Red River Valley Fair Association

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The Red River Valley Fairgrounds is the ideal location for any wedding, reception or special event. With room for up to 350 guests, our multi-purpose facilities and flexibility will put you and your family at ease on your special day.

We provide the same excellence for a variety of other

events, including:

• Anniversaries

•Award Banquets

• Business-Related Social Events

• Graduations

• Private Parties

• Receptions and Dances

• Reunions and Special Events

and above all,

everything you’ve ever dreamed. breath-taking,

memorable,Make your wedding day

to discuss these opportunities further, please contact:

Judy DvoracekSpecial Events Coordinatorjudy@redrivervalleyfair.com

701.282.2200

1805 W. Main AvePo Box 797

West Fargo, ND 58078

redrivervalleyfair.com

and above all,

everything you’ve ever dreamed. breath-taking,

memorable,

Red River Valley Fair Association Red River Valley Fair Association

Rehearsal & Reception All receptions and rehearsal dinners take place in the Hartl Ag Building. This multi-purpose facility has a lobby with a water fountain to welcome your guests. The lobby is 80’ by 30’ and is air conditioned for the comfort of your guests. The main reception area is an 80’ by 120’ steel building, has a catering style kitchenette area and is also air-conditioned. RECEPTION ONLY: Up to 400 guests maximum using a combination of 60” round tables and 96” rectangular tables.

ALL DAY RENTAL- $800 Includes access to facility at 2 pm the day prior to the celebration for decorating. Two (2) hours of cleanup the day following the celebration (time to be arranged with RRVFA). This fee also includes one (1) Fair Staff to be present at your reception. ADDITIONAL DAY RENTAL- $400 Access to facility at 12 noon two days prior to the celebration for decorating (Example: Reception scheduled for Saturday evening, access to facility at 12 noon on Thursday).

REHEARSAL ONLY: Up to 60 guests maximum (Lobby/Fountain area) using 60” round tables

4 Hour Maximum Usage- $300 Lobby/Fountain area—Seating capacity for up to 60 guests. Access to kitchenette and restrooms. (Air-Conditioned)

Notes

8 1

Red River Valley Fair Association Red River Valley Fair Association

Up to 350 guest maximum (main facility area) using 60” round and 96” rectangular tables.

4 Hour Maximum Usage- $500 (Entire Facility) Seating capacity for up to 350 guests. This area is also air-conditioned.

Above packages include initial event setup, Two (2) hours of cleanup and one event staff. Catering, alcohol, linens, special equipment charges, and applicable taxes/fees are additional.

Deposit & Payments A $400 deposit is required to secure the space. An additional $400 for a damage deposit is required and will be held until after the event. If no damages occur during your event, your $400 damage deposit will be returned. Final payment is required four (4) weeks prior to the event. Payment arrangements with your caterer, musicians, etc. are your responsibility. For further details call 701.282.2200.

Security Security is required at all events that serve alcoholic beverages. Security fee must be paid prior to reception. Security is $45/hr, maximum of 4 hours. The Red River Valley Fair Association will contract the security through Cass County Sheriff’s Department.

Liability The Red River Valley Fair Association does not accept responsibility for damage to, or loss of, any merchandise, equipment or articles left at the Red River Valley Fair’s facility, parking lot or sidewalk areas prior to, during or following an event. The Red River Valley Fair Association requires all rentals to have a minimum of $1,000,000 in limited liability

insurance. SEE INSURANCE for more info.

2 7

Red River Valley Fair Association Red River Valley Fair Association

Insurance The Red River Valley Fair Association requires all rentals to have a minimum of $1,000,000 in limited liability insurance. If your insurance agent cannot provide you with insurance, for an additional charge of $125, insurance can be obtained through the Red River Valley Fair Association. Insurance through the Red River Valley Fair must be obtained 30 days prior to your event. Payment must be made prior to event.

Equipment Equipment included in your rental:

• 60” Round Tables (35) • 96” Rectangular Tables (50+) • Stacking Chairs • Microphone System (Wireless) • Podium • Entrance Sign Holder

Additional fees applied for the following items, please speak with your event coordinator:

• Risers—18” High—3’x8’ sections (18 Sections) • Stairs for Risers (Included with fee for Risers) • Black Pipe and Drape** • Table Linens—Ivory or White (60” Round

Tables)** • Table Linens—Ivory or White (96” Rectangular

Tables)** • Table Skirting—Black or White** • Stage (Large) for Band Usage

**Above items will be rented from partners of the Red River Valley Fair Association. Additional items can be rented upon request.

6 3

Music The Red River Valley Fair Association requires all music to end by 12:30 a.m. unless prior arrangements have been made. DJ’s, bands and other entertainment groups are responsible for all setup and teardown of equipment. The Red River Valley Fair Association has a stage designed for bands at an additional fee. The Red River Valley Fair Association does not provide any sound or lighting equipment for events. The Red River Valley Fair Association can assist you in finding the perfect entertainer to fit your style.

Smoking Smoking is not allowed anywhere within rental facility. In accordance with the North Dakota Century Code Chapter 23-12, sections 09 – 11 – Smoking is not permitted within 20 feet from any entrance, exit, operable window, air intakes, and ventilation systems of enclosed areas in which smoking is prohibited. Any individual who smokes in an area in which smoking is prohibited under section 23-12-10 is guilty of an infraction punishable by a fine not to exceed fifty dollars. An owner or other person with general supervisory responsibility over a public place including “TENANT” of rental facility who willfully fails to comply with section 23-12-10 is guilty of an infraction and is subject to a fine not to exceed one hundred dollars

Red River Valley Fair Association Red River Valley Fair Association

Decorating Policy Glitter, table sprinkles, confetti, and balloons are not allowed. The throwing of rice, birdseed, silly string, soap bubbles or confetti is not permitted inside the Hartl Ag Building. Birdseed and soap bubbles are permitted outside the building. All candles must be enclosed in glass. No open flames are allowed inside or outside any building on the Red River Valley Fairgrounds in compliance with State Fire Regulations. Any rental items must be approved in advance. Please keep in mind that additional fees may apply for the storage of rental items beyond the contracted time. You are welcome to start decorating at the beginning of your contracted time. If you require additional time, please visit with your event coordinator about rates and availability.

Service The Red River Valley Fair Association will provide tables and chairs for your event. Initial setup and general cleanup (except for decorations you bring) are included in your rental rate. Additional setup needs/changes during the event or excessive cleanup following your event will be billed at $30/Hr. Table coverings are required for all events and ARE NOT included as part of your rental package. The Red River Valley Fair Association can however provide table coverings for an additional cost.

Food & Beverage It is highly recommended that you purchase food from a certified full-service caterer. However, you may provide your own food and service personnel. Please work with your event coordinator to review options. The Red River Valley Fair Association has a preferred provider list for you to look over.

Alcohol Alcohol is allowed within the rental facility during certain functions. All alcohol sold must be dispensed by a licensed and trained servers. If alcohol will be a part of your celebrations, security will be required. Security arrangements will be made by the Red River Valley Fair Association in conjunction with the Cass County Sheriff’s Department at an hourly rate of $45.00 with a minimum of 4 hours. Please talk with your Red River Valley Fair Consultant for a list of preferred vendors for the distribution of alcohol.

4 5

Red River Valley Fair Association Red River Valley Fair Association

Decorating Policy Glitter, table sprinkles, confetti, and balloons are not allowed. The throwing of rice, birdseed, silly string, soap bubbles or confetti is not permitted inside the Hartl Ag Building. Birdseed and soap bubbles are permitted outside the building. All candles must be enclosed in glass. No open flames are allowed inside or outside any building on the Red River Valley Fairgrounds in compliance with State Fire Regulations. Any rental items must be approved in advance. Please keep in mind that additional fees may apply for the storage of rental items beyond the contracted time. You are welcome to start decorating at the beginning of your contracted time. If you require additional time, please visit with your event coordinator about rates and availability.

Service The Red River Valley Fair Association will provide tables and chairs for your event. Initial setup and general cleanup (except for decorations you bring) are included in your rental rate. Additional setup needs/changes during the event or excessive cleanup following your event will be billed at $30/Hr. Table coverings are required for all events and ARE NOT included as part of your rental package. The Red River Valley Fair Association can however provide table coverings for an additional cost.

Food & Beverage It is highly recommended that you purchase food from a certified full-service caterer. However, you may provide your own food and service personnel. Please work with your event coordinator to review options. The Red River Valley Fair Association has a preferred provider list for you to look over.

Alcohol Alcohol is allowed within the rental facility during certain functions. All alcohol sold must be dispensed by a licensed and trained servers. If alcohol will be a part of your celebrations, security will be required. Security arrangements will be made by the Red River Valley Fair Association in conjunction with the Cass County Sheriff’s Department at an hourly rate of $45.00 with a minimum of 4 hours. Please talk with your Red River Valley Fair Consultant for a list of preferred vendors for the distribution of alcohol.

4 5

Red River Valley Fair Association Red River Valley Fair Association

Up to 350 guest maximum (main facility area) using 60” round and 96” rectangular tables.

4 Hour Maximum Usage- $500 (Entire Facility) Seating capacity for up to 350 guests. This area is also air-conditioned.

Above packages include initial event setup, Two (2) hours of cleanup and one event staff. Catering, alcohol, linens, special equipment charges, and applicable taxes/fees are additional.

Deposit & Payments A $400 deposit is required to secure the space. An additional $400 for a damage deposit is required and will be held until after the event. If no damages occur during your event, your $400 damage deposit will be returned. Final payment is required four (4) weeks prior to the event. Payment arrangements with your caterer, musicians, etc. are your responsibility. For further details call 701.282.2200.

Security Security is required at all events that serve alcoholic beverages. Security fee must be paid prior to reception. Security is $45/hr, maximum of 4 hours. The Red River Valley Fair Association will contract the security through Cass County Sheriff’s Department.

Liability The Red River Valley Fair Association does not accept responsibility for damage to, or loss of, any merchandise, equipment or articles left at the Red River Valley Fair’s facility, parking lot or sidewalk areas prior to, during or following an event. The Red River Valley Fair Association requires all rentals to have a minimum of $1,000,000 in limited liability

insurance. SEE INSURANCE for more info.

2 7

Red River Valley Fair Association Red River Valley Fair Association

Insurance The Red River Valley Fair Association requires all rentals to have a minimum of $1,000,000 in limited liability insurance. If your insurance agent cannot provide you with insurance, for an additional charge of $125, insurance can be obtained through the Red River Valley Fair Association. Insurance through the Red River Valley Fair must be obtained 30 days prior to your event. Payment must be made prior to event.

Equipment Equipment included in your rental:

• 60” Round Tables (35) • 96” Rectangular Tables (50+) • Stacking Chairs • Microphone System (Wireless) • Podium • Entrance Sign Holder

Additional fees applied for the following items, please speak with your event coordinator:

• Risers—18” High—3’x8’ sections (18 Sections) • Stairs for Risers (Included with fee for Risers) • Black Pipe and Drape** • Table Linens—Ivory or White (60” Round

Tables)** • Table Linens—Ivory or White (96” Rectangular

Tables)** • Table Skirting—Black or White** • Stage (Large) for Band Usage

**Above items will be rented from partners of the Red River Valley Fair Association. Additional items can be rented upon request.

6 3

Music The Red River Valley Fair Association requires all music to end by 12:30 a.m. unless prior arrangements have been made. DJ’s, bands and other entertainment groups are responsible for all setup and teardown of equipment. The Red River Valley Fair Association has a stage designed for bands at an additional fee. The Red River Valley Fair Association does not provide any sound or lighting equipment for events. The Red River Valley Fair Association can assist you in finding the perfect entertainer to fit your style.

Smoking Smoking is not allowed anywhere within rental facility. In accordance with the North Dakota Century Code Chapter 23-12, sections 09 – 11 – Smoking is not permitted within 20 feet from any entrance, exit, operable window, air intakes, and ventilation systems of enclosed areas in which smoking is prohibited. Any individual who smokes in an area in which smoking is prohibited under section 23-12-10 is guilty of an infraction punishable by a fine not to exceed fifty dollars. An owner or other person with general supervisory responsibility over a public place including “TENANT” of rental facility who willfully fails to comply with section 23-12-10 is guilty of an infraction and is subject to a fine not to exceed one hundred dollars

Red River Valley Fair Association Red River Valley Fair Association

Up to 350 guest maximum (main facility area) using 60” round and 96” rectangular tables.

4 Hour Maximum Usage- $500 (Entire Facility) Seating capacity for up to 350 guests. This area is also air-conditioned.

Above packages include initial event setup, Two (2) hours of cleanup and one event staff. Catering, alcohol, linens, special equipment charges, and applicable taxes/fees are additional.

Deposit & Payments A $400 deposit is required to secure the space. An additional $400 for a damage deposit is required and will be held until after the event. If no damages occur during your event, your $400 damage deposit will be returned. Final payment is required four (4) weeks prior to the event. Payment arrangements with your caterer, musicians, etc. are your responsibility. For further details call 701.282.2200.

Security Security is required at all events that serve alcoholic beverages. Security fee must be paid prior to reception. Security is $45/hr, maximum of 4 hours. The Red River Valley Fair Association will contract the security through Cass County Sheriff’s Department.

Liability The Red River Valley Fair Association does not accept responsibility for damage to, or loss of, any merchandise, equipment or articles left at the Red River Valley Fair’s facility, parking lot or sidewalk areas prior to, during or following an event. The Red River Valley Fair Association requires all rentals to have a minimum of $1,000,000 in limited liability

insurance. SEE INSURANCE for more info.

2 7

The Red River Valley Fairgrounds is the ideal location for any wedding, reception or special event. With room for up to 350 guests, our multi-purpose facilities and flexibility will put you and your family at ease on your special day.

We provide the same excellence for a variety of other

events, including:

• Anniversaries

•Award Banquets

• Business-Related Social Events

• Graduations

• Private Parties

• Receptions and Dances

• Reunions and Special Events

and above all,

everything you’ve ever dreamed. breath-taking,

memorable,Make your wedding day

Red River Valley Fair Association Red River Valley Fair Association

Rehearsal & Reception All receptions and rehearsal dinners take place in the Hartl Ag Building. This multi-purpose facility has a lobby with a water fountain to welcome your guests. The lobby is 80’ by 30’ and is air conditioned for the comfort of your guests. The main reception area is an 80’ by 120’ steel building, has a catering style kitchenette area and is also air-conditioned. RECEPTION ONLY: Up to 400 guests maximum using a combination of 60” round tables and 96” rectangular tables.

ALL DAY RENTAL- $800 Includes access to facility at 2 pm the day prior to the celebration for decorating. Two (2) hours of cleanup the day following the celebration (time to be arranged with RRVFA). This fee also includes one (1) Fair Staff to be present at your reception. ADDITIONAL DAY RENTAL- $400 Access to facility at 12 noon two days prior to the celebration for decorating (Example: Reception scheduled for Saturday evening, access to facility at 12 noon on Thursday).

REHEARSAL ONLY: Up to 60 guests maximum (Lobby/Fountain area) using 60” round tables

4 Hour Maximum Usage- $300 Lobby/Fountain area—Seating capacity for up to 60 guests. Access to kitchenette and restrooms. (Air-Conditioned)

Notes

8 1

to discuss these opportunities further, please contact:

Judy DvoracekSpecial Events Coordinatorjudy@redrivervalleyfair.com

701.282.2200

1805 W. Main AvePo Box 797

West Fargo, ND 58078

redrivervalleyfair.com

and above all,

everything you’ve ever dreamed. breath-taking,

memorable,

Red River Valley Fair Association1805 W. Main AveP.O. Box 797West Fargo, ND 58078-0797701.282.2200redrivervalleyfair.com