Welcometo Glasgow OWL’s first AGM

GGOWL AGM AGENDA

Chair’s opening remarks

Apologies for absence Guest Speaker Adoption of Branch Reports

Annual Report Financial Report Elections and Nominations Motions

Launch Event

Grants Date and time of next ordinary meeting  The meeting will be followed by social and networking opportunities.

Introduction

Deborah Cooper – Greater Glasgow OWL Co-ChairHousekeepingBrief introductionsApologies for absence

Guest Speaker

Bonnie Maggio – Outdoor and Woodland Learning Manager, Forestry Commission Scotland

Annual Report - OverviewFirst meeting to reconstitute group held in

July 2014Various changes to office bearing

roles/committee membership have created admin difficulties, particularly with regard to financial matters

Progress has been made despite setbacksElection of new office bearers and

recruitment of more committee members now required to take the group forward

Annual Report - Achievements

10 committee meetings held since group was established in July 2014

Multiple funding bids successfully submitted (more detail to come in financial report)

Subsidised outdoor first aid course being provided in December

Paid coordinator role established Domain name secured, Facebook group and contacts list

created Representatives sent to OWL Scotland launch and other

events Steps taken towards generating interest in the group and

clarifying its aims and objectives

Annual Report –Future plans

Grant funding to be used for:Purchase of kit for use by all OWL membersLaunch eventProvision of professional development course for

teachersFunding is available for the development of links between GGOWL and Glasgow City Council. Regular networking events, workshops, and a photography competition have also been discussed. These, plus any further ideas generated by group members will be considered/actioned by the new committee

Finance Report Morven Williams, Co-Secretary and Development Co-

ordinatorDate Transaction Reference Amount (£) Balance (£)02-04-15 Money In FC Scotland 1,300.00 1,300.0023-04-15 Money Out TCB Room Hire 24.00 1,276.0024-06-15 Money Out Co-ordinator 78.00 1,198.00

Finance Report Morven Williams, Co-Secretary and Development Co-ordinator

Notes

Money Due In

From Money Due Out To

£2,766.34 Grants: OWL Scotland

£221.00 Urban Roots

£434.97 CPD Participants £24.00 TCB Room Hire£156.00 Admin Wages £1080.00 First Aid Course£69.30 Travel (x3)£28.45 Kit (Deborah)£30.00 Travel (Kim)

£3,201.31 £1,608.75

Elections and Nominations

Office bearing positions: Chair Vice chair Secretary Treasurer Co-treasurer

A number of ordinary committee members are also being sought to maintain the required meeting quorum (motion tabled)

Elections and Nominations

ChairChairs and facilitates meetings

Liaises with Secretary and Co-ordinator to compile agendas

Spokesperson for group

Supports group activitiesPresents annual report at AGM

Elections and Nominations

Vice ChairSupports the Chair’s role in their absence

Elections and Nominations

SecretaryLiaises with Chair to compile agendas

Issues agendasTakes minutes at meetingsIssues minutes

Elections and Nominations

TreasurerManages bank account

Supports transactions of grants and paymentsPresents financial report at AGM

Elections and Nominations

Co-TreasurerSupport Treasurer’s role in their absenceActs as co-signatory of payments made

Motions – summary as presented

Group aims and objectives Committee policy and procedures Bank signatories Development grant Membership fee Paid coordinator role Representation of GGOWL at local and national events Motions from the floor

Motions – as written on forms submitted

1. “New committee seek to clarify GROWL (sic) aims and objectives to present at our launch event. To be condensed into 4 or 5 aims and objectives“. (Proposed by Kim Craigie, seconded by Deborah Cooper)2. “That the committee meets a minimum of once every eight weeks” (Morven Williams, Joni Mackay)3. “All office bearing roles authorised on behalf of the GROWL (sic) committee will be able operate the bank account as signatories in accordance with the bank’s procedures” (Matt Keyse, Morven Williams)4. “New committee to prioritise focusing on £5,000 development grant, with a view to creating stronger links with Ed. Services & outdoor learning through OWL” (Kim Craigie seconded the motion she tabled on behalf of Bonnie Maggio)

Motions – as written on forms submitted

5. “Adopting some kind of paid membership system, perhaps based on the one used by the Edinburgh cluster group” (Morven Williams, )6. “Morven Williams continues in the role of paid administration and communications officer, an ordinary member of the committee, at a rate of £13 per hour for 3 hours per week for the immediate future. Committee to review at next meeting.” (Matt Keyse, Kim Craigie)7. “ The group sends a representative to local and national OWL/other relevant events. Travel expenses to be paid”

Launch Event

Ideas are welcomed for this eventWhere will it be and when?What activities should it include?Who should we invite?What can you contribute?

Grants

Continuing professional developmentKitAdministrationLaunch event (as per previous slide)Development of links with GCC

Next Ordinary Meeting

Date and timeVenueAgenda

Reminders

Nominations/motions forms to be completed and handed in to new group secretary

Sign up sheet for email list availableDetails of office bearers to be noted for OWL

Scotland admin form and bank’s change of signatory form

Follow up email and questionnaire will be sent out with the minutes

Meeting Over

Let’s go outside and build a fire!