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UNIVERSITY GRANTS COMMISSION

Guidelines for Recruitment of Faculty in Universities, Colleges and lnstitutions Deemedto be Universities

Preamble

The University Grants Commission (UGC) has the mandate to take steps for the promotion and

coordination of university education and for determination and maintenance of standards of

teaching, examination and research in. Universities, Colleges and lnstitutions Deemed to be

Universities (i.e. in Higher Educational lnstitutions or'HEls"). The University Grants Commission

(Minimum Qualmcations for Appointment of Teachers and other Academic Staff in Universities

and Colleges and other Measures for the Maintenance of Standards in Higher Education)

Regulations, 2018 provides for minimum qualifications for appointment and other service

conditions of University and College teachers and cadres of Librarians, Directors of Physical

Education and Sports for maintenance of standards in higher education and revision of pay-

scales.

Shortage of quality teaching faculty in HEls is one amongst the many issues presently confronting

the higher education system in the country. This is also affecting the quality of higher education.

Therefore, these guidelines should be followed by HEls to ensure timely filling up of vacant faculty

posts with appropriately eligible and competent candidates.

Selection Procedure

1. HEls should follow the selection process as per their Acts, Statutes or constituent

documents and in accordance with the University Grants Commission (Minimum Qualifications

for Appointment of Teachers and other Academic Staff in Universities and Colleges and other

Measures for the Maintenance of Standards in Higher Education) Regulations, 2018.

2. HEls should, however, ensure that all the vacant posts, along with the reservations details,

are uploaded on the online portal < https://ugc.ac.in/uamp/>. The monitoring of the filling up

ofthe vacancies would be done by the MHRD and UGC through this portal.

3. HEls should initiate and complete the selection process within a period of 6 months in

terms of the schedule given below.

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Time Frame for Recruitment:

HEls should follow the time-frame of six months set out below for filling up of vacant teaching

posts:

S.No. Activity Description Time frame

1 ldentification ofvacancies

Assessment of number of existingvacant teaching posts and thoselikely to fall vacanl during next sixmonths along with the reservedposts for various categories as per

the reservation rosler in variousdepartmentyschools of the HElsand notifuing on HEI's website andMHRD online portal.

Within 15 days from thedate of initiation ofrecruitment process.

Permissionfillingvacancies

forup

The Compelent Authority will permit

filling up of vacancies within 30 daysfrom the date of sending theproposal by the HEl, failing which it

would be considered as deemed tobe approved.

Within next 30 days

J Release ofadvertisement forvacancies

Advertisement of vacant posts in theNational Dailies, Employment Newsand HEI Website with one month'snotice period for receivingapplications.

Within next 15 days

4 ConstitutionSelectionCommittee

of Constitution of Selection Committeeas per the provisions made underthe Acts aild Statutes of the HEl.

Within next 15 days. Thismay be donesimultaneously withActivity No. 2 and 3

above

Fixing of Dates ofthe SelectionCommitteemeetings

Fixing of dates of the SelectionCommittee and confirmation fromMembers for attending the selectionprocess.

Within next 15 days

6 ScrutinyApplications

of Scrutiny of applications and issue ofinterview letters to shortlistedcandidates and uploading on HEI

website.

Within next 30 days

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5.

7 Conductinterviews

of Conduct of interview and selection ofcandidates by the SelectionCommittee.

Wthin next 30 days

I Approval of theCompetentauthority

Approval of statutory authority of theHEI and issue of appointment letterand uploading on HEI website andonline porlal.

Within next 30 days

The selection process should be stric{ly in accordance with the University Grants Commission

(Minimum Qualifications for Appointment of Teachers and other Academic Staff in Universities and

Colleges and other Measures for the Maintenance of Standards in Higher Education) Regulations,

2018 and as amended from time to time.

Molations of the aforesaid Guidelines may lead to appropriate action by the UGC against the

institutions including withholding the grants.

SecretaryUniversity Grants Commission

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