welcome to the nebraska test administration training - …€¦ · welcome to the nebraska test...

November 15 – 17, 2016

Welcome to the NebraskaTest Administration TrainingState and District TestingSpring 2017

The ACT – Standard Time

2

• April 19th, 2017 – Initial Standard Time (paper)

• May 3rd, 2017 – Makeup Standard Time (paper)

• April 19 – May 3, 2017 – Online Test Window• April 19 – May 3, 2017 – Accommodations Test

Window (paper)

Authorized Test Dates

3

• ACT-Nebraska Webpage: www.act.org/stateanddistrict/nebraska

• Customer Service:– Standard Time Test Administration:

800.553.6244 x2800– Accommodations Administration:

800.553.6244 x1788

Resources

PearsonAccess Next (PANext)

The ACT

5

• Online Test Administration System– Manage School Participation– Manage Student Information

• Enrollment counts – Paper materials• Assign Test Sessions – Online Testing

– Tracking Shipments

PANext

6

PANext

Accommodations

The ACT

8

• ACT-approved• Non-college reportable• Local test arrangements

Types of Accommodations

9

• College reportable• Paper testing

– Extended time or additional breaks– Alternate formats or response modes

• Online testing– Extended time or additional breaks– Text-to-Speech

• Require professional diagnosis and current IEP, 504 or official accommodations plan

Examinees receiving services solely for limited English proficiency do not qualify for ACT-approved accommodations

ACT-approved Accommodations

10

• Scores only used for state assessment purposes• Paper testing only

– Extended time or additional breaks– Alternate formats or response modes

• For students whose request for ACT-approved accommodations cannot be approved

• No prior ACT approval needed.

Examinees receiving services solely for limited English proficiency.

Non-college reportable

11

• Submitting requests for ACT-approved accommodations

• Checking the status of requests• Reviewing decision notifications• Requesting reconsideration of requests

not previously approved• Viewing examinee information for planning

purposes

Test Accessibility and Accommodations (TAA) System

12

• You do not need ACT approval to:

Testing Examinees with Hearing Impairments

Have an interpreter translate

instructions

Assign preferential

seating

Provide written notification of

time

13

• Accommodations on the ACT• Test Accessibility and Accommodations

(TAA) User Guide• Training Videos:

– Requesting TC Trusted Agent Access– Requesting TAC Access to TAA– Request Accommodations for New Examinee

Accommodations Resources

http://www.act.org/stateanddistrict/nebraska

Test Facility Requirements

The ACT - paper

15

• 15-30 examinees to each room

• Max: 100 examinees per room

Type and Size of Room

16

Room Setup and Seating Arrangements

17

Proper Use of Table

18

• Abide by the Americans with Disabilities Act (ADA)

• Test-related bulletin boards are covered

Testing Facilities

19

• 2 reliable timepieces• A phone• Proper lighting, temperature, and

ventilation• Free from distractions

Test Room Items

Testing Staff Requirements

The ACT

21

If a relative will be testing at a school in your state, you can’t:

Serve as TC or Back‐up TC

Have access to secure materials

Examinee scores will be cancelled if a

relative:

Served as TC/back‐up TC at a school in the

state

Served as a RS or proctor for his/her room

Had access to test materials

Potential Conflicts of Interest

22

• Persons ineligible to serve as staff:– High school students, volunteers, and lower-

division undergraduate students

– Anyone taking the ACT within 12 months

– If one is involved in ACT test preparation

Selecting Testing Staff

23

• Athletic coaches

Potential Conflicts of Interest

May serve as RSMay not have

access to secure accommodations

materials

May not supervise one-

on-one testing for a student athlete

24

District Test Coordinators

Communicate with schools and ACT on tasks

25

School Test Coordinators

Prepare site for testing

Organize accommo-

dationsRegister

examineesAdminister

tests

26

Test Coordinators

Select and train testing

staff

Prepare test rooms, resources,

and materials

Administer a pre-test session

Complete necessary

forms

Return materials to

ACT

27

Room Supervisor

Attend training

Administer tests for one

test room

Be in charge of test

materials

Complete necessary

forms

28

Proctors

29

Proctors

Attend training Admit

examinees and distribute test

materials

Help administer the test

Be attentive and report

irregularities

30

• For schools using multiple rooms, floors, or buildings:– Help check in and monitor examinees

– Assist testing staff

Roving Proctor

31

• Mandatory training session before test day

Training Staff

Test Security Requirements

The ACT

33

• Only the TC and select support staff should access test materials before test day.

Authorized Access

34

• Within 24 hours of receipt, the TC must open and verify the test materials

Receipt and Check-In of Test Booklets

35

• Test booklets cannot be photocopied

• Test booklet seals cannot be broken except by the examinee

• Advance access to test content will cancel scores

Security of Test Materials

36

• Call ACT immediately at 800.553.6244, ext. 2800 if there is a security breach

• Do not let examinees leave if a test booklet goes missing

In the Event of a Security Breach

37

Storage before Testing

38

• If a safe or vault is unavailable, a locked file cabinet or closet in a locked room can be used

Secure Storage

Completing Non-Test Portions

The ACT

40

• Must be completed before test day

• Session will last around an hour

Non-Test Portions

41

• Apply labels to the back, lower right corner of the answer documents

Barcode Labels

42

• Required Information to complete:

– Blocks A, B, D, N, O, P, R

• Scores will not be reported without these complete

Completing Examinee Information

43

• If testing site is correct school, leave blank

• Find the high school code for examinees’ “home” high school– Use www.actstudent.org/regist/lookuphs

High School Code

Preparing for Test Day

The ACT

45

Materials Provided by Your School

Test Room Material ChecklistNo. 2 pencils with erasers

Pencil sharpener

Two timepieces

Signs, cards, and admissions materials

Permitted calculators – if you choose

46

Rosters

Test Day Activities

The ACT

48

7:30 a.m. Arrival of testing staff7:45 a.m. Briefing session & distribution of test materials8:00 a.m. Arrival, identification, and seating of examinees8:15 a.m. 1) Begin reading verbal instructions

2) Distribute test materials3) Administer 5 tests4) Collect/verify test materials

1:10 p.m. Dismiss examinees

Sample Test Day Schedule

49

• TC must personally hand over materials to the room supervisors on test day

• Never leave test booklets unattended

Distributing Materials

50

• Verify identification, note on the roster:– Photo ID

– ACT Student Identification Letter with Photo

– Staff Recognition

Admitting Examinees to the Test Room

51

• Don’t allow examinees to choose their seats

• You may seat examinees alphabetically, or random order

• Separate groups that arrive together

Seating Examinees

Administering the Tests

The ACT

53

• Keep track of the serial numbers to complete the Seating Diagram

Distributing Test Materials to Examinees

54

• Tests must be administered in exact order

Sequence of Tests

The ACT with WritingTest 1 45 minutesTest 2 60 minutesBreak 15 minutesTest 3 35 minutesTest 4 35 minutesBreak 5 minutes

Writing Test 40 minutes

55

Timing the Tests

56

• Any non-test administration related activity is not allowed

• Testing staff must walk around

Attentiveness During Testing

57

• Begin the break immediately after Test 2

• Submit an IR for breaks longer than 15 minutes

Break after Test 2

58

• Examinees have 5 minutes to relax or sharpen pencils, etc.

• Examinees must stay in the test room

Break before the Writing Test

59

• Collect test materials until they are readmitted

• Examinees are unable to make up missed time

Examinees Who Leave During a Test and Return

60

Groups IrregularitiesInterrupting a TestDisturbances and DistractionsEmergency EvacuationRescheduled ExaminationMissing or Stolen Test MaterialsMistimingPower Failure

Group Irregularities

61

Individual IrregularitiesExaminees Who Leave EarlyTest Item ChallengesDefective Test MaterialsDuplicating Test MaterialsFailure to Follow Directions in Marking ResponsesExaminees Who Become IllIrrational BehaviorProhibited Behavior at the Test SiteDismissal for Prohibited Behavior

Individual Irregularities

62

• Examinees are to be dismissed if they:– Misuse materials or calculator

– Cheat or attempt to

– Take test content or attempt to

– Don’t follow testing rules

– Use inappropriate behavior

– Cause a distraction

Prohibited Behavior

63

• Prohibited behavior does not need to be observed if you are certain it occurred

• Dismiss examinees and inform them their answer documents will not be scored

Prohibited Behavior

64

The IR Should Include:

Time of the incident

Examinee’s name(s)

Examinee’s test room and seating location(s)

Details of the observed incident

Statements you and examinee(s) made

Name of staff who observed irregularity

Completing an IR for Examinee Dismissal

65

• Only if:– The examinee exhibited

prohibited behavior and was informed scores would be void

– An examinee was scheduled for makeup testing

Voiding Answer Documents

66

Reasons for Scores to be Cancelled

Reasons for Scores to be CancelledRooms not set up correctly Tests completed out of testing

windowConflict of Interest with staff Misuse of Timing CodesAdvanced access to test content Using wrong test materialsTests not given in correct order Different timing codes in same roomMistiming of test Irrational or prohibited behaviorTest materials are duplicated/attempt

After the Test

The ACT - Paper

68

• Immediately after testing, the TC must:

Test Coordinator Procedures

Verify materials

Check document-

ation

Set aside and/or order

makeup materials

Pack materials for return

Ship materials back to

ACT

Makeup Testing

The ACT

70

Eligibility for Makeup Testing

Did the examinee show up for testing?

No - Eligible

Yes Were their non-test portions complete?

No - Eligible Yes

Did they compete testing?

Yes Ineligible

NoWere they dismissed for prohibited behavior?

Yes - Ineligible No - Eligible

71

• Original answer documents: complete any non-test portions before makeup testing

• New answer documents: transfer non-test information to the new document

Setting Aside Materials for Makeup Testing

72

Materials ACT Sends to You for Makeup Testing

Collecting, Packing, and Returning MaterialsThe ACT

74

• TC ensures correct test booklet and form numbers are on the answer documents

• TC puts answer documents under the site header to pack and return to ACT

Site Header and Test Booklet Form Number

75

Document ActionCopy for Records

Test Booklets There are no answer documents inside and the test booklets are arranged in sequential serial number order

Answer Documents Each answer document has the correct required identifying information on the front and back pages

Test Room Report Is completed and signed and initialed by the TC and RS and all test booklets are accounted for

X

Roster All examinees scheduled to test are listed and if they tested or not, with any ACT Student ID Letters attached

X

Seating Diagram All items in the top half are complete and test booklet serial numbers are recorded in the squares

X

Timing Report Each test has the start, 5 minutes remaining, and stop time recorded

X

Irregularity Report Is signed with explanation and voided/replaced materials are attached

X

Collecting RS Documents before Dismissal

76

If the answer document: ThenIs ready to be scored Return it in the green envelopeWas voided and attached to an IR Return it in the red envelopeIs unused with no markings or barcode labels

Securely destroy it

Has only a barcode label on it Securely destroy after 6 monthsHas non-test portions completed, but not test items

Securely destroy after 6 months

Sorting the Answer Documents

77

Packing the Red Envelope

78

Packing the Polymailer

79

Packing the Cartons

80

• Return the polymailer and cartons to secure storage after materials are packed

• On the date scheduled for pickup, place the polymailer and cartons in the monitored pickup location

Storage and Pickup

Online Testing Overview

The ACT – Online Testing

82

The Online Process

Before Test DayWho Activity

Test Coord

Creates user account in PearsonAccessnext

Assigns examinees to test sessions

Prints student authorization tickets

TechCoord

Rerun computer system checks a week before testingPre-cache test content two days before testing

Examinee Completes pretest information online

83

The Online Process

On Test DayWho Activity

TCDistributes materials to each RS

Assists staff with questions/issues; contact ACT

TechCoord Assists with any system issues

RS

Prepare computers for testing

Start test sessions in PearsonAccessnext

Admit examinees to rooms

84

The Online Process

During TestingWho Activity

RS

Reads verbal instructions

Distributes materials to examinees

Monitors test sessions

Handles and documents irregularities

Ensures that all examinees submit their tests

Closes Test sessions in PearsonAccessnext

85

• Pretest and responses submitted via the online method

• Available to standard time examinees on eleven test dates

• Missed scheduled test sessions can test one of the other dates

• Available to examinees testing with eligible ACT-approved accommodations during a two week window

Differences with Online Testing

86

• TestNav™: the test delivery engine used by examinees to take the tests at https://tn.actonline.act.org

TestNav

87

• Keep your staff login details confidential, don’t share them

• Keep all student authorization tickets secure until test day when providing them to examinees

Login Security

88

• Seal codes are:– A combination of letters and numbers

examinees must enter to begin each test section

– Unique to each test session

Seal Codes

Test Facilities


90

• To determine if your test site has enough computers to test all the examinees:

[Number of devices] x [Number of days in the test window]

= Examinee capacity

Determining Testing Capacity

91

• Your school must download the ProctorCache software – Almost 97% of issues that arose during online testing

were at schools that had not proctor cached

• Updated technical requirements can be found at: http://www.act.org/content/act/en/products-and-services/state-and-district-solutions/act-online-testing.html

Technical Requirements

92

• ACT will switch administration from paper to online if requirements are unmet

• Administrative monitoring in each room

• Test Content Security– The ACT must be given using a “locked down” testing application

which disables use of other applications during testing

Technical Requirements

93

• Computers must meet system requirements and pass site readiness checkpoints

• The school must maintain administrator rights to any laptops

Computer Requirements

Photo from William Hook

94

Selecting Testing Rooms

Select rooms that:Can be reserved for the entire test session Have proper light, temp., and ventilation

Can be rearranged to meet requirements Are easily accessible to bathrooms

Are quiet and distraction free Have high-speed internet access

Audible signals can be turned off Are accessible to a printer

Have an administrator computer RS can monitor from central locaion

95

Seating Arrangements

If the room has: Then workstations:No dividers between workstations

• Face the same direction, not the wall or each other• Are distanced 3 feet apart side-to-side and 5 feet front-to-

back• Are set up so examinees cannot see screens in front of them

Dividers between workstations

• Do not need to face the same direction• May face the wall/each other if adequate privacy exists

A U-Shaped seating configuration

• Must face the wall and not each other

Staffing


97

Testing Coordinator Responsibilities

Assigning and Training RS and Proctors

Coordinating Testing

ActivitiesMaintaining

Security

Ensuring Complete

Documentation

98

Ensuring computers and infrastructure

meet online testing requirements

Helping staff set up for test day

Troubleshooting technical issues examinees may have with testing

Technical Coordinator Responsibilities

99

Room Supervisor Responsibilities

Identifying and admitting

examinees to rooms

Managing test day materials and

documentation

Completing test day activities in

PearsonAccessnext

Helping and monitoring

examinee progress

100

What to Cover during Staff Training

Testing System

Security of Test

Materials

Room PreparationTest Day

After the Test

PearsonAccessnext


102

• ACT created a TC account in PearsonAccessnext during the establishment process

User Accounts

103

• Assign examinees to test sessions no later than two weeks before the first day of the testing window

Test Sessions

104

• Enter the code in PearsonAccessnext before testing or within 48 hours after the examinee tests

• Find high school codes at www.actstudent.org/regist/lookuphs

Reporting High School Code

105

• Printout containing the examinee’s individually assigned username and password

• TC must print one ticket for each examinee prior to test day

Student Authorization Tickets

Preparing for Test Day


107

• Secure materials include– Pretest Instructions for Online Testing– Student authorizations tickets– Used scratch paper

• Materials must be locked when not in use with authorized access

Security of Test Materials

Preparing Examinees


109

• Each examinee will get a personal set of instructions with a unique claim code

• Examinees have until 4 days after the test window to complete their pretest information

Pretest Instructions for Online Testing

110

• Holding an in-school session

• Asking examinees to complete pretest information on their own time

How to Complete the Pretest Information

Accommodations


112

• ACT-approved accommodations for online testing:– Additional or stop-the-clock breaks with standard time

– Extended time to complete each test

– Testing over multiple days

• For other test formats or a reader, examinees must test via paper

ACT-Approved Accommodations for Online Testing

113

• Tests must be administered only during the accommodations window or they will not be scored

• The requirement to begin no later than 9:00 am does not apply to accommodations testing

ACT-Approved Accommodations Testing Window

114

• What to use for scratch paper if the examinee is testing:– In a single sitting

• Their student authorization ticket and, as needed, ACT blue scratch paper

– Over multiple days/sittings• ACT blue scratch paper only• Must use a fresh sheet each day

Scratch Paper

115

• For examinees testing over multiple days

Student Authorization Tickets

The student authorization ticket

must be reused each day

Collect the ticket each day and keep

it secure until handing it back for

the next test

Tickets cannot be used as scratch paper since they

are reused

116

• Standard time test sessions: computer times the test

• ACT-approved accommodations test session: RS times the tests for all timing codes

Differences with Timing the Tests

117

• In addition to materials for standard time online testing, insert the following documents into the red envelope:

– The TAA PIN Report

– Completed Test Room Report

Post-Test Activities

Test Day Activities


119

Admitting Examinees to the Test Room

120

• Examinees can use their student authorization ticket and blue scratch paper

• All used and unused scratch paper must be collected and returned to the TC

Using Scratch Paper

Administering the Online Tests


122

• Verbal Instructions must start no later than 9 a.m. in all rooms

• Rooms starting later than 9 a.m. must complete an IR

Test Room Start Time

123

Start test session in

PANext

Retrieve Seal

Codes

Monitor examinee progress

Close the test

session

Return test materials to the TC

Administering the Tests

Irregularities


125

• The Irregularity Report (IR) is the online form for documenting irregularities through PearsonAccessnext

Irregularities

126

• Examinee• Security

– Note: You must call ACT for Security irregularities in addition to submitting an IR

• Technical• Group

Types of Irregularities

127

Log out of TestNav

Log out of PANext

Make note of time

Authorization tickets &

scratch paperLock test

room

Emergencies

128

Log out of TestNav

Mark test complete in

PANext

Determine makeup testing

eligibility

Handling Examinees Who Leave and Don’t Return

129

If an examinee becomes ill or asks to go to the bathroom and returns after the next test has already started:

Examinees Who Leave and Come Back

Make note of

time

Collect test

materials

Stay signed in

and running

Provide new seal

code

Continue testing w/ remaining

time

130

Inform examinee of

behavior, dismissal, and score

cancellation

Log out of TestNav

and collect test

materials

Dismiss examinee

Mark the test

complete in PANext

Submit an IR

How to Handle Prohibited Behavior

Post-test Activities


132

Posttest Activities Process

Collect materials from RS

Determine makeup testing eligibility

Schedule examinees for makeup testing

Complete State Use ?’s within 48 hours

Prepare materials for return after testing

133

• Collect from each RS:

Collect Materials from Room Supervisors

Completed Roster and

Seating Diagram

Student authorization

tickets

Used and unused scratch

paperAdministration

manual

134

• In PearsonAccessnext, you may:

– Create a new test session and move examinees from their original session to this makeup session

– Or move examinees to an existing test session

Scheduling Examinees for Makeup Testing

135

• Insert the following documents in the red envelope:

Packing the Red Envelope

Completed Seating Diagrams

Unused Student Authorization

TicketsUnused scratch

paperState and District Testing Staff Lists

Unused red envelopes Marked rosters

ACT Student Identification

Letters

Examinee’s clipped student

authorization ticket with scratch paper

136

• Place the red envelope in the polymailer

• Seal the polymailer and return to secure storage until the scheduled pickup date

• On the pickup date, place the polymailer in a secure location for the carrier to pick them up

Packing and Mailing the Polymailer

Reporting

The ACT

138

Document Recipient Timeline DescriptionStudent Report Student 3-8 weeks Paper report

Student Online Scores Student 1 week after S.R. Online account

H.S. Checklist Report School 3-8 weeks List of Examinees

H.S Report School 3-8 weeks List of C.R. Scores

Student Score Labels School 3-8 weeks Record Labels

Student College Report College 3-8 weeks C.R. Scores

NCR Accomm. Score Notification Letter

School August 2017 NCR Scores

Profile Report – H.S. District August 2017 Averages per H.S.

Profile Report - District District August 2017 Averages for District

Student Level Data File -District

District August 2017 All scores for all examinees

Reporting Schedule

139

Student Report

140

Student Report

141

Student Report

142

High School Report Checklist

143

High School Score Label

144

High School Score Report

145

College Report

146

High School Profile Report

ACT Online Prep (AOP)

The ACT

148

• An interactive test prep offering • Two personalized learning paths • Two full length practice tests• Writing essays AI scored• Four short forms, one for each English, math, reading and Science • Comprehensive content review, cognitive and non-cognitive lessons• Anywhere, anytime access via the internet

ACT Online Prep

149

• Predicted Scores and College & Career Readiness Standards

• ACT Online Prep™ comes with four “short” (abbreviated) ACT® subject tests and one full-length ACT® test. All of these tests are official ACT® content.

• After each short test, students will be given a predicted scaled score range

• After each full-length test, students will begiven a predicted ACT® scaled score.

• Scores or score ranges are out of 36 points, just like the ACT®!

ACT Online Prep

150

• Your Learning Plan• In ACT Online Prep™, you can choose between two

study schedules, or learning plans: Structured or Adaptive. Following a learning plan significantly increases a student’s chance at a higher score!

• After choosing a test date, a Learning Plan automatically calculates a schedule to ensure the student finishes the course by test day. If the test date is changed, the Learning Plan will adjust then, too!

ACT Online Prep

151

Adaptive Learning Plan

152

System Requirements

153

• ACT Online Prep: http://www.act.org/content/act/en/products-and-services/the-act/test-preparation/act-online-prep.html– Free Streaming Events

ACT Prep Resources

154

• ACT-Nebraska Webpage: www.act.org/stateanddistrict/nebraska

• Customer Service:– Standard Time Test Administration:

800.553.6244 x2800– Accommodations Administration:

800.553.6244 x1788

Resources

Questions?