wedding reception cater out planning guide couple's names: site

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Page 1: Wedding Reception Cater Out Planning Guide Couple's Names: Site

Wedding Reception Cater Out Planning Guide

Couple’s Names: _________________________________________ Site Visit Date: ___________________________________________ Number of Invites Sent Out: ______________ RSVPs Returned: ______________ When to Setup: ___________________________________________ Ceremony Location: ___________________________________ Time: _______________________________________ Reception Site Address: ____________________________________________________________________________ Arrival Time of First Guests: _____________________________ On-Site Contact for Reception: ____________________________________________________ Time of Social: _______________________________

Bar Providing Own Bar: ____________________ Porta Bar: ______________________ Cash Bar: _______________________ Host Bar: ____________________________ Host Bar Times: ____________________ Hosting What: _______________________ Type of Kegs: ______________________ # of Kegs: ______________ # of Reserve Kegs: ___________ Host Wine: ________________________ Bar/Tables: _____________ # of Bottles: _____________ Champagne: ______________________ Kind: ___________________ # of Bottles: _____________ Champagne for What Tables: __________________________ Champagne Flutes: ______________ Butlered Wine/Champagne: _______________________________ Fee: _____________________ Drink Tickets: _____________ # of Tickets: _____________ Unlimited Host Soda @ $1.00++ per person: _____________________________ Punch: ______________ Red Fruit or Citrus: ______________________________ How Many Gallons: ___________ or keep full until specific time: ____________________________ (There will be a fee applied to all wine/champagne that is requested to be individually served to each person) Time Bar Concluded: ____________________________ WCC Providing Tables: _________________________ How Many: ______________________ Real or Plastic Glassware: _______________________ Special Alcohol/Beer: ___________________________________________________________________

Page 2: Wedding Reception Cater Out Planning Guide Couple's Names: Site

Wedding Reception Cater Out Planning Guide

Hors D’oeuvres Menu: ____________________________________ Butlered: _________________________________ Dinner Time: __________________ (The Chef cannot guarantee the quality of food if served more than ½ hour late) Prayer: _______________________________ Who Will be Saying Prayer: ________________________ Plated: _____________________ Plated Choice Meal: _________________ Buffet: _______________ Menu: _____________________________________________________________________________ Salads - Individually Served or Family Style: _______________________ If Buffet are we serving the Head Table Plated Dinners or are they Going Through the Buffet: ____________________ If Buffet Who Will Release Tables: _________________________ Kids Meals of Chicken Strips and French Fries @ $8.00++ Each: __________________ Kids Going through Buffet Line @ $8.00++ Each: ______________________ Special Dietary Needs: _______________________________________ Place Cards for Choice Meal: _________________________________ Coffee Pots on Tables at $9.00++ Per Pot: _________________________ Real or Styrofoam Coffee Cups: ____________________________________________ Cake/Dessert Person Making Cake: ________________________ Phone Number: _______________________ Delivery Time: ______________________________ Cake Cutters: _________________________ Special Instructions for Cake: ______________________________________________________________ Real or Plastic Dessert Plates: ________________________________________________ Evening Snack Pizza @ $15.00++ Each: ___________________ How Many: _________________________ Time: ________________________________ Other Items: ________________________________ How Many: ________________________________ Dance DJ or Band: ________________________________ Phone Number: ______________________ Time Dance Begins: ______________________________ Time Dance Concluded: __________________________

Page 3: Wedding Reception Cater Out Planning Guide Couple's Names: Site

Wedding Reception Cater Out Planning Guide

Linens WCC Providing: __________________________ Providing Own: ____________________ Tablecloths (White or Ivory): ________________________________________ Napkin Color (White, Ivory, Black, Red, Burgundy, Purple, Royal Blue, Teal, Forest Green,

Sandalwood, Gold, Brown): ______________________________________ Glasses: ______________________ Folded: _______________________ Rolled: _______________________ When Picking Up Linens: _____________________________ How Will WCC Get Linens Back: ________________________________ Layout Renting WCC Tables: ___________________________ Providing Own: ______________________ Renting WCC Chairs: __________________________ Providing Own: _______________________ Head Table on Risers: _______________________ How Many People: ___________________ Captains Style Table: ________________________ How Many People: ___________________ Rounds of 8: ________________ Rounds of 9: _____________ Rounds of 10: _________________ Gift Table: ______________ Where: _______________________ Guestbook Table: _______________ Where: _______________________ Punch Station: _________________ Where: _______________________ Coffee Station: _________________ Where: _______________________ Dance Floor: ___________________ Where: _______________________ Cake Table: _____________________ Where: _______________________ Place Card Table: ________________ Where: _______________________ Candy/Snack Bar: _______________ Where: _______________________ Buffet Table: _____________ Where: _______________________ Cocktail Tables: ____________________ Where: ______________________ Reserve Tables: _________________ Need WCC Reserve Signs: __________ How Many: ______ Additional Tables: _______________ Where: _________________________ Slide show: __________________ Where: ______________________ What Time Will Slide Show Begin: _______________________________ Porta Bar: __________________________ Where: ________________________ Garbage Cans: ______________________ Place Settings: ______________________ Real: ______________________ Plastic: _______________ Decorator Name of Decorator: __________________ Phone Number: ___________________ Table Runners: _______________________ Table Overlays: ____________________ Chargers: __________________________ Decorating Information: _____________________________________________________________

Page 4: Wedding Reception Cater Out Planning Guide Couple's Names: Site

Wedding Reception Cater Out Planning Guide

Payment Day Before: ________________________ Night Of: ___________________________ Who Will Be Paying Bill: __________________________________ Separate Bills: ________________________________________________________________ Mileage: _______________________________ Additional Information