weddings by doubletree...reception rental includes a classic white wedding under a 30’ x 90’...
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22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Share an intimate exchange of vows with the breathtaking backdrop of a glimmering lake. Our packages are designed to create a well orchestrated ceremony for you and your guests. Ceremony Package A Saturday Friday or Sunday Monday - Thursday Executive Honeymoon Suite with Jacuzzi for your Wedding Night Lakeside Wedding Rehearsal and Wedding Ceremony Butler Service for Cake Off-White Carpet Runner for the Ceremony One bottle of House Champagne for the Bride and Groom Ceremony Package B Saturday Friday or Sunday Monday - Thursday Lakeside Honeymoon Suite for your Wedding Night Lakeside Wedding Rehearsal and Wedding Ceremony Note: Wedding ceremonies must be accompanied by the wedding reception. Reception rental information is included on the following page. Please be sure to speak with your catering representative about rehearsal dinner discounts and arrangements.
Lakeside Terrace Reception Nestled among trees and flowers, celebrate with ease on the elegant lakeside terrace. Reception rental includes a classic white wedding under a 30’ x 90’ tent that can seat up to 200 guests. To personalize your event, specialty items may be arranged through our catering office. 2011 Weddings Saturday Reception Friday or Sunday Reception Monday - Thursday Reception 2012 Weddings Saturday Reception Friday or Sunday Reception Monday - Thursday Reception The rental for our lakeside terrace includes the following: Tables Chairs China White on White Linens Set-up of the Above Items Chandeliers, Heating and Air Conditioning Full White Fabric Ceiling Liner Breakdown following the Event Additional Options Off White Carpet Runner Colored Overlays per table Chair Covers per chair Cushioned Banquet Chairs per chair Floating Candle Centerpieces per table Butler Fee Cake Cutting Fee Reservation Cards each Wedding Director/Coordinator See your Catering Representative for pricing.
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Buffet Create the perfect buffet guaranteed to suit your guests’ various palates. Includes mixed greens, pasta salad, iced tea, Starbucks® regular and decaffeinated coffee and assorted Tazo™ Teas. Per person prices based on two-hour consumption. Circle of Romance Buffet Choice of Two Entrees, One Accompaniment and Two Vegetables Choice of Three Entrees, Two Accompaniments and Two Vegetables Choice of Four Entrees, Two Accompaniments and Three Vegetables Entrees From the Range Fried Chicken Chicken Piccata Chicken Parmesan Oven Roasted Chicken Grilled Chicken with a Honey Glaze Chicken Florentine with Supreme Sauce Grilled Chicken with Papaya Mango Salsa From the Sea Shrimp and Scallop Creole Fried Catfish with a Remoulade Sauce Roast Monterey with a Cherry Vinaigrette Seafood Newburg in a Lobster Cream Sauce Seared Salmon with a Champagne Herb Sauce Grilled Salmon with a Brown Sugar Mustard Glaze From the Butcher’s Block Honey Baked Ham Beef Tips with a Sherry Mushroom Sauce Marinated Hanger Steak with a Dijon Vinaigrette Roast Pork Loin with a Brandy-Dijon-Rosemary Sauce Grilled Marinated London Broil, thinly sliced with Roast Shallot Sauce Chopped Steak Stuffed with Bleu Cheese and Jack Cheese with Mushroom Gravy and Crispy Onions
Accompaniments Wild Rice Pilaf Whipped Potatoes Macaroni and Cheese Baked Sweet Potatoes Roasted New Potatoes Penne Pasta with Pesto and Tomatoes Vegetables Collard Greens Cauliflower Gratin Honey Glazed Carrots Steamed Broccoli Crowns Oven Roasted Vegetables Green Beans with Carrots and Pecans Button Mushrooms with Balsamic Vinaigrette Medley of Zucchini, Squash, Broccoli and Carrots
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Plated Our Chef has the following fine dinner entrees available for your guests to enjoy for a sit-down, full-service dining experience. All entrees are accompanied by a house salad, Chef’s selection of rice or potato, vegetable, iced tea, Starbucks® regular and decaffeinated coffee and assorted Tazo™ Teas. Roast Chicken Crispy Half Chicken Roasted with Fresh Herbs and Garlic Baked Flounder Baked Flounder with a Lemon Parsley Sauce Grilled Salmon Grilled Salmon Filet brushed with a Ginger Mustard Glaze Pork Tenderloin Pistachio-Crusted Pork Scaloppine with Mango Shrimp Chicken Danielle Grilled Chicken Breast topped with Sautéed Shrimp and Scallops and finished with a White Wine Herb Sauce Crab Cakes Sweet Lump Crab Cakes with a Dijon Mustard and Peppercorn Sauce Sea Scallops Caramelized Sea Scallops on Shrimp and Bacon Cream with Pearled Barley Grilled Strip Steak Grilled 8oz. Strip Steak with a Roasted Mushroom Sauce and Crispy Onions Filet Mignon Herb Pepper Filet Mignon with a Horseradish Potato Pancake and Shiraz Demi Glace Surf and Turf Broiled Lobster Tail accompanied by a 5oz. Center Cut Filet Mignon
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Flavors of Hilton Collection All entrees are accompanied by a house salad, iced tea, Starbucks® regular and decaffeinated coffee and assorted Tazo™ Teas. Cellentani Pasta Cellentani Pasta with Grilled Shiitake Mushrooms, Yellow Squash, Zucchini, Roasted Tomatoes, Grilled Eggplant and Spinach in a Roasted Tomato Sauce Grilled Chicken Breast Grilled Chicken Breast with Mango Papaya Salsa served with Steamed Rice and Vegetables seasoned with Jerk Spices Mediterranean Grilled Chicken Grilled Chicken with Pesto Orzo Salad and Roasted Tomato Vinaigrette Frenched Breast of Chicken Breast of Chicken with Truffle Mashed Potatoes and Creamed Spinach Flank Steak Pinwheel Flank Steak stuffed with Spinach, Shiitake Mushrooms, Sweet Peppers and Shallots served with Whipped Potatoes, Horseradish Green Beans and Sherrie Walnuts Lemon and Thyme Marinated Swordfish Swordfish served with Yellow Rice, Black Beans and Salsa Verde Herb Pepper Filet of Beef Filet of Beef with Horseradish Potato Pancake and Shiraz Demi Glace
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Hors d’oeuvres Enjoy the culinary experience of a lifetime! Our Chef will dazzle you with the most vibrant and decorative menu items. Prices are based on one and 1/2 hour consumption.
Cherished Moments Reception Two Hot and Two Cold Hors d’oeuvres Three Hot and Three Cold Hors d’oeuvres Four Hot and Three Cold Hors d’oeuvres
Cold Hors d’oeuvres Fruit Tray Deviled Eggs Assorted Sandwiches Hummus and Pita Tray Tortilla Chips with Cilantro Salsa Spinach-Artichoke Dip with Tortilla Chips International Cheese Mirror with Crackers Fresh Vegetable Crudité Display with Dipping Sauces Manchego Cheese with Tomato, Walnuts, Rosemary and Olive Oil Antipasta Tray to include: Grilled Eggplant and Zucchini, Roasted Red Peppers, Artichokes, Peppers, Olives, Portabella Mushrooms, Provolone Cheese, Salami and Pesto Tortellini
Hot Hors d’oeuvres Spanakopita Mini-Crab Cakes Umbrella Chicken Steamed Mussels Teriyaki Beef Kabobs Pork Tenderloin Sliders Steamed Littleneck Clams Scallops wrapped in Bacon Italian or Swedish Meatballs Cheese Straws in Puff Pastry Toasted Ravioli with Marinara Chicken Quesadilla with Salsa Buffalo or Teriyaki Chicken Wings Crab Rangoon with Sweet Chili Sauce Smoked Ham and Swiss Cheese Fritters Vegetable Spring Rolls with Dipping Sauce Chicken Fingers with Honey Mustard Sauce Pita Chips with Artichoke Dip and Monterey Jack Cheese
Hors d’oeuvre packages include a choice of fruit punch or lemonade station.
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Platinum Package for adults for kids 12 and under Cocktail Hour Choice of a fruit punch or lemonade station Choice of two Hors D'oeuvres listed below for one hour Tortilla Chips with Cilantro Salsa International Cheese Mirror with Crackers Vegetable Spring Rolls with Dipping Sauce Chicken Fingers with Honey Mustard Sauce Fresh Vegetable Crudité Display with Dipping Sauces Pita Chips with Artichoke Dip and Monterey Jack Cheese Champagne Toast Alcoholic and Non Alcoholic offered Buffet- for two hours Choice of two entrees listed below. Grilled Chicken with a Papaya Mango Salsa Grilled Chicken with a Ginger Mustard Glaze Grilled Salmon with a Champagne Herb Sauce Marinated Flank Steak with a Dijon Vinaigrette Grilled Marinated London Broil with Roast Shallot Sauce Broiled Atlantic Flounder with Basil and Tomato Wine Sauce Choice of two vegetables: Cauliflower Gratin Honey Glazed Carrots Oven Roasted Vegetables Steamed Broccoli Crowns Green Beans with Carrots and Pecans Button Mushrooms with Balsamic Vinaigrette Medley of Zucchini, Squash, Broccoli and Carrots Choice of two accompaniments: Wild Rice Pilaf Whipped Potatoes Macaroni and Cheese Baked Sweet Potatoes Roasted New Potatoes Penne Pasta with Pesto and Tomatoes
Spanakopita Domestic Fruit Tray Italian or Swedish Meatballs Toasted Ravioli with Marinara Buffalo or Teriyaki Chicken Wings
Fried Chicken Baked Chicken Roast Catfish with a Remoulade Sauce Chicken Florentine with Supreme Sauce Beef Tips with a Sherry Mushroom Sauce
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Diamond Package for adults for kids 12 and under Cocktail Hour Choice of a punch or lemonade station Open Bar for One Hour Beer, wine, well liquor, juices and sodas Choice of two Hors D'oeuvres listed below for one hour Tortilla Chips with Cilantro Salsa International Cheese Mirror with Crackers Vegetable Spring Rolls with Dipping Sauce Chicken Fingers with Honey Mustard Sauce Fresh Vegetable Crudité Display with Dipping Sauces Pita Chips with Artichoke Dip and Monterey Jack Cheese Champagne Toast Alcoholic and Non Alcoholic offered Buffet- for two hours Choice of two entrees listed below. Grilled Chicken with a Papaya Mango Salsa Grilled Chicken with a Ginger Mustard Glaze Grilled Salmon with a Champagne Herb Sauce Marinated Flank Steak with a Dijon Vinaigrette Grilled Marinated London Broil with Roast Shallot Sauce Broiled Atlantic Flounder with Basil and Tomato Wine Sauce Choice of two vegetables: Cauliflower Gratin Honey Glazed Carrots Steamed Broccoli Crowns Oven Roasted Vegetables Green Beans with Carrots and Pecans Button Mushrooms with Balsamic Vinaigrette Medley of Zucchini, Squash, Broccoli and Carrots Choice of two accompaniments: Wild Rice Pilaf Whipped Potatoes Macaroni and Cheese Baked Sweet Potatoes Roasted Baby Potatoes Penne Pasta with Pesto and Tomatoes
Spanakopita Domestic Fruit Tray Italian or Swedish Meatballs Toasted Ravioli with Marinara Buffalo or Teriyaki Chicken Wings
Fried Chicken Baked Chicken Roast Catfish with a Remoulade Sauce Chicken Florentine with Supreme Sauce Beef Tips with a Sherry Mushroom Sauce
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Enhancements With the basics in place, indulge your guests with one of our Chef’s delicious add-ons. Enjoy any of the following upgrades. Cold Hors D’oeuvres Party Snack Mix Serves 25 Spicy Southern Style Pecans Serves 25 Chips and Cilantro Salsa Serves 25 Bruschetta Serves 25 Manchego Cheese with Tomatoes, Rosemary, Walnuts and Olive Oil Serves 25 Assorted Sandwiches Serves 25 Tender Beef Crostini with Horseradish Sauce Serves 25 Jumbo Shrimp Cocktail Serves 25 Garden Vegetable Crudité Serves 50 Fresh Fruit Display Serves 50 Fruit Kabobs Serves 50 Domestic Cheese Trays Serves 50 Antipasta Tray Serves 50 Antipasta Kabobs Serves 50 Hot Hors D’oeuvres (Prices based on 50 pieces per selection) Meatballs (Swedish, Italian or Wild Mushroom Demi Glace) Chicken Fingers and Honey Mustard Sauce Spring Rolls with Duck Sauce Smoked Ham and Swiss Cheese Fritters Spanakopita Toasted Ravioli with Marinara Sauce Buffalo Chicken Wings with Bleu Cheese Crab Stuffed Mushrooms Steamed Clams with Fennel and Pinot Grigio Pork Tenderloin Biscuit Sliders Steamed Mussels Umbrella Chicken Crab Rangoon with a Sweet Chili Sauce Spinach Artichoke Dip Crab Dip Crab Cakes Crispy Shrimp with a Caramelized Orange Sauce Bacon Wrapped Scallops Truffle-dusted Sea Scallops over Cauliflower Pureé
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Receptions - Action Stations Entertain your guests with an action-packed culinary station! Perfect as an add-on to an existing hors d’oeuvre or buffet package. Attendant fee required for each station, 25 person minimum. Mashed Potato Bar (choice of two potatoes) Whipped Yukon Gold Potatoes, Mashed Roasted Garlic Red Potatoes or Whipped Carolina Sweet Potatoes served with Cabernet Gravy, Chardonnay Gravy, assorted Cheeses, Bacon Bits, Pesto, Sour Cream, Chives, Butter, Cinnamon Butter and Brown Sugar Pasta Station Tortellini and Penne sautéed to order with Alfredo, Tomato Basil and Pesto Cream Sauce Oriental Stir Fry Station A choice of Chicken, Beef or Pork sautéed with Carrots, Snow Peas, Red and Green Bell Peppers, Broccoli, Scallions and Sesame Oil Fiesta Station Chicken and Steak Fajitas served with Warm Flour Tortillas, Guacamole, Onions, Cheddar and Monterey Jack Cheese, Sour Cream, Chives, Tortilla Chips and Salsa Scampi Station Scampi sautéed to order with Garlic Butter and Penne Pasta With Scallops With Shrimp Receptions - Carved to Order Attendant fee required for each carving station. Includes appropriate condiments and mini rolls. Roast Turkey Breast with Cranberry Mayo Serves 50 Baked Virginia Ham with Dijon Sauce Serves 50 Roast Top Round of Beef with Horseradish Sauce Serves 50 Tenderloin of Beef with Horseradish Dijon Sauce Serves 25 Roast Prime Rib with Natural Au Jus Serves 35
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Lasting Memories Brunch per person Create memories that last forever over a morning brunch reception and impress your guests with their breakfast favorites! Minimum of 50 people. Assorted Chilled Juices Freshly Squeezed Florida Orange Juice and Ruby Red Grapefruit Juice Breakfast Pastry Display Assorted Danish, Muffins and Fruit Breads and Fresh Baked Biscuits Fresh Sliced Fruit Display Seasonal Fruits to include Honeydew, Cantaloupe, Kiwi, Strawberries, Pineapple and assorted Citrus Fruits Scrambled Eggs Eggs scrambled with Monterey Jack Cheese and Scallions Buttermilk Pancakes Buttermilk Pancakes served with Vermont Maple Syrup Spring Salad Selection Tossed Spring Mix with a Mustard Vinaigrette, Buffalo Mozzarella and Cherry Tomato Salad with Basil and Balsamic Vinaigrette Chicken Breast of Chicken in a Champagne Herb Sauce Accompaniments Cheddar Cheese Grits Grilled Yukon Gold Potatoes Sugar-Cured Bacon Pork Link Sausage Fresh Vegetable Medley Coffee and Tea We Proudly Brew Starbucks ® regular and decaffeinated coffee and assorted Tazo™ Teas.
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Bar Packages Bartender Fee is per hour. Other selections are available upon request. Ask your Catering Manager for pricing information. Full Bar Beer, wine, liquor, champagne, sodas and juices per person for the first hour per person each additional hour House Wine: Canyon Road Champagne: Freixenet Blanc de Blancs Call Spirits: Smirnoff Vodka Seagram’s Gin Jim Beam Bourbon Cutty Sark Scotch Bacardi Superior Rum Jose Cuervo Gold Tequila Canadian Club Blended Whiskey Martini and Rossi Vermouth Hiram Walker Triple Sec Bottled Beer: Domestic Beer Imported Beer Assorted Pepsi products Assorted juices Choice of fruit punch or lemonade
Beer and Wine Bar Beer, wine, champagne, sodas and juices per person for the first hour per person each additional hour House Wine: Canyon Road Champagne: Freixenet Blanc de Blancs Bottled Beer: Domestic Beer Imported Beer Assorted Pepsi products Assorted juices Choice of fruit punch or lemonade
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Consumption Bar Bartender Fee is per hour. Other selections are available upon request. Ask your Catering Manager for pricing information. House Wines: per bottle, per glass Canyon Road Chardonnay Canyon Road White Zinfandel Canyon Road Cabernet Sauvignon Canyon Road Merlot Sycamore Lane Pinot Grigio Champagne: per bottle Frexinet Blanc de Blancs Non-alcoholic Champagne per bottle Well Spirits: per drink Gordon’s Vodka Gordon’s Gin Jim Beam Bourbon J & B Scotch Myers Platinum White Rum Sauza Gold Tequila Seagram’s 7 Blended Whiskey Hiram Walker Triple Sec Martini and Rossi Vermouth Premium Spirits: per drink Skyy Vodka Tanqueray 10 Gin Makers Mark Bourbon Johnnie Walker Red Scotch Bacardi Superior Rum Sauza Hornitos Tequila Crown Royal Canadian Blend E & J VSOP Hiram Walker Triple Sec Martini and Rossi Vermouth Domestic Beer per bottle Imported Beer per bottle Domestic Keg per keg Imported Keg per keg Assorted Pepsi Products per drink Bottled Water per bottle Bartender Fee per hour
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Call Spirits: per drink Smirnoff Vodka Seagram’s Gin Jim Beam Bourbon Cutty Sark Scotch Bacardi Superior Rum Jose Cuervo Gold Tequila Canadian Club Blended Whiskey Hiram Walker Triple Sec Martini and Rossi Vermouth
Wine List Bartender Fee is per hour. Other selections are available upon request. Ask your Catering Manager for pricing information. Prices are per bottle. Chardonnay, Canyon Road, California Chardonnay, Parducci, Mendocino Chardonnay, A by Acacia, Central Coast Chardonnay, Sebastiani, Sonoma Sauvignon Blanc, Canyon Road, California Pinot Grigio, Tamas Estates, Arroyo Seco Pinot Gris, Columbia Winery, Washington Riesling, Fess Parker, Santa Barbara White Blend, Seven Daughters, California White Zinfandel, Canyon Road, California White Muscadine, Magnolia Duplin Winery, North Carolina Chateau St. Michelle, Brut, Washington Domaine Chandon, Brut, Napa Cabernet Sauvignon, Canyon Road, California Cabernet Sauvignon, Main Street, Lake Sonoma Counties Cabernet Sauvignon, Silver Palm, North Coast Cabernet Sauvignon, Tangley Oaks, Napa Merlot, Canyon Road, California Merlot, Red Rock, California Pinot Noir, Jargon, California Pinot Noir, Buena Vista, Carneros Syrah, Four Vines, Paso Robles Zinfandel, Sebastiani, Sonoma Red Blend, Apothic, California
Sustainably Farmed from America's Carbon Neutral Winery
22% taxable service charge will be added to all food and beverage and 7% North Carolina state sales tax will be added to all prices. Prices are subject to change.
Policies FOOD AND BEVERAGE The DoubleTree Suites by Hilton will request your meeting room requirements no later than two weeks in advance of meeting or food function. No food or beverages, alcoholic or otherwise, shall be brought into the Hotel by the patron or attendees from outside sources. The Hotel, as a licensee is responsible for the administration of these regulations. The Hotel reserves the right to assess a service charge for any food or beverage brought into the facility in violation thereof. All bars will close at the hour mandated by state law. A service charge and applicable sales tax (subject to change) will be added to all food and beverage purchases. All menu prices are subject to change. It is the Hotel policy that no banquet food be removed from the Hotel premises. All banquet checks must be signed by the on-site contact or a designated representative at the completion of each function. Any discrepancies in counts or charges should be identified and resolved at that time. CANCELLATION POLICY The prices offered by the Hotel are based in part upon the total gross revenue anticipated by us from your agreement to use and pay for events. You agree and understand that in the event of a cancellation by you, our actual damages would be difficult to determine. Therefore, you have agreed to pay reasonable liquidated damages to the Hotel for cancellation as described in this paragraph. Cancellation damages will be calculated as a percentage, based on the date of cancellation listed below, of total anticipated gross revenues from all food and beverage and meeting room rental listed. Date of Cancellation Percentage Due Date of signing contract to 180 days $ 179-90 days in advance 40% 89-60 days in advance 50% 59-30 days in advance 70% 29-4 days in advance 80% 3-0 days less in advance 100% DEPOSIT / BILLING Wedding receptions require a deposit which is nonrefundable if wedding date is cancelled or changed after the date of signing the con-tract. All social functions require a prepayment based on guaranteed numbers or more people three weeks prior to the event, based on an esti-mate from the Catering Department with a credit card on file for any overages. GUARANTEES All banquets must have a guaranteed number of people. Guaranteed numbers can be increased but, not decreased after the signing of the contract. The Hotel requires a confirmation of attendance at least 72 hours in advance. The final confirmation must not be less than the minimum number of people as stated on the contract. This will be considered your final guarantee number, not subject to reduction. All charges will be based upon this guarantee or, the actual number of guests if the number is greater. The Hotel will prepare to serve 5% more than the guarantee. In the event that there is variation in guaranteed attendance, the Hotel reserves the right to assign a different space more compatible with the particular function in attendance. If the guarantee is not received, the Hotel will assume the guarantee to be the minimum number as stated on the contract. BANQUET AND SEMINAR ROOMS As other groups may be utilizing the same room as you, prior to or following your function, please adhere to the times agreed upon. Should your time change, please contact the Catering Office and every effort will be made to accommodate you. Function rooms are assigned by the number of people anticipated. If attendance drops or increases, we reserve the right to change, without prior notification, groups to rooms suitable for their attendance. DECORATIONS The Hotel will not permit affixing of anything to the walls, floors, or ceiling of rooms with nails, staples, tape or any other substance unless approval is given. Any damage incurred will be the responsibility of the on site contact for the function where the damage was incurred. All decorations must be removed after the event. INDEMNIFICATION AND INSURANCE To the extent permitted by law, you agree to protect, indemnify, defend and hold harmless the Hotel, Hilton Worldwide, and the owner of the Hotel, and their respective employees and agents against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the Hotel. You represent and warrant that your activities conducted at the hotel and in connection with the function shall not infringe the patent, copyright or trademark rights or violate rights of privacy or publicity of any third party. You further agree to obtain and keep in force General Liability Insurance covering the event described in this contract with limits of not less that $2,000,000 per occurrence and to provide the Hotel with certificate of insurance naming Hotel, Hilton Worldwide and the owner as an additional insured for your event. MATERIALS Doubletree Suites by Hilton Raleigh-Durham will accept, upon notification and approval, prepaid moderate sized shipments within 72 hours of a scheduled function. Large shipments (i.e., crated goods) must be handled through local moving and storage firms, to be delivered on the function arrival date when an organization representative is registered in the Hotel to accept the shipment. Removal of all conference materials must take place within three business days of your event. MISCELLANEOUS Please note that the Director of Catering and/or Managers act as the liaison between the hotel and wedding receptions. It is recommended that a bridal coordinator, day of director / coordinator or family members be delegated the task of place setting favors, flower/centerpiece arrangements, name cards, ceremony and reception decorating, ceremony directing and any other task that may require set up and/or breakdown of rental items from outside vendors. If the hotel personnel are required to complete any of these tasks, a service fee of $250.00 per hour will be imposed. Our Banquet staff will be available two hours prior to the event for set-up. If the client request an earlier set-up, a service fee of $100.00 per hour will be imposed. LOSS AND DAMAGE The Hotel shall not assume responsibility for the damage or loss of any merchandise or article in the Hotel prior to or following the banquet or meeting. SERVICE CHARGE AND TAX All prices are subject to 22% service charge and applicable taxes. WEATHER POLICY DoubleTree Suites by Hilton Raleigh-Durham is not responsible for the weather.