WELCOME to Level 3 Training

Tamer El-Fouly and Jesper LuthmanDay 1

Program

DAY 1

10.00-10.15 Presentation of training

10.15-11.00 Your expectations

11.00-11.30 Project Cycle Management

11.30-12.00 Break and signup for workshops

12.00-14.00 Evaluation of projects – describing the foundation

14.00-15.00 Lunch and prayers

15.00-15.45 Continuing evaluation and project work

15.45-16.00 Reflexions on the day

Program

DAY 2

10.00-10.30 Presentation of Log Frame with focus on LOGICAL and the

FRAME

10.30-16.00 Working in two ‘tracks’

1. With a project: filling out the frame and continue on expectations

2. Without a project: based on the expectations working on the log frame

11.30-12.00 Break

13.00-14.00 Lunch

Program

DAY 3

10.00-12.00 From LFA to en operational plan/action plan

12.00-12.45 Partnership plan

12.45-13.00 Verbal evaluation of the training

Presentation of training

• Approach is participatory and working in your partnerships

• Less talk more work

• We are facilitators and consultants – use us!

• We need to have fun

• Please give us feedback up front – then we can change!

Questions on guidelines to Anne, Rasmus or Jesper

The trainers

Tamer El-Fouly

Jesper Luthman

• Danish, living in Copenhagen

• Master of Public Health Science

• Worked as a private consultant (health sector) until 2010

• Working in the Ministry of Higher Education

• With DUF: Projects in the Balkans and a member of the MENA committee 4 years

Why am I here?

AIM is to map out expectations of partnerships and of level 3/trainers

Task: Work in your partnerships. Describe 3*2 things you expect of (1) your partnership (outcome) and (2) the training/trainers

15 min in your partnership (bring the notes)

30 min in new group – 5 min presentation from each

Project Formulation

Project Implementation

Project Idea

Project Evaluation

Partnership

Project Cycle Management

Evaluating your Project

Please use the following questiones (guidelines):• What do you think was the best issue in your project?• What will you do again?• What do you think went wrong in your project?• What will you not do again?• What did you learn from your project?• How much people participated and did you influence through your project?

Who are they? Describe them?• Do you think you had a multiplier effect? Did the people you influenced

influenced others?• What do you think did you change in the people/environment?• How did you approch/takle your problem and the targeted society/target

group?

Summary

• The project cycle is dynamic

• Evaluation should be seen as a learning experience AND conducted as an integrated part of the project

For tomorrow

• Introduction to LFA and stakeholder analysis

• Continuing the work in the groups

Reflexions?

SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

WELCOME to Level 3 Training

Tamer El-Fouly and Jesper LuthmanDay 2

Program

DAY 2

10.00-10.30 Presentation of Log Frame with focus on LOGICAL

and the FRAME

10.30-16.00 Working in two ‘tracks’

1. With a project: filling out the frame and continue on expectations

2. Without a project: based on the expectations working on the log frame

11.30-12.00 Break

13.00-14.00 Lunch

What is LFA?

• Objectives oriented• Target group oriented• Participatory

The LFA is an analytical, presentational and management tool which can help planners and managers:– Analyze the existing situation during activity preparation– Establish a logical hierarchy of means by which objectives will be

reached– Identify the potential risks to achieving the objectives, and to

sustainable outcomes– Establish how outputs and outcomes might best be monitored and

evaluated

Using LFA for change – from present to future

National/sector area

Project area

National/sector area

Project area

Present situation

Future situation

Activities

Immediate Objective

Development Objective

Inputs Outputs

Feasibility study

The LFA project planning process

1. Situation Analysis – the foundation for the project:

1) Step 1: Stakeholder Analysis/participation analysis

2) Step 2: Problem Analysis

3) Step 3: Objectives Analysis

4) Step 4: Alternative strategy/Choice of Strategy

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Who are stakeholders?

• Anyone who has an interest in or is affected by the project or preliminary results, for example.:

• Shareholders• Board• Suppliers and partners• Authorities• Funders• Trade unions and other interest groups, eg. NGOs• End Users• Project Participants• Management and colleagues• Neighbors

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TOOL: Action in relation to key stakeholders

StakeholderThe impact of

interest1-10 (impact)

Stakeholder benefits

Stakeholder cons

Preventive measures

Responsible / deadline

Who is the stakeholder?

1: Not important for project10: Very important project

Description of the known benefits of the project for the stakeholder

Description of the known drawbacks of the project to stakeholder

Description of measures that will reduce the interest's points

TOOL: Stakeholders and information strategies

Participation in the project

Influence on project

Necessary for implementation

Not necessary / Small influence Large influence

HostageBe informed- Large meetings- Education- Gather information through schemas  or focus groups

Gray eminenceBe heard- Interview- Meetings- In reference group

External StakeholderBe informed- Newsletters- Create a good image

Resource personBe involved- Interview- Meetings- Workshops- Working in

The LFA project planning process

2. Project Design:

1) Step 5: Project Elements

2) Step 6: Assumption/External Factors

3) Step 7: Indicators and Means of Verification

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The project planning matrix

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DescriptionDescription Verifiable Verifiable IndicatorsIndicators

Means of Means of VerificationVerification

CriticalCriticalAssumptionsAssumptions

Development Development ObjectiveObjective

Immediate Immediate ObjectiveObjective

OutputsOutputs

ActivitiesActivities

InputsInputs

The process

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Summary

• Working with the LFA and focus on stakeholders

For tomorrow

• Going from LFA to operational plan

• Continuing the work in the groups

Reflexions?

SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM

WELCOME to Level 3 Training

Tamer El-Fouly and Jesper LuthmanDay 3

Program

DAY 3

10.00-12.00 From LFA to en operational plan/action plan

12.00-12.45 Partnership plan

12.45-13.00 Verbal evaluation of the training

From LFA to action/operational plan

• Introducing:

– Time

– Budget

– Responsibillity

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Levels of planningLevel 1

Niveau 2

Niveau 3

Niveau 4

Mainplan for the project• Objectives• Areas to approach• Main milestones• Fases

Plan of fases for the project• Areas to approach• Milestones• Sub-deliverances

Action plan• List of activities – log with

decisions• Minutes

Personal plan of action

Level of detailsLevel of details

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From obective tree/log frame to operational plan

Are

as

to

ap

pro

ac

h

Feasibilty study Data analysis and koncept

Rutines

Technology

Training

Why?

How?

Output Output

Activity Activity Activity

Objective

So

mm

erfe

rie

Milestones and workshops

Udrulning af milepæle til de tre områder

Udrulning af planlægningsmetode

Fase 1: Beginning

SeptemberJune

18 maj Informations-møder for alle

Fase 2: Design

Målstyringsmøder i hver afdeling

April Maj

Styregruppemøde StyregruppemødeStyregruppemøde

Fase 3: Implementation

9 Juni Første milepæle rapport

15th May WS 1• Principles –

målstyring• Lederens rolle

16. Maj WS-Forandringshåndtering -lederroller

30. maj WS 2• Afholdelse af

tavlemøder

16. juni WS 3• Planlægnings-

hierarki

21. juni WS 4• Planlægning

go-live

22 maj – 2. juniMålstyring på agenda i afdelings-møderne

26. Juni Test planlægningscyklus

Uge 351. Rigtige planlægningscyklus

Ultimo aug. WS 5• Genopfriskning

af planlægning, milepæle og lederrolle

Medio sep. WS 6• Erfaringer og

forankring

Tentative detailed approachFase 3: Implementation

Uge 22 Uge 23 Uge 24 Uge 25 Uge 26 (30. Juni)

30. maj Workshop 2Tema:• Afholdelse af

tavlemøder

16. juni Workshop 3Tema: • Planlægningshierarki

21. juni Workshop 4Tema: • Planlægning go-live

StyregruppemødeXxxdag

Udrulning i hvert af de 3 områder

Planlægning af Workshop-Niveau inddeling-Rapportformat-Procesbeskrivelse

Færdiggørelse af milepæle rapport

Opfølgning på registreringerne

Coach lederne i udarbejdelse af første 3 mdr. plan

Støtte Jeanne i udarbejdelse af første 12mdr. plan

Ugentlig opfølgningsmøde i afdelingerne (Se mødestruktur)

Planlægning af Workshop

6. juniFørste milepæle rapport

Design af planlægningsmetode inkl. værktøjer og templates - Forsat

22 maj – 2. juniMålstyring på agenda i afdelings-møderne

EXERCISE

Activity Time and deadlines

Personell Materials Budget

When you know – who is responsibil?When you know – who is responsibil?