Welcome to the Annual General Meeting of the Cove Rock Home Owners Association

24 June 2014

CHAIRMAN’S REPORT COVE ROCK HOMEOWNERS ASSOCIATION

Directors Report ELIP

Financials

• Financial Report for year ending February 2014

• Financial Year End 2014/2015 Budget – Proposal and Adoption

   

Development Fund movement summary R

   

Opening Balance 94,818.95

Interest on money market account 3,705.30

Development levies received:  

Phase 6 funds received 255,611.44

Erf 15 33,000.00

  387,135.69

Output VAT for erf 15 -2,185.00

Output VAT for phase 6 -31,390.88

Security new installations gate house -38,896.69

Club house Security Cameras -14,740.58

Security equipment sea gate -6,919.21

Closing balance 293,003.33

SecuritySince the last AGM we are pleased to report that there has not been a serious security incident in the past “18”

months.This can be put down to two major reasons :-• The ongoing implementation and improvement of the access control system

which is being constantly monitored. – Shortfalls such as the service providers phone system being unavailable when they

have power outages. This is currently being re-assessed.– Power supply systems at main gate have been improved so that the booms, cameras

and lighting are always active thanks to a generator being installed.

– A camera system has been installed at the both the sea gates and clubhouse area.• The implementation of the twelve hour night time roaming response vehicle

linked to the Cell Phone Panic System.

SecurityAreas of Concern

• Tag system open to abuse. • Vandalism at the club house and swimming pool area.• The sea gates being held open by bricks. • Home owners bringing workers into the complex with out reporting to the main gate

for registration. • Home owners allowing contractors to roam the estate.• Tenants constantly breaking rules. • Home owners are responsible for their tenants and will be fined for serious

breaches of the Constitution.

Security

The Future. • Tag system being re-assessed.• Visitors boom gate to be automated to speed up entry and exit. Although, security has been and is still being improved, we must not get complacent but remain vigilant and aware.

The “Kidd’s Beach Gang” are currently behind bars, but there always others that will take their place.

Environment

ENVIRONMENTAL SUB-COMMITTEEREPORT 2014

RECYCLING:• Motivation for a recycling project• Recyclable materials

– Bottles and glass– Plastic and paper– Hazardous chemicals and oils

• Recycling companies – Collect All – Salisbury Group– Overview of how program will operate through newsletter:– Identification and separation of recyclable materials from general waste– Collection procedures

• Plastic bags• Wheelie bins

• Report backs

ENVIRONMENTAL SUB-COMMITTEEREPORT 2014

• ALIEN VEGETATION:– Cove Rock Estate greenbelt zoned open space III– Laws protecting the greenbelt

• NEMA - National Environmental Management Act 1998• National Forests Act 1998 - Protected trees

– Legislation to remove alien vegetation– CARA – Conservation of Agricultural Resources Act

1983• ENVIRONMENTAL MANAGEMENT PLAN: EMP

Election of ExCom - Candidates 2014/2015George Adams Ronnie Knee Clive

WarmbergSuzette Venter Andy Hart

Werner Illgner Tony White Craig Clayden Lindani Mbhele

Shane Schwagele Denzil Perils

GENERAL Constitution Change

ANNEXURE ACLAUSE 13.10.3INDEMNITYA homeowner shall be deemed to have indemnified the Home Owners Association againstany claim where the homeowner has contravened any statutory provisions or legislativeenactment's which results in the Home Owners Association being in contravention of anyvalid law.The homeowner shall reimburse the Home Owners Association for any amount which hasbeen imposed against the Home Owners Association as a fine or a penalty notwithstandingthe fact that the Constitution of the Home Owners Association may provide for a lesser finefor such contravention.The above provision shall be deemed to include an indemnity against any damages the HomeOwners Association may suffer, whether delictually or in terms of common or any other law.

pp

Thank you andGood Night