welcome to the wonderful world of……. e-mail. a quick & easy guide. what is e-mail? a...
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Welcome to the wonderful Welcome to the wonderful world of…….world of…….
E-MailE-Mail
A Quick & Easy Guide.A Quick & Easy Guide.
What IS E-mail?What IS E-mail? A quick, easy and convenient way to send A quick, easy and convenient way to send
a letter to friends, family or employers.a letter to friends, family or employers. It’s QUICK. Messages you send arrive It’s QUICK. Messages you send arrive
almost immediately at the other end.almost immediately at the other end. No waiting for the postman!No waiting for the postman! It’s FREE. No stamp required, FREE.It’s FREE. No stamp required, FREE.
Why Bother?Why Bother?
E-mail is now the E-mail is now the method many method many
employers prefer you employers prefer you to contact them by.to contact them by.
Yes, but APART from employers!Yes, but APART from employers!
Sometimes money is tight and phone calls Sometimes money is tight and phone calls can be expensive.can be expensive.
E-mail allows you to stay in touch for free E-mail allows you to stay in touch for free plus:plus:
You can send photos.You can send photos. You can send documentsYou can send documents..
““But It’s Probably Complicated!”But It’s Probably Complicated!”
““And I HATE And I HATE computers!”computers!”
Fear NotFear Not
It’s much easier than you think. Honestly!It’s much easier than you think. Honestly!
On the next few pages we’ll see just how On the next few pages we’ll see just how simple it is to set up your own e-mail simple it is to set up your own e-mail
account.account. We’ll also look at some of the do’s and We’ll also look at some of the do’s and
don’t’s.don’t’s.
““Ok Then, How Do I Start?”Ok Then, How Do I Start?”
There are several companies who provide There are several companies who provide e-mail services.e-mail services.
2 of the most well known are YAHOO and 2 of the most well known are YAHOO and Hot MAIL.Hot MAIL.
Most providers offer similar services but Most providers offer similar services but some are easier to use than others.some are easier to use than others.
Speak to friends and colleagues for their Speak to friends and colleagues for their experiences before deciding.experiences before deciding.
STEP 1STEP 1
SETTING UP YOUR SETTING UP YOUR NEW NEW
E-MAIL ACCOUNTE-MAIL ACCOUNTAs a new user you will As a new user you will
need to SIGN UPneed to SIGN UP
START HERE
““OK, Carry on…”OK, Carry on…”
Whoever you choose you will be asked for Whoever you choose you will be asked for a few details.a few details.
These are usually your name, address and These are usually your name, address and postcode (bring a note of your postcode if postcode (bring a note of your postcode if you can’t remember it.)you can’t remember it.)
You will then be asked to think of a USER You will then be asked to think of a USER name and a PASSWORD.name and a PASSWORD.
The USER name & PASSWORD are The USER name & PASSWORD are veryvery important.important.
USER NAMES & PASSWORDSUSER NAMES & PASSWORDS
Your USER NAME is like your street address. Your USER NAME is like your street address. This isn’t secret, (if it was nobody could send This isn’t secret, (if it was nobody could send you an email!)you an email!)
The computer will ask you to The computer will ask you to choose choose the the address you address you wantwant BUTBUT there are millions of there are millions of users and the chances are that someone else users and the chances are that someone else has already thought of has already thought of
[email protected] [email protected] or
[email protected]@hotmail.com...............so.........
Don’t Panic!Don’t Panic!
The computer will suggest some The computer will suggest some alternatives for you. They may be close alternatives for you. They may be close
enough for you to be happy withenough for you to be happy with EG: EG: [email protected]@yahoo.co.uk or or
[email protected]@hotmail.com
If you don’t like the suggestions, think of If you don’t like the suggestions, think of something else. The computer will tell you something else. The computer will tell you
if that name has already been taken.if that name has already been taken.
BORING BUT IMPORTANT!BORING BUT IMPORTANT!
When choosing an email USER name, don’t When choosing an email USER name, don’t make it too rude or silly.make it too rude or silly.
[email protected]@yahoo.co.uk might make your friends might make your friends laugh but it probably won’t impress an employer!laugh but it probably won’t impress an employer!
There is nothing to stop you having more than 1 There is nothing to stop you having more than 1 email address and many people have a sensible email address and many people have a sensible
name for business email, and a personal one name for business email, and a personal one with a user name that suits their personality.with a user name that suits their personality.
SECURITYSECURITY
The computer needs to be sure the The computer needs to be sure the person using your email account is person using your email account is actually you.actually you.
There will probably be information in There will probably be information in your letters that you don’t want other your letters that you don’t want other people to read.people to read.
Most of us wouldn’t want strangers Most of us wouldn’t want strangers reading our mail or diary so……….reading our mail or diary so……….
PASSWORDSPASSWORDS If your USER name is like your address,If your USER name is like your address,
Your Your PASSWORDPASSWORD is like the key to your front is like the key to your front door.door.
You wouldn’t let a stranger have your door You wouldn’t let a stranger have your door key so DON’T let anyone know your key so DON’T let anyone know your
password.password. Your password needs to be 6 or more letters Your password needs to be 6 or more letters
long (you can include numbers if you like.)long (you can include numbers if you like.) Remember, if someone has your password, Remember, if someone has your password,
not only can they read your mail. they can not only can they read your mail. they can send things in your name and that could send things in your name and that could
cause you a lot of trouble!cause you a lot of trouble!
KEEP YOUR KEEP YOUR PASSWORD PASSWORD
SECRET!SECRET!
IMPORTANT!IMPORTANT!
Before charging into the world of e-mail Before charging into the world of e-mail there are some very important unwritten there are some very important unwritten rules that you really should follow.rules that you really should follow.
THIS IS NOT A LECTURE, JUST SOUND THIS IS NOT A LECTURE, JUST SOUND ADVICE!ADVICE!
Because E-mail is almost instant it is Because E-mail is almost instant it is VERY easy to cause offence or give the VERY easy to cause offence or give the wrong impression of yourself if you write wrong impression of yourself if you write before thinking.before thinking.
When you write a letter on paper it gives When you write a letter on paper it gives you time to see if you have said what you you time to see if you have said what you really mean.really mean.
E-Mail is more like a conversation, and in E-Mail is more like a conversation, and in conversations it’s easy to be a little more conversations it’s easy to be a little more ‘frank/brutal/rude’ than you should be.‘frank/brutal/rude’ than you should be.
If you receive a rude e-mail or someone If you receive a rude e-mail or someone has annoyed you….DON’T CHARGE IN!has annoyed you….DON’T CHARGE IN!
E-Mail in haste, Regret it at your leisure!E-Mail in haste, Regret it at your leisure!
So, You’ve Got Your E-Mail So, You’ve Got Your E-Mail Account…..What Do You Do?Account…..What Do You Do?
Most email accounts do the same thing, they have Most email accounts do the same thing, they have ‘rooms’ where you‘rooms’ where you
COMPOSE. This is where you write a new letter.COMPOSE. This is where you write a new letter. IN BOX. This is where you read letters sent to you.IN BOX. This is where you read letters sent to you. SPAM. This is the email version of junk mail that we get SPAM. This is the email version of junk mail that we get
through the letterbox.through the letterbox.Most SPAM is of no interest but take a quick check Most SPAM is of no interest but take a quick check before you DELETE it (destroy it). Every now and then a before you DELETE it (destroy it). Every now and then a proper email will arrive in your SPAM. (The reasons for proper email will arrive in your SPAM. (The reasons for this are FAR too boring to bother you with now!this are FAR too boring to bother you with now!There will also be a ‘room’ for SENT mail. this is all the There will also be a ‘room’ for SENT mail. this is all the letters you have sent. And a DRAFT ‘room’ where you letters you have sent. And a DRAFT ‘room’ where you can save letters you haven’t finished or sent yet.can save letters you haven’t finished or sent yet.
INBOX
SPAM
COMPOSE.COMPOSE.
To Compose & Send an e-mail you need To Compose & Send an e-mail you need to know the address of the person you’re to know the address of the person you’re writing to. Just like a letter in the post.writing to. Just like a letter in the post.
[email protected]@hotmail.com tells the tells the computer you want to write to Mandy and computer you want to write to Mandy and that her email is handled by Hot Mail.that her email is handled by Hot Mail.
This is the information needed on the line This is the information needed on the line marked “TO”. (Told you this was easy!)marked “TO”. (Told you this was easy!)
COMPOSE (continued)COMPOSE (continued)
You will see a couple of lines under TO.You will see a couple of lines under TO. These can be discussed later when you’re These can be discussed later when you’re
happy with the basics. They are useful happy with the basics. They are useful tools but not vital.tools but not vital.
You will see a line that says SUBJECT.You will see a line that says SUBJECT.
You don’t HAVE to put anything in here You don’t HAVE to put anything in here but it can be useful for you or the person but it can be useful for you or the person receiving. You can use this to say; Job Ref receiving. You can use this to say; Job Ref POR456678, or For Attention of R.Smith.POR456678, or For Attention of R.Smith.
Enter Person’s Address Here
Your message goes here.
Job Ref: POR 56221
So.So.
You’ve entered the You’ve entered the correct ADDRESScorrect ADDRESS
You’re happy with your You’re happy with your letterletter
Now it’s time to Now it’s time to SENDSEND
SEND
You’ve You’ve got got mail!mail!
So; You’ve SENT Your First E-Mail……now things get exciting!
You Know You’ve Got Mail If You Know You’ve Got Mail If There’s A Number Next To INBOXThere’s A Number Next To INBOX
1
To Read Your MailTo Read Your Mail
CLICK ON CLICK ON INBOXINBOX
Click Here To Reply
So That’s The BasicsSo That’s The Basics
By Now You haveBy Now You have Set UpSet Up Your Your
E-mailE-mail You HaveYou Have SentSent Your First E-MailYour First E-Mail You HaveYou Have Received & ReadReceived & Read Your Your
First Mail.First Mail. CONGRATULATIONS!CONGRATULATIONS!
E-Mail Can Do SO much MoreE-Mail Can Do SO much More
The best way is to experiment.The best way is to experiment.Through regular use you will Through regular use you will discover many useful features.discover many useful features.Have Fun, Stay Secure.Have Fun, Stay Secure.
