welcome high school proficiency assessment district test coordinator training october 2011

11

WELCOMEHIGH SCHOOL PROFICIENCY

ASSESSMENT

District Test Coordinator Training

October 2011

September 13 – NorthSeptember 14 – CentralSeptember 15 – South

(Updated 08-12-11)

22

PLEASE!

Silence Cell Phones or Silence Cell Phones or Use Vibrate ModeUse Vibrate Mode

&&

No Conversation No Conversation During Training SessionDuring Training Session

33

October 2011 HSPADistrict Test Coordinator

Training Handouts

Table of Contents Slides*Welcome 1-3Things to Look For, Reminders, & What’s New 4-7Contact Information 8-11Important HSPA Dates 12-24Who Must Take the October HSPA 25-26Testing “Special” Students 27-36HSPA Bar-Code Labels, Pre-ID Labels & Answer Folder Gridding 37-46Mathematics Reference Sheet & Other HSPA Test Materials 47-55Test Security & HSPA Security Forms 56-84Special Handling Envelopes & Irregularity Reports 85-92Returning HSPA Test Materials 93-101Always/Always/Never - Tips & Reminders 102-104 •Special Note: The numbers referenced above are slide numbers, not page numbers. More then one slide may appear on a page.

44

THINGS TO LOOK FOR

March 2011 Writing Handbook CD –

October, 2011

March 2012 Student Preparation Booklet

November, 2011

March 2012Your Guide To The HSPA – November, 2011

March 2012 Writing Handbook CD –

October, 2012

55

REMINDERS

FALL 2001FALL 2001 HSPA MATH & LAL SAMPLE TEST HSPA MATH & LAL SAMPLE TEST

66

WHAT’S NEW

• New Codes for Department of Children & Families

• Old Codes: 45-7000 (plus three digit school code)• New Codes: 21-8501 (plus three digit school code)

• New Names

• Office of Assessments • Division of Standards, Assessment & Curriculum

•New Computer Generated Delivery Shipment Labels

77

WHAT’S NEW

•Scorable Return Labels – For Used Answer Folders

•Non-Scorable Return Labels – For Test Booklets

•HSPA Interim Multi-Test Administration All Sections Roster (October 2011)

•HSPA Final Multi-Test Administration All Sections Roster (March 2012)

88

Test Coordinators

HSPA Veronica Orsi 609-292-8739

NJBCT (Biology) Diane Kubinski 609-292-3226

NJASK 6-8 Vacant

NJASK 3-5 Orlando Vadel 609-341-3456

APA Elizabeth Celentano 609-984-0107

AHSA Faye Ball 609-984-1970

NJDOE Contact Information

www.state.nj.us/education

99

Office Fax (all assessments)609-984-6032

NJDOE Measurement SpecialistsScore Reports- Cycle I, Cycle II, State Summary

HSPA & NJCBTRob Akins 609-984-1435

NJASK 5-8 & APAJo-Lin Liang 609-633-6884

NJASK 3-4Don White 609-777-2051

1010

MI Contact Information

• Material Survey• Authorization Form• Materials Not Received• Test Material Return Form• Record Changes• Reports Not Received

HSPA / NJBCT Helpline800-572-1049

HSPA / NJBCT Website www.measinc.com/nj

1111

Assessment Content Coordinators

Mathematics: HSPA & NJASK 3-5Timothy Giordano 609-633-8015

Mathematics: NJASK 6-8Michael Luke 609- 984-9637

Language Arts Literacy: HSPA & NJASK 3-5Roseanne Harris 609-292-8779

Language Arts Literacy: NJASK 6-8Sharon Dama 609-633-6917

Science & BiologyStephen Goldman 609-777-2080

1212

FUTURE MEETINGS

March 2012 HSPA & May 2012 March 2012 HSPA & May 2012 NJBCTNJBCT

Coordinator Training DatesCoordinator Training Dates

NORTH – January 18 (Wednesday)

CENTRAL – January 19 (Thursday)

SOUTH – January 20 (Friday)

1313

Tuesday – March 6 MathWednesday – March 7 LAL Day 1Thursday – March 8 LAL Day 2

Tuesday – March 13 Math Make-UpWednesday – March 14 LAL Day 1 Make-UpThursday – March 15 LAL Day 2 Make-Up

MARCH 2012 HSPATEST DATES

1414

OCTOBER HSPA

TRAINING SCHEDULE

September 13, 2011 District Test Coordinator Training (North)

September 14, 2011 District Test Coordinator Training (Central)

September 15, 2011 District Test Coordinator Training (South)

Scheduled by District: School Test Coordinator Training

Scheduled by District: Mandatory Examiner/Proctor Training

1515

Important HSPA Dates

RECEIPT OF

HSPA

TEST MATERIALS

September 20-23, 2011 Testing Materials Received by Districts

If you do not receive your materials by noon Monday, September 26, call MI at (800) 572-1049. Your shipment will be traced and additional materials sent, if necessary.

September 28, 2011 – NOON Last Day to Order Supplementary Shipments of Test Materials from MI

1616

HSPA TIMING

MATHEMATICS

Tuesday – October 4, 2011

Mathematics 30 MULTIPLE CHOICE 6 OPEN ENDED

2 HOURS, 32 MINUTESALL FORMS

1717

Language Arts Literacy Section - Day 110 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK

1 HOUR, 36 MINUTESALL FORMS

HSPA TIMING

LAL DAY 1

Wednesday – October 5, 2011

1818

Language Arts Literacy Section - Day 210 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK

2 HOURS, 1 MINUTEAll FORMS

HSPA TIMING

LAL DAY 2

Thursday – October 6, 2011

1919

Tuesday – October 11 Mathematics Make-Up

Wednesday – October 12 LAL Day - 1 Make-Up

Thursday – October 13 LAL Day - 2 Make-Up

HSPA MAKE-UP DATES- 2011

2020

INCLEMENT WEATHER &

EMERGENCY CLOSINGS

DELAYED OPENING: test ONLY if entire section can be administered before lunch break.

FAX IRREGULARITY REPORT to Office of Assessments and your County Office with the following information:

Reason for delay or cancellation,

Date & section of delayed or cancelled testing,

Revised testing schedule .

PROCEED WITH REMAINING TESTING SCHEDULE as planned.

RESCHEDULE CANCELLED TEST SECTION to occur the FIRST available non-testing day.

2121

RETURNING

HSPA ANSWER FOLDERS October 7 , 2011 Return Used Answer Folders for students who completed testing during the regular week.

Call Federal Express Air for pick-up to MI.

Complete Online Test Material Return Form.

October 14, 2011 Return ALL remaining Used Answer Folders, Pink, Yellow & Purple Envelopes, & Exited Students Bar-Code Label Return Forms.

Call Federal Express Air for pick-up to MI.


2222

PICK-UP HSPA TEST BOOKLETS

October 17-21, 2011 Test Booklets are picked-up automatically by NCD Package Express.

Check ALL Test Booklets for stray Answer Folders.

Do NOT use Federal Express to return Test Booklets. District will have to pay $$$$$$$.

Do NOT miss NCD pick-up. If NCD must return, District will have to pay $$$$$$$.


Mail District Return Form to MI.

October 21, 2011 Used Answer Folders Received by MI AFTER this Date may NOT be reported on time.

2323

HSPA REPORTS

OCTOBER 2011

November 1 – 30, 2011 ONLINE Student Information Record Change Roster activated

Automatic Rescores ALL Open-Ended Items Rescored for Students with a Scale Score BELOW one Raw Score Point From Passing

December 16, 2011 ONLINE All Sections Rosters posted

December 27, 2011 ONLINE Subject Rosters, Summaries of District & School Performance , InterimMTAASSR, & Exited Students Roster posted

2424

OCTOBER 2011 HSPA

ISRs & Student Stickers

January 2-6, 2012 Hardcopy Reports arrive in Districts - Individual Student Reports & Student Stickers

2525

WHO MUST TAKE

THE OCTOBER HSPA

R11, 12, R12, RS & AH school students

who have not passed HSPA Math or LAL

General Education

Limited English Proficient [NO LAL Exemption]

Special Education [except APA]

2626

APA STUDENTS

EXEMPT FROM TAKING HSPA

All students who are EXEMPT FROM TAKING the HSPA MUST take the Alternate Proficiency Assessment (APA) in Mathematics & Language Arts Literacy as designated in each student’s IEP.

If an APA student responds to HSPA items, the answer folder will be scored, DEFAULTED to EXEMPT FROM PASSING, and HSPA scores will be reported.

2727

Testing “Special” Students

TEMPORARY / EMERGENCYSECTION 504 PLAN

Sprained or broken arm (etc.) prior to test: prepare a temporary / emergency Section 504 Plan.

Student allowed to receive test modifications & accommodations described in Appendix A of the Examiner Manual.

Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan.

504 and SE/504 ACCOMM bubbles must be gridded.

2828

Acceptable Accommodations & Modifications-(APPENDIX A)

2929

LARGE PRINT / BRAILLE Need LP or BRAILLE materials but have NOT

ordered them: contact MI IMMEDIATELY.

LP & Braille materials are shipped with regular materials but in SHRINK WRAPPED KIT.

Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED ITEMS LIST that MUST be used.

SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to testing.

LP & Braille tests MAY NOT be the same as rest of school. THEREFORE, ONLY use LP & Braille kit materials provided.

3030

Out-of-District

Placements (ODP)

Responsibilities of Sending / Home DistrictsResponsibilities of Sending / Home Districts

ALL students MUST be tested regardless of student location.

Sending / Home district MUST provide the receiving district with sending district’s county-district-school codes AND all applicable “School Use Only” info for each ODP student.

3131

Out-of-District Placements (continued)

Responsibilities of Receiving Districts / Responsibilities of Receiving Districts / Approved Private SchoolsApproved Private Schools

Receiving Districts (public & approved private schools for the handicapped) may test ODP students.

ODP answer folders MUST have the following:

1. Testing Site County-District-School codes.

2. Sending County-District-School codes.

Students Attending Out-of–District Placements roster MUST be completed.

3232

Woodside Special Services

99 9 4 5 5 9 0 9

James Dunn

James Dunn October 6, 2011

697 538 9777 401

Don Dixon 08 10 90 567894 Goodtown/Happy High 22 4444 333

3333

HOMEBOUND, BEDSIDE &

Non-Testing ODP Placements

Students receiving homebound or bedside instruction MUST be tested unless they are too ill to participate.

Testing may occur ANYTIME during the 2 week testing period EXCEPT persuasive prompt which MUST be on a Thursday.

Examiner MUST be:

Licensed professional employed by the district.

Trained by school or district test coordinator.

Sign appropriate School Security Checklists.

Maintain test security at ALL times.

Return secure test materials to school coordinator ASAP after testing is completed.

3535

RETURNING STUDENTS

Completed ALL graduation requirements

EXCEPT passing HSPA & are NO longer enrolled.

Grade MUST be gridded RS.

Ideally should test at diploma granting high school BUT may test at any high school.

CDS code MUST be gridded using the diploma granting high school CDS codes.

HSPA Bar-Code Labels MUST be used if available AND have correct CDS code.

Returning Student Header Sheets MUST be used.

3636

ADULT HIGH SCHOOL

STUDENTS Grade MUST be gridded AH.

CDS code MUST be gridded using the adult high school CDS codes the student attends.

Adult High School Students whose test of record is the HSPT11 and have NOT passed ALL sections of the HSPT11 MUST pass the HSPA as follows:

NOT passed HSPT11 Math: MUST pass HSPA Math.

NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST pass HSPA LAL.

HSPA Bar-Code Labels MUST be used if available AND have correct CDS code.

Adult High School Header Sheets MUST be used.

3737

HSPA ID BAR-CODE LABELS

Both for March & October administrations

Automatically sent for Retest Students

WHITEWHITE label

ALL unused HSPA ID Bar-Code Labels MUST bereturned on the Exited Student Bar-Code Label

Return Form

3939

HSPA

PRE-ID LABELS

ONLY March administration

Ordered on-line for First-time Eleventh Grade Students.

White label with YELLOWYELLOW stripe

ALL unused Pre-ID Labels are to be DESTROYED.

4141

MUST GRID

ALL ANSWER FOLDERS The following fields MUST be gridded (if applicable) for ALL students with AND without labels:

Grade

Test Booklet Number

Test Booklet Form

Supplemental Educational Services (March only)

Void

Medical Emergency

Not Present Regular

4242

CAN GRID

ADD,CHANGE, DELETE The following fields MUST be gridded if applicable OR if

information is incorrect OR missing from a student’s label:

District/School Student ID Number

Sex

Special Codes (HSPA First-time 11th graders only)

Ethnic Code (grid all that apply)

Title I

Economically Disadvantaged

Homeless

Migrant

4343

CAN GRIDADD, CHANGE, DELETE – Continued

Limited English Proficient

504

Special Education

SE/504 Accommodations

IEP Exempt From Passing

IEP Exempt From Taking (APA required)

Time In District (March only)

Time In School (March only)

Sending County / District / School Codes

4444

CANNOT GRID

RECORD CHANGE PROCESS ONLY

The following fields must NOT be gridded for students that have labels. If gridded in error, they MUST be erased completely.

Name

Date of Birth

HSPA ID Number

State Identification Number

Testing Site County / District / School Codes

4646

Required for ALL Students

Required for ODP Student Only

4848

Mathematics Reference Sheet

(Appendix C)

Students MUST have the reference sheet during Math testing.

NO Mathematics Reference Sheet = Voided Math Section.

Overage used for instructional purpose AFTER testing.

4949

CALCULATOR REQUIREMENT

District MUST provide students with calculators.

Student MAY use own calculator.

Examiners MUST have extra calculators.

BEST calculator for a student to use is the calculator which the student uses every day.

ALL calculators must have minimum acceptable functions.

REMOVE instructional manuals & function reference sheets before testing.

Memories & programs MUST be cleared before & after testing.

5050

MINIMUM ACCEPTABLE

FUNCTIONS

Algebraic Logic – automatically follows standard order of mathematical operations

Power and Square Root – of any degree

Memory - at least one memory cell

Clearing mechanism

Built in Computer Algebra Systems (CAS) are NOT permitted

5151

Writer’s Checklist

NEW Checklist for EACH day, LAL 1 & LAL 2.


Persuasive Writing Task Folders

Shrink-wrapping may NOT be opened until morning of testing.

Regular Testing on Thursday, October 6, 2011 is PURPLE.

Make-Up Testing on Thursday, October 13, 2011 is BLUE.


5555

Brayden Jones

5656

TEST SECURITY

Security is the district’s responsibility.

Absolutely NO copying of test booklet or other secure materials.

Security breaches may have:

Financial consequences for the district

Professional consequences for staff

Disciplinary consequences for students

Inform ALL district & school personnel of HSPA security procedures prior to test administration.

5757

SECURITY PLAN

Mandatory Turnkey Training

Storage of Secure Materials

Delivery Problems

Missing Test Booklets

Chain of Command

Sick Student

Disruptive Student

Fire / Emergency Procedures

Inclement Weather

5858

TRAINING STAFF

Turnkey Training Required for ALL Staff Involved in Test Administration

Special Testing: One-On-One Testing, Scribes, Small Group Testing, etc.

Responsibilities of School Coordinator, Examiners and Proctors

ONLY Examiners May Handle Secure Test Materials

Proctors handle Non-Secure Materials ONLY

Examiners and Proctors MUST be ALERT at ALL times

5959

TESTING SITES

NO Coats, Backpacks, Purses or Books

NO Instructional Displays

NO Buzzers, Bells or Non-Emergency Announcements or Interruptions

NO Cell Phones, MP3 Players or Any Unauthorized Electronics

NO Food or Beverages (except if by IEP or 504)

6060

TESTING SITES(continued)

Students Well Spaced With Ample Surface Area

Assigned Seating

Good Lighting & Ventilation

Clock & Chart to Display Time Remaining

NEVER leave students unattended

Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed

6161

TESTING SITE NO NO’S

6262

HSPA SECURITY FORMS & LISTS Authorization Form & Delivery Ticket

District Box Summary

District Packing List

School Packing List

District Box List

School Box List

District Receipt Form

School Security Checklist – District Overage

School Security Checklist

Makeup Security Checklist

District Return Form & Pick-up Ticket

6363

Download form before delivery dates www.measinc.com/nj

NOTE: 15 Minute Waiting Period

Ed Masters

Mary Fox or Jamie Blaise

6464

Mary Fox 9-22-11 EVO

2

6565

LAWRENCE TOWNSHIPDISTRICT OVERAGE

CDS 21-2580

OPEN ME FIRST

6868

11110

6969

Mary Fox 9-22-11Mary Fox 9-22-11

7272

120

7373

Jamie Blaise 9-23-11Jamie Blaise 9-23-11

7575

Missing Test Booklets - Call

Office of Assessments immediately.

Do NOT open shrink-wrapping.

9 1100017520

Ed Masters 9-23-11

Mary Fox 9-23-11Mary Fox DTC (123) 456-7890

7676

NEED NEW VERSION

Good Town 22-4444-333

Mary Fox(609) 123-4577(609) 123-4588

[email protected]

15

Small group and 1-on-1 testing of special education students

7878

Jamie Blaise 7:45 10-04011

Jamie Blaise 7:45 10-04-11 Stacy Shack 7:50 10-04-11

Stacy Shack 7:50 10-04-11

Mary Fox 10:15 10-04-11

Mary Fox 10:15 10-04-11 Mary Fox 11:45 10-04-11

Mary Fox 11:45 10-04-11

Mary Fox October 4, 2011Mary Fox DTC (123) 456-7890

8181

Central High 123

Mary Fox 09-30, 2011

Lissa Chu 8:00 10-04-11Lissa Chu 8:00 10-04-11

Mary Fox 11:30 10-04-11Mary Fox 11:30 10-04-11

Mary Fox October 4, 2011Mary Fox DTC (123) 456-7890

8484

Wood 22

Goodtown 4444

Happy High 333

Mathematics 10 -11 -11

12345678123456801234568312345690 thru 12345693

10-11-11 V. Orsi 8:00 a.m. 10-11-11 S. Jung 11:15 a.m.

8585

Problem Answer FoldersPINK Envelope

Use PINK ENVELOPE to return ALL Answer Folders &

Irregularity Reports for problems that affect scoring

(Category 1 Irregularities):

Responded on wrong page of Answer Folder, Used more than one Answer Folder, Used someone else’s Answer Folder.

Paper clip Irregularity Report to the front of the

Answer Folder(s), along with the grade appropriate

Header Sheet, and place it in the envelope.

8686

22 4444 333 10 – 11– 11 11:15 a.m.Goodtown Happy High

Sam Yung Sam Junh

X

(333) 123-4566

Bruce Clark 645798 Math Items 35 & 36 reversed

Rose Raymonds Unknown 645715 1st AF sent back regular week

8787

Goodtown 22 4444 333

Happy High 2

Bruce Clark 645798

Rose Raymonds 645715

8888

Category 2 - 4 Irregularity ReportPURPLE Envelope

Use PURPLE envelope to return ALL Category 2 – 4 Irregularity Reports.

Do NOT include ANY answer folders or ANY test booklets in

this envelope.

Return this envelope to MI with your regular or make-up answer folder return shipment.

8989

22 4444 333 10 – 11– 11 11:15 a.m.Goodtown Happy High

Sam Jung Sam Jung

X

307 – 794 - 9879

Greg Cook AF 645783 refused to test

9090

Goodtown Happy High 22 4444 333 10-13-11

Irregularity Reports ONLY

No Answer Folders No Test Booklets

9191

SE/504 & Braille/Large Print Special Accommodations

YELLOWYELLOW Envelope

Use for students with IEP or 504 Plan allowing use of extra paper or computer printed responses.

Paper Clip Extra Sheets of paper to answer folder.

ALL extra sheets of paper must be marked with: Student’s Name & DOBStudent’s Name & DOB CDS CodeCDS Code Subject & Item NumberSubject & Item Number Answer Folder NumberAnswer Folder Number

Complete & include grade appropriate Header Sheet.

9292

Goodtown 22 4444 333

Happy High 2

Jessica Moore 789341

Brad Simmons 798432

9393

RETURNING

HSPA MATERIALS

October 14, 2011 LAST DAY to Return All Used Answer Folders, Pink, Yellow, & Purple Envelopes, & Exited Students Bar-Code Label Return Forms to MI via Federal Express.

Use SCORABLE labels.

October 17-21, 2011 Test Booklets picked up by NCD Package Express for return to MI.

Use NON-SCORABLE labels

October 21, 2011 Used Answer Folders received by MI AFTER

this date may NOT be processed in time for reporting.

9494

RETURNING

HSPA MATERIALS

WHITEWHITE or PINKPINK Return Labels for Used Answer Folders

GREENGREENReturn Labels for All Test Booklets

9595

GoodtownHappy High

X X X X X X

X X X

X 0 0 2 4 x x x x

x

Lissa Watts 10-14-11 Ed Masters 10-14-11

9797

2

Jane Wright 111 222-3333

Good Town School District100 Main Street

Happy Town NJ 10101

9898

TEST BOOKLET RETURN CHECKLIST

Check quantities & ID numbers to verify that all booklets are collected.

Check for Answer Folders left inadvertently in booklets.

Place ALL booklets in numeric order in original shipping boxes.

Complete District Return Form & immediately notify NJDOE if a booklet is missing.

Retain photocopy of District Return Form.

Mail District Return Form to MI using self-addressed stamped envelope provided.

9999

TEST BOOKLET RETURN CHECKLIST (cont.)

Complete On-line Test Materials Return Form at www.measinc.com/nj

Retain all Security Forms & photocopies of Irregularity Reports.

On the outside of each box, cover original shipping label with MI self-addressed NON-SCORABLE return label.

Number each box “1 of 5”, “2 of 5”, etc.

Place sealed boxes in locked storage until NCD Package Express arrives.

100100

9 1100017520

1022000151 22000160

Ed Masters 10-17-11

Mary Fox 10-17-11Mary Fox DTC (123) 456-7890

101101

1

Mary Fox 10-20-11

EVO

102102

A L W A Y S

Have multiple personnel authorized to receive test materials when delivered.

Return the District Receipt Form to MI immediately.

Maintain limited access to secure materials at ALL times.

Keep test booklets in numeric order.

Use ALL School Security Checklists.

Provide accurate Student Roster for every examiner.

Be available during test administration dates.

Conduct your own security visits.

103103

A L W A Y S

Seat students in a way that helps prevent cheating.

Retain copy of all test responses done on separate sheets.

Retain a hard copy of responses done on a word processor.

Place all extra sheets of paper in the YELLOWYELLOW envelope for SE/504 and Braille/Large Print Accommodations.

Report Category 1 irregularities on Irregularity Report Form & return with answer folders using PINK envelope.

Report Category 2- 4 irregularities on Irregularity Report Form & return forms ONLY using PURPLE envelope.

Verify accurate count before signing the District Return Form.

Save and reuse the original boxes to return answer folders & test booklets.

104104

NEVER

Never refuse a shipment of test materials.

Never abrogate the responsibility for counting or recounting test booklets.

Never distribute booklets out of numeric order.

Never borrow or lend test booklets across schools.

Never allow students to use pen.

Never instruct students to pass test booklets up an aisle/row.

Never destroy a HSPA ID Bar-Code Label. All HSPA ID Bar-Code Labels must be returned to MI.

Never cover an existing bar-code label on test materials.

welcome high school proficiency assessment district test coordinator training october 2011

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