West Central District Athletic Association

Fall Executive Meeting

Wednesday, December 11, 2019

Sun West School Division Learning Centre

5:00 pm

1. Call to order

2. Roll Call

Lance Morrison – Dinsmore/President

Vicki Moore – Sunwest School Division

Mitch Wintonyk - Rosetown

Shannon Stephenson - Outlook

Paullette Killoh - Davidson

Phil Guebert – Officials commissioner

Jeff Kingwell – Elrose

Aaron Bourassa – Lucky Lake

Becky Dubasov – Beechy/ Treasurer

Deavin Vanthuyne – Kindersley

Megan Donald - Elizabeth

Jena Campbell – Eston

Kathy Morrow - Board

3. Adoption of Agenda

Jeff, Second Shannon. All in favour

4. Minutes of Fall AGM

Phil, second Jena. All in favour

5. Business Arising from Minutes

5.1 – Return any District medals

5.2 – Athletic Director Group Email/Calendar

5.3 – Permission Click Team registration discussion

- Senior teams $70 per team ($40 to SHSAA, $30 to West Central)

- Junior teams $30 per team ($30 to West Central)

No additional business arising from previous minutes. Aaaron, Becky seconds. All in favour

6. Correspondence

6.1 Saskatoon Track and field

Attention all GHSC Clients

We appreciate your support and cooperation as we open new facilities at the Gordie Howe Sports Complex. We look

forward to starting work soon on additions to our complex that will include: completion of the sports centre located

between our track/speed skating oval and Cairns Field, 2 outdoor all weather turf practice diamonds as well as an

outdoor multi-purpose turf field.

Please note for our 2020 fiscal year, starting April 1, we will have a new rate structure. All our rates including the new

2020 rates can be found by clicking the rates tab at the bottom of the Public Access web page.(Please note

all the informational options that are available at the bottom of the

page https://app.bookking.ca/gordiehowesportscomplexpub/index.asp

Thank you for supporting Gordie Howe Sports Complex run by GHSCMI a nonprofit corporation dedicated to providing

quality facilities to athletes of all ages.

- Gate did well

- The physio ran us over a couple hundred for this event

- Will go ahead with booking this facility for this year

Paulette, second Deavin. All in favour.

7. Reports

7.1 Presidents Meeting Report – Lance Morrison –

- HMC – Refresh of SHSAA documents (Constitution, Bylaws, and Policies)

- Giving the power to the executive and the SAG groups to make changes to sports

- AGM would be more informational and less changes

- Team fees are being increased next year

- Work on football playoff structures for 2020 has started

- Curling – Sask Milk is the title sponsor – be sure to acknowledge and bring in for Regionals.

- Basketball – under garments – white, black, or dominant uniform colour. (Team all the same)

- Track and field – 1500m/200m finals compressed to give track officials a break.

- 2020 open bids - Cross Country

- Provincial Track (Yorkton – lack of hotel rooms)

- Len Williams Legacy Funding - $1000 – need to allocate

- 50/50’s allowed at high school events (Did anyone have any this fall?) (Discussion)

- 2023 – 75th anniversary of SHSAA – planning underway

- SHSAA restructuring for the future. More of the motions will go through the SAG groups and onto the executive.

- Motions need to be put forward 90 days before the SHSAA AGM

- Outlook/Rosetown to look into 2020 cross country bid

- more info for 50/50’s

Lance moves report as read, second Phil, All in favor

7.2 Financial – Becky Dubasov

Becky moves report as read, second Mitch, all in favor

7.3 Officials Commission – Phil Guebert – Officials Registry Winter Sports – Dec. 12th

Phil moves report as read, second Megan. All in favour.

7.4 Fall Activity Reports – Lance – Reports below

Senior Golf No SHSAA School Competition any more – We send our best district golfers as a team

(We still have a West Central team competition, do we need it?)

Male – Cort Tunall

Female – Taya Hansen

Female Team – Eston

Male Team – Kindersley

No SHSAA golf team competition anymore. Should West Central still be having a team competition?

Junior Golf Team Competition? Maximum scores? Local rules?

Male – Landon Nash - Eston

Female – Ayla Stevens - Kindersley

Team – Eston

Keep the Team competition in junior to attempt to encourage participation in golf.

Get the best golfers to districts. Ensure that coaches are taking their athletes out before sectionals.

Cross Country - Provincials were on the Thanksgiving weekend

District Champions

Pee Wee Boys: Jett Prpich - Kenaston

Pee Wee Girls: Reese Kampen - Walter Aseltine

Bantam Boys: Bryden Sparks - Outlook

Bantam Girls: Mikayla Fensom - Rosetown

Midget Boys: Colby Mathers - Eston

Midget Girls: Emily Drury - Outlook

Junior Boys: Liam Jones - LCBI

Junior Girls: Ayslee Blenkinsop - Kenaston

Senior Boys: Kaylan Fowler - Kenaston

Senior Girls: Natalie Rude - LCBI

Motion to reimburse Cross Country for portable toilets.

- Shannon moves the motion, all in favor. Carried

Provincial Results:

1A – Kenaston – 5th, 3A – OHS – 6th

Football - Eatonia – 1A Provincial Champions

Junior Volleyball - Girls – Plenty Wildcats

- Boys – Eston Mustangs

- Sectional playoffs schedule and dates

- Sectional playoff rankings and tie breakers

Recommendation: Section reps to share sectional playoff dates so that the district commissioners know when and who

to contact.

Senior Volleyball – Girls – LCBI – 2A Provincials (Quarter Finals)

- Boys – Rosetown – 3A provincials (Quarter Finals)

8. New Business

8.1 Junior Sports

8.1.1 Joint Sponsorship Request(s) – Both teams pay the West Central Team Registration Fee

8.1.2. Both Schools to pay the $30.00 team fee to West Central

8.1.2 Junior Basketball and Curling Confirmation Forms – on website – please fill out

8.1.3 Jr Curling – Host – Kyle – Commissioner – Laura Grassings

8.1.3.1 – Reminder Mixed curling is now 3 of one sex and 1 of the opposite sex

8.1.3.1.1 – Order of delivered stones does not matter

8.1.4 Junior Basketball District – Hosts –

8.2.2.1 Girls – East Section – (location ?) Commissioner (Jenna Fisher)

8.2.2.2 Boys – North Section – (Biggar) Commissioner (Mitch Wintonyk)

8.1.5 Jr Badminton – Host – Biggar – Commissioner – ?

8.1.6 Intent to Advance - continue to use the Letter of intent and keep them until the end of the

badminton season.

8.2 Winter Activities

8.2.1 Senior Curling – E5 Date – January 8th

8.2.1.1 – Outlook – District Commissioner – Shannon Stephenson

8.2.1.2 – District date vs Winter Games (Mitch)

Mitch makes a motion to move Curling Districts from February 7 & 8 to January 31st and February 1st. Second Paulette.

Discussion: To confirm the teams registered will be at districts. Email vote January 10th?

Motion Defeated

Discussion: Teams will be confirmed (by Lance) by January 9th. We will see which teams are active at that point and have

further discussion.

8.2.2 Senior Conference Basketball (E5 date Dec. 4th - last week)

8.2.2.1 – 1A boys – Beechy, Eatonia, Lucky Lake, Marengo

8.2.2.2 – 3A boys - Kindersley

8.2.2.3 – 2A girls – LCBI, Davidson – vote needed

Davidson to host the girls

8.2.3 Wrestling update – Lloyd – E5 date – January 8th

8.2.4 Badminton – Host – E5 date – April 1st

8.2.4.1 Discussion – Kindersley – Commissioner - ?

Badminton Host Junior (3 locations) Senior (4 locations)

2018/19 Rosetown (swap) LCBI

2019/20 Biggar (swap) Kindersley

2020/21 Rosetown Biggar

2021/22 Biggar Rosetown

2022/23 Kindersley LCBI

2023/24 Rosetown Kindersley

Need to fix locations on Activity Rotation

8.3 Track and Field Update - E5 Date – May 6th

8.3.1 – Sectional locations/dates/commissioners

8.3.1.1 – West May 21 – @ Kindersley Commissioner – (Jill Martin-Amendt)

8.3.1.2 – East May 20 - @ Davidson Commissioner – (Paulette Killoh)

8.3.2 – District track – Commissioner – (Lance Morrison) Entries Commissioner - (Rose Tam)

8.3.2 – May 29/May 30 – Saskatoon

8.3.2.1 – Saskatoon track $175/hr (Fri./Sat. Total - ~$1755 )

8.3.3 - Provincial Track – Yorkton – June 5/6

8.3.3.1 – West Central will not be booking rooms. Please book for your school and work

together with schools in our District if possible.

8.4 Medal and Ribbon Return/handout

8.4.1 – Curling, Basketball, etc.

8.5 Awards Committee – Apr. 10th Deadline for WC awards

8.5.1 – Lloyd sent out the WC recognition list and reminding everyone to get your award nominations in.

8.5.2 – Committee members - Darryl, Vicki, Lance, Lloyd

8.6 Number of teams allowed to compete at each sectional

8.6.1 – One team from each school

8.7 Publicity – How can we publicize our Championships more? (Twitter, websites, newspapers etc.)

8.8 Regional/Provincial Bids

2021_22 - School Year (Bids for the 2021/22 school year are due at the WCSHSAA Apr. 2020 Exec meeting). - Provincial Golf (Open for all schools in the province to bid) - Provincial 1A Girls Soccer (Open to West Central 1A schools to bid) - Provincial 1A Boys Volleyball (Open to West Central 1A schools to bid) - Provincial Curling (Open for all schools in the province to bid)

8.9 Professional Development Opportunities

8.10.1 – CIAAA – National Conference – Vancouver Apr. 16-18, 2020

8.10.2 – SIAAA Conference –?

8.10.3 – NFHS Conference – Denver June 28-July 2, 2020

8.10.4 – School Sport Canada Annual meetings – Whitehorse Sept. 28-30, 2020

8.10.5 – National Athletic Directors Conference – Tampa Dec. 11-16, 2020

8.10.6 – SHSAA Coaches’ symposium – Saskatoon Aug. 18-19, 2020

8.10.7 – Youth Officials’ Conference – Saskatoon June 12-13, 2020 (6 West Central Spots open)

8.10 SHSAA AGM (June 24-26 – Moose Jaw)

Delegates -

Trustee: Sue Lytle

School Administrator: TJ or Leia or Jill

LEADS Member: Darren Gasper

Officials Commissioner: Phil Guebert

Delegate at Large: Lance Morrison

Delegate at Large:

Delegate at Large:

Observers:

9. Adjournment

Motion to adjourn made by: Kathy, Second Vicki. All in Favor

Next Meeting: Wednesday April 8 (5:00pm @ Rosetown – Sun West Learning Centre)

NOTE: Supper will be provided during the meeting.

Form Title

Name of Activity Senior District Golf

Commissioner Jena Campbell

Location of Contest Eston Riverside Park

Dates of Contest September 17, 2019

Participating Teams Eston, Kindersley, Dinsmore, Davidson, Outlook, Kyle,

Rosetown, Loreburn, LCBI & Biggar

Results Provincial Qualifiers:

Female- Taya Hansen (105), Rhian Dorward (130), Annika

German (134), Spencer Flath (140)

Male- Cort Tunall (73), Keaton Cote (78), Dylan Churchill

(85), Colby Kozick (88)

Financial Statement N/A

Recommendations The reliability of the golfers average score needs to be more

accurate, as some scores that were submitted were way off and

lead to creating poor groupings for the event (ie. a golfer being

submitted to have an average score of 95 that shoots closer to

155).

Form Title

Name of Activity Junior Golf Districts

Commissioner Ian Osmond

Location of Contest Davidson

Dates of Contest September

Participating Teams Davidson

Eston

Outlook

Biggar

St. Gabriel's

Rosetown

Kyle

Elrose

Kindersley

Results Boys Champion: Landyn Nash - Eston - 91

Girls Champion: Ayla Stevens - Kindersley - 132

Team: Eston - 427

Landyn Nash, Keegan Nash, Cale Johnston, Nigel Byrnes,

Tory Lahey

Financial Statement

Recommendations The day ran smoothly. Start time worked, score program

worked well.

Form Title

Name of Activity Cross Country

Commissioner Tatum Schneider

Location of Contest Kyle Golf Course, Kyle, SK

Dates of Contest Wednesday, October 2, 2019

Participating Teams Kindersley, Eston, Biggar, Rosetown, Walter Aseltine, LCBI,

Outlook, Outlook Elementary, Davidson, Kenaston, Loreburn,

Beechy, Elrose, Lucky Lake, Dinsmore, and Kyle

Results Pee Wee Boys: Jett Prpich - Kenaston

Pee Wee Girls: Reese Kampen - Walter Aseltine

Bantam Boys: Bryden Sparks - Outlook

Bantam Girls: Mikayla Fensom - Rosetown

Midget Boys: Colby Mathers - Eston

Midget Girls: Emily Drury - Outlook

Junior Boys: Liam Jones - LCBI

Junior Girls: Ayslee Blenkinsop - Kenaston

Senior Boys: Kaylan Fowler - Kenaston

Senior Girls: Natalie Rude - LCBI

Financial Statement Expenses: -$150.00 (portapotties rental)

Recommendations No recommendations.

A big thank you to Shannon Stephenson, Darryl Elaschuk, and

Cindy Tulp for bringing their timers and their help at the finish

line.

Form Title

Name of Activity Junior Boys Volleyball Districts

Commissioner Terry Hall

Location of Contest Lucky Lake

Dates of Contest October 26, 2019

Participating Teams Lucky Lake, Eston, Biggar and Davidson

Results 4th Place - Biggar

3rd Place - Lucky Lake

2nd Place - Davidson

!st Place - Eston

Financial Statement Gate $338.00

Total paid to refs $479.06

Difference -$141.06

Recommendations Quality of reffing was not what we thought it would be. This

was the consensus from all teams.

Form Title

Name of Activity Jr Girls' Volleyball Districts

Commissioner Paulette Killoh

Location of Contest Davidson SK

Dates of Contest October 26, 2019

Participating Teams Davidson--East

Plenty--North

KCS--West

Kyle--South

Results After very competitive play:

Davidson 3rd place & KCS 2nd place played in the semi,

Davidson then played Plenty in the Final.

Plenty emerged as District Champs!

Financial Statement Our gate brought in $521.00 and officials' costs were

$392.63.

Recommendations The day at Davidson ran smoothly and on time.

One suggestion:

Perhaps Section Reps could share when Sectional playoff dates

are and who coaches are so that the District hosts knows who

to contact for info. The boys received their draw by looking on

West Central Thursday after school. I sent the girls' directly to

coaches on the day after our Sectional matches

(Wednesday). Because the girls draw could not be finalized

until Thursday night to see what happened in the South Section

I shared a draft prior to that for other teams to begin planning

for travel. Coaches began contacting my principal for a draw

on the Monday :)