Welcome to our July

Relay Rally!!

WWW.ESRFL.ORG

CPS 3Linda Schmitt

CPS3 means…Cancer Prevention Study # 3• What is required?

– Your information, a small amount of blood, and a commitment to answer questions when mailed to your home.

• When can I participate?– Willamette High School track, Friday July 27th 5-9pm

• Who can participate? Anyone 30-65 yrs old, never been diagnosed with cancer and willing to commit to a long term study.

• For more information – go to cancer.org/cps3 or email Linda at cps3esrfl@gmail.com

9 Days until Relay!!!168 Teams$266,650 Fundraising Dollars2,050 Registered Participants 382 Registered Survivors352 Individuals have hit their $100 Goal!

State of RelayKristen Salladay

RV & Event ParkingKristi & Byron

• Where should teams/participants park? General Parking (off Dove Lane…see parking attendant)

• Where do Survivors park? Survivor Parking is available off of Wilhi Street, right behind the Survivor Tent

• RV Parking – Must park RV Thursday night between 4 – 9pm…no RV’s on Friday.– RV’s will enter off of Wilhi Street and proceed as directed.– Cost to register an RV $25.00

Site Map

2012 Tent Site RulesKristen

Decorate tent site in the 2012 Relay Theme- "Magic of Relay"- 2. No Staking of any kind- (there will be a document to sign, that no staking will be allowed and any damage to turf will be the team responsibility)- Milk jugs would be a great way to hold tents in place.3.No open flame4.No paint of any kind5.No hay6.No Electricity available7.No loose glitter or confetti at tent site.8.On Site fundraising is suggested9.No tear down of tent site prior to closing ceremony 6pm Saturday.10.Be responsible for clean up of tent site- pack it in, pack it out.

Willamette High School  has been incredible to work with, we want to be very mindful of their Turf Field.

Tent Sites

Inside Track sites can set up Thursday 4pm-8pm and Friday 9am-Noon.

Check-In for “Inside” Track Teams will only be available at the back gate between 9am – 12pm (Friday)

Tent Town sites can be set up Friday between 3pm-6pm and Check-In at either gate.

Check-In

Requirements:• All Participants must be registered• Skip the line - register online or use the offline

forms at the back of the room.• Wristbands are required for entry into Relay…

this will show that you have registered

VIP ParkingKaLynn

Dari Mart Rooters For Hooters

Shelton Turnbull Step Sisters

OMG #1 Pacific Source #1

Gavel Gang Eugene Gastroenterology and Oregon Endoscopy

Womens Care Sara's Sisters (and Brothers)

Teen TentAlice in Wonderland

Open: Midnight to 6:00am

• Midnight Movie (TBA)• Scavenger Hunt• Casino Games• Limbo & Twister• Wii – Just Dance• Wii – Games

6am to 6pm Saturday – Lounge for those who need a break!

Chaperone Agreements for youth

Get Event Related Text…

For up to date relay information take out your phones and:

TEXT 3055 Eugene

TO 22723

Food at Relay

• Dutch Bros.• Willamette High School Booster Club• We-Be BBQing• Dominos Pizza• Subway• Sno-Cones and Lemonade• Hot Dogs

Hours: 5:30pm to 11:00pm Friday night

10:00am to 6:00pm Saturday

Bring Cash as there is no ATM available at Relay!

WATER

Water…Water…Water

Please bring water for

yourself and your team!

Water will not be available along side the track…could

be a great fundraiser…just a thought!

Prizes

Derek Zinser

Entertainment

Ceremonies

2012 Honoree’s

Russell Miller Krista Schumacher Belle Hight

Luminaria

We have partnered with Food for Lane County and will be using canned food instead of sand in the Luminaria bags this year.

What does this mean for teams: bring canned food to put in the bottom of your Luminaria bags. We have been collecting canned food all year so If you need an extra it will be available.

Luminaria Tent Hours: 5:00pm to 10:00pm

Luminaria Ceremony: 10pm Friday night.(DO NOT light luminaries until instructed to do so during the Ceremony of Hope…please ask those around you not to light the Luminaria bags until instructed as well)

What to Bring: Canned Food, and a lighter to help light bags in your surrounding area

Food For Lane County will have bins around the track to place your canned for in after you have picked up your bags…please make sure to remove your bags from the track by 5:00pm Saturday.

The Luminary tent will be open as a “Shade tent” all day Saturday…so feel free to sit down and take a break!

Questions…contact Stevie Clifford - Luminaria Chair stevieclifford@yahoo.com - 541-556-5979

Relay Fundraising

Curbing Cancer $15,414.05 Applebee’s Pancake Breakfast/Tips 1,000.00 Em’s – Paint The Park Purple 2,686.50 Relay Buffett (Wed night of Power of Purple Night) 250.00

TOTAL $19,350.55

On-Site Fundraising

We would love to share what your team will be selling at your tent site.

Please go to the back of the room and complete the On-Site Fundraising form that will be available to the public when they check-in.

Silent AuctionThe Silent Auction will be on Saturday!!!!!

It is an easy onsite fundraising opportunity for Relay teams.

Each team gets credit for the total amount of Silent Auction items!

Basket drop off will begin at noon on Friday.

Preview the items for bid from 7:00pm to 10:00pm Friday night.

Bidding will begin at 8:00am Saturday morning with bidding closing at 3:00, 3:30 and 4:00.

All items must be picked up and paid for by 5:00pm Saturday. Please see Silent Auction Rules in your team captains packets for more details.

• Choose a theme• Choose a container

• Collect items

WATER

Water…Water…Water

Please bring water for

yourself and your team!

Water will not be available along side the track…could

be a great fundraiser…just a thought!

Theme Laps• The Wonderful World Of Disney• Super Hero’s fighting cancer• Pajama & Snuggies• crazy hat• Glow lap (bring your own glow sticks)• wake up – dutch bros.• Favorite Team (sports & jersey Lap)• Mardi gras lap• Hawaiian lap• lap with your favorite mascot• flashback to the 80’s• $1000 Recognition Lap

T-ShirtsKristen

If you have not picked up your t-shirts yet you can pick them up at the ACS office between 8:30 to 5:00 Monday through Friday.

Kristi ReeserVolunteering

Volunteer Incentives• Individual• Team

Greatest Needs!• Parking• Registration• Setup• Cleanup

• Volunteer.esrfl.org

Prizes

KVAL Commercials

Relay RumbleTiffani

Have you raised a $1,000…we want to order you a $1,000 Club Red T-Shirt!!

All you have to do is go to http://www.relayrumble.org/western scroll down and on theright hand side near the bottom click on the link that says “Join The Club!”, fill out theInformation and you are part of the $1,000 Club and a T-Shirt will ordered for you…don’tForget to update your total as it grows…

We have 24 people that have raised over $1,000…WOW! Susie Hager • Dan Hoechlin • Shelly Williams • Jeanne Shuttleworth • Matthew Williams • Darlene Hickson • Duane Hickson • Angela McClintic • Paula Morrison • Tiffani Noah • Trudy Skelley • Cheyenne Heron • Megan Heron • Kristen Salladay • Emily Noah • Kathy Arendsen • Cathie Hoeckele • Donovan Hagerman • Mark Nored • Pilar Bradshaw • Mary Lou Bradley • Veronica Clift • Pamela Duncan • Jamie Theilman

National Fundraising ClubTiffani –

• Emerald Level - $25,000– Dari Mart

• Sapphire Level - $15,000• Jade Level - $10,000• Platinum Level - $7,500

– Step Sisters– Team ORI– Oregon Medical Group– Walk With Reason– Rooters for Hooters

• Gold Level - $5,000.00– PacificSource– Shelton Turnbull Life’s A Beach– Hopeful Spirits– Eugene Gastroenterology and Oregon

Endoscopy– Life for Life– Bi-Mart # 1

• Silver Level - $3,500.00– Steamfitters Plumbers Local 290– Candlelighters for Children With Cancer

• Bronze Level – $2,500.00– Hotline for Hope – Friends & Family of Chris Kilcullen– Women’s Care– Team KANDU– Sara’s Sisters (and Brothers)– Gavel Gang– Carpenters For a Cure

National Fundraising ClubTiffani –

Rising Stars - $1,000 – 2,499

PPC Path Finders, Sole Sisters, Right To Remain Cancer Free, Mascots for a Cure, Friends of Fred-Springfield Fred Meyer, Altair Allstars Team 2, Altair Allstars, PATHOLOGY CONSULTANTS, South Eugene HS - ManiAXE for a Cure, Lane County Sheriff's Office, Oregon Imaging Centers, American Legion Post 83, B Positive, Kerri's Kancer Kickers, Steelers With Hearts, Thurston Elementary Staff, Junior League of Eugene, Win The Fight, Franz Bakery Springfield, The Care Bears, Kare 'n Totes, Levi Strauss & Co., NW Institute of Esthetics, Emerald Square Dancers, Safeway, Fred Meyer West 11th, Stepping Up, Team One, W11th WalkStars, Willamettefamily and WindWalkers

Committee

Are you interested in joining Team D or another committee for 2013? Talk with me or another committee member after the meeting. It takes a village to put this wonderful fundraising event on each year and we would love to have more help!

WATER

Water…Water…Water

Please bring water for

yourself and your team!

Water will not be available along side the track…could

be a great fundraiser…just a thought!

What is going on with Team Fundraisers ?

Bank Night Total $$$(Side Note: Please do not drop off money at the ACS office anytime on Friday July 27 th…all money needs to be turned in at Relay. You can drop off money at the two Check-In stations located at both entrances.)

Important Dates

Wednesday July 25th @ Willamette High School will be a Volunteer Orientation…meet at the track 6:00pm for orientation.

Saturday July 28th @ Willamette track side bleachers – Team Captains meeting…come on over for a little treat and check-in with the committee…we want to make sure half way through the event everything is going well…if not…we will do our best to correct it for you!

August 27th Team Fundraising Cutoff for credit toward FY12, anything turned in afterwards will go toward FY13.

Sept 19th Wrap up Party/2013 KickOff @ The Hilton 6:00pm…let’s celebrate our success and plan for the future!