt Service Reserve Fund United States Treasury Bill that is scheduled to mature on September 15,2016 with a six-month United States Treasury Bill, in the amount of$2,200,000.00, providing the interest rate is positive. A motion to approve was made by Mr. Lapia, and seconded by Mr. Watson. The motion passed unanimously.

4. Mr. Fisher reported that Mrs. Wtorkowski has started to prepare the annual report and budget. Mrs. Wtorkowski is working on revenues and expenses for the remainder of2016, and will begin working on the 20 17 operating revenues and expenses, shortly. Mr. Fisher and Mr. Boddy will be working on the 2017 Capital Budget, shortly. Mr. Fisher would like to schedule a meeting with the Finance and Budget Committee for mid-October.

This concluded the Finance and Budget Committee report. D. Insurance Committee- Due to Mr. Mace's absence, Mrs. Wtorkowski presented the following item for

approval: Mrs. Wtorkowski reported that the Authority's Insurance Broker, FWF Insurance Agency, Inc., obtained two (2) written quotes for Workers' Compensation insurance. The lower quote was submitted by Selective Insurance, in the amount of$21,4I 9.00. This amount was $3 ,707.00 less than the quote provided by EMC Insurance Companies, Inc., which was $25,126.00. Selective' s quote also represents a reduction in the amount of$1,420.00, compared to last year's premium. Mrs. Wtorkowski requested Board approval ofthe Workers' Compensation Insurance premium with Selective Insurance, for the period from October 2, 2016 through October 2, 2017, in the amount of$21,419.00. A motion to approve was made by Mr. Konkus, and seconded by Mr. Wolinsky. Mr. Caroline asked if the reduction was due to the Authority having one less employee. Mrs. Wtorkowski stated that this contributed to the reduction, but the Authority's experience modification rate reduced by .004, as well. Mr. Lapia asked if the reduction was due to prior injuries dropping off of the policy calculation period. Mrs. Wtorkowski stated that there are claims from previous years that have dropped from the calculation, and that there have been very few Workers' Compensation injury claims, in 2016. Mr. Fisher stated that, if the trend continues, the experience modification should drop next year, and again, in the following year. The motion passed unanimously.

E. Legal and Engineering Services Committee- Mark Wolinsky: Mr. Wolinsky stated that a Legal and Engineering Services Committee was held on September 8, 2016, and much of the information that was discussed at the Committee meeting has already been discussed, this


l

evening, by the Engineer, Solicitor, Manager, and Assistant Manager. Mr. Wolinsky stated that there is one item that needs to be discussed, during the executive session.

This concluded the Legal and Engineering Services Committee report. F. Safety Committee- Due to Mr. Gilbert's absence, there was no report.

13. Requisitions: Mr. Caroline presented the following requisitions with the motions to approve as follows: A. 2015/2016 Capital Improvement Fund Requisition No. 10, in the amount of$29,765.84: A motion to

approve was made by Mr. Lapia, and seconded by Mr. Watson. The motion passed unanimously. B. 20 15B Construction Fund Requisition No. 13, Contractor Payment, in the amount of $772,170.33: A motion

to approve was made by Mr. Wolinsky, and seconded by Mr. Lapia. The motion passed, 5-0, with an abstention by Mr. Konkus, who is an employee of Scott Electric, a supplier for the general contractor. A memorandum, signed by Mr. Konkus, is attached to these minutes.

C. 20158 Construction Fund Requisition No. 14, in the amount of$53,755.37: A motion to approve was made by Mr. Watson, and seconded by Mr. Wolinsky. The motion passed unanimously.

14. Board Member Comments: None

15. Executive Session: Mr. Lapia stated that Mr. Watson will need to leave the meeting shortly, and Mr. Lapia asked if the Authority can adjourn the meeting, and enter into an executive session. Mr. Campfield stated that, once Mr. Watson leaves the meeting, the Authority meeting is over, and the Board may not call the executive session. A motion was made by Mr. Konkus, and seconded by Mr. Carlton, to enter into an executive session to discuss legal matters. The motion passed unanimously. The executive session began at 6:37P.M.

A motion to return to the regular order of business was made by Mr. Wolinsky, and seconded by Mr. Lapia. The motion passed unanimously. The Board returned to the regular meeting at 6:50 P.M.

A motion was made by Mr. Lapia, and seconded by Mr. Watson, that the Legal and Engineering Services Committee be authorized to deal with any issues or discussions concerning the Westmoreland County Club property, as it relates to any future development and the sewage flows. The motion passed unanimously.

16. A motion to adjourn the meeting was made by Mr. Lapia, and seconded by Mr. Wolinsky. The motion passed unanimously. The meeting was adjourned at 6:51 P.M.


MEMORANDUM

TO: Secretary of the Board of Directors of Western Westmoreland Municipal Authority

FROM: __ --=C=h=a=rl=e=s ....:::.T....:..... =K=o=nk=u=s'-------DATE: ___ ~S~e~p=te=m=b=e~r=15~,~2=0~16~-----------

I, the undersigned, Director ofBoard of the Western Westmoreland Municipal Authority do hereby publicly announce and disclose that due to the following conflict, or possible conflict of interest, I am abstaining from voting of the hereinafter set forth matter coming before the Board of the Western Westmoreland Municipal Authority.

Nature of Possible Conflict:

Employee of Scott Electric

Subject to be acted upon:

Revenue Fund Requisition No. 260, Scott Electric, in the amount of $541.27.

(Member' s Signature)

n

L

MEMORANDUM


FROM: __ __;C=h=a=rl=es=-T~. K=o=nku==-s ___ _ DATE: __ ~S=e~p=te=m=b=er~15=·~2=0~16~-----

I, the undersigned, Director of Board of the Western Westmoreland Municipal Authority do hereby publicly announce and disclose that due to the following conflict, or possible conflict of interest, I am abstaining from voting of the hereinafter set forth matter coming before the Board of the Western Westmoreland Municipal Authority.


Employee of Scott Electric, a supplier to Chivers Construction, Inc., for the COA-Phase I Project.


Approve Contract 1-General: Pay Estimate No.6, and Authorize Submission of Same to PENNVEST, as submitted by Chivers Construction, Inc. for the Period Ending August 31, 2016, in the Amount of$726,895.83.

(Member's Signature)

n MEMORANDUM


FROM: ___ C=-=h=a=rl=-=e-=-s --=T....:..... =K=o=nk=u=s DATE: ___ ~S~e~pt=em==b=er~1~5~,~20~1~6 __ _

I, the undersigned, Director of Board of the Western Westmoreland Municipal Authority do hereby publicly announce and disclose that due to the following conflict, or possible conflict of interest, I am abstaining from voting of the hereinafter set forth matter coming before the Board of the Western Westmoreland Municipal Authority.

Nature ofPossible Conflict:

Employee of Scott Electric, a supplier to Lanco Electric Inc., for the CO APhase I Project.


Approve Contract 2-Electrical: Pay Estimate No. 2 and Authorize Submission of Same to PENNVEST, as submitted by Lanco Electric Inc. for the Period Ending August 31, 2016, in the Amount of$45,274.50.

(Member's Signature)

l

MEMORANDUM


FROM: __ ---=C=h=a=rl=e=-s --=-T-=--. K=o=nku=s;__ __ _ DATE: __ ~S=e~pt=e=m=b=er~15~,=2=0~16~--------

I, the undersigned, Director ofBoard of the Western Westmoreland Municipal Authority do hereby publicly announce and disclose that due to the following conflict, or possible conflict of interest, I am abstaining from voting of the hereinafter set forth matter coming before the Board of the Western Westmoreland Municipal Authority.


Employee of Scott Electric, a supplier to Chivers Construction, Inc., Lanco Electric, Inc., and Wayne Crouse, Inc., for the COA-Phase I Project.


Approval of2015B Construction Fund Requisition No. 13, Contractor Payments, in the Amount of$772,170.33.

\

[

L

Western Westmoreland Municipal Authority Agenda Item #9

Assistant Manager's Report September 15, 2016

Monthly Maintenance Report August 2016

Weekly Plant Maintenance: (Performed Every Week)

• Gas Purifier Inlet & Outlet H2S Readings

• Maintenance/Grease All4 Digester Mixer Units

• Thickener- Oil and Torque Box Checks

• Clean Grit Pump Sight Glass

• Check Oil Levels in Both Final Clarifier Drives

• Clean RAW Sewage Level Control Transducers

• Pull and Pump Scum 2-3x week

• Broom/Hose Final Clarifiers

• Pump Final Scum Pits

• Remove Rags from Thickener Influent Box

• Dissolved Oxygen Sensor Maintenance

Monthly Plant Maintenance: (Performed Every Month)

• Gas Purifier pH Testing

• Fill Digester Overflow P-Traps

• Clean Boiler Strainers

• Flush Digester Level Sensors

• Bump Test All 23 Drager Gas Safety Units

• Clean Grit Pump Screw Conveyor

• Wash Down Serpentix Conveyor & Tray

• Test Switchgear

• Test Emergency Shower/Eyewash Stations

• Check/Replace all MCC's, RTU's, Drives and Centrifuge Panel Filters

General Plant Maintenance:

• • • • • • • • • • • • • • • •

Complete maintenance performed on all 6 Kaeser Blowers

Repaired digester boiler pump #1

Flushed digester level sensors

Greased return pumps and motors

Replaced primary clarifier carry shoes and 3 flights

Dropped, Hosed, De-Ragged and Performed Maintenance on Primary #2

Replaced belts on make-up air units #1 & #2

Vehicle maintenance on 2011 Tahoe- Oil change, tire rotation

Repaired hydraulic leak on CAT brush-hog attachment

Repaired digester drip trap #9

Finished concrete work on primary clarifier

Repaired bottom step and railing on Thickener tank

Finished wiring for new primary drives

Electrician is updated all plant sub-panel labeling

Installed a new LEL sensor for the dystor system

Daily sample set-up and retrieval at 6 manhole locations for laboratory testing

r

L

ltl WADETRIM

Western Westmoreland Municipal Authority ENGINEERS REPORT

September 15, 2016

Major engineering activities for the month are summarized below:

WET WEATHER ISSUES

• GOA I L TCP I CAP I TAPR:

Upcoming Critical Dates: • Quarterly Report Due October 30, 2016

• PENNVEST Application cut off dates

• November 2 for January 25 Board Meeting

• Advertise Phase 2 project between Jan. 18, 2017 and Feb. 24, 2017

• Award Phase 2 Construction between Feb. 24, 2017 and June 20, 2017

• Start Construction of Phase 2 by Oct. 20, 2017

COA IMPROVEMENT PROJECT PHASE 1

• Project Status:

- Continued excavation of pump station and installation of temporary shoring - Toe-key along access road installed - Started excavation of storage tank site

Started installation of base slab rock anchors - Review various submittals and Requests for information from Chivers - Held weekly progress meetings with Chivers

Held monthly progress meeting with all three prime contractors - Reviewed proposals to conduct concrete and compaction testing - Coordinated with PENNVEST regarding concrete and compaction testing

activities • Request Board approval for submittal of an change order to

PENNVEST for the associated costs related to the testing that will be paid by WWMA.

- See Attached Project Summary Report • Change Orders:

Contract One:

• None

- Contract Two:

• None - Contract Three:

• None

Wade Trim, Inc. Three Gateway Center 401 Liberty Avenue. Suite 1600 Pittsburgh, PA 15222

41 2.454.5566 412.454.9001 fax www.wadetrim.com

BUILDING RELATIONSHIPS ON A FOUNDATION OF EXCELLENCE

r

l

Pag e l2

• Payment Requests:

- Contract One: We are recommending approval and submittal to PENNVEST of Payment Requisition No. 6 in the amount of $726,895.83 as submitted by Chivers Construction Company, Inc. for the period ending August 31, 2016.

- Contract Two: We are recommending approval and submittal to PENNVEST of Payment Requisition No.2 in the amount of $45,274.50 as submitted by Lanco Electric, Inc. for the period ending August 31, 2016.

Contract Three: A Payment Requisition was not submitted by Wayne Crouse, Inc. for the period ending July 31, 2016.

COA IMPROVEMENT PROJECT PHASE 2 and 3

• Phase 2 and Phase 3 Easements

Updated easement plats based on comments from WWMA

Signed and Sealed all drawings and provided to WWMA

• Phase 2 Design Drawings

Started coordination with Turnpike Commission regarding sewer crossing

Started drafting drawings for submittal to Norfolk Southern Railroad for three railroad property crossings

Started drafting drawings for submittal to PENN DOT for 7 road crossings

Coordinated with AWK regarding conducting geotechnical boring along interceptor alignment

Requested proposal from CEC to conduct geotechnical borings along interceptor alignment

• Phase 2 Funding

Set up preplanning meeting with PENNVEST for September 21, 2016

MISC

• Evaluating ammonia removal and denitrification at WWTP

• Evaluating flow data from Valley Landfill

• Completed WWMA portion of WQM Permit Transfer Application

Respectfully Submitted, WADE TRIM, INC.

6~m~ Bradley M. Boddy, PE Project Manager

[ ·~

The Western Westmoreland Municipal Authority GOA Improvement Project- Phase 1 Contracts One, Two and Three

Construction Status Report

Report Period:

Total Days: Days Expended: Days Remaining:

August-16

814 184 630

It] WADETRIM

Prepared By: BJB

Construction Start Date: Construction Completion Date:

Date: Sep 9, 2016

Mar 1, 2016 May 25,2018

B C=(A+B) 0 E =(0/C) F=100-E F =(B/C)

Contract

One: Chivers Construction, Inc. Two: Lanco Electric, Inc. Three: Wayne Crouse, Inc.

Total

Contract Award

$ 21 ,485,000.00

$ 1,996,000.00

$ 2,069,000.00

$ 25,550,000.00

Approved Current Contract Value of Work Percent Percent Percent Change Orders Amount Completed to Date - Complete Remaining Change Orders

$ 522,714.02 $ 22,007,714.02 $ 4,487,623.70 20% 80% 2%

$ $ 1 ,996,000.00 $ 96,213.00 5% 95% 0%

$ - $ 2,069,000.00 $ 19,650.00 1% 99% 0%

$ 522,714.02 $ 26,072,714.02 $ 4,603,486.70 18% 82% 2%

Retainage: 10% $ 460,348.67 Net Amount Earned to Date: $ 4,125,453.05

Project Status Previous Payments: $ 3,353,282.72

Balance Due This Pay Period: $ 772,170.33

Balance to Finish Plus Retainage: $ 21,929,575.99

I ~ IJ Percent Complete

L.l Percent Remaining

The Western Westmoreland Municipal Authority COA Improvement Project - Phase 1 Contract One


Report Period:


August-16

814 184 630

Contractor: Chivers Construction. Inc.

~- J

ltl WADETRIM

Prepared By: BJB Date: Sep 9, 2016


Mar 1,2016 May25, 2018

B C=(A+B) 0 E =(0/C) F=100-E F =(B/C)

Approved Current Contract Value of Work Percent Percent Percent Contract Award Change Orders Amount Completed to Date Complete Remaining Change Orders

One: Chivers Construction, Inc.

COMMENTS:

$ 21,485,000.00

Work Completed This Period:

$ 522,714.02 $ 22,007,714.02

Retainage: 10%

Net Amount Earned to Date:

Previous Payments:

Balance Due This Pay Period:

Balance to Finish Plus Retainage:

- Attended construction progress meetings. - Submitted shop drawings and RFis for review.

$ 4,487 ,623. 70

$ 448,762.35

$ 4,038,861.35 $ 3,311,965.52

$ 726,895.83

$ 17,968,852.67

- Monthly items completed as follows: General Conditions & E&S Maintenance. - Pump station pit excavation and shoring installation was continued. - Retaining wall rock anchor installation was finalized. - Pump station base rock anchor installation has commenced. - Toe key installation at the access roadway was completed. - EQ Tank excavation has commenced.

20% 80% 2.38%

Project Status

liil Percent Complete

u Percent Remaining

The Western Westmoreland Municipal Authority COA Improvement Project - Phase 1 Contract Two


Report Period:


August-16

814 184 630

Contractor:

l.

Lanco Electric. Inc.

ltl WADETRIM

Prepared By: BJB Date: Sap 9, 2016


Mar 1, 2016 May 25,2018

B C=(A+B) 0 E ={0/C) F=100-E F =(B/C)

Contract Award

Approved Current Contract Value of Work Percent Percent Percent Change Orders Amount Completed to Date Complete Remaining Change Orders

Two: Lanco Electric, Inc.

COMMENTS:

$ 1,996,000.00


$ 1 ,996,000.00

Retainage: 10% Net Amount Earned to Date: Previous Payments: Balance Due This Pay Period:


$ 96,213.00

$ 9,621.30

$ 86,591 .70 $ 41,317.20

$ 45,274.50

$ 1,909,408.30

- Contractor attended monthly construction meeting and has submitted shop drawings for review. - Contractor has mobilized at the site.

5% 95% 0.00%

Project Status

u Percent Complete

u Percent Remaining

. - - l _j

[

The Western Westmoreland Municipal Authority GOA Improvement Project - Phase 1 Contract Three


Report Period:


August-16

814 184 630

Contractor: Wayne Crouse, Inc.

ltl WADETRIM

Prepared By: BJB Date: Sep 9, 2016


Mar1,2016 May 25,2018

B C=(A+B) D E =(0/C) F=1 00-E F =(B/C)

Contract Award

Approved Current Contract Value of Work Percent Percent Percent Change Orders Amount Completed to Date Complete Remaining Change Orders

Three: Wayne Crouse, Inc.

COMMENTS:

$ 2,069,000.00


$ 2,069,000.00

Retainage: 10% Net Amount Earned to Date: Previous Payments: Balance Due This Pay Period:


$ 19,650.00

$ 1,965.00

$ 17,685.00

! 17,685.00

$

$ 2,051,315.00

-Contractor attended monthly construction meeting and has started submitting shop drawings and RFis. However, payment application for the month of July was not submitted.

1% 99% 0.00%

Project Status

Ill Percent Complete

u Percent Remaining

western westmoreland municipal authority regular …

Documents