welcome
DESCRIPTION
Welcome. Housekeeping Introductions Outline of days. Eisernes Kreuz zweiter Klasse 1914. Who are we?. Alun Edwards Everett Sharp Katharine Lindsay Stephen Bull Stuart Lee Ylva Berglund Prytz. Oxford team. PR & Publicity: Frank Drauschke Jon Purday Jackie Storer. Europeana. - PowerPoint PPT PresentationTRANSCRIPT
Welcome
• Housekeeping• Introductions• Outline of days
Eisernes Kreuz zweiter Klasse 1914
Who are we?
• Alun Edwards• Everett Sharp• Katharine Lindsay• Stephen Bull• Stuart Lee• Ylva Berglund Prytz
Oxford team
PR & Publicity:Frank DrauschkeJon PurdayJackie Storer
Europeana
• Management• Technical• Catalogue• etc
From1
6
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1425
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4 GermanyLuxembourgPortugalEuropeanaNLSloveniaDenmarkIrelandBritish LibraryOxford Univ.UK
Who are you?
15
533
6
8
5Planning and preparation
Subject expert
Cataloguing
Digitising
Press and publicity
Training other staff
Other
Tuesday 7th Feb
9.00 Registration and coffee9.30-11 Welcome and introductions 11 -11.30 coffee11.30-13 The roadshow13-14 Lunch14-15.30 More about roadshows 15.30 coffee16-17 Press and PR18.00 (optional) Evensong or
Exploration of Oxford pubs19.00 Dinner
Wednesday 8th Feb
9.30-11 Preparing11-11.30 coffee11.30-12.30 After the
roadshow12.30-13.30 Lunch13.30-15.00 Exploring
further15-15.30 coffee15.30-16 Q&A
Bundesarchiv, Bild 183-23138-1122 / CC-BY-SA
Planned roadshows
• Luxembourg : 6 March• UK (Preston): 10 March• Ireland: 21 March• Slovenia: 28 March• Denmark: May (?)• UK (Oxfordshire)• Belgium• Portugal• Italy
All in a larger context
• Europeana• Europeana Awareness• Centenary• Local concerns• …
EUROPEANA
Europeana 1914-1918 more than the Roadshows
Before• Preparation• Press & PR
During• Training day• ROADSHOW• Post-
processing
After• More
collecting• Education
programme• World fame
1. Visitor arrives
Welcome desk
PR desk
2. Story captured
Interviewer
3. Objects digitized
Check-in/out desk
camera or scanner
4. Objects returned
Check-in/out desk
Welcome desk
5. Story + objects
uploaded
CataloguerMedia editor
Roadshow flow
Welcome Press
Interview
Interview
Interview
Interview
Interview
Check-in desk
Photo Photo Photo
Scan
ning
Selector
Storage
Wting
Waiting
Waiting
Exhibition
PC
VENUE
Frankfurt
Berlin
Munich
Stuttgart
Make sure you can be found
Welcome Desk
Inform visitors about project/event• explain process (time it takes)• explain permissions• introduce contributors to interviewers • ensure no-one is left waiting too long • keep statistics of visitors and contributors
Licence
Without signed form we cannot use stories or objects
Everyone has to understand licence – staff and contributors
Press Desk
Help press get the info they need without disturbing the operation (too much!)
InterviewAn interview is a conversation between two people (the interviewer and the interviewee) where questions are asked by the interviewer to obtain information from the interviewee.
(Wikipedia 4 Feb 2012)
Objects and stories
What is a good interview question?
Record story and information
The Form
Needed for:• Consent• Information• Link to object(s)
The Form
Paper, computer, or online?
Record information Signature
Interview – find out:
• Who brought this in? (visitor name, contact details)If for someone else, who are they? (name)• Do they have the right to submit it? (explain and sign form)• What is it? (‘title’) • When and where is it from?• Story – what is known?
– Where does the object come from? How did the visitor get it? – Is there a particular story? – Who is the person the object relates to? What is their relationship to
the visitor? – Is anything else known about this person? What happened to them
after the war? Any relatives/friends? – What does the visitor remember about person or object? – Anything else?
Cataloguing metadata Cataloguer Alternative title (translation into English) Date created (for example when the letter was written or photograph taken) Date range ending (end the date for an object with a date range, like a diary) Author (For example the person who wrote the postcard) Subject (the person or place or object that the item is about. For a photograph of a person
the subject would be his name) File type (Text, Image, Audio or Video) Source (that the item was digitised from , for example a leaf, a folio, a notebook, a reel of
film) Medium (the material of the object that has been digitised, for example paper, card, tape) Content (what the object is, for example poem, letter, photograph or piece of memorabilia) Page number Total number of pages Editor's pick Cataloguer's notes Language (of the object, letter, postcard etc). Keywords (closed list) Collection Day
WHAT WILL WE FIND?
What do we choose?
How do we choose?
Selectors at work
KEEPING TRACK OF THINGS
Digitisation check-in/out desk• receive objects for
digitisation; • give time estimate and
manage expectations of contributors;
• keep track of flow to digitisation stations;
• ensure nothing is lost;• return object to correct
contributor;• manage paperwork;
Name No pick-up to dig from dig
signed return
Mr Smith 3 5pm YBP YBP PPMr Smith 4 5pm YBP YBP PP
Dr Cook 57 5pm AE
Mrs Jones 17 2 pm PP
DIGITISATION LIST
Check-in/out desk (quiet time)
Check-in/out desk (busy time)
Digitisation
• Scanning or photographing?
• Speed vs. quality
• Special cases: 3D objects, curling paper, large items, quality of print etc.
Photography
To think about:spacelightpowerbackgroundminimize post-processing
Flexibility...
Connect camera to computer to operate, pre-view, name files directly
Scanning
Good for:qualityhold things flat
Drawbacks:can be sloooow
Good for curled paper
Scanning >1 object may save timebut requires post-processing
High-speed, over-head scanner
Scanning workstation w. plenty of space
Set-up important
Floor manager• oversee, make sure everything flows• help where needed • solve problems• manage staff (breaks, cover)• prioritise workload • liaise w. everyone
Don’t forget
• Local venue staff – janitors– visitor support (also after event)
• IT support– have back-up plans
• Security
Worst case scenario
• What are you worried about?• What could go wrong?
Worst case scenario
In groups:• Pick one scenario (or invent one)• Think of how problems could – be solved– be prevented
• What is needed?• Report back
Day 1
• Set up room• Set up and test equipment• Introduce staff to programme for roadshow,
roles, stations• Train staff
Day 3
• Edit media• Edit story/metadata• Upload stories and media to Europeana 1914-
1918
• Deal with queries• Return objects • Clear venue