welcome [] · meeting two recap –college operations –human resources encouraging flexibility...
TRANSCRIPT
Welcome
Madeline M. Pumariega
Executive Vice President and Provost
Tallahassee Community College
Agenda
GOAL
Develop a holistic student support plan aligned to the CARE model that provides student access and
participation regardless of instructional
delivery.
Operations• Remote working• Protocols and signage• Technology
Safety• Testing Protocols• Cleaning• Departmental assessment• Social distancing protocols
Academic Continuity• Course offerings• Class sizes• Classroom layouts• Workforce Initiatives
Student Success & Support• Student Engagement• Virtual Support Services
Library, Learning Commons, Advising
• ResourcesScholarships, Emergency Aid, Devices
DEVELOPING THE PLAN
Stakeholder Engagement• Board of Trustees• Foundation Board• Students• Parents• Community/Advisory Boards• TCC Faculty and Staff
Meeting One Recap - TCC Existing Measures
✓ Provide weekly trainings to staff on OSHA/CDC protocols.
✓ Staging cleaning supplies by all elevators✓ Using supplies of hand sanitizers throughout campus.✓ Using sanitary wipes: Placed strategically by all
computers. Looking at how we roll-out the fall with high-traffic areas such as labs.
✓ Following industry standards with cleaning.✓ Participating with calls with other colleges to ensure
that all recommended guidelines are being met.
✓ Areas where visitors frequent: Plexi glass, lines marking 6 feet of distance?
✓ Updating signs on campus – working with individuals to work with department needs.
✓ Reassignment of custodians and reassignment of work schedules to keep social distancing protocols.
✓ Products: Aerosol disinfectant throughout campus and Increased inspections to ensure that everything is being cleaned well.
✓ Air and Water Quality: Installed infrared lights to diminish bacteria and viruses traveling through air.
✓ Air circulation: Amount of fresh air being brought in to ensure good air quality, keeping humidity at the right percent.
✓ Water quality: Fountains are secured, hydration stations for refilling bottles are effective allowing folks to not touch handles.
✓ Ensure high use areas are cleaned frequently. Working with HR to develop guidelines for students, visitors and staff.
✓ Purchasing additional PPE. Ensuring that we have enough inventory.
✓ Electrostatic sprayers in each room on campus.
✓ Partnering with Facilities and TCC Police on guidelines and signage.
Meeting One Recap - TCC Existing Measures
Human Resources
✓ Actively communicating with employees to answer questions via emails and phone calls.
✓ Annual and Sick Leave✓ Families First Coronavirus Response Act (“FFCRA”) – Following
Federal Guidelines. Testing is covered by this Act. Provides two types of leave:▪ Implementation Emergency Family Medical Leave Act (“FMLA”) –
53 current TCC employees take advantage of this Act.• Emergency Paid Sick Leave: For employees who are unable to
work or telework. Allowed 80 hours for leave associated with being tested.
✓ HIPA Protection: If an employee tests positive, supervisors CAN NOT disclose the name of the employee to others.
Meeting Two Recap – College Operations – Human Resources
✓ Encouraging flexibility across campus for those who work remotely. Working closely with vulnerable populations (65 and older).
✓ Hosting training sessions: Time management and monitoring work in a remote environment.
✓ Identifying employees who are willing and ready to come back to work. Stagger approach for those who are not ready.
✓ Visit HR Website: Hosts FAQ’s for review.
Human Resources
✓ Actively working with faculty, staff and students who are trying to access services and software remotely:
✓ Bringing the on-campus experience to students:▪ Labs – Simulation experience remotely, scientific software▪ Software – Working to deliver access to students of software
found in computer labs on campus – e.g. GIS Software via the Cloud.
▪ Offices ▪ Conference rooms – Keeping social distancing protocols during
transition to campus. Ensuring that all conference rooms are equipped with microphones and cameras,
✓ Devices• Tablets• Smartphones• Microphones• Lighting✓ Software: Canvas, Zoom, TEAMS, etc..
Meeting Two Recap – College Operations – Technology
✓ Remote Instruction: Working with faculty to ensure that students can SEE and HEAR faculty who are teaching live. Also, for faculty to see and hear students clearly.
✓ Office set-up: • Be cognizant of lighting,
sound, and at-home set-up when delivering instruction. Assisting faculty to create space to keep students engaged.
• Focus on virtual best practice instruction.
Taskforce Meeting Three: Student Success and Support
Special Guest Presentation: American College Health
Association
Student Success and Support
Dr. Jean Chin
Chair, American College Health Association
Covid-19 Taskforce, Guidelines Committee
American College Health Association
Associate Clinical Professor of Medicine
Augusta University/University of GA
Executive Director Emeritus
University Health Center, UGA
• Campus preparation is the key to an organized, effective, safety-focused, and medically-informed process of reopening.
• This effort will require the ongoing engagement of executive leadership (President/Chancellor, Provost, Vice President of Student Affairs) and the oversight and coordination of the institution’s COVID-19 planning and response committee.
Campus Preparation
Systems will need to detect the emergence
and spread of infection within the general
community and within specific student
populations.
• Access to immediate viral testing for all students, faculty, or staff with symptoms.
• Contact tracing, identification, and quarantine of all persons exposed to COVID-19.
• Case management of all persons with COVID-19 symptoms and/or diagnosis while isolated.
• Viral surveillance of asymptomatic students.
• Potential for antibody (serologic) testing as marker of immunity.
Containment and Surveillance Capabilities
https://preventepidemics.org/wp-
content/uploads/2020/04/BoxItInBriefingDoc.pdf
COVID-19 pre-symptomatic estimate:
24-48 hours
The COVID-19 mean
incubation period
(time from exposure
to the onset of
symptoms) is
estimated at 4 days.
About 98% of
infected persons
develop symptoms
within 12 days.
How long are people with COVID-19 contagious?
• Maintain physical distancing on campus• 6 feet between workstations/workers. • Develop maximum occupancy for areas• Make physical modifications (e.g. remove chairs)
• Enhance surface cleaning through regular maintenance and supplying employees with disinfecting supplies
• Supply and require face coverings (or PPE with indicated) to all persons on campus
• Place appropriate signage at entrances• Support hand sanitation • Implement no-touch options wherever possible
Facility Considerations
Instruction ConsiderationsClass size
Physical distancing
Seating charts, monitoring, and tracking
Protect medically vulnerable
Special considerations
Performance
Labs
Clinical experiences
Provide resources
Workforce ConsiderationsFormal education/training module COVID-19
General overview: Public health practices , Signs and symptoms, Transmission, Testing
Campus Specific Guidance: Policies and procedures, Campus health and safety resources, Use of PPE, Actions if sick
Continue virtual meetings
Provide PPE, cleaning and disinfectant products
Reconfigure work spaces to meet physical spacing guidelines
Stagger the return to work
Self assessment of temperature and symptoms
Stay home if sick
Consider medically vulnerable or >65 yo
Mental Health ConsiderationsIn-Person vs Telemental Health
▪ What is the best balance?
▪ When should that balance shift?
▪ Who should decide?
In- person
▪ Crisis Counseling
▪ Unable to Access Telemental Health
▪ Mental Health Provider Discretion
Innovative Solutions
▪ Online Workshops
▪ Online Drop-In and Let’s Talk Sessions
▪ Online Therapy (such as TAO) and Mindfulness Programs
▪ Online Covid-19 Mental Health Resources
• High risk of transmission in athletic settings due to frequent physical contact, potential for aerosolization during exercise, fomites
• Ensure department policies, procedures, and communications align with institutional, CDC, and public health guidelines and requirements
• Create an Athletics COVID-19 Action Team and Action Plan
• Assess the potential for COVID-19 transmission in each sport (e.g., individual vs. team sports; contact vs. non-contact sports). Consider a phased return to athletics participation based on potential risk of transmission in each sport.
Athletics Considerations
• Changes to pre-participation screening and evaluation of student athletes.
• Review adherence to NCAA and sports medicine consensus recommendations for transition/acclimatization to activity following extended inactivity periods.
• Certainly, testing will be a part of return to intercollegiate athletics (All questions have not yet been settled at time of publication).
• Physical distancing principles in athletics.
Athletics Considerations continued
• Thousands of students participate in club and intramural sports, fitness classes and other opportunities for physical activity.
• Positive effects of exercise on the immune system and many chronic diseases of higher risk groups for COVID-19 (including diabetes, obesity and heart disease).
• Positive impacts on psychological well-being of the exercising individual.
Recreation Services and Facilities, Including Club Sports and Intramurals
• Employ physical distancing measures and consider
options to limit the maximum number of people in the
facility with access control, use-by-appointment, etc.
• Consider starting or continuing to offer “virtual”
recreation classes.
• Provide custodial services, athletic trainers, personal
trainers and fitness instructors with guidelines for
appropriate techniques and PPE (as per CDC
guidelines) for cleaning and disinfecting common, non-
clinical spaces, including recreation venues and
equipment
Recreation Services and Facilities continued
AVOID ALL NONESSENTIAL TRAVEL
GLOBALLY!
International Travel Considerations
➢ Require appropriate insurance coverage including
➢ Adequate evacuation coverage.
➢ Coverage of pandemic-related causes and all planned activities.
➢ Mandate robust pretravel preparation
➢ Require pre-departure orientations well prior to travel.
➢ Attendance in Travel Health and Safety Classes is critical.
➢ Current, accurate information regarding destination, safety and health matters is essential.
➢ Consider requiring pre-travel individual health consultations or screenings.
➢ Supply thorough information re intra-travel communication, risks, emergency preparedness and procedures, insurance, intra-travel health and safety resources.
➢ Emphasize potential for abrupt travel changes, travel restrictions, issues returning home, COVID-19 outbreaks, current unknowns of international travel.
➢ Make sessions available virtually if possible.
➢ All requirements must be enforceable!
INTERNATIONAL TRAVEL: ESSENTIAL CONSIDERATIONS
Incoming / Returning International Travelers
➢ Multiple complex evolving considerations
➢Active involvement of your International Travel Committee
➢Timely, relevant, transparent communication
➢Communicate their intentions
➢Communicate current State, Local and IHE recommendations and requirements (14 day self-quarantine, symptom monitoring etc)
➢CDC Returning Traveler Guidelines
➢Mental, physical health, academic and social support
International Travel: Essential Considerations
Key Concepts/Take Homes▪ Maintain your incident command structure.
▪ Your best-laid plan will fail. What do you do now?
▪ No substitute for sound public health practices.
▪ Secure your supplies: PPE, cleaning and disinfectant products, hand sanitizer, soap.
▪ Plan for mass vaccinations now- needles, syringes, alcohol wipes, PPE.
▪ Keep your vulnerable populations away from campus as long as possible.
▪ Availability of an effective, safe, widely used vaccine is the definitive solution.
▪ Partner with health department, community health resources.
▪ Reach out to colleagues; look for best practices.
You are not alone!
Questions?
Dr. Jean Chin
Associate Clinical Professor of Medicine
Augusta University/University of GA
Chair, American College Health Association
Covid-19 Taskforce, Guidelines Committee
American College Health Association
Madeline Pumariega
Executive Vice President and Provost
Chair, reSTART reIMAGINE Taskforce
Tallahassee Community College
Student Success and Support Services
Dr. Sheri Rowland
Vice President for Student Affairs
Tallahassee Community College
Student Affairs Technology
• Eagle Q, Mongoose Texting, Zoom, Canvas, MyTCC App, New Student Orientation Workday App, Online Forms, Virtual Job Shadowing, Virtual TCC (website)
Services Transformed
• New Student Orientation and Advising Engagement
• Counseling and Case Management Services
• Student Life
Students Served
• 2,363 Orientation and Advising
• 2,303 accessed Virtual TCC
• 994 Case Management/496 Counseling
• 1,500 Virtual Dance Party
Looking Forward to Fall 2020…
Opportunities and Challenges
• O: Maintain virtual services along with on campus services• O: Expand hours of services • O: Orientations designed for varying student profiles • O: Continue to transform communication to students through texting and MyTCC
• C: Providing accommodated testing for students with disabilities• C: Remote learning can be difficult for students with certain disabilities• C: Managing staff to cover on-campus, virtual, and extended hours (and ensure
safety of vulnerable staff)• C: Providing services with PPE• C: How to conduct intercollegiate athletics under approved guidelines
Learning Commons Support
Dr. Nick Vick
Director, Learning Commons
Tallahassee Community College
STUDENT USAGE COMPARISON
February 2020
Live session with LC staff in the LC: 944 students for 2,507 conferences
SmarThinking: 644 students for 858 sessions 23 sessions with LC staff
April 2020
Live session with LC staff virtually: 207 students for 472 conferences
SmarThinking: 784 students for 1,047 sessions 160 sessions with LC staff
AFTER SPRING BREAK
STUDENT ACCESS
SmarThinking
EagleQ: Goboard, Zoom, phone
Online videos, resources, workshops, test reviews
Virtual Learning Commons
EMERGING TRENDS
C: Five point plan & personal follow-up strategy with students
A: Boot camps; Accessible academic support
R: Video library of resources, infographics, interactive activities, podcasts
E: Student focus groups
REOPENING RECOMMENDATIONS
Location Max Capacity
25% Capacity Number of staff
Number of students
LC151(Classroom)
53 13 2 11
LC156(Open space)
79 20 5 15
LC256(A&P room)
49 12 2 10
LC260(Open space)
79 20 5 15
LC251/252(Classroom)
53 13 2 11
Library Services Support
Stephen Banister
Director, Library Services
Tallahassee Community College
Library Services Support
Online Resources
• Online catalog
• AskALibrarian
• Full Text Library Databases
• Text
• Zoom
• OpenAthens
Hybrid Resources
• Curb Side Delivery of Materials
• No contact self-check out-of-print resources
• Easy return of materials at any college/university of public library.
• Near round-the-clock library services for TCC Students
Library Services Support
Electronic Resources-Usage Library Contacts-Stats
• LibGuides Total views, April 2020 = 18,838
• A to Z List Total visits, April 2020 = 11,299
• External Connections, April 2020 = 9,400
• Database usage, April 2020 = 52,467
• Number of phone contacts, April 2020 = 127 calls
• Number of E-mail contacts, April 2020 = 152 e-mails
• Number of online chats, April 2020 = 161 chats
• Number of library consultations, April 2020 = 67 consults
Targeted Discussion: Student Support and Success Protocols
Discussion 1:What additional student support
measures should be considered not previously mentioned in today’s
meeting?
Discussion 2: What additional resources for academic
success should be considered not previously mentioned in today’s meeting?
Discussion 3: What additional strategies should be
considered based upon the recommendations provided by Dr. Chin?
Meeting Four: Academic Continuity
Pre-Reads:• How the fall semester could play out at US Colleges,
Meredith Deliso, ABC News• Teaching and Learning insights (from IHE readers)• https://www.acenet.edu/Documents/Higher-Ed-
Questions-to-Ask-about-the-Fall.pdf, ACE Transition Report
Presentations: • American Council on Education and Office of
Institutional Effectiveness at TCC
GOALProvide
recommendations for an academic
continuity plan that ensures academic success and the
safety of students, faculty and staff.
TASKFORCE
Topics: 1. Fall Scenarios and Legalities2. Course offerings3. Class sizes with social distancing
protocols4. TCC Live and Hybrid sections
Thursday, May 21, 2020
1:30 pm - 4:00 pm
Special Guest Presenter:
Mushtaq GunjaVice President and Chief of Staff American Council on Education
Thank you!