welcome to the army community service (acs) total army sponsorship program
TRANSCRIPT
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WELCOME TO THE
ARMY COMMUNITY SERVICE (ACS)
TOTAL ARMY SPONSORSHIP PROGRAM
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COURSE OBJECTIVE
To learn how to become the best sponsors that we possibly can!
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DO YOU KNOW?
What Army Regulation (AR) governs the Total Army Sponsorship Program?
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ANSWER
AR 600-8-8.
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DO YOU KNOW?
What is the official title of the Total Army Sponsorship
Program?
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ANSWER
The Total Army
Sponsorship Program
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DO YOU KNOW?
What the Sponsorship Program Counseling and Information Sheet DA Form number is and what it is used for?
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ANSWER
• DA Form 5434
• It provides sponsorship program entitlements, sponsorship election and newcomer’s information.
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DA FORM 5434
DA FORM 5434
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OBJECTIVE
What makes a good sponsor?
Any thoughts?
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A GOOD SPONSOR WILL:
• Contact! Contact! Contact!
• Be proactive and exhaust all avenues to ensure the newcomers ‘every’ need is met!
• Be there for them ‘every’ step of the way!
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BUT WHAT IF THE NEWCOMER DOESN’T WANT A SPONSOR?
• A welcome letter is then sent from the CDR for officer, CSM for enlisted & activity director for civilians.
• A reactionary sponsor will be offered.
WELCOME
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SPONSORSHIP PROGRAM
• Sponsors will be trained in accordance with the Total Army Sponsorship Program, Army Regulation 600-8-8.
• United States Army Garrison – Japan
Command Policy 47.
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WHY HAVE A SPONSORSHIP PROGRAM?
• The sponsor is the “KEY” ingredient to the success of the newcomer’s transition.
• Ensures a smooth, positive and effective integration into the command/community.
• Establishes a direct relationship with the morale of the family and the readiness of the Army.
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WHY HAVE A SPONSORSHIP PROGRAM?
• Simplifies the moving process.• Provides the newcomer with assistance
before, during and after arrival. • HELPS ELIMINATE STRESS!!!!!
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APPOINTING A SPONSOR
• Sponsors are appointed within 10 days of receipt of DA Form 5434.
• When feasible, sponsors are selected who are the same gender, marital status, and military career field.
• The sponsor is normally of equal grade or higher than the incoming member.
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BEFORE ARRIVAL• A welcome letter will be sent by the CDR to
officers, CSM to soldiers and activity director to civilians within 10 days after receipt of DA Form 5434.
• A sponsor will send a welcome letter with all contact information and a “Welcome Packet” within ten working days of appointment.
• Sponsor will telephone/email newcomers and answer follow up correspondence with in 10 days.
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BEFORE ARRIVAL
• Obtain contact and family information. - Number of family members. - Ages of children. - Medical and educational needs (EFMP). - Pets. - Hobbies/interests. …etc.
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NEWCOMER’S RESPONSIBILITY
• Reply “immediately” to all phone calls, emails, letters, etc., from their sponsor.
• Inform sponsor “immediately” of leave address, contact information and all status and assignment changes.
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COMMANDER’S RESPONSIBILITY
Assign a sponsor
Give the sponsor “adequate” time away from assigned duties in order to perform
sponsorship duties.
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ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS
• Confirm transportation arrangements:
- Flight number, arrival date and time. - Number in the traveling party. - Reservations for the Narita bus/luggage. - Confirm lodging arrangements. - Make pet quarantine arrangements (if needed). - Provide a checklist of items to bring. - Leave a “welcome basket” in their room. (Personal Choice)
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ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS
• Assist newcomer with in-processing.
• Set up appointments and introduce newcomer (and family members) to your COC, supervisor, FRG, coworkers, friends, etc.
• Acquaint newcomer with base and local community.
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FOLLOWING THE NEWCOMER’S ARRIVAL
• Offer continued support and ongoing assistance during the weeks to follow:-School registration.
-Housing. -Commissary and PX.
-ID cards for dependents, passports.-Yen purchases, banking.-Off-post shopping.-Driving class, license, car.-Dinner at your home, off base, club.
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FOLLOWING THE NEWCOMER’S ARRIVAL
• ACS Loan Closet.• ACS Newcomer’s Orientation (Monthly: every
3rd Tuesday, mandatory).• ACS Medical Morning (get OTC card).• ACS Train class & Shopping on Economy
tour.• ACS ESL & Japanese language classes.• Driver’s class and exam.• Japanese Head Start.• Private Organizations.• Out Door Rec & ITT Tour’s Office.
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FOLLOWING THE NEWCOMER’S ARRIVAL
• Other ACS programs:
-Volunteer/AFTB/AFAP/Mayoral program.
-AER, Employment and Finance
assistance.
-Exceptional Family Member Program.
-Family Advocacy/New Parent Support.
-Mobilization/Deployment/FRG Training.
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FINAL OBJECTIVES OF SPONSORSHIP
• Provide good, useful information and transition for newcomers.
• Reduce stress for newcomers and family.• Welcome newcomers and family to Camp
Zama• Let newcomers know………
WE ARE GLAD TO HAVE THEM HERE!!
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FINALLY THE SPONSORSHIP PROGRAM SURVEY
DA FORM 7274
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LET’S REVIEW!
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DO YOU KNOW?
The Army Regulation number for the Sponsorship Program?
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ANSWER
AR 600-8-8
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DO YOU KNOW?
The official title of the Program?
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ANSWER
The Total Army Sponsorship Program
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DO YOU KNOW?
DA Form number for the Sponsorship Program Counseling and Information
Sheet?
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ANSWER
DA Form 5434
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DO YOU KNOW?
How many days do you have to forward a welcome letter upon appointment as a
sponsor?
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ANSWER
10 working days.
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DO YOU KNOW?
How soon should a sponsor answer follow up correspondence from the incoming
Soldier or civilian?
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ANSWER
10 working days of receipt of any type of correspondence.
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DO YOU KNOW?
How soon should a Soldier or civilian respond to correspondence from their
sponsor?
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ANSWER
Immediately!
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DO YOU KNOW?
Can an E-3 be assigned as a sponsor for an E-5? (Yes or No)
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ANSWER
No, a sponsor will be assigned who is an equal grade or higher.
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AND FINALLY THE SECOND TO THE LAST QUESTION!
A good sponsor will...?
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ANSWER
• Contact! Contact! Contact!
• Be proactive and exhaust all avenues to ensure the newcomers ‘every’ need is met!
• Be there for them ‘every’ step of the way!
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QUESTIONS?
COMMENTS?
CONCERNS?
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WELCOME TO THE
ARMY COMMUNITY SERVICE (ACS)
TOTAL ARMY SPONSORSHIP PROGRAM