welcome! [] · d. check-in with campus safety by contacting 954-201-4357. i. provide contact person...
TRANSCRIPT
![Page 1: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/1.jpg)
WELCOME FACILITIES MANAGEMENT
101 TRAINING
John Dunnuck VP of Operations
Kenneth Klindt AVP of Facilities Mgmt
Sean Devaney District Director Facilities
College Wide Maintenance
Mike Coval Electrical Manager
Yohannes Asgedom HVACMechanical Mgr
Mike McManigal Facility Mgr DTC
Kenneth Hunt Locksmith Manager
Nathan Sade Facility Mgr SC
Chris Tavares Fleet Manager
Janet Similien Admin Assistant III
Marcus Wilson Facility Mgr NC
Larry Jones Facility Mgr CC
Laura Ozment CW Landscape Mgr
Juanita B Vega Executive Assistant
Aldrin D Lake Admin Assistant III
District Director Environmental Safety amp
Chief Fire Official
Mark Griffin District Director Facilities
Planning amp Capital Budgets
Deborah Czubkowski District Director Facilities Design and
Construction
Patsy Lenox Executive Assistant
Nelson Goris North Campus
Senior Project Manager
Priscila Fort Central Campus
Senior Project Manager
Robert Bellot South Campus
Senior Project Manager
Ana Ovalles Director Facilities
Planning
Jean Griffin Executive Assistant
Tamaris Alvarez Facilities Planner
Jonathan Iglesias CAFM System Administrator
Amanda Williams Senior Analyst
Construction amp Capital Accounts
Ellice Martinez Special Projects Manager
Jacqueline Gonzalez Specialist CAD Operator
bull Dr Judy Schmelzer AVP Business Services and Resource Management bull Zaida Riollano District Director Strategic Sourcing bull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officer bull Jose Hidalgo Contracting Officer
bull Otto Letzelter MEP Structural Building Official bull Sal Giorlando MEP Structural Inspector bull Tom Giorlando MEP Structural Electrical Inspector bull Barbara Camparscone MEP Structural Operations Manager bull Elizabeth Pardee MEP Structural Executive Coordinator
bull Joseph Carriker District Director Campus Safety bull Tim Andrasek Manager Physical Security Technology
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautions a All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksite a The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksite a Check in with your designated person that requested the Work
Order b Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357 i Provide contact person who requested work order ii Proper identification should be worn at all times iii Provide length of time you will be on site
IV Parking on Campus a All contractors or vendors must have a company identified vehicle b The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reporting a 911 shall be called for any assistance that requires emergency
response b 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipment X Equipment Deliveries a All contractors and vendors shall provide their own equipment a Deliveries of equipment and supplies will be coordinated with b Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times
vendors b Deliveries will be coordinated with the vendor not BC Central receiving
VII Hot Work Permit a All contractors shall acquire the proper hot work permit from the XI Hazardous Materials
College Building Department agency a Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws
VIII Smoking b MSDS Sheets will be available on site accompanying materials a There is no smoking at Broward College It is a smoke free campus
(including no vaping) XII Broward College Contacts
IX Required Conduct a Proper dress is required including proper safety attire and equipment b Music and radios are prohibited c Proper language is required d Interaction with students and staff shall be kept to a minimum
a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 2: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/2.jpg)
John Dunnuck VP of Operations
Kenneth Klindt AVP of Facilities Mgmt
Sean Devaney District Director Facilities
College Wide Maintenance
Mike Coval Electrical Manager
Yohannes Asgedom HVACMechanical Mgr
Mike McManigal Facility Mgr DTC
Kenneth Hunt Locksmith Manager
Nathan Sade Facility Mgr SC
Chris Tavares Fleet Manager
Janet Similien Admin Assistant III
Marcus Wilson Facility Mgr NC
Larry Jones Facility Mgr CC
Laura Ozment CW Landscape Mgr
Juanita B Vega Executive Assistant
Aldrin D Lake Admin Assistant III
District Director Environmental Safety amp
Chief Fire Official
Mark Griffin District Director Facilities
Planning amp Capital Budgets
Deborah Czubkowski District Director Facilities Design and
Construction
Patsy Lenox Executive Assistant
Nelson Goris North Campus
Senior Project Manager
Priscila Fort Central Campus
Senior Project Manager
Robert Bellot South Campus
Senior Project Manager
Ana Ovalles Director Facilities
Planning
Jean Griffin Executive Assistant
Tamaris Alvarez Facilities Planner
Jonathan Iglesias CAFM System Administrator
Amanda Williams Senior Analyst
Construction amp Capital Accounts
Ellice Martinez Special Projects Manager
Jacqueline Gonzalez Specialist CAD Operator
bull Dr Judy Schmelzer AVP Business Services and Resource Management bull Zaida Riollano District Director Strategic Sourcing bull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officer bull Jose Hidalgo Contracting Officer
bull Otto Letzelter MEP Structural Building Official bull Sal Giorlando MEP Structural Inspector bull Tom Giorlando MEP Structural Electrical Inspector bull Barbara Camparscone MEP Structural Operations Manager bull Elizabeth Pardee MEP Structural Executive Coordinator
bull Joseph Carriker District Director Campus Safety bull Tim Andrasek Manager Physical Security Technology
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautions a All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksite a The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksite a Check in with your designated person that requested the Work
Order b Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357 i Provide contact person who requested work order ii Proper identification should be worn at all times iii Provide length of time you will be on site
IV Parking on Campus a All contractors or vendors must have a company identified vehicle b The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reporting a 911 shall be called for any assistance that requires emergency
response b 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipment X Equipment Deliveries a All contractors and vendors shall provide their own equipment a Deliveries of equipment and supplies will be coordinated with b Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times
vendors b Deliveries will be coordinated with the vendor not BC Central receiving
VII Hot Work Permit a All contractors shall acquire the proper hot work permit from the XI Hazardous Materials
College Building Department agency a Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws
VIII Smoking b MSDS Sheets will be available on site accompanying materials a There is no smoking at Broward College It is a smoke free campus
(including no vaping) XII Broward College Contacts
IX Required Conduct a Proper dress is required including proper safety attire and equipment b Music and radios are prohibited c Proper language is required d Interaction with students and staff shall be kept to a minimum
a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 3: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/3.jpg)
bull Dr Judy Schmelzer AVP Business Services and Resource Management bull Zaida Riollano District Director Strategic Sourcing bull Peggy Howse District Director Auxiliary Services bull Anthea Pennant District Director Supplier Relations and Diversity bull Eileen Hunt Contracting Officer bull Jose Hidalgo Contracting Officer
bull Otto Letzelter MEP Structural Building Official bull Sal Giorlando MEP Structural Inspector bull Tom Giorlando MEP Structural Electrical Inspector bull Barbara Camparscone MEP Structural Operations Manager bull Elizabeth Pardee MEP Structural Executive Coordinator
bull Joseph Carriker District Director Campus Safety bull Tim Andrasek Manager Physical Security Technology
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautions a All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksite a The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksite a Check in with your designated person that requested the Work
Order b Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357 i Provide contact person who requested work order ii Proper identification should be worn at all times iii Provide length of time you will be on site
IV Parking on Campus a All contractors or vendors must have a company identified vehicle b The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reporting a 911 shall be called for any assistance that requires emergency
response b 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipment X Equipment Deliveries a All contractors and vendors shall provide their own equipment a Deliveries of equipment and supplies will be coordinated with b Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times
vendors b Deliveries will be coordinated with the vendor not BC Central receiving
VII Hot Work Permit a All contractors shall acquire the proper hot work permit from the XI Hazardous Materials
College Building Department agency a Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws
VIII Smoking b MSDS Sheets will be available on site accompanying materials a There is no smoking at Broward College It is a smoke free campus
(including no vaping) XII Broward College Contacts
IX Required Conduct a Proper dress is required including proper safety attire and equipment b Music and radios are prohibited c Proper language is required d Interaction with students and staff shall be kept to a minimum
a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 4: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/4.jpg)
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
I Safety Precautions a All contractors and vendors shall be responsible for initiating
maintaining and supervising all safety precautions and programs in connection with performance of their contract with the College
II Construction Projects - Access to your Worksite a The CM superintendent or project manager will be responsible
to provide all sub-contractors and vendors access to the specific project work site
b Contractors should have company IDs State ID and Company Uniform
c The CM Superintendent or Project Manager should request badges from Broward College Project Manager or Facility Manager
III Maintenance and Repair Vendors ndash Access to your Worksite a Check in with your designated person that requested the Work
Order b Regular vendors can get access badges from Broward College
Project Manager or Facility Manager Access badges will be programmed as needed
c Key set pickup scheduled ahead of time Vendor is liable for any lost key sets and core cost for replacement This should be scheduled with Broward College Project Manager or Facility Manager
d Check-in with Campus Safety by contacting 954-201-4357 i Provide contact person who requested work order ii Proper identification should be worn at all times iii Provide length of time you will be on site
IV Parking on Campus a All contractors or vendors must have a company identified vehicle b The college project manager is responsible to inform the contractor to
park in non-designated parking spaces
a Any contractor that needs to park in designated parking spaces must receive authorization from the appropriate Business Deans Office
b No parking on sidewalks grass fire lanes or roadways
V Incident Reporting a 911 shall be called for any assistance that requires emergency
response b 954-201-HELP (4357) shall be called for Campus Safety assistance
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipment X Equipment Deliveries a All contractors and vendors shall provide their own equipment a Deliveries of equipment and supplies will be coordinated with b Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times
vendors b Deliveries will be coordinated with the vendor not BC Central receiving
VII Hot Work Permit a All contractors shall acquire the proper hot work permit from the XI Hazardous Materials
College Building Department agency a Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws
VIII Smoking b MSDS Sheets will be available on site accompanying materials a There is no smoking at Broward College It is a smoke free campus
(including no vaping) XII Broward College Contacts
IX Required Conduct a Proper dress is required including proper safety attire and equipment b Music and radios are prohibited c Proper language is required d Interaction with students and staff shall be kept to a minimum
a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 5: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/5.jpg)
ContractorVendor Check-In Procedure Joseph (Joe) Carriker Captain ndash Campus Safety
VI Borrowing Campus Equipment X Equipment Deliveries a All contractors and vendors shall provide their own equipment a Deliveries of equipment and supplies will be coordinated with b Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times
vendors b Deliveries will be coordinated with the vendor not BC Central receiving
VII Hot Work Permit a All contractors shall acquire the proper hot work permit from the XI Hazardous Materials
College Building Department agency a Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws
VIII Smoking b MSDS Sheets will be available on site accompanying materials a There is no smoking at Broward College It is a smoke free campus
(including no vaping) XII Broward College Contacts
IX Required Conduct a Proper dress is required including proper safety attire and equipment b Music and radios are prohibited c Proper language is required d Interaction with students and staff shall be kept to a minimum
a Facilities 954-201-6022 b Campus Safety 954-201-4357
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 6: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/6.jpg)
HOUSEKEEPING
bull Break at 1010 AM
bull Snacks provided by Panera Bread
bull Cold beverages provided by Broward College Auxiliary Services
bull No food or drinks inside the auditorium
bull Restrooms and water fountains located behind the Auditorium
bull Cell phonersquos ringer off bull BC is a Tobacco Free Workplace
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 7: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/7.jpg)
Initiation Planning Occupancy Execute
FACILITIES MANAGEMENT OVERVIEW
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 8: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/8.jpg)
Initiation Planning Occupancy Execute
Project Initiation Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 9: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/9.jpg)
Identify Need amp Funding
Mark Griffin District Director of Facilities Planning and Budget
bull All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE
bull Projects may be driven by condition assessment findings
bull Remodel or Renovation projects may be requested by Campus
bull Projects prioritized based availability of funding and review by Senior Administration
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 10: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/10.jpg)
Project Numbering
July 30th 2015
Mark Griffin District Director of Facilities Planning and Budget
Ex 1003-C14-010 FIRST 2 DIGIT CAMPUS SITE
00 ndash College Wide
10 ndash Central
Building Number
ldquoCrdquo Construction ldquoMrdquo Maintenance
ldquoPrdquo Planning
Year Project was initiated
Project assigned this year in that building
11 ndash Downtown
12 ndash Weston
14 ndash Cypress
20 ndash North
30 ndash South
31 ndash Miramar West
34 ndash Tiger Tail
35 ndash Pines Center
37 ndash Miramar Town Center
Sub-project
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 11: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/11.jpg)
Establish Initial Schedule
Mark Griffin District Director of Facilities Planning and Budget
Based on bull Availability of funding bull Availability of College resources bull Availability of external resources bull Scheduled use of facility if RemodelRenovation bull Estimated duration bull Time lines will be developed based on input from all parties involved
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 12: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/12.jpg)
Surveys
Mark Griffin District Director of Facilities Planning and Budget
bull Infrastructure Topographical and Boundary Survey
bull Standards developed apply to all survey work
bull Master survey must be updated for all work performed
bull Data collected supports GIS mapping of infrastructure
bull Facilitates location of utilities and provides condition assessment data
North Campus ndash Keith and Associates
Central Campus ndash Stoner and Associates
South Campus ndash Craven Thompson and Associates
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 13: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/13.jpg)
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required submittals to FDOE
httpwwwfldoeorgfinanceedual-facilitiesrequirements-for-plan-review-of-constrstml
A board which undertakes the construction remodeling renovation lease or lease-purchase of any educational plant or ancillary facility or day labor project regardless of cost or fund source shall develop policy and procedures for the review of contract and construction documents as outlined in Section 101338 FS permanent archival of plans and submission of project data as requested to the Department pursuant to sect 101350 FS
For all projects over $300000 the following forms shall be submitted to the Office of Educational Facilities for their files
bull OEF Form 110A - Project Implementation Information bull OEF Form 110B - Certificate Of Occupancy bull OEF Form 208 - Letter Of Transmittal bull OEF Form 208A - Facility Space ChartNet And Gross Square Footage bull OEF Form 209 - Certificate Of Final Inspection bull OEF Form 220 - Building Permit Application bull Construction Documents (Phase III) bull Etchellip
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 14: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/14.jpg)
State Required Forms Mark Griffin District Director of Facilities Planning and Budget
Required Forms httpspublic2fldoeorgEFISRegistrationRegisteraspx
You must have a Broward College email address (Contingent Worker)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 15: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/15.jpg)
Initiation Planning Occupancy Execute
Project Planning Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 16: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/16.jpg)
Identify Stakeholders Ana Ovalles Director of Facilities Planning
Broward College end users bull Involve upper-management for input of College-wide goals bull Value end-user needs for particulars storage privacy needs and
future requests bull Refer back to Interior and Design Standards bull Request sign-off from Deans and Presidents involved
Scope bull Determine scope based on feedback from Facilities Team bull Always going back to what budget allows
BC Resources bull Coordination and plan review with the following BC personnel
Electrical HVAC Access Control CCTV Landscape Services AV Fire IT Locksmith and others BC PLANNING
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 17: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/17.jpg)
Schematic Design Ana Ovalles Director of Facilities Planning
Schematic Design according to approved budget
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 18: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/18.jpg)
BC Resources
Schematic Sign-off by Administration to minimize thishellip hellip Illegal use of storage room
Ana Ovalles Director of Facilities Planning
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 19: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/19.jpg)
Develop FFampE plan
Tamaris Alvarez Facilities Planner
FFampE coordination
Building 98 Relocation of FFampE Building 98 Equipment
FFampE INSTALL Automotive-Marine
Relocation of existing equipment
bull Planning coordinates with internal BC staff
bull Equipment layout based on approved equipment list
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 20: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/20.jpg)
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Electrical amp network installation for furniture
bull Coordination of electrical components in furniture with Design Professional
bull ID Drawings provided by the design team are the official documents for FFampE placement
bull Design Team to follow-up all updating documents
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 21: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/21.jpg)
Equipment List
Tamaris Alvarez Facilities Planner
Furniture Fixture amp Equipment Placement
Engineering Lab Installation of new Powered Workstations bull Dimension of equipment (PC size Monitor size All in one) bull Future electrical needs from end users bull Student stations per room ndash required per academic program Canrsquot
changed throughout the project ndash rooms waiting to be scheduled
bull No need for two shelves bull Shelve will need to hold up to 75 lbs bull Depth for shelve = 18rsquorsquo min bull Distance between work-surface and
shelve = 15rsquorsquo min bull Power strip to be at least 3rsquorsquo- 4rsquorsquo
below the shelve bull Work-surface height = 34rsquorsquo (top) bull Strip 5 duplex + 1 data
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 22: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/22.jpg)
Develop FFampE plan
Tamaris Alvarez Facilities Planner
Finishes selection bull Implement standard colors for College-wide renovations and new construction Minimize
maintenance storage of paint and carpet
bull Coordination of furniture finishes with millwork and door laminatesfinishes
Tile Carpet
Laminate
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 23: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/23.jpg)
Project Turnover Tamaris Alvarez Facilities Planner
Project turnover to Facilities Design amp Construction
bull Project is funded
bull Project is reviewed by BC staff and end users
bull Once the schematic design is signed off by end user the project is turnover to the Design amp Construction team
bull Senior Project Manager begins by setting up a project in Procore
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 24: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/24.jpg)
Ellice Martinez Special Projects Manager
bull Broward College Senior Project Managers set-up projects on the BC Procore site Each vendor will need to submit a contact list that will need access
bull It is the CMrsquos responsibility to add all sub-contractors to the project
bull All items needing approval need to be submitted through Procore (This includes RFIrsquos Submittals Payment Applications etc)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 25: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/25.jpg)
Ellice Martinez Special Projects Manager
Procorersquos Responsibilities BCrsquos responsibility update
bull Directory
bull Historic reference documents
( As-Builts)
bull Planning
bull Master schedule
bull Topographic
bull Underground utility survey
bull Meeting Minutes prior to
Precon Meeting
bull Review RFIrsquos
CMrsquos responsibility to update
bull Project Sub Directory bull Daily Logs
bull Initiate RFIrsquos and upload
bull Closeout documents
bull Building Code Official (Inspection
reports and permits)
bull Environmental reports
bull Geotechnical reports
bull Material testing results
bull Meeting Minutes after Precon Meeting
bull Schedule Updates
bull Submittals - (CCArsquos Pay apps change
orders Construction Submittals)
Architects responsibility to update
bull DesignConstruction Documents
bull RFIrsquos review
bull Specifications
Everyonersquos responsibility
bull Photos
bull Observations
bull Punchlist
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 26: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/26.jpg)
Ellice Martinez Special Projects Manager
Tips
If you would like to attend a special Procore training there is a sign in sheet
going around the room Please make sure you sign up before you leave
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 27: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/27.jpg)
Initiation Planning Occupancy Execute
Project Design Phase
Design
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 28: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/28.jpg)
Contingent Worker
Deborah Czubkowski District Director of Design and Construction
Continuing Services Architects bull District Director will submit request in behalf of the Architect representative
bull An email notification will be sent from Broward College to the Architect
bull You will be assigned a Broward College email address
bull You will be able to submit and manage FDOE forms in Broward Collegersquos behalf
bull You will be able to request a Broward College Badge
All other continuing services Vendors bull District Director of Design and Construction will submit list of vendors and their
representatives to Safety and Security
bull Once Safety and Security receives the list you should be able to request a badge at their office
in Cypress Creek
CMrsquos Surveyors Roofers
Engineers Mechanical
Electrical AV
Access Control Etc
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 29: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/29.jpg)
BC Design and Construction Standards Deborah Czubkowski District Director of Design and Construction
1 Go to Browardedu
2
COMMUNITY PUBLIC
3
FACILITIES MANAGEMENT
4 STANDARDS
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 30: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/30.jpg)
Broward College Design and Construction Standards
Page 3 Conformance Statement
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 31: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/31.jpg)
Design Professional Responsibilities
Deborah Czubkowski District Director of Design and Construction
1 Design Documents
bull Detailed walkthrough of existing conditions bull For construction projects under $200K ndash Submit
100 CDrsquos for review and then a permit set
bull For construction projects over $200K ndash Submit 30
60 90 and 100 CDrsquos to BC Building
Department and BC SPM for review
bull The college may choose to request fewer submittals
2 Pre-con
bull Prepare budget estimates
bull Evaluate Value Engineering Opportunities
bull Review GMP
3 Construction Administration
bull Construction inspections
bull Coordinate finishes (carpet millwork etc)
bull Review and approvereject submittals
bull Review of Pay Applications CCArsquos and Change Orders
4 Closeout
bull Punchlist
bull Review Closeout Documents including Asbuilts
bull Review Final Payment and Retainage payment
bull Complete FDOE Forms
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 32: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/32.jpg)
AE Deliverables amp BC Disciplines Coordination
Deborah Czubkowski District Director of Design and Construction
30 Design Documents
1 Confirm Schematic Design 2 Review BC Design and
Construction Standards 3 Provide Conformance
Statement 4 Coordination with BC
Resources a Information Technology b Locksmith c Electrical and Plumbing d Mechanical e Landscape f Fire Protection g Audio Visual h Access Control i Security j Interior Design
5 Estimate of Probable Cost 6 FDOE initial submittals
60 Design Documents
1 Coordination of Furniture and equipment
2 Demolition Plan 3 SiteworkCivil Work 4 Preliminary interior and
exterior color and finish schedule
5 3D Renderings at Ownerrsquos request
6 Review architectural floor plan and elevations
7 Written summary statement of all comments from BC in-house staff that were included in the 30 submittal
8 Coordination of the trades in one drawing (ie HVAC electrical data)
90 Design Documents 100 Design Documents
1 Written summary statement of comments included in the
1 Written summary statement of comments included in the
60 submittal 90 submittal 2
3
4
One set of structural calculations Written statement of BC Fire Marshal approval status Two sets of required Energy Code forms Mechanical Load calculations Photometric calculations for
2
3
4
Final landscape material type quantity and spacing approval by BC Landscape Manager Final drainage district approvals and SFWM approvals as applicable Final Approval from BC Fire Marshal
normal and emergency power
5
6
Written statement from AE of record that the plans and specifications conform to the Broward College Construction and Design Standards Pre filled OEF Forms for the project OEF 100A 110B CO and Final Inspection 209
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 33: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/33.jpg)
BC Senior Project Manager (SPM) Responsibilities
Deborah Czubkowski District Director of Design and Construction
Your main point of contact for the projects
All changes must be approved by Senior Project Manager
North Campus Sr PM Central Campus Sr PM South Campus Sr PM
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 34: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/34.jpg)
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 35: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/35.jpg)
Pre Construction CMs Responsibilities
Nelson Goris Senior Project Manager
bull For Projects under $2M the CM is engaged at the same time as the AE Team
bull Value of CMrsquos participation at this phase o Preliminary cost estimates o Review of Design Documents o Review Preliminary Schedules o Preliminary Site Evaluations
bull Bid Process o Bid Advertisement o Bid Documents o Pre Bid Meetings o BC SPM to be present at Bid Opening
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 36: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/36.jpg)
Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Process
Bid Advertisement
Per Florida Statue the legal notice shall include at least the following information
1 Project name and name of Board 2 Location of the project 3 Brief statement describing the work 4 Date time and place of bid opening 5 From whom and when contract documents are available including
deposit or charge 6 Other information for bidders prequalification of bidders notice of
pre-bid conference bid security insurance plan deposit and whether the Board intends to waive technicalities
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 37: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/37.jpg)
Bidding Process Zaida Riollano District Director Strategic Sourcing Procurement Dr Judy Schmelzer AVP Business Services amp Resource Management
Bidding Requirements Construction Projects Estimated to cost $300000 or more the bid advertisement shall be published a minimum of once a week for three consecutive weeks in a local newspaper with general circulation throughout the district The last such notice shall appear at least seven days prior to the date set for the bid opening
1 Procurement to approve advertisement
2 Facilities Representative must be present at the bid openings
3 Any correction or change in the advertisement shall be made at least seven days prior to the date set for bid opening
4 The original date set for bid opening may be changed and extended at any time within the final seven day period provided the notice to bidders is published again for one time at least seven days prior to the new bid date and each known prospective bidder is notified in writing of the change
5 Complete drawings and the project specification manual shall be available to contractors on the date of the first legal advertisement
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 38: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/38.jpg)
Auxiliary Services Peggy Howse District Director Auxiliary Services
Coordination College Bookstores Cafeacutersquos Food Service ndash Subway amp Dunkin Donuts Vending ndash Snack and Beverage
Restrictions amp Timelines Bookstores ndash Requires a contracted employee be present during any interior work in all campus Bookstore locations Security does not have a key or provide access Minimum of 5 day notice Cafeacutersquos and Food Service ndash Any service disruption or interior work needs to be coordinated to prevent food loss or contamination Contracted employee can be assigned to be present if required Minimum of 5 day notice Vending Machines 1 Service disruption (no power) need a minimum of 5 days notice for product to be removed 2 Relocation ndash Requires a minimum of 2 weeks notice to remove vending machines during project 3 Please do not move or remove vending machines if an urgent issuemdashplease contact your BC SPM
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 39: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/39.jpg)
Supplier Diversity Small Business (SDSB) Program
Anthea Pennant District Director Supplier Relations and Diversity
SDSB Program at BC Program Goals bull Constructionmdash34 percent bull Professional Servicesmdash7 percent bull Non-professional Servicesmdash17 percent bull Goods amp Suppliesmdash10 percent
Supplier Registration ndash Doing Business with BC ndash Link on left hand banner
SDSB Program application ndash application on the Supplier Diversity website Eligibility established through certification from the following bull Broward County (Florida) ndash Small Business Division bull Florida State Minority Supplier Development Council (FSMSDC) bull Miami Dade County (Florida) ndash Department of Business Development bull Palm Beach County (Florida) ndash Office of Small Business Assistance bull School Board of Broward County (Florida) ndash Office of Supplier Diversity and Outreach bull State of Florida ndash Office of Supplier Diversity bull Woman Business Enterprise National Council (Florida affiliate of WBENC)
For list of registered vendors contact me Anthea at (954) 201-7307 or apennantBrowardedu
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 40: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/40.jpg)
Initiation Planning Occupancy Execute
Project Preconstruction Phase
Design Pre-Con
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 41: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/41.jpg)
Evaluate Cost Value Engineering
Nelson Goris Senior Project Manager
bull Sealed bids are to be open on the day and location as
advertised with SPM andor Procurement personnel
present
bull CM records all bids submitted
bull CM to review bids and provide Value Engineering options
bull CM formally presents GMP to SPM
bull CM provides hard copies of GMP to SPM
bull SPM distributes GMP to Design Team for additional review
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 42: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/42.jpg)
GMP ndash Guarantee Maximum Price
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Schedule of Value o Summary Sheet o Detail Sheet o CSI Format o CM to follow BC standard summary
list for overhead profit and insurances
bull Include Qualifications amp Assumptions bull Acknowledgement of all submitted Design
Documents including Addendums and Revisions
bull Construction Schedule
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 43: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/43.jpg)
Purchase Order (PO)
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull SPM obtains approval of GMP from Design Team
and BC internal approval
bull SPM submits request for Purchase Order
bull Purchase Order is submitted
bull Notice to Proceed is issued
No work can commence without a Purchase Order
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 44: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/44.jpg)
Pre Construction Meeting
Nelson Goris North Campus SPMNelson Goris Senior Project Manager
bull Refer to Preconstruction Meeting Agenda Template (located in the Design and Construction Standards) o Staging Area o Hours of Operation o Other project related information
bull Attendance o CM o Superintendent o BC SPM o End User o Building Official o Other BC Resources as applicable
bull Meeting Minutes by BC SPM
bull After the preconstruction meeting CM will be responsible for Meeting Minutes
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 45: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/45.jpg)
Initiation Planning Occupancy Execute
Project Execute Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 46: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/46.jpg)
Permits
Otto Letzelter Chief Building Official
bull Construction must NOT begin without a permit posted on the
jobsite Coordinate everything through the SPM
bull Obtain all subcontractor permits Electrical Mechanical
Plumbing Low voltage Roofing Fire Alarm Fire Sprinkler
Demolition Site Utilities which can be found at Browardedu
bull Temporary Service and Construction trailer require permits
and inspections
bull Permits are to be posted on jobsite with approved plans for
inspections
bull Obtain other agency permits as required SFWM SBDD
CBDD etc
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 47: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/47.jpg)
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Plan Reviews must contain the following Coordinate everything through the SPM and upload everything to Procore Provide a Complete Design incorporating all items of work
bull Photometrics for normal and emergency power Include lighting design basis and complete control system design with written sequencing
bull Proposed site civil work Written statement to include the status of the Drainage District permit modification submittal or approvals and SFWM approvals
bull Demolition Submit copy of asbestos report environmental survey for the proposed area of renovation
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 48: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/48.jpg)
Plan Reviews and Inspections
Otto Letzelter Chief Building Official
bull Submit 1 copy of the Geotechnical Report and structural calculations
bull Provide a Statement of Sanitary Sewer capacity water service Fire Service and Chilled Water Service availability for the proposed project Include parking impacts per SREF
bull Provide complete project specifications If separate project specifications books are not provided then provide a summary specification on the plans for door hardware insulation lighting systems finishes ceiling treatments plumbing fixtures restroom partitions AV infrastructure and any special provisions included in the project such as bike racks lockers ADA lifts etc
bull When required CM to provide a copy of their Preconstruction Plan Review
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 49: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/49.jpg)
Construction amp Inspections
Otto Letzelter Chief Building Official
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as approved submittals
bull Coordinate with BCPM for all items submittals requiring BC Approval
bull Review items of work prior to scheduling inspections Review quality of work Provide for all infrastructure within the walls and ceiling areas
bull Review BC standards with Subcontractors Review items such as MEP infrastructure valve and box identification Review functionality and access of items above ceiling and within access boxes or panels Review Manufacturing cut sheets and installation instructions Duct Detectors Fire dampers
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 50: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/50.jpg)
Fire Inspections
Otto Letzelter Chief Building Official Broward College Acting Fire Marshal
bull Call in for all inspections Provide copy or access to Procore for items required during inspection such as FA and FS plans and approved submittals
bull Review items of work prior to scheduling inspections Review quality of work Provide onsite copies of all manufacturersquos installation instructions and approved testing requirements for all alarm devices
bull Provide all required equipment on site for testing Heat guns smoke magnets etc
bull Pre test all systems prior to scheduling inspections FA FS Building controls Lighting controls Fan and motor controls Stand alone HVAC units Duct detectors that are related to the FA FS systems 100 of all devices will be tested
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 51: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/51.jpg)
Amanda Williams Senior Analyst Construction and Capital Accounts
Progress Payments
Overview
Payment window - begins when PM receives a complete and accurate payment application
Payment request - reviewed and approved by eight members of staff and administration
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 52: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/52.jpg)
Schedule of Values (SOV) Example ndash Our Standard Template
Line Item Description Markup Dollar Amount Description Detail
a Direct Cost $100000000
Includes general conditions general requirements all the CSI divisions (as
applicable to the project)
b Contingency 10 $10000000 At Owners discretion (usually about 10)
c Subtotal with contingency $110000000
d OHampP 500 $5500000
Automatically changes markup per the fee scale in the CM at Risk Contract based
on c e Subtotal with OHampP $115500000 f Insurance 150 $1732500 Based on e
g Builders Risk 125 $1443750 Based on e but included at Owners
discretion
Subtotal with Insurances $118676250 h Bond 175 $2076834 Based on e + f + g
i TOTAL AMOUNT OF GMP $120753084 Amount of the Purchase Order to be
issued e+f+g+h
Progress Payments Amanda Williams Senior Analyst Construction and Capital Accounts
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 53: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/53.jpg)
Amanda Williams Senior Analyst Construction and Capital Accounts
Schedule of Values
First need authorization from the BCSPM or District Director
Change Orders (COrsquos) - must be fully executed in order for a payment to be processed
Contingency Change Authorizations (CCArsquos) Keep separate details of CCA activity
Owner Direct Purchase (ODPrsquos) Usually for items over $50K We execute the PO but Contractor manages
the process
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 54: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/54.jpg)
Contingency Change Authorizations Log (CCA) Amanda Williams Senior Analyst Construction and Capital Accounts
Includes Original Contingency Balance Description Date approved by BCSPM Which payment application it was included in Value ndash decreases and increases to balance Remaining Contingency Balance
Values should match to the G703
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 55: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/55.jpg)
Cost Details ndash AIA G703 Amanda Williams Senior Analyst Construction and Capital Accounts
Provides line item details of project costs
Proof of project costs must be submitted with the payment application
Project cost documents may include invoices receipts subcontract payment applications time sheets
Records must be CLEAR and LEGIBLE and must match to the line items and totals on the AIA G703
Cost records must reference the project name project number and location
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 56: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/56.jpg)
Payment Applications
Cost Summary ndash AIA G702
Amanda Williams Senior Analyst Construction and Capital Accounts
The G702 is a summary of information that comes directly from the G703
Verify G702 information even if it directly ldquopopulatesrdquo from the G703
Submit a draft copy for review to the SPM at least 5 days prior to uploading to Procore
VERY IMPORTANT ndash the payment application should be certified by the ArchitectEngineer for the payment amount being requested
Exception ndash when an ArchitectEngineer is not involved in the project
Rejections of a submitted application will require recertification by the ArchitectEngineer
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 57: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/57.jpg)
Payment Applications
Waivers Materials Presently Stored
Amanda Williams Senior Analyst Construction and Capital Accounts
Waiver of Lien from the CM is required in the payment application Amount of expected payment Date of the work being billed
Materials Presently Stored Requirements for materials stored offsite
Bonded warehouse certificate Photos of project materials Bill of Lading for those project materials
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 58: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/58.jpg)
Retainage Amanda Williams Senior Analyst Construction and Capital Accounts
FSS 255087 ndash 10 retainage
Reduction of retainage May be requested by the CM after 50
project completion Must be approved by the PMDistrict
Director
Requests for payment of retainage must be submitted separately from progress payment applications
Final retainage payment application should be submitted only after execution of Certificate of Occupancy and delivery of final documents
If you would like to attend a special Pay Application training there is a sign in sheet going around the room Please make sure you sign up before you leave
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 59: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/59.jpg)
Roofing Projects
Priscila Fort Senior Project Manager
1 BC Senior PM will contact our consultant for Roof Assessment and scope of
work
2 BC Building Official will perform inspections as well as BC Roofing Consultant
3 For projects involving some roofing work it is highly encourage to contact the
roofing continuing services contractors for the respective campus
4 For projects involving roofing work the cost shall remain within the project and
to be process through the CM
Advanced Roofing ndash Central Campus South Campus Pembroke Pines Miramar Downtown Center
Hi-Tech Roofing ndash Cypress Creek and North Campus
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 60: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/60.jpg)
Initiation Planning Occupancy Execute
Project Occupancy Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 61: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/61.jpg)
Punch List
Priscila Fort Senior Project Manager
CMrsquos shall complete their own punchlist before requesting from Architect
amp Owner
CM will request Architect to schedule the punchlist walk-thru with Senior
PM near substantial completion
It helps CM meet deadline
Identify long lead items to repairreplace
Leverages subcontractorrsquos availability to make timely repairs before
moving on to the next project
Architect will upload complete punchlist to Procore for CM to distribute
Only one punchlist will be issued ndash It will combine AE BC and Building
Official
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 62: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/62.jpg)
TCOCO
Priscila Fort Senior Project Manager
TCO ndash Temporary Certificate of Occupancy
bull Expires in 30 days
bull All Life Safety items completed and inspected
bull Electrical inspection and Emergency light test
bull Exhaust and outside air verification on mechanical system
bull Test amp Balance completed
CO ndash Certificate of Occupancy
bull 30 days after TCO is issued
bull 100 of all contract items and final inspections and approval from AE and BC Senior PM
bull FDOE forms completed (this applies to projects over $300K)
bull Final payment (Retainage) shall be issued
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 63: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/63.jpg)
Coordinate Staff Move
Priscila Fort Senior Project Manager
bull BC coordinates and executes all staff moves through the planning department
bull CM needs to include sufficient time in their schedule for the following
bull Computerstelephones installation
bull Furniture installation
bull IT and AV connections
bull Staff training
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 64: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/64.jpg)
Initiation Planning Occupancy Execute
Project Closeout Phase
Design Pre-Con Closeout
Identify need amp Funding
(CIP amp Educational
Plant Survey)
Project Number
Establish initial
schedule
Surveys
State Required
Forms
Identify Stakeholders
amp Scope
Schematic Design
BC Resources
Develop FFampE Plan
Equipment List
Project turnover to Design and
Construction
Procore
Contingent Worker
BC Design amp Construction
Standards
Design Professional
AE Deliverables
and BC
Disciplines Coordination
BC Senior PM
Precon Construction
Managers
Bid Process
Auxiliary Services
SDSB Program
GMP
Evaluate Cost and Value Engineer
Purchase Order
Pre-con Meeting
Permits
Plan Reviews and
Inspections
Construction and
Inspections
Fire Inspections
Progress Payments
Schedule of Values
Retainage
Roofing Projects
Punch List
Temporary Certificate of Occupancy
Certificate of Occupancy
Coordinate Staff Moves
Closeout Process
As-built Drawings
Equipment transfer control
Consultant Evaluations
Lessons Learned
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 65: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/65.jpg)
Closeout Process Robert Bellot Senior Project Manager
CONSTRUCTION MANAGER RESPONSIBILITIES
bull Review Broward College Facilities Design and Construction Standards
bull Review the Broward College Close Out Process and Check List
bull At each Construction Coordination Meeting provide an Agenda Item for
Project Close Out Items of discussion may include
bull Documentation of Equipment Finishes etc for Operation and
Maintenance Manuals and Warranties
bull As-built Documentation verification throughout the Construction
process
bull Verification of ldquoAttic Stockrdquo requirements as identified in the Project
Documents
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 66: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/66.jpg)
Closeout Process Robert Bellot Senior Project Manager
At Final Completion of Project Schedule a meeting with Broward
College and Design Team to review Close Out Documentation
Provide Close Out Documents in both hard copy and electronic
format
Provide Site Survey of Utilities if applicable
Provide TCO and CO Documentation to verify approval Fire
Marshal and Building Officials
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 67: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/67.jpg)
CHECKLIST
Project NTP Final Completion date
Detail Check for
Completion Completion
Date Notes 1 All field issues are resolved 2 Site and building clean per specifications
3 All building systems tested and certified complete and operational per specifications
31 Electric 32 Plumbing 33 Mechanical 34 Telecom 35 Special systems 36 Life safety systems
4 All field inspection reports issue signed by contractor and returned 5 Test and Balance reports issued and submitted to AE for review 6 All spare parts amp attic stock submitted per contract 7 All Keys turned to owner 8 All owner training completed 9 All regulatory documents properly submitted
10 All proposals change orders and contingency expenditures have been fully executed
11 All disputes claims RFIs etc are resolved 12 All punch list items are certified by the owner and AE for completion 13 Complete Construction Record Package as been submitted and approved
131 Operation and Maintenance Manual and Warranties 132 As built Drawings 133 Manufacturer Instructions
Detail Check for
Completion Completion
Date Notes 15 Final LEED Submittals are complete 16 Substantial Completion form is complete and approved 17 Certificate of Final Completion is complete and approved 18 Application for final payment is complete and submitted 19 Release of lien are submitted and approved 20 Consent of Surety is submit and approved 21 Certificate of Occupancy is complete and approved
22 AE professional final close out certification has been submitted and approved
23 Final Certificate of occupancy has been submitted 24 Board has approved project 25 Final Payment is released
![Page 68: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/68.jpg)
As-Built Robert Bellot Senior Project Manager
As-built drawings shall be kept current during the
duration of the work
Provide minimum two-point dimensions for items
The ArchitectEngineer will review the Contractorrsquos
as-built drawings each month
Contractor to coordinate with BC Senior Project
Manager for the selected surveyor vendor
selection per campus North Campus ndash Keith amp Associates Inc
Central Campus ndash Stoner amp Associates Inc
South Campus ndash Craven Thompson amp Associates Inc
Final payment will be withheld until ldquoas-built
surveysrdquo are furnished
As-Built Robert Bellot Senior Project Manager
bull Review of as-built drawings before pay apps can be approved
bull Review of as-built drawings before covering work (Building Official)
As-Built Robert Bellot Senior Project Manager
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-Built Robert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
Closeout Documents
Jonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Location bull Usage Information bull Dates bull CostPurchase bull Warranty
Archibus Data Transfer
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 69: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/69.jpg)
As-Built Robert Bellot Senior Project Manager
bull Review of as-built drawings before pay apps can be approved
bull Review of as-built drawings before covering work (Building Official)
As-Built Robert Bellot Senior Project Manager
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-Built Robert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
Closeout Documents
Jonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Location bull Usage Information bull Dates bull CostPurchase bull Warranty
Archibus Data Transfer
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 70: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/70.jpg)
As-Built Robert Bellot Senior Project Manager
bull Hard copy and electronic copy (Complete Set) ndash in color
bull Location of buildings
bull Sewer Systems ndash catch basins grease traps and their inverts fire hydrants etc
bull Electrical Systems ndash poles panels vaults and underground lines etc
bull HVAC ndash controls systems drains vent and ducting systems etc
bull Unexpected obstructions - any items found in the project area
bull ANY OTHER ITEMS that are necessary for continuing maintenance and upkeep of the structure
bull Per Contract (Article 126)
bull Scope existing lines before beginning the project (ie Restroom Renovations)
As-Built Robert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
Closeout Documents
Jonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Location bull Usage Information bull Dates bull CostPurchase bull Warranty
Archibus Data Transfer
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 71: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/71.jpg)
As-Built Robert Bellot Senior Project Manager
SITE DRAWINGS Certified by a professional land surveyor and clearly shows all as-
built conditions boundary elevations and utilities
All survey shall meet the Florida Rules 5J-17050 ndash Minimum
Technical Standards for Surveying and Mapping
CM to provide complete set of as-built drawingsdocuments in
PDF format in addition to the hard copy CM to obtain updated
record CAD drawings from architectengineer to prepare as-built
NOTE CMrsquos responsibility to locate all private and public utilities
prior to the beginning of construction ndash Design Standards
Closeout Documents
Jonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Location bull Usage Information bull Dates bull CostPurchase bull Warranty
Archibus Data Transfer
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 72: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/72.jpg)
Closeout Documents
Jonathan Iglesias CAFM System Administrator
bull Equipment Transfer Control bull Format for equipment information
bull Location bull Usage Information bull Dates bull CostPurchase bull Warranty
Archibus Data Transfer
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 73: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/73.jpg)
Consultant Performance Evaluation
Deborah Czubkowski District Director of Design and Construction
CONSULTANT PERFORMANCE EVALUATION
Firm Project Total Construction Amount Construction Project Manager Contract Completion Date
CATEGORIES NOT APPLICABLE
PERFORMED NOTABLY WELL
SATISFACTORY PERFORMANCE
INFERIOR PERFORMANCE
1 Quality of Technical Services Architectural
Mechanical Eng Electrical Eng Structural Eng Civil Eng Other
2 AdministrationCoordination of Design Team 3 Timeliness of Services 4 Quality of Technical Documentation 5 Cooperation Concern for College Interests 6 Administration of Project Paperwork 7 Achievement of Study Program or Design Objectives 8 AdministrationEnforcement of Contract Documents 9 Code Compliance 10 Overall Performance during the rating period
Recommendation for future work Yes No Comments
Name Title and Signature of Reviewing Official Construction Project Manager Signature_________________________________ Director Signature_________________________________
Date______________ Date______________
![Page 74: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/74.jpg)
Sheet1
Sheet2
Sheet3
Lessons Learned
Deborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONS bull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
![Page 75: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/75.jpg)
Sheet2
Sheet3
Lessons Learned
Deborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONS bull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
- Slide Number 20
- Slide Number 21
- Slide Number 22
- Slide Number 23
- Slide Number 24
- Procorersquos Responsibilities
- Tips
- Slide Number 27
- Slide Number 28
- Slide Number 29
- Slide Number 30
- Slide Number 31
- Slide Number 32
- Slide Number 33
- Slide Number 34
- Slide Number 35
- Slide Number 36
- Slide Number 37
- Slide Number 38
- Slide Number 39
- Slide Number 40
- Slide Number 41
- Slide Number 42
- Slide Number 43
- Slide Number 44
- Slide Number 45
- Slide Number 46
- Slide Number 47
- Slide Number 48
- Slide Number 49
- Slide Number 50
- Slide Number 51
- Slide Number 52
- Slide Number 53
- Slide Number 54
- Slide Number 55
- Slide Number 56
- Slide Number 57
- Slide Number 58
- Slide Number 59
- Slide Number 60
- Slide Number 61
- Slide Number 62
- Slide Number 63
- Slide Number 64
- Slide Number 65
- Slide Number 66
- Slide Number 67
- Slide Number 68
- Slide Number 69
- Slide Number 70
- Slide Number 71
- Slide Number 72
- Slide Number 73
- Slide Number 74
- Slide Number 75
- Slide Number 76
- Slide Number 77
- Slide Number 78
- Slide Number 79
- Slide Number 80
-
| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
![Page 76: WELCOME! [] · d. Check-in with Campus Safety by contacting 954-201-4357. i. Provide contact person who requested work order. ii. Proper identification should be worn at all …](https://reader034.vdocuments.us/reader034/viewer/2022050208/5f5a9dff7a8f1953370685f8/html5/thumbnails/76.jpg)
Sheet3
Lessons Learned
Deborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONS bull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
- Slide Number 7
- Slide Number 8
- Slide Number 9
- Slide Number 10
- Slide Number 11
- Slide Number 12
- Slide Number 13
- Slide Number 14
- Slide Number 15
- Slide Number 16
- Slide Number 17
- Slide Number 18
- Slide Number 19
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| CONSULTANT PERFORMANCE EVALUATION | ||||||||||
| Firm | ||||||||||
| Project | Total Construction Amount | |||||||||
| Construction Project Manager | Contract Completion Date | |||||||||
| CATEGORIES | NOT | PERFORMED | SATISFACTORY | INFERIOR | ||||||
| APPLICABLE | NOTABLY WELL | PERFORMANCE | PERFORMANCE | |||||||
| 1 | Quality of Technical Services | |||||||||
| Architectural | ||||||||||
| Mechanical Eng | ||||||||||
| Electrical Eng | ||||||||||
| Structural Eng | ||||||||||
| Civil Eng | ||||||||||
| Other | ||||||||||
| 2 | AdministrationCoordination of Design Team | |||||||||
| 3 | Timeliness of Services | |||||||||
| 4 | Quality of Technical Documentation | |||||||||
| 5 | Cooperation Concern for College Interests | |||||||||
| 6 | Administration of Project Paperwork | |||||||||
| 7 | Achievement of Study Program or Design Objectives | |||||||||
| 8 | AdministrationEnforcement of Contract Documents | |||||||||
| 9 | Code Compliance | |||||||||
| 10 | Overall Performance during the rating period | |||||||||
| Recommendation for future work Yes No | ||||||||||
| Comments | ||||||||||
| Name Title and Signature of Reviewing Official | ||||||||||
| Construction Project Manager | Signature_________________________________ | Date______________ | ||||||||
| Director | Signature_________________________________ | Date______________ | ||||||||
| Revised May 01 2013 |
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Lessons Learned
Deborah Czubkowski District Director of Design and Construction
bull Coordination of trades (avoid conflicts between speakers light fixtures etc)
bull Data and electrical coordination
bull SPM is the main point of contact ndash only one responsible to coordinate changes
bull ID drawing is the official document for equipment location
bull First Day of Class Completion Dates
bull If in doubt ask the Senior Project Manager
bull Donrsquot change the schedule of values on the pay apps
bull Retainage must be billed on a separate pay app
SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONS bull DESIGN AND CONSTRUCTION STANDARDS
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- Procorersquos Responsibilities
- Tips
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SIGN UP SHEET IS BEING PASSED AROUND FOR FUTURE INFORMATIONAL TRAINING SESSIONS ON
bull PROCORE bull PAY APPLICATIONS bull DESIGN AND CONSTRUCTION STANDARDS
- Slide Number 1
- Slide Number 2
- Slide Number 3
- Slide Number 4
- Slide Number 5
- HOUSEKEEPING
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- Procorersquos Responsibilities
- Tips
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- Procorersquos Responsibilities
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