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Welcome to. Jon Snyder and Priscilla Miccio. Purchase Orders. The Purchasing Department receives the orders from either the HR department or Marketing. From here, the processing begins in QuickBooks. Vendors. Purchase Orders. Receive Items with Bill. Receiving Products. Customers. - PowerPoint PPT PresentationTRANSCRIPT
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Radiant Care, Inc.
Welcome to
Jon Snyder and Priscilla Miccio
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Purchase Orders
• The Purchasing Department receives the orders from either the HR department or Marketing.
• From here, the processing begins in QuickBooks.
Radiant Care, Inc.
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Vendors Radiant Care, Inc.
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Purchase OrdersRadiant Care, Inc.
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Receive Items with BillRadiant Care, Inc.
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Receiving ProductsRadiant Care, Inc.
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CustomersRadiant Care, Inc.
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Customer InvoicesRadiant Care, Inc.
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Summary
• Receive order from HR or Marketing• Create a purchase order in QuickBooks that places an
order for RCI to the supplier, CSBS• Receive the invoice for products from CSBS• Receive the products with a bill to be paid to CSBS by
RCI• Create a customer invoice to be paid by the customer• Fax invoice to customer
Radiant Care, Inc.
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Accounts Payable
• When product on Purchase Order has been received, the vendor must be paid.
• Pay vendors in QuickBooks.• Pay applicable Sales Tax if due in
Quickbooks. • Print the “checks”.
Radiant Care, Inc.
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Accounts Payable
• Mark the Purchase Order as “Paid”. Add the date and check numbers.
• Make payments to vendors at online bank.• File the completed documents.
Radiant Care, Inc.
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Accounts Payable
• QB vendor navigator slide
Radiant Care, Inc.
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Pay Bills
• QB pay bills slide
Radiant Care, Inc.
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Print Documents
• QB company navigator slide w/reminders open
Radiant Care, Inc.
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Paying Bills at the Bank
• CSBS payment window slide
Radiant Care, Inc.
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Pay Sales Tax
• QB pay sales tax slide
Radiant Care, Inc.
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Accounts Receivable
• Fax invoices created by the Purchasing Dept. to the Customer.
• Check online bank for payments received.• Match payments to invoices. Invoice #
should be in the memo line of the payment.• Note transaction or reference number.• Enter payment against the invoice in
Quickbooks.
Radiant Care, Inc.
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Accounts Receivable
• Stamp invoice as paid and add the date and reference number
• If payment for an invoice is overdue, send out reminder letter(s) and follow-up.
• File completed invoices.
Radiant Care, Inc.
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Receiving Payments
• CSBS account details slide
Radiant Care, Inc.
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Receive Payments
• QB customer navigator
Radiant Care, Inc.
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Receive Payments
• QB receive payment slide
Radiant Care, Inc.
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Payroll
• Use MSExcel to calculate Payroll because QuickBooks requires a payment in order to process.
• Verify hours calculations on time records received from HR Dept.
• Enter data into the Excel Payroll Register for the appropriate pay period.
Radiant Care, Inc.
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Payroll
• Create Payroll Journal records from data calculated in PR Register.
• Print reports for HR and Finance contained in PR Register.
• Print Employee Earnings Statement for the period.
• Pay the employees by depositing money directly into their accounts in the online bank
Radiant Care, Inc.
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Payroll
• Pay payroll taxes and employee withholdings to CSBS.
• Pay employees and taxes in QuickBooks.• At “Year End”, print W2 forms.
Radiant Care, Inc.
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P/R Register Worksheet
• PR Register worksheet slide
Radiant Care, Inc.
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P/R Register Tables
• PR Register table tab slide
Radiant Care, Inc.
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P/R Earnings Statement– Sample Earnings Statement
Radiant Care, Inc.
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P/R Employer Taxes
• Employer Tax Report
Radiant Care, Inc.
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P/R Journal• Sample PR Journal
Radiant Care, Inc.
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W2 Form• Sample W2 Form
Radiant Care, Inc.
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Bank Reconciliation• Verifies that the bank account balance and the
QuickBooks balance are the same.• If not the same, some transactions were not
completed correctly. • A bank/cash reconciliation should be done at
least every month. The longer the period, the more difficult it is to find any errors.
• Errors must be researched and fixed.
Radiant Care, Inc.
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Documentation
• BE ACCURATE
Radiant Care, Inc.
•DOCUMENT EVERYTHING!
2 Important items to remember:
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Radiant Care, Inc.