western bay of plenty district · may/june 2016 to identify any onsite issues, identify location of...

33Date Subject

16 January 2017 Open Session Anzac Day Commemoration 2017

1. Background

Community Boards have participated in Anzac Day Services in their respective areas in the past and so Community Board Chairpersons are requested to liaise with their elected members to co-ordinate their representatives to attend services across the Western Bay of Plenty District Council region on Tuesday 25 April 2017.

2. Statutory Compliance

The Board has appropriate delegation under the auspices of the Local Government Act 2002.

d. /B d r Fun mg u lget Imp11cat1ons

Budget Funding Relevant Detail Information

Waihi Beach Community Funding of up to $200 for a wreath to be laid by Waihi Beach Board Contingency Community Board Representatives on Anzac Day 2017. Account

3. Consultation and Communication

: : :: :: Interested/ Affected Completed/Planned Notes

Parties Consultation/ Communication

Waihi Beach Returned The Democracy Advisor will advise the Services Association Waihi Beach RSA Committee of the

attending Waihi Beach Community Board Representatives at the Anzac Service to be held on 25 April 2017.

A2827962 Page 2

34Date Subject

20 January 2017 Open Session Infrastructure Services Report Waihi Beach February 2017

Western Bay of Plenty District Council

Waihi Beach Community Board

Infrastructure Services Report Waihi Beach February 2017

Purpose and Summary

This report provides specific information on infrastructure activities of interest to the Board.

Minute Action Sheets

The current Board Minute Action Sheets are attached to this report. The resolution to receive this report includes receipt of the Minute Action Sheets. Attachment A

Recommendation

1. THAT the Acting Group Manager Infrastructure Services Report dated 20 January 2017 and titled Infrastructure Services Report Waihi Beach February 2017 be received.

Approved

A2821710

Peter Watson Acting Group Manager Infrastructure Services

Page 1

35Date Subject

1.0

1.1


Utilities

Works programme 2016/17 The following project works are planned for and around the Waihi Beach area.

Stormwater • Didsbury Drain • Seaforth Road • Two Mile Creek

Wastewater • Ongare Point Wastewater Scheme Preliminary Investigation

Water • Waihi Beach Water Main Upgrade • Water Meter Installation Project- Western Supply Zone (WSZ) • Tuapiro Bridge SH2 north of Katikati • Athenree Reservoirs

1.2 Didsbury Drain Design is underway for improvements to the Didsbury drain at Waihi Beach. Construction is expected to begin early in 2017.

1.3 Seaforth Road - Waihi Beach A new trunk water main has been installed along the seaward side of Seaforth Road between Three Mile Creek and Hanlen Avenue. The water main serving properties along the landward side of Seaforth Road was installed with completion mid-December 2016.

1.4 Two Mile Creek Upstream from Dillon Street Bridge The latest technical information supplied from Tonkin and Taylor after reviewing geotechnical data, has revealed that a larger footprint will be required for the living wall option. The poor geotechnical nature of the ground also has affected the cost for a timber vertical wall structure requiring timber piles to be sunk eight metres into the ground at very close centres. The third option has been included for a concrete "u" open section drain, and while expensive to construct, this option offers the least width in footprint and ease of construction. A consent application has been lodged with BOP Regional Council. Two parties did not sign in favour of applying for a resource consent. Hearings will be scheduled in this financial year. A planned meeting with the BOP Regional Council is scheduled for early February 2017 to discuss documents.

1.5 Ongare Point Wastewater Scheme Preliminary Investigation Currently a Septic Tank Effluent Pump (STEP) wastewater system is proposed for the Ongare Point community. Staff have been working to secure land for a treatment plant site in Ongare Point. One-on-one meetings were held in May/June 2016 to identify any onsite issues, identify location of the onsite tanks and answer any queries landowners may have. Using the onsite information, a preliminary design has been completed. A technical consultant

A2821710 Page 2

36Date Subject


has recently been appointed to assist with the next stages of the scheme (including consent application, finalise design and an updated engineer's estimate). The project is on track, with a resource consent being submitted by end of February 2017. A further meeting is planned for the community in the next two months.

1.6 Waihi Beach Water Main Upgrade The water mains will be replaced in sections of Citrus Avenue, Otto Road, Snell Crescent and Wilson Road. Work started in November 2016 and continued through to 16 December 2016. Work will resume on 7 February 2017 and continue through to completion in March 2017.

1. 7 Water Meter Installation Project - Western Supply Zone (WSZ) The installation of water meters in Waihi Beach and Katikati is progressing well. We expect that this project will continue in urban areas for the rest of 2017, the project will then move into the rural areas, with an expected project completion date of July 2018.

The project is expected to take approximately 18 months to complete with a completion target of July 2018. Information was sent to all customers in July and August 2016 explaining the water meter installations and the pending change to charging for water by water meters. A further reminder letter will be sent to all affected property owners closer to June 2017.

1.8 Tuapiro Bridge SH2 north of Katikati The water main attached to the bridge was replaced and commissioned in September 2016, prior to bridge strengthening works to be undertaken by NZTA.

1.9 Athenree Reservoirs Both reservoirs have been returned to service.

No wastewater pump station capital renewal work is planned at any of the wastewater pump stations in the next few months.

Installation of the protection grates for the drain pipes for the Waihi Beach earth dam is programmed to take place between February and April 2017, depending on the weather and flow conditions.

1.10 Review of Waste Management and Minimisation Plan (WMMP) The timeline for adopting a revised WMMP remains for mid-2017. The milestone activities are as follows:

Issues and Options to Council Draft WMMP prepared and presented Consultation with key stakeholders Hearings, deliberations and adoption of WMMP

Staff will be providing an update to the Councillors during the month of February on the proposed programme and action plan.

A2821710 Page 3

37Date Subject

1.11


Glass Packaging Forum Grant The Glass Packaging Forum granted Council a $24,000 grant to procure additional plastic pallet bins for glass collection at Athenree, Katikati and Te Puke Recycling Centre. The main reason for the expenditure was to reduce the health and safety risk to the public and staff when handling glass. (The old system was using canvas bags hung within steel frames)

1.12 Waihi Beach Summer Fair Event waste management achieved maximum diversion of waste from landfill. Rubbish disposal bill was only $18.00 for an event of 10,000 people. All packaging was recycled or composted. Kelly Moselyn, a local event organiser, did an amazing job. Support was provided by Waste Watchers and Council's recycling team at the centres, who received and recycled the product from the fair.

1.13 Home Worm Composting Workshops Western Bay's next Worm Composting Workshops for people interested in learning the basics of worm composting or 'vermi-composting' are scheduled for Katikati at the Katikati War Memorial Hall for 18 February 2017, 1pm to 3pm and forTe Puke at the Te Puke War Memorial Hall for 25 February from 1pm to 3pm. The workshops are advertised on Council's website with information regarding registration and payment. See http:/lwww.westernbay.govt.nz/our-services/rubbish-recycling waste/Pages/Worm-Composting.aspx

2.0 Reserves

2.1 Pohutukawa Park- Renewal of The Old Public Toilet Behind the Tennis Club As part of the 2016/17 District Reserves renewals work programme, the old public toilet behind the tennis clubrooms, which is in very poor condition, is scheduled for renewal. In consideration of the very low use that this old toilet has, arrangements are being made to relocate the single Exeloo ex Wilson Rd to Pohutukawa Park once the old structure has been demolished. The Exeloo will also have some minor refurbishment undertaken once it has been relocated to site.

2.2 Swing Replacements Swings have been replaced in Waione Ave Reserve. The swings at Pohutukawa Park are also programmed for replacement during a bulk procurement with other playground equipment at other playground locations over the next several months.

A2821710 Page 4

38Date Subject

3

3.1

4

4.1

5


Strategic Property

Dillon Street Road Stopping (Adjacent to Council Owned Land) The road stopping of a portion of Dillon Street has been completed. This widens the two Dillon street properties by two metres. This was done in response to information received that the properties were marginally too narrow for development. There has been some interest shown in the properties and staff are currently working with an interested party.

Development Engineering and Projects

Rural Fire Progress on the creation of Fire and Emergency NZ (FENZ) is continuing as planned. From 1 July 2017, Fire and Emergency will be the responsibility of the new FENZ organisation.

Emergency Management

No update to report.

6 Roading

6.1 Waihi Beach Road 0.1-1.1km The physical works are progressing with drainage and tree relocations completed. The large culvert was installed prior to Christmas during a dry weather pattern and the reading works are now underway.

6.2 Townsmen The townsmen trial in the central business areas of Maketu, Te Puke, Katikati, and Waihi Beach has been extended to the end of January 2017. The purpose of having townsmen is to improve ownership and a sense of pride in the town centres and to provide a visible presence. The trial has not provided the added value that Council staff were striving to achieve, and reluctantly the concept will not be extended. Staff will instead focus on ensuring contract requirements are being fully met, and if the level of service requires amendment, the necessary changes will be made subject to normal financial considerations.

A2821710 Page 5

39Date Subject

6.3

20 January 2017 Open Session Infrast ructu re Services Report Waihi Beach February 2017

Community Road Budget

Budget Funding Information

Relevant Detail

Community Road Budget

• Current Account Opening Balance 1 July 2016 • Allocation for 2016/17 • Available funds for projects 2016/17

$229,692 $138,685 $368,377

In addition to the current funding, further funding is available from:

• 2017/18 Community Roading allocation • Potential NZTA Subsidy allowance

• Total Funding to 30 June 2018:

• Budget for priorities 1-9

$138,685 $100,000 $238,685 $607,222

$540,000

There is sufficient funding to complete priorities 1-9 based on the current indicative costs for each section. The budgets wil l be revised through the consenting and design phase.

PRIORITY PROJECT BUDGET

1. Wilson Road Carpark $30,000 2. Dam to Trig Walkway $20,000 3. Plom Road to Wakanoi Place $60,000 4. Brighton Rd to Reserve $130,000 5. Waihi Beach to Athenree Linkage - investigate $20,000 6. I sland View Reserve to the Loop $100,000 7. Emerton to Waiiti Road (part existing) $20,000 8. Emerton Rd: to Cafe $60,000 9. Waihi to Waihi Beach Cycle trail $100,000

A2821710 Page 6

40ATTACHMENT A

Community Board Report Minute Action Sheet WAIHI BEACH COMMUNITY BOARD 20/06/2016

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Aaa

Wilson Park Reserve - Alternate Management Option

WB21 .7

RFM

UNDER ACTION

The Board considered a report from the Reserves and Facilities Manager dated 1 June 2016 as circulated with the agenda.

Resolved : Member Mills I Councillor Goudie

1. THAT the Reserves and Facilities Manager's report dated 1 June 2016 and titled Wilson Park - Alternate Management Option be received.

a). THAT the flat area of Wilson Park identified in the aerial map below be removed from the current grazing area.

b). THAT the balance of the old grazing area (slope and smaller flat area) continue to be grazed by horses subject to strict monitoring of horse management and pasture care.

c). THAT the feasibility of making the existing toilet available for use during events be investigated .

d). THAT all adjoining residents and original submitters be sent a letter inviting them to comment on the Community Boards proposed management option.

e). THAT the adopted alternate management option be reviewed in 2019 when the Katikati I Waihi Beach ward section of the Reserve Management Plan is reviewed .

f). THAT the mound of dirt resulting from an area of land dug out for a dressage pit in the leased paddock be restored back to the original contour of the land as soon as possible.

17/1/2017 - Mound of dirt has been completed and grassed. The total area was mown and tidied up for the summer festival and the toi lets were also used. The letter seeking feedback on management options is yet to be sent. It is also noted that the Reserve Management Plan review has been brought forward in the work programme.

1112116 - A Letter to submitters and adjoining property owners is to be sent.

11111116- A Letter to submitters and adjoining property owners is being sent out by the end of November 2016.

19110116- Letter to adjoining property owners being prepared.

A2788012

41ATIACHM ENTA

Community Board Report Minute Action Sheet WAIHI BEACH COMMUNITY BOARD 1/08/2016

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Aaa

Parking at 25 Wilson Road

WB22.3.4

TOM

COMPLETE

17/1/2017

The Board was advised that plans and costing were still with the designer.

The Deputy Chief Executive suggested that to facilitate the work being done before Christmas, the Board may confirm their approval of the proposed design and castings in principle by way of a 'round robin' email. As soon as the final design and castings were available, they would be sent to Board Members (by email) for approval.

The Board was aware that a property on Citrus Avenue currently had an approved and unofficial access across the reserve area at 25 Wilson Road . The access will be disrupted by the construction of the carpark and the property owners will be notified of the disruption to their access.

Resolved: Members Mills I Parson

THAT the Waihi Beach Community Board approve in principal the design and costing for the development of the parking area at 25 Wilson Road subject to the design and castings being sent to Board members by email as soon as they became available and on condition that consensus of approval was given, the required work on the parking area funded from the Waihi Beach Community Roading Account commence as soon as practicable before Christmas.

12 January 2017: Gravel parking area completed.

8 December 2016: Gravel parking area being installed before Christmas.

11 November 2016: A gravel parking area will be installed before Christmas, as approved by the Community Board at the workshop at an estimated cost of $30,000. Refer to separate sheet on Community Roading Priorities.

The Transportation Operations Manager reports that he and technical staff from Westlink and WestRoads discussed concerns about soft underlying materials and uncompacted fill on the site, and agreed that the removal of topsoil prior to gravelling posed a risk of exposing very soft soils, and the safest approach would be to simply apply metal over the relatively undisturbed surface and compact lightly. Depressions may be levelled out by filling with gravel as they occur, as routine maintenance. This will reduce the cost of the project significantly below the $30,000 previously estimated . The outcome may not be as neat as initially intended, but is considered less risky and more fit for purpose.

11 October 2016: Final design proving too expensive.

A2788012

42ATTACHMENT A

WAIHI BEACH COMMUNITY BOARD 28/11/2016

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Aaa

Walkways and Cycleways Throughout Waihi Beach

WB116 10.1

GM1

UNDER ACTION

The Board noted the comment by Member Hepenstall that people had ridden bikes along the road and pathways of Waihi Beach for many years quite happily so why were expensive walkways and cycleways across reserve areas now needed, they cost money to install , gave no return and had a high maintenance factor.

It was explained that the development of walkways and cycleways were part of the National Walkway and Cycleway strategy and the proposed development attracted a 50% Government subsidy. There was a noted increase in visitor numbers to areas that had developed walkways and cycleways and this would grow considerably in the future to the benefit of the overall community.

Member Hepenstall noted that the investigation for Waihi Beach to Athenree Linkage (No.5 on the Priority List) needed to be checked as it was his understanding that the Department of Conservation had twice rejected any linkage. It was important to check this before any investigative costs were incurred for this proposed link development.

The Chairperson noted that the first three projects listed on the Priority List were the main focus at this point in time, and it was important to confirm the project order now. Later priority work may be changed or altered in the future if required.

Resolved: Members Roberts I Parsons

1. THAT the Deputy Chief Executive Officer's report dated 9 November 2016 and titled "Waihi Beach Community Board Roading Priority List" be received .

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT the "Waihi Beach Community Board Roading Priority List" be approved.

PRIORITY PROJECT BUDGET 1. Wilson Road Carpark $30,000 2. Dam to Trig Walkway $20,000 3. Plom Road to Wakanoi Place $60,000 4. Brighton Rd to Reserve $130,000 5. Waihi Beach to Athenree Linkage- investigate $20,000 6. Island View Reserve to the Loop $100,000 7. Emerton to Waiiti Road (part existing) $20,000 8. Emerton Rd: to Cafe $60,000 9. Waihi to Waihi Beach Cycle trail $100,000

17 January 2017: Consultant has been engaged to investigate consent requirements for the prioritised projects in the Waihi Beach, Athenree and Pio Shores area. The outcome of this will inform construction timing (subject to available resources and any necessary consent I archaeological authority requirements).

A2788012

43Date Subject

25 January 2017 Open Session Proposal to Re-name Waihi Beach Surf Club Reserve



Proposal to Re-name Waihi Beach Surf Club Reserve

Purpose and Summary

The purpose of this report is to seek the Board's comments on the request to formally re-name an area of land currently known as Waihi Beach Surf Club Reserve.

Funding Implications for Waihi Beach Community Board

There are no funding implications for the Waihi Beach Community Board.

Delegated Authority of Waihi Beach Community Board or To Make Submissions/Recommendations to Council/ Committees

The Community Board does not have delegated authority for this proposal.

The Community Board is approached for comment on the proposal that will then be presented to Council.

If the Community Board is in favour of a name change, alternative names to Norma Rosborough Reserve, are also sought from the Board.

Public consultation (including neighbours and the Surf Club) will also be undertaken and all comments and submissions, including the Board's, will be presented to Council for consideration prior to making a final decision.

Iwi were contacted by letter dated 16 August 2016 asking for a response by 30 November 2016. No responses were received.

A2716099 Page 1

4425 January 2017 Open Session Date

Subject Proposal to Re-name Waihi Beach Surf Club Reserve

Recommendation

1. THAT the Legal Officer Reserves and Facilities report, dated 25 January 2017, and titled "Proposal to Re-name Waihi Beach Surf Club Reserve" be received.

2. THAT the Waihi Beach Community Board is/is not in favour of the proposal to change the name of Waihi Beach Surf Club for the following reasons:

........ u .......

Joanne Hin Legal Property Officer Reserves and Facilities

Approved

A2716099

Peter Watson Acting Group Manager Infrastructure Services

Page 2

45Date Subject

25 January 2017 Open Session Proposal to Re-name Waihi Beach Surf Club Reserve

1. Background

At t he meeting of the Operations Committee held 25 June 2015, the Operations Committee resolved to :

3. THAT the Operations Committee approves a proposal to undertake a renaming process for the Waihi Beach Surf Club Reserve. That staff be instructed to initiate a public consultation process before making a recommendation to Council for a formal resolution.

The Committee also noted that:

The matter had not yet gone before the Waihi Beach Community Boa ret iwi or out for community consultation. Pre-consultation could be undertaken to determine the level of community interest.

and

If the matter went out for consultation/ other potential names could also be proposed by other entities in the community.

See Minutes (Attachment A) .

A copy of the report to the Operations Committee is attached detailing the background to the reserve and Denise Te Tai's proposal (Attachment B).

Denise has requested that the name of the Reserve be Norma Rosborough Reserve.


A2716099

Council's Reserve naming Policy, which is contained in the Reserve Management Plan details the process for naming a reserve (the Policy is detailed in the Operations Committee report- Attachment B)

Funding / Budget Implications


Sign for reserve There will be an initial capital cost of approximately $1,000 for a new sign, which could be funded from the Reserves Minor Capital Works budget.

Any sign maintenance would be covered by the District Reserves budget.

Page 3

46Date Subject

25 January 2017 Proposal to Re-name Waihi Beach Surf Club Reserve

3. Consultation and Communication

Interested/ Affected Completed/Planned Parties Consultation/ Communication

Name of interested The neighbours to the reserve and the parties (if req.) Waihi Beach Surf Club will be

contacted for comment.

Tangata Whenua The relevant Tangata Whenua have been contacted for comment.

General Public Council's Reserve Naming Policy requires that the proposed name is publicly advertised for a one month period for comment.

Open Session

Notes

A2716099 Page 4

47

Minutes of Meeting No OP13 of the Operations Committee held on 25 June 2015 in the Council Chamber, Barkes Corner, Tauranga, commencing at 10.35 am on completion of meeting No. C19 of Council

Present Councillor D Thwaites (Chairperson), Counci llors R Goudie, K Gunn-Thomas, P Mackay, K Marsh, S Matthews, G Merriman, M Murray-Benge, J Scrimgeour, G Webber, M Williams and His Worship the Mayor R J Paterson

In Attendance M Taris (Chief Executive Officer), G Allis (Deputy Chief Executive), K Hill (Utilities Manager), P Watson (Reserves and Facilities Manager), R Woodward (Communications), and B Clarke (Democracy Support Officer Committees)

Community Boards A Sole (Chairperson) and D Mills (Member) both Waihi Beach Community Board, and P Miller (Chairperson) Te Puke Community Board

OP13.6 - Proposal to Re-Name Waihi Beach Surf Club Reserve

The Operations Committee considered a report from the Reserves and Facilities Manager dated 11 June 2015 as circulated with the agenda. The Reserves and Facilities Manager introduced the report noting key points.

The Chairperson welcomed Denise Te Tai and Trochelle Williams, who were in attendance for the item. At the invitation of the Chairperson, Ms Te Tai addressed the Committee noting her appreciation of staff's advice relating to her request to rename the Waihi Beach Surf Club Reserve in honour of her grandmother, Norma Rosborough. She provided history about Mrs Rosborough who had been a well known local entity at Waihi Beach in the mid-twentieth century, and had provided many services to the community. She further noted that two of her grandmothers houses, one adjacent to the reserve and the other a short distance from it, were still occupied by members of the family, who would all like to see their grandmother acknowledged for her community work. The following was noted in discussion of the report: • The concept was a good one in terms of providing an opportunity to recognise people who had contributed to the community over time. • The matter had not yet gone before the Waihi Beach Community Board, iwi or out for community consultation. Pre-consultation could be undertaken to determine the level of community interest. • If the matter went out for consultation other potential names could also be proposed by other entities in the community.

The Chief Executive Officer provided feedback to the Committee in relation to the recent State Highway 2 Revocation and road naming process, noting that such consultation processes going forward would take into account the changing environment and the need to be cognisant of the voices of the community.

Resolved: Webber I Goudie 1. THAT the Reserves and Facilities Manager's report, dated 11 June 2015, and titled "Proposal to Re-name Waihi Beach Surf Club ReserveH be received.

A2239433

48

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy. 3. THAT the Operations Committee approves a proposal to undertake a renaming process for the Waihi Beach Surf Club Reserve. That staff be instructed to initiate a public consultation process before making a recommendation to Council for a formal resolution.

Councillor Murray-Benge requested that her vote against be recorded. The Chairperson thanked Ms Te Tai and Ms Williams for attending.

49Date Subject

3 11 June 2015 Proposal to Re-name Waihi Beach Surf Club Reserve

ATTACHMENT B Open Session


Operations Committee

Proposal to Re-name Waihi Beach Sutf Club Reserve

Purpose

The purpose of this report is to seek the Committee's approval to formally re-name an area of land currently known as Waihi Beach Surf Club Reserve.

A request from the Denise Te Tal, an adjoining land owner, has been received requesting the naming of the reserve In honour of her grandmother, Norma Rosborough (nee Brown), who was a well known entity at the beach in the mid 20th century, and was known for her services to the public.

In ac.cordance with the Generic Policy on reserve naming, contained in the Waihi Beach section of the District Reserve Management Plan, there will need to be a one month period of public consultation before reporting back to Council for a formal resolution.

Recommendation

:l. THAT the Reserves and Facilities Manager's report, dated :l:l June 2015, and titled "Proposal to Re-name Waihi Beach Surf Club Reserve" be received.

2. THAT the report relates to an Issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT the Operational Services Committee approves I does not approve the following proposals to rename the Waihi Beach Surf Club Reserve as either;

a) "Norma's Way0 or,

b) Norma's Reserve or,

c) Rosborough Reserve

4. THAT if in Item 2 above, the Committee approves the proposal to rename the Waihi Beach Surf Club Reserve to " ........................... ~ staff be instructed to initiate a one month public consultation process before mak/_1!!/ a recommendation to Council for a formal resolution.

A2832456 Page 1

50Date Subject

Peter Watson


Reserves and Facilities Manager

Approved Gary Allis Deputy Chief Executive

A2832456

A TTACHMEN'f B

Open Session

Page 2

51Date Subject


ATTACHMENT B

Open Session

1. Background

The subject area of reserve is vested in Western Bay of Plenty District Council and is currently identified by its location and is known as Waihi Beach Surf Club Reserve.

The reserve is made up of 2 parcels of land:

1. Part Lot 5 DPS 13324, being 8,364m2 more or less, held within Certificate of Title 385981 (Parcel 1805/243)

2. Lot 1 DPS 14034, being 2,036m 2 more or less, held within Certificate of lltle 399230 (Parcel 1805/257)

The reserve was created by Proclamation on 18 March 1920, taken for the purposes of a public recreation and pleasure ground vested in the then Borough of Waihi. The purpose of the reserve is recorded as recreation and pleasure ground and is subject to the Reserves Act 1977.

Lot 1 DPS 14034 was subdivided from the original lot in 1970 in order to create a separate lot to allow a long term lease for the Waihi Beach Surf Club clubrooms.

Offidal naming of the reserve has never been undertaken but the reserve has been generally known as the Waihi Beach Surf Club Reserve as it contains the Waihi Beach Surf Club.

An aerial plan of the reserve is attached (Attachment A).

A letter from Denise Te Tai has been received by Council. The letter provides a proposal to rename only the Part Lot 5 DPS 13324 portion of Waihi Beach Surf Club Reserve to "Norma's Way", the rationale for the re-naming, and requests that Council give due consideration to the request (Attachment B).

The Reserves and Facilities Manager has discussed the proposed naming with the applicant to ascertain the reasoning behind the proposed name. As a result of these discussions, the applicant has agreed to some suggested alternative name options for the Committee's consideration.

Below is Council's Reserve naming Policy which is contained in the Reserve Management Plan.

PBNaming Policy All reserves vested in or administered by Council will be named through a formal resolution of Council following consultation with Tangata Whenua and interested parties.

A2832456 Page 3

52Date Subject

6 ATTACHMENT B •

11 June 2015 Open Session Proposal to Re-name Waihi Beach Surf Oub Reserve

Naming will generally be initiated at the time of vesting and will be publicly advertised with a one month period for comment

Where an existing reserve is known by the community by a local rather than the official name signage that recognises both names will be considered.

This Reserves Naming Policy acknowledges the New Zealand Geographic Board (Nga Pou Taunaha 0 Aotearoa) "Rules of Nomenclaturen which ad as guiding principles for determining place names In New Zealand. In summary these rules as they relate to Council administered reserves are:

• Names which have historic, geographic or particular local significance are generally acceptable. So too, for example, are names of early explorers and discoverers, early settlers, surveyors and geologists and early notable people or events which have some conned/on with the proposed area to be named.

• Names of persons will not be given to features during the person's lifetime. If the name of a deceased person is used, generally the surname is chosen.

• Descriptive names can be used provided there is no duplication of the name in a neighbouring area.

• Name duplication is avoided.

• The use of the possessive form is avoided; e.g. Smiths Reserve.

• Names in local usage normally take precedence.

• Names considered to be in poor taste are avoided.

• Original Maori place names will be encouraged - an "original Maori placename" means any Maori place name that is recognised by the Tangata Whenua as one historically associated with a place within their tribal boundary.

• Includes reserves which are approved by the Department of Conservation through the Management Plan process.

Explanation: When new reserves are created or when existing reserves have names that are poorly related to the locality, purpose or nature of the reserve or to its community use., it is desirable for the reserve to be named, or renamed, to ensure ease and consistency of identity.

Staff have assessed the proposed renaming request along with the suggested alternative options against Council's Policy for naming reserves and make the following comments:

A2832456 Page 4

53Date Subject

7 11 June 2015 Proposal to Re-name Wa!hi Beach Surf Club Reserve

Option 1. " Norma's Way":

• does not duplicate an existing reserve name;

• uses a name that suggests a possessive form;

ATTACHMENT B

Open Session

• the reference to ''way" is more in keeping with a road name versus an area of land, therefore is not appropriate in this situation. If the land was a walkway then this would be appropriate.

Option 2. "Norma's Reserve"


• uses a name that suggests a possessive form.

Option 3. "Rosborough Reserve"


• is not a possessive form;

• meets the requirement of the applicant;

• recognises the historic community contribution from Mrs Rosborough.

Following an assessment against Council's naming policy for reserves; staff are of the opinion that "Rosborough Reserve" is the preferred option to name the reserve.

However, the Committee should note that Tangata Whenua have yet to be consulted on the proposed naming and they may provide a further option following consultation. At this point in time, if Council agrees in principal to one of the three options in resolution 3, this would then initiate the consultation phase. Following the consultation phase Council will be aware of any other naming options before it makes a final decision.

As the reserve is subject to the Reserves Act 1977 and vested in Council, it may under s16(10) of the Act by notice in the Gazette, declare that a reserve shall be known by such name as is specified in the notice, and the. Council may in like manner change the name of any reserve. Any change of name shall not affect the appointment or term of the administering body controlling the reserve or any member thereof.

It should also be noted that although the reserve name through gazette notice would be applied to the whole area in the land title, the actual area that locals would identify with is the grassed area between Beach Road and the carpark adjoining the surf club.

A2832456 Page 5

54Date Subject

8 ATTACHMENT B,

11 June 2015 Open Session Proposal to Re-name Waihi Beach Surf dub Reserve

The Committee may also wish to consider deferring the decision to the review of the Katikati I Waihi Beach Section of the District wide Reserve Management Plan which is scheduled for 2018.

There is currently no signage on the reserve.

2. Significance and Engagement

In terms of the Significance and Engagement Policy this decision is considered to be of low significance.

3. Engagement, Consultation and Communication

Interested/ Affected Planned Consultation Parties

General Public Council's Reserve Naming Policy requires that the proposed name is publicly advertised for a one month period for comment.

A further report to Council will be prepared In order to report on any public submissions about the proposed name. Following consideration of submissions, if any, Council will need to pass a formal resolution on the proposed name.

Tangata Whenua There has been no consultation undertaken at this point In time. The relevant Tangata Whenua will be contacted for comment during the public consultation period.

4. Issues and Options Assessment

Option A

3. THAT the Operational Services Committee approves I does not approve the following proposals to rename the Walhi Beach Surf Club ResetVe ss:

a) 'Worma's Wayn

Assessment of option Approving the proposed renaming of the reserve would: for advantages and • result In a possessive name disadvantages taking a • a reference to a 'way' vs 'reserve' sustainable approach

Costs (including There will be an Initial capital cost of approximately $1,000 for present and future a new sign which could be funded from the ReseJVes Minor costs, direct, indirect Capital Works budget. and contingent costs) Any sign maintenance would be covered by the District and cost effectiveness

A2832456 Page 6

55Date Subject

9 ATTACHMENT B

11 June 2015 Open Session Proposal to Re-name Waihi Beach Surf Club Reserve

for households and Reserves budget. businesses

Other implications Council's Freedom Camping Bylaw schedule would need to be amended to reflect the change in name.

Option B

3. THAT the Operational SeiVIces Committee approves 1 does not approve the following proposals to rename the Waihi Buch Surf Club Reserve as:

b) "Norma~ Resetve"

Assessment of option Approving the proposed renaming would: for advantages and • result in a possessive name disadvantages taking a • a reference to a 'way' vs 'reserve' sustainable approach

Costs (including There will be an Initial capital cost of approximately $1,000 for present and future a new sign which could be funded from the Reserves Minor costs, direct, Indirect Capital Works budget. and contingent costs) Any sign maintenance would be covered by the District and cost effectiveness Reserves budget. for households and businesses

Other implications Council's Freedom camping Bylaw schedule would need to be amended to reflect the change In name.

Option C

3. THAT the Operational SeiVices Committee approves I does not approve the following proposals to rename the Walhl Beach Surf Club Reserve as:

c) "Rosborough Reserve"

Assessment of option this proposed name would: for advantages and • comply with Council's reserve naming policy disadvantages taking a • better reflect the intention of the applicant sustainable approach • provide the public with a better reference to the site

Costs (indudlng There will be an initial capital cost of approximately $1,000 for present and future a new sign which could be funded from the Reserves Minor costs, direct, Indirect capital Works budget. and contingent costs) Any sign maintenance would be covered by the District and cost effectiveness Reserves budget. for households and businesses

Other implications Council's Freedom camping Bylaw schedule would need to be amended to reflect the change in name.

A2832456 Page 7

56Date Subject

10 11 June 2015 Proposal to Re-name Waihl Beach Surf Club Reserve

ATTACHMENT B ,

Open Session


As the reserve is subject to the Reserves Act 1977 and vested in Council, it may under s16(10) of the Act by notice in the Gazette, declare that a reserve shall be known by such name as is specified in the notice, and the Council may in like manner change the name of any reserve. Any change of name shall not affect the appointment or term of the administering body controlling the reserve or any member thereof.

Council will also need to comply with it's reserve naming policy contained in the Reserve Management Plan.

6. Funding/Budget Implications


$1,000.00 An Initial capital cost of approximately $1,000 for a new sign which could be funded from the Reserves Minor Capital Works budget.

Any sign maintenance would be covered by the District Reserves budget.

A2832456 Page 8

5711

Data: 15/06/2ihs Operator:

M Scale 1: 1,000 0 r===l::::::O:=:~ 50

.... -----------------J ~--------w-a-ih_i_Be--am __ s_u_rt_a __ ub __ R_~ __ N_e--------~~·N. _ (excluding Surf Club building land parcel) L.!J A2832456

58

Western Bay of Council Barkers Corner Greerton Tauranga

23rd April 2015

Dear Council Members,

12 ~.~TTACHMENT

I am writing to request the Council to consider the naming of the reserve area at the North End of Waihi Beach to be called "Norma's Way" after my grandmother Norma Rosborough. Mrs Rosborough was born in Waih i in 1903 to a miner Alfred Brown and Louise ,immigrants from Australia ,she neverleft the Waihi area, and was very involved with many organisations including the Waihi Surf Club and StJohn Ambulance ,she later became the Postmistress at the Waihi Beach . I grew up with the knowledge that my grandmother was the "mother "of the beach, she was always helping someone, and there was always a bed at her house for those who had none. I think the article below in the Ohinemuri Regional Journal in 1978 clearly describes the calibre of my grandmother, she lived by this reserve at 14 Beach Road most of her life, this property is still in the hands of her descendants and creates memories for the 5111 generation. It would be a great tribute to her if the council would consider the naming of the reserve adjacent to her home "Norma's Way".

Journal 22 June 1978

It was with great regret that members of the Historical Society learnt early last August that Mrs Norma Rosborough had died, suddenly and unexpectedly. Mrs Rosborough was the Secretary of the Waihi Historical Society and had been for many years.

Her Secretaryship of this Society was only one aspect of her selflessness, as she had spent her life, one way and another, in the service of the public, first as a Police Constable's wife and then as the Postmistress at Waihi Beach. During both these periods of her life, and later during her retirement, she counselled citizens of all ages who came to her for help, guided there, either on the advice of others, or by her cheerfulness and innate commonsense.

The encouragement she gave to people seeking help was only matched by the gratitude of the recipients, who in a small community were appreciative of knowing that their problems would be respected.

Being a lady of diverse interests as well as ability, Norma usually found herself in an executive position for the organisations that she was interested in and to these positions she brought a dignity that was reflected in her dealings with people.

We extend our sympathy to Norma Rosborough's family and at the same time feel proud, that we for so many years enjoyed her company, help and advice.

Yours Sincerely

Denise Te Tai- (Norma Rosborough's granddaughter)

A2832456

59Date Subject

16 January 2017 Open Session Financial Report Waihi Beach - December 2016



Financial Report Waihi Beach - December 2016

Purpose and Summary

This report provides the Community Board with a six-weekly monitoring of its operational budget.

Attached are the financial statements for the period ended 31 December 2016 (Attachment A).

Total operating costs are under budget year-to-date. Mileage allowances and interdepartment charges are over budget but on t rack for the full year.

Bylaw enforcements, cont ingencies, grants, salaries, and public relations are on budget with expenditure expected later in the year.

Grant payments made to date:

$ It's Not OK Campaign [WB1.8] $500 2016/17 grants to date $500

Commitments - Operational expenditure

$ Total outstandin o erational commitments Nil

2016/17 reserve analysis:

2016/17 Opening balance $247,593 Waihi Beach Community Centre- Loan Repayments [WB15.4]. $1,104 2016/17 Closing balance $248,697

A2824128 Page 1

60Date Subject

16 January 2017 Financial Report Waihi Beach - December 2016

Committed- Reserve expenditure

Funding for projects relating to the Broadlands Block Reserve Concept Plan to be funded from the Waihi Beach Community Board Reserve [C10.4 on 28 July 2011], of t his funding, Council approved up to $5,000 for an engineering report on the mixed development of Broadlands Block from the $50,000 already identified for Broadlands Block development [C39.2] . Waihi Beach Community Board [WB15.5.3 on 31 August 2015] approved $70,000 for the replacement of the current Wilson Road exceloo cubicle toilet. Of this funding, Council approved up to $35,000 to be funded from the Waihi Beach Community Board Reserve, with an additional $35,000 funded by Council [C25.6]. 2016/17 Closing balance after committed expenditure

Recommendation

Open Session

Up to $(50,000)

$(35,000)

$163,647

THAT the Financial Accountant's report dated 16 January 2017 and titled "Financial Report Waihi Beach -December 2016" be received.

·······················~········ Dian McCall Financial Accountant

Approved MattPotto$: Chief Financial Officer

A2824128 Page 2

61 ATTACHMENT ~ Western Bay of Plenty District Council Income and Expenditure Statement

For the period ended 31 December 2016

Waihi Beach Community Board Year to Date Full Year Last Year

Variance Actual Budget (Unfav)/Fav Budget Actual

$ $ $ $ $ Direct Costs Bylaw Enforcements 0 500 500 0 1,000 18

Contingency - [see breakdown below] 0 3,750 3,750 0 7,500 14,840

Grants 500 6,000 5,500 0 6,000 11,800

Mileage Allowance 1,649 804 (845) ® 2,000 2,835

Public Relations 0 0 0 0 0 0

Salaries 12, 132 12,435 303 0 24,694 25,846

Inter Department Charges 17,952 17,946 (6) ® 35,903 35,904

Street Decorat ion 0 0 0 0 0 0

Total Operating Costs 32,233 41,435 9,202 0 77,097 91,244

I nterest Expense 0 0 0 0 (6,000) (13,173)

Total Direct Costs 32,233 41,435 9,202 0 71,097 78,071

Total Costs 32,233 41,435 9,202 0 71,097 78,071

Income Rate Income 39,517 38,550 967 0 77,097 68,371

Total Direct Income 39,517 38,550 967 0 77,097 68,371

Net Cost of Service 7,283 (2,885) 10,168 0 6,000 (9,700)

Contingency - breakdown

No contingency costs to date

Year to date contingency costs 0

Communitv Board Reserves Opening Balance - Surplus (Deficit} 247,593 WB Community Centre - Repayments [WB15.4] . 1,103

(Decrease} Increase in year 1,103

Closing Balance- Surplus (Deficit} 248,697

62

Meeting

Western Bay of Plenty District Council Formal Meeting Schedule 2017

FEBRUARY 2017

Date Time

Community Committee 2 February 9.30am

Venue

Chambers

Waitangi Day- Monday 6 February 2017

Policy Committee 9 February 9.30am Chambers

Operations and Monitoring 14 February 9.30am Chambers Committee

Rural Committee 14 February TBC TBC

Te Maru o Kaituna River Authority 16 February 10.30 am BOPRC Tauranga

Public Transport Subcommittee 17 February 9.30am BOPRC Whakatane

Joint Road Safety Committee 21 February 10.00 am Chambers

Council 23 February 9.30 am Chambers

Bay of Plenty Mayors I Civil 24 February 12.30 pm Rotorua Lakes Council Defence Emergency Management Group Joint Committee (CDEMG)

Regulatory Hearings Committee 28 February 9.30am Chambers

MARCH 2017

Regulatory Hearings Committee 1 March 9.30am Chambers

(If required)

Waihi Beach Community Board 13 March 6.30pm Waihi Beach Community Centre

Omokoroa Community Board 14 March 7.00 pm Omokoroa Community Church Hall

Katikati Community Board 15 March 7.00 pm Katikati Library and Service Centre

Community Committee 16 March 10.00 am TBC

Maketu Community Board 21 March 7.00 pm Maketu Community Centre

Te Puke Community Board 23 March 7.00 pm Te Puke Library and Service Cent re

Operations and Monitoring 28 March 9.30am Chambers Committee

2017 Meeting Schedule

63

MARCH 2017 continued

Meeting Date Time Venue

Rural Committee 28 March TBC TBC

District Plan Committee 29 March 9.30am Chambers

District Plan Committee 30 March 9.30 am Chambers

(If required)

Regional Transport Committee 30 March 9.30am Waikato Regiona l Council, Hamilton East

western bay of plenty district · may/june 2016 to identify any onsite issues, identify location of...

Documents