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Presentation Slides and Resource files are available at: http://bit.ly/bioscg

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Kenneth Limslblekk@nus.edu.sg

28 Feb 2013

With acknowledgements toNUS Libraries EndNote Team

Library Tutorial for Department of Biological Sciences Graduate Students

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips3

Chinese Library

NUSLSystem

C J Koh Law Library

Central Library HSSM Library

Science library Music Library

Medical Library

NUS Libraries Portal (http://www.lib.nus.edu.sg)

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Loan Entitlement for Graduate Students

30 items28 days3

renewals6

http://www.battenkillbooks.com/wp-content/uploads/2011/10/stack_of_books21.jpg

How do I Borrow a Book?FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581

Services for Graduate Students

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Document Delivery Service (DDS)• Request journal articles, book chapters or

conference papers that are not available in NUS Libraries

• Accessed via E-Forms

• Cost borne by NUS Libraries• Requires approval by your Supervisor• Checking of request status

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FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117

Intra/Inter-Library Loans• Intra-Library Loan – Request circulating books &

journals found in other NUS Libraries to be collected at Science Library

• Inter-Library Loan - Request books not owned by NUS Libraries.

• Accessed via E-Forms

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FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793

FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips10

Recommended Online Resources

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Type of Information Recommended E-Resource

Multi-disciplinary Bibliographic Databases Web of Science / Scopus

Biomedical & Life Sciences BIOSIS Previews

Animal Biology & Taxonomic Reference Zoological Record

Medicine, Dentistry, Pharmacy, Healthcare & Life Sciences

PubMed (MEDLINE)

Experimental Protocols and Videos Wiley Current ProtocolsJoVE (Journal of Visualized Experiments)

Chemical Substance Structure / Properties & Reaction Searching

Reaxys / SciFinder

Newspaper Articles / Local Content Factiva / PERIND / NewspaperSG

Online Database Guides & Resources• Biological & Life Sciences Subject Guide

http://libguides.nus.edu.sg/biology

• PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/

• Web of Science / BIOSIS Resourceshttp://science.thomsonreuters.com/training/wos/http://science.thomsonreuters.com/training/biosis/

• Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips13

Plagiarism• What is Plagiarism?

• A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.)

• The act of taking someone’s words or ideas as if they were your own.

• Avoiding Plagiarism • CIT Preventing Plagiarism site

http://www.cit.nus.edu.sg/plagiarism-prevention/

• Proper citation of information sources• turnitin software

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Citations & BibliographyTwo places to cite the references you have used:

• within a sentence (in-text citation)

• at the end of the document (bibliography/references)

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips16

Bibliographic Management Software

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EndNote Online Guide

http://libguides.nus.edu.sg/endnote

http://libguides.nus.edu.sg/endnote

Introduction to EndNoteA software that:

• stores and organises references from many sources

• inserts these references into a Word document, and

• automatically formats your references according to a predefined citation style

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New In EndNote X6

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EndNote vs EndNote Web

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25,000

EndNote Workflow

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Installing EndNote for PC

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For installation issues, contact NUS IT Care Tel: 6516-2080, Email: itcare@nus.edu.sg

http://libguides.nus.edu.sg/endnote

Installing EndNote for MacEmail software administrator for instructions

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The EndNote LibraryContains all your references. No limit to number of

references, but <100,000 is recommended

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Step 1: Create an EndNote Librarya. All programs > EndNote > EndNote Programb. File > Newc. Filename: Test (*.enl)d. Save

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips27

Step 2: Add References to the Library

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MS Word

Method 1: Direct ExportExport references directly from database

a. At the database, select the records you want

b. Save, output, export or send to EndNote (Look for “RIS format”)

c. Click Open to transfer records to your EndNote library

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Method 1: Direct Export (WOS)1. Mark the records

2. Click on EndNote

Method 1: Direct Export (PubMed)

1. Mark the records

2. Send to>Choose Destination>Citation Manager

Method 1: Direct Export (FindMore)

Method 2: Import .txt FileUsed when references cannot be exported to EndNote.

Very few databases e.g. Factiva

a. At the database, select the records you wantb. Export text (.txt) file and save on desktopc. In EndNote, go to File > Importd. Browse and select the .txt filee. Select Import option > Other filters

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Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846

Method 3: Online SearchSearch free databases (e.g. PubMed) and library

catalogues (e.g. LINC, Library of Congress)

a. Go to Online Search Mode > More

b. Select a free database or catalogue, e.g. NATL U of Singapore

c. In the online search pane, search by exact title of book or conference proceeding

d. Copy the reference to Local Library Mode

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Method 3: Online Search

2. Select more

1. Click on Online Search Mode (Temporary Library)

Search by the exact title

Method 4: Import PDF FilesExtracts references from PDF files

PDF must contain a Digital Object Identifer (DOI) and is not a scanned document.

Steps:

a. In EndNote, go to File > Import

b. Choose either file or folder, and change Import Option > PDF

Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

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Method 4: Import PDF Files

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Method 5: Manual Inputting

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Link to the video: http://youtu.be/30u5_b9d5D4

It’s Break Time!

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips40

Step 3: Duplicate References To set criteria:• Edit > Preferences > DuplicatesTo find duplicates:• References > Find Duplicates

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Managing References: Custom GroupsCreate folders to group (categorise) references

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Go back to All References.Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

Managing References: Smart GroupsAutomatically group references based on your search

criteria, e.g.: author/year/title contains/is/word begins with…

Note: Any references added to EndNote will be automatically filed in the group, with immediate effect

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Attaching Files to References To set criteria:• References > File Attachment > Attach Files

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips45

Step 4: Cite While You Write (CWYW)

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• Use MS Word to insert citations into your paper

• Create a paper with properly formatted references, bibliography, figures & tables

• Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only

• Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

EndNote Tab & Field ShadingIf EndNote is properly installed, you will see the EndNote

tab in Word

After you add references, Field shading shows up as text highlighted in grey.

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Setting for Field Shading in Word

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Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

Inserting Citations

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Method 1: Find Citationa. EndNote X6 tab:

Insert citation > Find Citationb. Search for a word in any field (e.g. title, author)c. Select the references that you want to insert into your paper

Method 2: Insert Selected Citation(s)a.In EndNote library, select a citationb.Go to Word and place cursor at insertion pointc.Click on Insert Citation > Insert Selected Citation(s)

Editing Citations & References

Edit & Manage Citation(s)

E.g. add page numbers, exclude author, exclude year

Edit Library Reference(s)

Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

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Change Style & Create a Bib SectionTo change the citation styleEndNote X6 tab:Click on Style > Select Another Style…

To create bibliography section*a. Bottom right corner of Bibliography

group > Layout > Bibliography titleb. Type References (or Bibliography)

*The bibliography section appears only when you insert a citation

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Convert to Plain TextBefore sending documents to a publisher, remove the

field codes used for EndNote citations because they may interfere with publisher’s layout programs

EndNote X6 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text

A copy of the Word document will be created with no field codes

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips53

Export Travelling LibraryExports all the references used in Word document to

another (or new) library

• EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library

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Backing Up Library (1)Method 1: Save a Copy

Creates an exact copy of the library xxx Copy.Data and xxx Copy.enl

• File > Save a Copy…

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Backing Up Library (2)Method 2: Compress Library

Saves the .enl file and .Data folder into one compressed file• File > Compressed Library (.enlx)• To restore: File > Open > Open Library…

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips57

More Information on EndNoteEndNote LibGuide

EndNote X6 User’s Guide

Endnote Training YouTube Channel

EndNote Updates

Output Styles

Connection Files

Microsoft Word Templates

Frequently Asked Questions

Contact NUS Libraries’ EndNote team: askalib@nus.edu.sg

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Library Proxy Stem/BookmarkletNUS Libraries Proxy Stemhttp://libproxy1.nus.edu.sg/login?url=

e.g. Prefix a URL with the NUS Libraries Proxy Stem

http://www.springerlink.com/content/e440n0431724460v/

http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.com/content/e440n0431724460v/

Installing the NUS Libraries Proxy Bookmarklet:FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223

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Accessing Full-Text via Google ScholarSetting up NUS Libraries access in Google Scholar : FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648

Alternate direct link: http://scholar.google.com/schhp?hl=en&inst=13660462560571941651

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Accessing Full-Text via PubMedSetting up NUS Libraries access in PubMed: FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k

Direct link: http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?myncbishare=nuslib&holding=isgnuslib_fft

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Tip: Make it easy for others to find all your PublicationsUse a consistent name when publishing:

e.g. James Tiberius Kirk

Kirk, James T. Kirk, JT Kirk, J

Maintain a CV/Resume that includes a list of:

• All your publications

• All institutional affiliations over the course of your career

Participate in Scholarly Research Communitiese.g. Researcher ID /ORCIDhttp://www.researcherid.comhttp://about.orcid.org/ (Open Researcher and Contributor ID)

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Thank You!

Please fill in the feedback form at:

http://bit.ly/bsg28Feb13

Contact me at:

Kenneth Lim slblekk@nus.edu.sg

Science Library sclib@nus.edu.sg63