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RUSE Project
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Krakow, 2005 November 28
“The European Structural Funds”RUSE Project
coordinated by Energie Cités
Seminar hosted by
Polish Network Energie-Cités
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Introduction / Reminder
Major points to be aware of before starting a process to
design, draft and submit a proposal under SF
Majors steps
Project sheet Explanation of a funding measure (by LEI)
Project writing Budget building
Lobbying and Submission
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Reminder - the project file
Why ? (Global and specific objectives / needs justification /
European Policy...)
For whom ? (target groups / pyramid / figures)
What/ How (steps) ? (core of the project, main phases, calendar)
With whom ? (partners / expertise required for the success of the
project / first designing of the partnership organisation)
Where ?
For which results ? (concrete production: short term planning /
potential impact : medium and long term vision)
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The contracting party (grant applicant)
The partners network (option)
The actions
The budget
Formalise the project: the application form
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THE APPLICATION FORM The contracting party
The organisation (contact details, statutes, number of employees)
The legal representative (authorised signatory legally representant)
The project leader / contact person
Organisation’s usual sources of finance
Experience in the field
Background in participating in European programmes
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THE APPLICATION FORM The partners network
Partners contact details
Competences, experiences
Responsabilities, role of each partner
Dispatch of the grant
Methods for managing the network foreseen by the
coordinator
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Summary of the project
Specific objectives
Planned activities, duration
Methodological approach
Expected results
Dissemination of results
THE APPLICATION FORMThe actions
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Context (needs and global objectives)
Specific objectives
Adequation between project / programme / policy
Actions (timetable for implementation)
Communication / Dissemination
Innovative aspects
Impact (target, multiplier effect)
Evaluation (indicators)
THE APPLICATION FORMThe actions
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THE APPLICATION FORMThe budget
Summary of the budget
Total estimated eligible cost of the project
Amount of grant requested
Autofinancing /self-financing
Financial contributions by the partners
Financial contributions by third parties
Revenue generated by the project
Contribution in kind
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WRITING RULES
In the format
All the questions have to be filled out
Do not write more than the number of lines or characters requested
Do not add non useful information in the application
In the content
Give some figures (as much as possible)
Link directly the project to the programme and the policy
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Methodology
Common elaboration of a checklist of necessary components to be justified before starting the application process
About the projectAbout the EU policies and cross-cutting prioritiesAbout the application procedureAbout the financingAbout the partnership About the indicators (implementation and result)
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Illustration of policy adequation
The EU directive concerning the introduction of the system of the greenhouse gases emissions trade is a special chance for enhancing the reduction of greenhouse effect gas emissions. The management of the air protection will require the investments into the modernisation of the monitoring system. In the scope of these investments, only the most modern equipment should be bought with regard to the future monitoring needs in order to prevent the repeated
demands for the modernisation before the expiry time.
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Illustration of indicatorsextract from the SK OP BI
Measure Type of indicator Indicator Quantified target Measured how often (periodicity)
2.2 Improvement and development of the infrastructure for the protection of air
Output Number of installed technologies that reduce air emission (number)
+8% Yearly
Result Decrease of emission polluants and greenhause gases (%)
-5% Yearly
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WRITING RULES
In the text
Fill out the application in the relevant language
Never specify a national situation but always extend at EU level (national cases as examples only)
Create acronyms (for the project and the network of partners)
Do write in the name of the partnership
Speak about targeted stakeholders in generic terms
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IN THE MEANTIME…
« Lobbying »
Promote your project to increase its VISIBILITY!
Meet with:
Administrators responsible for the funding programme (before the call period)
Decision-makers (City mayors, Ministers, MEPs, etc… to get their support)
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Illustration
Presentation of the project by our Lithuanian and Czech
partners
Debate among the participants about the relevancy of
the project file and the missing components.
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WHY ?Global and specific objectives / needs justification / European Policy...
This project corresponds to EIE programme objectives
(HKA1 Mobilising local energy actors for local community planning)
Specific objective:
Demonstrating the viability of integrated projects, where the sustainable
energy dimension reinforces local development aspects:
environmental,sustainable energy promotion,added value for
farmers
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For whom ?target groups / pyramid / figures
Klaipeda County (regional authority)
Silute Municipality (local authority)
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What/ How? Steps, core of the project, main phases, calendar
Technological and financial pilot scheme for the development and
aplication to SF financing of small scale CHP and biogas plant as
waste management system (on the basis of utilisation of biogas in the
big pig farm)
- Feasibility study the main goal of which will be evaluation of
environmental,social and economic aspects of the project
- Preparation of technical project
- Business plan and Preparation of proposal to SF financing
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With whom? partners / expertise required for the success of the
project / first designing of the partnership organisation
Partners: Kaunas regional Energy
Agency,JSC”Ekoresursai NH”,Lithuanian Centre of
Clearing House for Energy Contracting,
Expertise:Advisory group
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Where?
Silute region
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For which results?(concrete production: short term planning / potential impact :
medium and long term vision)
1.Implementation of CHP about 600 kw el.and 840 kw
thermal and the biogas plant in the complex of pig
farms
2.To define the pilot technological and financial scheme
for such integrated projects
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For which results? (concrete production: short term planning / potential impact : medium
and long term vision)
Replication of the good practice in other regions of Lithuania and
NMS
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Project sheet (SBR)
WHY ? (Global and specific objectives / needs justification /
European Policy...)
Specific: The need to enable renovation and refurbishemt of all
hospitals in the ownership of the South Bohemian Regional
Authority, including enegry savings.
Global: contribution to energy savings, better services in health
care, contribution to lower operation costs of the hospitals.
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Project sheet
For whom ? ( target groups / pyramid / figures)
Target group: all hospitals belonging to the regional authority –
• Authority representatives,
• Hospital managers
• General public visiting them.
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Project sheet
What/ How (steps) ? (core of the project, main phases, calendar)
1. Evaluate energy saving potential and rennovation costs
2. Merge all into one ownership entity
3. Submit application
4. Organise the rennovation
5. Enjoy and promote results
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Project sheet
With whom ? (partners / expertise required for the success of the
project / first designing of the partnership organisation)
1. Regional authority as the owner
2. Individual building managers and operators
3. Energy specialists
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Project sheet
Where ? South Bohemian Region only
For which results ? (concrete production: short term planning /
potential impact : medium and long term vision)
• Lowering the costs of rennovations to the authority budget,
• Lowering the operation costs (energy bill),
• Improving the image of the health care system
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Case studies
On the basis of your own concepts-ideas (1
per country), you will have to design the
project in the frame of the structural funds
measures.
Preparation and Presentation of the
projects PNEC, SEA, SBR, EE and LEI
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Identifying the right measure
Aim of the Measure
Objectives of the Measure
Measure Description
Beneficiaries of the Measure
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The procedures for project under Measure 1.2 submission for SF
financing
Joint Seminar “Capacity building for designing projects dealing with sustainable energy under SF
programmes”
November 28-29, 2005, Krakow
Valentinas Klevas, Dalia Streimikiene
Lithuanian energy institute
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EU SF administration in Lithuania
2
SCHEME OF EU SF SUPPORT ADMINISTRATION IN LITHUANIA
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Project cycle in Lithuania
4
Project applicants: municipalities, SME’s, public enterprises, NGO’s.
IMPLEMENTING BODY
Call for proposals.Project evaluation.Recommendations and remarks to Selection committee.
Signing support contracts with successful applicants.
INTERMIDIATE BODYPreparation of application forms and tender procedures.
Establishment of Selection committee.
Decision on financing (according to the recommendations of Selection committee).
MANAGING AUTHORITY
Participates in the selection committees
PROJECT APLICATION, EVALUATION AND SELECTION
Selection committeeAssessment of projects.
Recommendationsto the intermediate
body on projects to be financed.
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© The main procedures for project under Measure 1.2 Priority ID 1-2.3: Local and Renewable Energy Sources are defined by
Rules adopted by the Order of Minster of Finance No 1K-204 on 31.05.2004 and
Guidelines for applicants for business projects (promotion of business and investments adopted by the Order of minster of Economy Nr. 4-2422 on 11.06.2004.
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The main procedures for project under Priority ID 1-2.3: Local and Renewable Energy Sources
Submission of application
Procect evaluation and selection
Decision regarding support allocation
The contracting procedures
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The main forms for application
The common part of application (A) adopted by the Order of Minister of Finance No 1K-033 on 28.01.2004
The special part of application (B2) adopted by the Order of Minister of Economy No 4-244 on 11.06.2004
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Submission of application
The applications can be submitted from 02.07.2004 until 1.09.2006 16:00 h.The application can be submitted according call to submit application being announced in website of Business Support Agency, Ministry of Economy and in the annex “Information communications of newspaper “Government news “The call for proposals No 2 was addressed for business projects since 02.07.2004
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© Requirements for applications submission
The applications should be submitted to regional departments of Business Support agency;
The applications should be sent by registered mail, by currier services or by applicant directly;
The applicant should submit the original set of documents and 2 copies and indicated where is copies and where is original and also electronic version
Submitted applications are registered and included in data base by allocating identification number and the letter confirming registration of application is submitted to the applicant
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© Evaluation of the project (not longer than 3 months after registration)
The Business Support Agency evaluates projects based on the following criteria;
Eligibility according administration
Eligibility for financing from SF
Quality (technical, economic and financial) evaluation
The reports on project valuation are submitted to Ministry of Economy
The Committee of project screening established by MoE submits the following conclusions to MoE: to allocate support, to reject, to return project for repeated evaluation, to postpone recommendations until other meeting
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© The decision on support allocation by Ministry of Economy LT Based on recommendations of Committee of project screening;
The order is issued where the following issues are addressed:The background to allocate supportThe budget programmes and codes from which support should be allocated Committee of project screeningThe sum of support allocatedThe date and number of Project screening committee meeting and the number of registration of report of Bussines Support Agency;The list of projects and institutions for which the support is being allocatedThe amount of support allocated for each projectThe reasons for projects which were recommended by Committee of project screening rejectionsThe decision on rejection with explanation is submitted to applicant during 10 days by Business Support Agency.
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Contracting procedures
The decision to support project and proposal to make contract is submitted to applicant by Business Support AgencyThe contract should be made according deadlines established by Business Support AgencyIf applicant fails to make contract according the established deadlines the support is not allocated The contract is being signed by representative of MoE, Business Support Agency and Applicant The information about allocated support and signed contracts is being presented in website of Business Support Agency: the name of applicant, the title of project, the short description of project, the support allocated
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Thank you for your attention!
Contact: Lithuanian energy instituteName: Valentinas Klevas and Dalia Streimikiene E-Mail: [email protected] ; [email protected]
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The Project writing
Detail the project step by step:
- the activitie
- the planning
- the partnership and the division of roles
- the budget
Design a Gant Diagram
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Step 1
Activity 11.11.21.3Activity 22.12.22.32.4Activity 33.13.13.3
Title (group of sub-actions)
Title (group of sub-actions)
Title (group of sub-actions)
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Step 2
Partner? Reminder of the added value / competenceActivity 11.11.21.3Activity 22.12.22.32.4Activity 33.13.13.3
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Step 3
Partner M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12Activity 11.11.21.3
Activity 22.12.22.32.4
Activity 33.13.13.3
Year 1 Year 2
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Step 4
Detail Unit price Unit (month) Total Unit price Unit Total Unit price Unit TotalActivity 11.11.21.3
Activity 22.12.22.32.4
Activity 33.13.13.3
Human resources Equipment XXX
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Conclusions
Major recommendations
Main reminders by each participant
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2007-2013the new programming period
The 3 current priority objectives of the Structural FundsObjective 1: regions lagging behind in development; Objective 2: regions undergoing economic and social conversion; Objective 3:
Training systems and employment promotion — will be replaced in 2007 by the following 3 objectives.
o Convergence’ objectiveo‘Regional competitiveness and employment’ objectiveoEuropean territorial cooperation’ objective
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2007-2013the new programming period
‘Convergence’ objective (ERDF, ESF, Cohesion Fund). Close to the present Objective 1, the purpose of the convergence objective is to speed up the economic convergence of the less-developed regions, by means of: improving conditions for growth and employment by investing in human and physical capital; innovation and the development of the knowledge society; encouraging adaptability to economic and social change; protection of the environment; improving administrative efficiency. The convergence objective will play a particularly vital role in the new Member States whose accession confronts the Union with unprecedented development gaps.
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2007-2013the new programming period
‘Convergence’ objective (ERDF, ESF, Cohesion Fund). Resources
The total amount of EUR 264 billion allocated to the convergence objective — or 78.54 % of contributions by the Funds compared with the present 75 % — will be distributed as follows:
• 67.34 % for regions whose per capita GDP is below 75 % of the average,
• 8.38 % for regions concerned by the ‘statistical effect’,
• 23.86 % for countries benefiting from the Cohesion Fund,
• 0.42 % for the outermost regions.
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2007-2013the new programming period
European territorial cooperation’ objective (ERDF).
The purpose of this objective, inspired by the experience of the Interreg Community initiative, is to strengthen cooperation at three levels: cross-border cooperation through joint programmes; cooperation between transnational zones; networks for cooperation and the exchange of experiences throughout the Union. In this way, the cooperation objective will encourage a balanced, harmonious and sustainable development throughout the European area.
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2007-2013the new programming period
European territorial cooperation’ objective (ERDF). Eligibility
Cross-border cooperation will cover regions lying along internal land borders and certain external land borders, as well as some regions lying on sea borders. It will also contribute to the cross-border components of the future ‘European neighbourhood and partnership instrument’ and ‘Instrument for pre-accession’. These will replace Phare, Tacis, MEDA, CARDS, ISPA and Sapard. When the regulation enters into force, the Commission will adopt the list of eligible cross-border regions and of transnational cooperation zones. The whole of the Union territory is eligible.
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2007-2013the new programming period
The programming will take particular account of the following specific territorial characteristics:
• the cities and towns, and medium-sized towns in particular, whose role in regional development will be boosted with aid for urban regeneration drawing on the experience of the URBAN Community initiative, and which could be subdelegated direct responsibilities;
• rural areas and areas dependent on fisheries, which will be the subject of actions to encourage a more diverse economy financed by the Structural Funds on the basis of complementary and consistency with the new European Agricultural Fund for Rural Development (EAFRD) and the
European Fund for Fisheries (EFF).
• the outermost regions, regions with a natural handicap (islands, mountains), sparsely or very sparsely populated areas, and former Community external border areas which ceased to be so on 30 April 2004.
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2007-2013 Priorities
Structural funds
Convergence• Innovation• Environment/risk prevention• Accessibility• Infrastructures• Human resources• Administrative capacity
+ European territorial cooperation objective• Innovation
• Environment/risk prevention
• Accessibility
• Culture, education
Cohesion fund• Transport networks (TEN-T)
• Sustainable transport
• Environment
• Renewable energy
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2007-2013the new programming period
Proposals for the new structural funds regulations for the period 2007-2013
General regulationEuropean Regional Development Fund (ERDF)European Social Fund (ESF)Cohesion FundEuropean grouping of cross-border co-operation (EGCC)
Community Strategic Guidelines, 2007-2013 (adopted July 2005)
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2007-2013the new programming period
Proposals for the ERDF, ESF and Cohesion Fund regulations
Independently of the points under the general regulation, we can also briefly outline elements that stem from the proposed regulations for the three financial instruments.
ERDF
Under the convergence objective, in addition to strengthening infrastructures — transport,
environment, energy, education, health — and aid for SMEs, new stress is placed on
research and innovation as well as on risk prevention.
Under the cooperation objective, the cross-border programmes will concentrate on encouraging
entrepreneurship, joint management of the environment and the sharing of infrastructures.
Transnational programmes will include water conservation and management, access to major
networks and the interoperability of systems, risk prevention and related research and
technological development activities.
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2007-2013the new programming period
Proposals for the ERDF, ESF and Cohesion Fund regulations
Independently of the points under the general regulation, we can also briefly outline elements that stem from the proposed regulations for the three financial instruments.
ESF
• There will be a stronger link between the ESF, the European employment strategy and Union
priorities in the field of social inclusion, education and training, and equal opportunities in order
to anticipate changes due to economic and social restructuring, the development of the
knowledge economy and demographic change.
• The main aim under the convergence objective will be to strengthen human resources so as to
increase employment prospects, boost labour productivity and stimulate growth, as well as to
support good governance and the strengthening of the institutions and administrative
capacities.
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2007-2013the new programming period
The ‘Community strategic guidelines on cohesion’, the national
strategic reference frameworks and the operational programmes
will all be subject to evaluation. The general regulation lays down
the respective responsibilities of the Member States and of the
Commission for ex ante and ex post evaluations. The mid-term
evaluation is not mentioned in the proposal, but the Member
States will carry out evaluations when the programme follow-up
indicates a significant discrepancy between realisations and the
initial aims, as well as at the time of proposals for substantial
programme review.
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2007-2013the new programming period
Strategy, decentralisation, simplification
The reform proposal maintains the basic principles of structural
actions: multi-annual programming offering a Community guarantee of
sufficient duration and concentration, a broad and effective
partnership of the actors concerned at various levels, co-financing
based on the complementarity of Community and national aid,
evaluation of performance and quality at the various stages in the
process. At the same time, it introduces a series of major innovations
aimed at making cohesion policy more effective. Here is a summary
of the principal innovations.
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the relevant stakeholders for lobbying actions
OSC
NSRF
OP
European Commission
??
??
Common analysis of potential lobbying actions
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the relevant stakeholders for lobbying actions
Who is acting at national level?
Who is acting at regional level?
Who is in charge of writing the OP?
To whom is it possible to promote potential and future large
projects?
How to present and promote your organisation and your
projects?