welcome to the local sections committee (lsc) meeting
DESCRIPTION
Welcome to the Local Sections Committee (LSC) Meeting. Monday – November 8, 2010 11:30 AM to 1:30 PM Salon II (Lobby Level) Hilton Salt Lake City, UT. Meeting Agenda. LSC Introductions LSC Mission State of the Local Stections Working Session to Discuss How to Improve Local Sections - PowerPoint PPT PresentationTRANSCRIPT
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Welcome to the Local Sections
Committee (LSC) Meeting
Monday – November 8, 201011:30 AM to 1:30 PM
Salon II (Lobby Level) Hilton
Salt Lake City, UT
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Meeting Agenda
LSC Introductions LSC Mission State of the Local Stections Working Session to Discuss How to Improve Local
Sections
Program Planning Grants John J. McKetta ProjectConnect Grants 2010 Shining Star - Volunteer Recognition Awards Question and Answer Session
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LSC Executive Officers Spring 2010-Spring 2011Position Name/Affiliation Email Address Phone
Chair Todd Willman (South Texas) [email protected] 281-398-9400 *811
Vice-Chair TBD
Past Chair David Jacobs [email protected]
Secretary Shannon Brown (Chicago) [email protected] 630- 795-3446
Local Section/Staff Rep Lowell Aplebaum, AIChE [email protected] 646-495-1332
Staff Director Volunteer & Member Activities
Felicia Gugliemi, AIChE [email protected] 646-495-1330
CEOC Liaison Diane Spencer [email protected]
YP Rep /YPABYoung Professionals
Luke Richardson [email protected]
ESC Rep (Executive Student Committee)
Miranda Gray [email protected]
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LSC Executive Officers Spring 2010-Spring 2011
Position Name/Affiliation Email Address Phone
Division/Forum Rep Available
Global Rep Available
Grants Rep (ProjectConnect/Program Planning)
Karen Bard [email protected] 845-892-3211
Student Chapter Available
LS In Need Rep/ Section Liaison
James Klein (CSR) [email protected] 803-725-4203
Mac Qadir [email protected]
TBD David R. (Dave) Eckhardt [email protected] 508-835-4584
Paul Fanning [email protected]
Bob Wasileski [email protected]
Virtual Local Section Rep Dan Lambert [email protected]
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LSC Mission
To strengthen AIChE’s Local Sections through:
Strengthening Leadership Development
Energizing Support System for Local Sections Resource Development
Assisting with Challenges
Sharing Best Practices
Networking Providing Volunteer Recognition ProjectConnect/Program Planning Grants
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Available Resources
http://www.aiche.org/LocalSections/Resources/index.aspx
How to start a Young Professional Group
Local Section Officers' Resource Guide (updated 2010)
Local Section Annual Report 2010 Summary (due Dec 2010)
Local Section Officer Descriptions
Top Ten Ways to Involve Students in Your Section Flyer
more ….. Please review the Spring 2009/2010 LSC Luncheon presentations for more complete listing of additional benefits of AIChE membership
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State of the Local Sections
Graphs Provides the Overview
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LSs by Region/State 113 local sections
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State of the Local Sections
Local Sections Submitting Annual Reports
30%
40%
50%
60%
70%
80%
90%
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
% S
ub
mit
tin
g A
R 113 Total Local Sections
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State of the Local Sections
LDC Local Sections
010203040506070
2000 2002 2004 2006 2008 2010 2012
Lo
cal S
ecti
on
s R
epre
sen
ted
LDC Attendees
65
75
85
95
105
2005 2006 2007 2008 2009 2010 2011
Att
en
de
es
Augusta
Boston
Houston
Knoxville
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State of the Local SectionsYoung Professional Groups
0
5
10
15
20
1985 1990 1995 2000 2005 2010 2015
Nu
mb
er
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State of the Local SectionsLocal Sections with Web Sites
0
10
20
30
40
50
60
70
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Web
Sit
es LocalSectionswith WebSites
Hosted byNational
48% 113 Total Local Sections
12%
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State of the Local Sections
Student Conversion to Professional Members
0%
10%
20%
30%
40%
50%
60%
2005 2006 2007 2008 2009 2010 2011
Pe
rce
nt
Co
nv
ers
ion As % of
GraduatingSeniors
As % ofProfessionalMembers
( 291 / 549 / 32,705 )
( 450 / 3384 / 30,336 )
( converted / graduating seniors / professional members )
( converted 1 and 2 years after graduation from industry and graduate school
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State of the Local Sections
Local Sections "In Need"
10
15
20
25
30
35
40
45
50
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Nu
mb
er in
Nee
d
14%
113 Total Local Sections
42%prelim
21%
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State of the Local Sections
Many are reporting “In Need” Issues
• low member turn out to meetings,
• volunteer leader burn out,
• loss of industry in area,
• aging population
Cannot Identify “take home” practices from Spring and Fall LSC
Majority do not think they are doing well
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No Annual Report No National AIChE Member(s) in key leadership
positions Chair Vice-Chair Treasurer Secretary
No contact with LSC If you think you are In-Need or will be –
Contact the LSC!!
State of the Local SectionsSections in Need
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LS Budgets
Less than $500 – 5$500-$1000 - 15$1000-$2500 - 15$2500-$5000 - 11$5000-$10000- 810,000 + - 6
State of the Local SectionsLS Annual Report 2010
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State of the Local SectionsLS Annual Report 2010Local Section Meetings a Year
0-3 143-5 145-10 2610+ 8
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State of the Local SectionsLS Annual Report 2010LS Goals for the year
Improve meeting participation 22Hold regular meetings 14Develop new leaders 10Improved student chapter relationship 9Form/Improve YP group 5K-12 Outreach 5New/Improved webpage 3Rebuild 1Provide scholarships 1Better communications 1
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State of the Local SectionsLS Annual Report 2010What Does your Local Section Use to Recruit New
Members?Word of Mouth 15Email 6Website 6Personal Invitation 5Email to Students 4Connect to Industry 4Newsletter 2Joint meetings with other societies 1PE PDH’s 1Financial Incentives - South Texas for meals
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State of the Local SectionsLS Annual Report 2010Frequently Identified Problems
Leadership Recruitment/Burnout
Member Involvement and Recruitment
Industry Shifts with Departing/Retiring Members
Inability to Connect with Younger Members
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Working Session (WS)
“Take Home” Practices
Presented By:
Matt Kolodney and Shannon Brown
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WS – Ideas for 2010-2011 Volunteer Recruitment Leadership Development Succession Planning Increasing Meeting Attendance Fundraising Regional Conferences Satellite Local Section Virtual Local Sections
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Working SessionVolunteer RecruitmentCare and Feeding of Volunteers
What is volunteer interested in doing? What needs to be done? Start Small – well defined task with definite end date
Increase Size and Complexity of Assignment
Recognize Contributions Provide Training/MentorsEncourage to Train/Mentor Others
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Working SessionVolunteer RecruitmentBenefits for Volunteer
Develop skills in non-threatening environment Networking Mentoring
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Working SessionVolunteer RecruitmentTools
Checklists Schedules/Timelines Operating Manuals Templates
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Working SessionLeadership Development Extension of Volunteer Development Training Mentoring by
Section Officers
Division & Forum Officers
Nearby Section
Mentor – Volunteer Matching
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Working SessionLeadership DevelopmentTraining Format
LDC Webinars LSC Sessions at National & Annual Meetings Sessions at Regional Meetings Written Materials – example Best Practices Other
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“No organization plans to fail, it just fails to plan!”
Prepare for leadership transition Define goals, roles and responsibilities Keep a record of all member information, accounts,
contracts and passwords Have at least two people on bank accounts
Communication Strategies Consider using free email services (Google, etc) AIChE Web Hosting – “manage content not tech” Newsletter/Social Networking
Volunteer time is $ - maximize its impact and their success
Working SessionSuccession Planning
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Working SessionIncreasing Meeting AttendanceFactors
Relevant Topic Speaker Location Networking Opportunity PDH Satellite Meetings Cost
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Working SessionIncreasing Meeting AttendanceCommunication
Email Website Newsletter Word of Mouth Company/Academic/Government Liaison LinkedIn/Facebook
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Working SessionFundraising
What do you want to do? How will funds help? Sources of Funds
Dues
Grants
Technical Meetings
Classes
Company Sponsorships
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Working SessionFundraising
Company Sponsorships
sponsorship fee covers ½ of the monthly meeting dinner cost dinner cost has dropped from $30/person to $15/person sponsor can pick the meeting topic and speaker company sponsors provide high-quality speakers and topics participation by Young Professionals has significantly
increased South Texas Section has more than doubled their average
monthly meeting attendance (from 75 to 150)
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Working SessionRegional Conferences
Organized by Local Sections Some Support from National Staff Benefits Risks
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Working SessionSatellite Locations
Goal is participation without driving to central location Central meeting Small groups meet at other locations Satellite feed to small group locations
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Working SessionVirtual Sections
First Meeting January 27, 2011 Online Meetings Satellite Meetings Virtual Plant Tours Special Interest Groups Planning / Update Meeting 1:30 – 2:30
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AIChE Program Planning Grants
&John J. McKetta Project
Connect GrantsPresented By:
Matt Kolodney and Shannon Brown
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Program Planning Grants
Assist local sections with their membership outreach efforts by encouraging development of a program plan that involved more than a single event. Supports outreach to broader section membership
Series of events under an "umbrella" of a larger program with identifiable objectives and goals
Encouraged to think "outside the box"
Grants awarded twice per calendar year with maximum value of $1000
2011 Deadline – March 31st
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Project Connect Grants
Assists local sections with their efforts to reach out to students, and increase membership and participation of recent chemical engineer graduates and new engineers.
Supports outreach to new and young engineers and students
Typically single event programs Evaluated on Innovativeness and ability to become
"best practice" Grants awarded quarterly with maximum value of $600 Attempt to award $1800 per quarter
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0
2
4
6
8
10
12
14
16
18
Sep-0
1
Mar
-02
Sep-0
2
Mar
-03
Sep-0
3
Mar
-04
Sep-0
4
Mar
-05
Sep-0
5
Mar
-06
Sep-0
6
Mar
-07
Sep-0
7
Mar
-08
Sep-0
8
Mar
-09
Sep-0
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Quarter Ending
Ap
plic
ati
on
s &
Aw
ard
s
Applications
Awards
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Project ConnectApplications and, hence, Number of Awards
Trending Down
In Response,
Award Value
Increased
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My AIChE
Presented By:Matt Kolodney and Shannon Brown
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Member Benefits ChE On-Demand (Webinars)
E-Learning Course (roll out 2011) “Pre-conference Courses” before national meetings “Short Courses” 1 to 2-day courses (admin by ASME) CCPS books and courses CEP and other technical journals Knovel Library Employment Services ChEConnect for young professionals Networking Professional Community
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AIChE Volunteer Recognition Awards
Presented By:Matt Kolodney and Shannon Brown
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Shining Star - Volunteer Recognition Awards
What are the Shining Star Awards? Initiated in 2009 to recognize AIChE volunteers nation wide
for their tireless efforts Support volunteers in attending national AIChE meetings
throughout the year Aid Local Sections in helping their volunteers to continue to
volunteer Recognize those that go above and beyond in their service
to AIChE Free registration and expenses paid (up to $1000) to any
National Meeting (Annual or Spring Meeting or LDC)
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Shining Star - Volunteer Recognition Awards Shining Star Awards Recommendations Two nominations per Local Section per year Independent of the ProjectConnect or Program Planning
Grants Examples of service recognized:
Dedication and personal commitment to AIChE and the Local Section
Willingness to take on a daunting task Set an example for others Willingness to step up and help the section when it needed it
the most A long history of service to the section Infusion of new ideas / energy into the section
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Shining Star - Volunteer Recognition Awards 2010Member
Volunteer Local Section
Timothy Nolen East Tennessee
Dan LambertCentral Savannah River (GA/SC)
Azita Ahmadzedeh Chicago
Lawrence Latta Central Ohio
Veera Boddu Central Illinios
Jim Miller
Pittsburgh Section
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Shining Star - Volunteer Recognition Awards 2010
Member Volunteer Local Section
Alessandra Carreon Puget Sound
Joe MallonKansa City Section
Carol SchmidtSouth Texas Section
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THANK YOU!
For attending the Fall 2010 LSC Luncheon
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Question & Answer Session