website update tools - home | newark catholic high school1 | oct 26, 2014 © merlin siteworks 2014...

© Merlin Siteworks 20141 | Oct 26, 2014

Website Update Tools

Version 4, which includes

• Home page and Athletics home page sliders

• and:

Oct 26, 2014


Contents

Topic Page #

Getting Started 3

Calendar Updates 4

Announcements 7

Lunch Menus 9

Sports Schedules & Scores 11

Faculty & Staff Profiles 16

Classroom Connections Info 19

Sports Team Info & Photos 23

Home page and Athletics Sliders 26


Getting Started

Log into Faculty & Staff home:

www.newarkcatholic.org/staff

Select an update type

Note: These pages are restricted

to selected staff members


SECTION 1: SCHOOL CALENDARScope, Who, What?

Scope

• The School Events on the NC calendar.

• This does NOT cover the Athletic Events, which have their own tool for uploading schedules, updating scores, etc.

Who Can Update

• Whoever has their user profile marked for “Calendar Admin”

• Any Wordpress admin can update user profiles (Russ, Traci, Mark)

• Users with permissions initially: Julie and Deb, and also Russ, Traci, and Mark, since they are system admins

What Can You Do?

• Add new events to the School Calendar

• Update existing events already on the calendar

• Update the start/end times, title, or notes

• Move to a different date

• Delete from the calendar


Calendar Update Page

• Choose a month

• Click “New” to add an event

for a given day

• Click on an existing (yellow)

event to update it


Entering & Updating Events

Add NEW event

• Title is required

• Times are optional.

Enter Start, or Start and End,

or leave both blank if n/a

• Notes are optional.

Add as much information as

you’d like. New/blank lines

also okay.

Update an event

• Update whatever you need to

• Title is required, all other fields are optional (your choice)

• Or click the box for Delete

Change the Date

• Check the box for new date

• Enter the new date


SECTION 2: ANNOUNCEMENTS

Click on the date to Edit (or delete) an announcement

Add a new announcementWhat website visitors see:


Adding or Updating Announcements

General Announcements are updated in the same way as

Daily Announcements, except there is no Date


SECTION 3: LUNCH MENUS

Type the menu items into the box for each day, and submit

Select a week


Lunch Menus, after submitting

After submitting, you can choose a new

week to add/update

What website visitors see:

If you need to make any changes,

just update any of the menu items and submit again


SECTION 4: SPORTS SCHEDULES & SCORES

To get started, select a sport and Go


Updating Sports Schedules & Scores

Add a new game / match

Click on the Date to make an update, including Result / Score / Notes

Archive, Delete, or Upload a new schedule

What website visitors see:


Updating Sports Schedules & Scores

Fill in the date, Opponent, and whatever fields are known

Click on the Date field

and select from calendar

(or manually enter, in

m/d/yy format)

Example update with Result, Score, & Notes


Batch Updates for Sports Schedules

Useful at the start of a new season.

Archive last season’s data and then

delete it.

Upload a new schedule from an Excel

spreadsheet


Batch Updates for Sports Schedules

Download a template here, which

includes a sample schedule

Select your Excel file to upload(e.g. an updated version of the template you downloaded)


SECTION 5: FACULTY & STAFF PROFILES

What can you update?

Everything you see in:

• Faculty & Staff Directory

• The pop-up Bio info


Faculty & Staff Profile Update Page

• Click on a person’s bio to see

what is currently in their bio

(or to review your changes

just made)

• Click on a person’s name to

update their profile, including

their photo (or to delete that

person)

• Click on “Add new” to add a

new faculty / staff member*

*Note: A system admin must also

create a new Wordpress login for new

staff members. This tool cannot do

that automatically.


Updating Faculty & Staff Profiles

• Fill out the form with whatever

updated info you have

• Copy/paste into the form fields is fine

• OK to leave fields empty if n/a

• To update the photo:

a) Click on “Browse”

b) Select a file on your PC that is

already cropped to be 4x5 size

ratio


SECTION 6: CLASSROOM CONNECTIONS INFO

What can you update?

• The name of a class

• Who is teaching a class this year

• Add/remove classes as needed

The Classroom Connections page

and the teacher’s home page will be

automatically updated

Note! In addition to using this tool, there is one more step the Wordpress

administrator must take when teachers change classes each year. That is

shown on a later slide.


Classroom Connections Info Update Page

• Click on a class to update it

• Update the Class Name as needed

• Select a teacher from the drop-down list

(for new teachers, you have to first add

them via the Faculty & Staff Update page)

• For adding a new class, specify the

“Category Slug” that was created by the

Wordpress administrator


Note for Wordpress System Admins

• To keep things simple for teachers, we’ve chosen for teachers, when they are posting an entry to Classroom

Connections, to only see the categories for the classes they are teaching. (not the whole long list)

• Therefore: Each year when teachers and classes change, we need to also update the Wordpress settings to update

these category permissions

• This is IN ADDITION TO the updates on the previous few slides with our nice tool

Check the boxes for the

classes they are teaching

Check Teachers Forum and

Uncategorized, for everyone


Note for Wordpress System Admins

If you are Adding a NEW CLASS (not just changing teachers for an existing class):

1. A new Category must be added, with a parent of Classroom Connections

2. In the updater tool for Update Class Info, the Category Slug must match the Slug in Wordpress


SECTION 7: SPORTS TEAM INFO & PHOTOS

Typical updates, each sports season:

• Upload a new team photo

• Update the title of the photo

There are other details you can update, but

those updates are not typically needed


Seasonal Updates: New Team Photo & Title

• Click on a team to update

• Enter the title for this year’s

team picture

• Click “Upload / replace” photo

and then Browse, to select a

team picture from your PC

• Team pictures must already

be cropped in 4x6 size ratio


Other Sports Team Info You can Update

• Not typically needed, as these don’t

often change

NOTE! Every sports team needs an

entry in this table if:

a) They have their own schedule

b) And/or: They have a team photo

Can be either or both a) and b)

Short Team Name

Full Team Name


SECTION 8: HOME PAGE and ATHLETICS HOME PAGE SLIDERS

You can easily:

• Update the text of a slide

• Change the picture in a slide

• Add a new slide

• Re-order the slides

• Remove an existing slide

Note:To see your changes, you’ll need to Refresh

your browser window showing the slider

Athletics home page slides will

automatically have the “NC” watermark

added


Updating the Text of an Existing Slide

Edit the text as you would any other page/post

The top line of the slide:

• Must be Heading 3

The Format for the slide text:

• “nc-slider-content” for nearly all slides

• The “Welcome to NC” slide uses

“nc-slider-content-sm”, which is a bit

smaller, so that it can fit

To find the slide to edit:

1. Go to Posts

2. Select either Home Page Slides or

Athletics Home Slides category

3. Click on Filter to filter on just those posts


Changing the Picture in an Existing Slide

Delete the existing picture

1. Click on the picture

2. Click on the X

Add a new picture

1. Put your cursor on a new line just below the text

2. Click on Add Media

3. Select a picture from your PC to upload.

** Picture should already be cropped to 4x6 ratio

4. Select a size of “Slider Image 480 x 320” and then Insert


Adding a New Slide

Please follow these steps carefully:

1. Add a new Post

2. Enter the post Title (can be anything)

3. Enter the slide’s Header line. Make this a Heading 3

4. Enter the slide’s text. Put a blank line after the Header and after each

brief sentence/paragraph.

5. Highlight the text and make it Format nc-slider-content

6. If you want a nice action button (e.g. View Campus Ministry), do

these steps in this specific order (it will appear on the slide itself):

a) Enter your button text (e.g. View Campus Ministry)

b) Click the Link button and add the link

c) Highlight the button text and click the “Center” icon

d) Highlight the button text and select Format nc-slider-button

7. Add a newline below the text and Add Media to upload your slide

picture.

** Please follow the directions on the previous slide for

“Changing the Picture in an Existing Slide”, for how to add a

picture to a slide

8. Add to category Home Page Slides or Athletics Home Slides

9. Check the box for “Add this post/page to” and select the slider

10. Check the box for “Exclude from Search Results”

11. Save the post


Re-ordering the Slides

Open the Sliders page

1. On the left dashboard, click on Smooth Slider -> Sliders

Choose which Slider

2. Click on Home Page Slider or Athletics Home Slider

(You may have to Refresh this page in your browser, if you

just added a new slide.)

Re-order the Slides

3. Drag and drop the slide titles, to be in the order you want

4. Click Save the order


Remove an Existing Slide

Option 1:

Temporarily remove from the active slider, but

leave the post around for potential use again later

1. Open the post for that the given slide

2. Un-check to box for Add this post/page to a chosen slider

3. Save the Post again

Option 2:

Totally delete the slide

1. Move the post for this given slide to Trash

website update tools - home | newark catholic high school1 | oct 26, 2014 © merlin siteworks 2014...

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