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Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
1
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website Manual Based on ClubRunner 2.0
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
2
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
User Guide
This section outlines the most useful self-
service tools for club members. It’s supposed to get you beyond the initial confusion. It’s not meant to explain everything –
use ClubRunner’s build-in help function for step-by-step instructions.
If you are here to modify website content, go to the Website Maintenance
section instead.
3
Login, then select Admin (unless you already landed on the Admin page after login)
Login, then select Admin (unless you already landed on the Admin page after login)
User Guide
Go to www.stpaulrotary.org to get started...
If you only want to register for an event, you don’t need to login first –
just click on it and you will be prompted for your password later
If you only want to register for an event, you don’t need to login first –
just click on it and you will be prompted for your password later
4
Verify and change your personal data: address, phone numbers, photo, etc.
And do create your own password!
Verify and change your personal data: address, phone numbers, photo, etc.And do create your own password!
User Guide
Admin Page
Find fellow Rotarians and their contact data
Find fellow Rotarians and their contact data
Send messages to all or to groups of members
Send messages to all or to groups of members
Look up events or committees you are registered for
Look up events or committees you are registered for
See your invoices and payments –
always up to date
See your invoices and payments –
always up to date
Find committees and chairs, send e-mail to committee members, or view their working documents here
Find committees and chairs, send e-mail to committee members, or view their working documents here
Back to the home page
Back to the home pageHelp and demosHelp and demos
Initially, this page can look confusing. But just focus on the six tasks outlined below. They give you maximum benefit and are easy to use.
Initially, this page can look confusing. But just focus on the six tasks outlined below. They give you maximum benefit and are easy to use.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
6
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Committee Management
7
Login, then select Admin (unless you already landed on the Admin page after login)
Login, then select Admin (unless you already landed on the Admin page after login)
Go to www.stpaulrotary.org to get started...
8
Go to Committee Management
Go to Committee Management
Home Page >
Admin Page...
9
Manage Committee Change chair, member list, documents, subcommittees, e-mail
Manage Committee Change chair, member list, documents, subcommittees, e-mail
Create New CommitteeCreate New Committee
Edit Committee Change committee name, director, objective
Edit Committee Change committee name, director, objective
Home Page > Admin >
Committee Management
All our commitees are “Yearly”. Do not use “Standing Committees”.
All our commitees are “Yearly”. Do not use “Standing Committees”.
10
Leave blankLeave blank
Objective: In one or two sentences, what is the committee supposed to achieve? What are specific tasks, if any?
Objective: In one or two sentences, what is the committee supposed to achieve? What are specific tasks, if any?
Do not changeDo not change
4.4.
Enter official name –
do not use abbreviations
Enter official name –
do not use abbreviations
2.2.
Committee Mangement >
Create or Edit Committee
Assign a chair –
see Add Member on the next page.
Assign a chair –
see Add Member on the next page.
1.1. 3.3.
5.5.
Ask the chair to maintain the member list, subcommittees, and committee documents from here on.
Ask the chair to maintain the member list, subcommittees, and committee documents from here on.
11Committee Mangement >
Manage Committee
Add Member and assign a chair
Add Member and assign a chair
Edit Member Change position and access level
Edit Member Change position and access level
Manage Subcommittees Manage Subcommittees
Manage Committee Documents Manage Committee Documents
E-mail to Committee Members E-mail to Committee Members
Click name for contact details
Click name for contact details
12Committee Mangement > Manage Committee >
Add or Edit Member
Select member from this list...
Select member from this list...
This is a label you can choose freely to describe the member’s role in the commitee, e. g. “Co-chair”. Otherwise leave blank.
This is a label you can choose freely to describe the member’s role in the commitee, e. g. “Co-chair”. Otherwise leave blank.
Assign “Chair”
to chair or co-chairs, “Member”
to everyone else.
Assign “Chair”
to chair or co-chairs, “Member”
to everyone else.
4.4.
... or start typing last name here
... or start typing last name here
1.1.
2.2.
3.3.
13Committee Mangement > Manage Committee >
Manage Subcommittees
Create new subcommittee
Create new subcommittee
If your committee has subcommittees, you can add them here.
The steps are the same as in Create New Committee.
If your committee has subcommittees, you can add them here.
The steps are the same as in Create New Committee.
14Committee Mangement > Manage Committee >
Manage Committee Documents
Download fileDownload file
Add new sub-folderAdd new sub-folder
Upload new file
Upload new file
Replace file or change name and access rights
Replace file or change name and access rights
Change
folder name
Change
folder name
15Committee Mangement > Manage Committee >
E-mail to Committee Members
Review all previous committee e-mails and saved drafts
Review all previous committee e-mails and saved drafts
Send E-mailSend E-mail
16Committee Mangement > Manage Committee > E-mail to Committee Members >
Send E-mail
Select the entire list or individual members
Select the entire list or individual members
2.2.
3.3.
4.4.
5.5.
1.1.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
18
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website Maintenance
The Website Maintenace Manual consists of two parts:
► Checklist for Weekly Updates
► Website How-to Guide
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
19
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website Checklist: Weekly Updates
Execute this checklist at least weekly.
Suggestion: Do one update Monday (to be in good shape for the Tuesday meeting), and one on Wednesday or Thursday (when the HUB is published).
Not sure how to do something? Click on the links to read the How-to section, then use the back button to return to the checklist.
20
1. Are there any new or updated
events?
►
Post all events
as soon as the event is scheduled–
Don’t delay –
post all events as soon as they are in planning and have a firm date. You can always add more information later.
►
Is there information elsewhere that would help people understand the event?
–
Create a link
from the event to that web page.
►
Is this a Special Event? Anything that deserves special attention?
–
Upload a picture
for the event posting
–
Create story brief
with a REGISTER NOW supertitle and link to event
Examples:Red Striper MeetingsBoard MeetingsAll Committee MeetingsSpecial Events
Examples for useful links:Food packing event: Link to the Feed My Starving Children project pageScience Museum event: Link to the exhibit description at www.smm.org
Examples for Special Events:Holiday GalaGuess Who’s Coming to DinnerExcursionsFall Family EventMotorcycle Ride
21
2. Are there any completed events, activities or projects?
►
Create a Photo Album–
Tell a “story”
by adding captions to all photos.
–
Create story brief
and link to the Photo Album.
►
Is there substantial content to report?–
Instead of the story brief, create a full story
which includes a link to the Photo Album and vice versa.
–
Upload the “best”
picture
with the story
►
Does this event relate to any existing content on the website?
–
Make sure to update any related content, and create a link
to the Photo Album or Story and vice versa
Photogeneic events such as:Rose SaleDictionary Label PastingExcursionsHoliday Gala
Examples for more extensive reports:Overseas trip reportFriendship Exchange hostingCentennial luncheon
Examples for related content:Food Packing event: Update the centennial project page with the results from this eventTrip to Guyana: Update the Guyana project page to reflect this trip
22
3. Is there any call to action or anything else with
substantial content to report?
►
Create a story–
If appropriate, add a CALL FOR VOLUNTEERS or similar supertitle
–
Upload a picture
with the story
►
Does this event relate to any existing content on the website?
–
Make sure to update any related content, and create a link
from the Story to it and vice versa
Typical stories would include:Report from an exchange studentNew budgetChange of membership duesCalling volunteers for Paint-a-thon
Examples for related content:Calling volunteers for Dictionary Project: Link to the Dictionary Project pageAnnouncing Youth Exchange applications: Link to Youth Exchange pageAnnouning RYLA applications: Link to Camp RYLA page
23
4. Are there any “small” news to report?
►
Post a news item
►
If available, upload a picture
with the news item
Typical news items will be:Applications for Active MembershipNew Member Introduction
24
5. Have new programs or fellowship breakfast speakers been scheduled?
►
Post the speaker
as soon as he/she is known –
whether it’s a year or a week out
–
If available, post additional information in the description
–
If there is related content on our website, create a link
to it
–
If available, upload a picture
Examples for related content:Dictionary label pasting: Link to the Dictionary Project Call for VolunteersMeet the New Board: Link to the respective service area page
25
6. For every Tuesday meeting
►
Create a Program Announcement
for the upcoming program
–
Upload a picture
with the program
–
Create a link
from the existing speaker posting to this program announcement
►
Create a Rotary in Review
for the last meeting
►
Did the speaker have a PowerPoint presentation?–
Add it to the Download Files
26
7. Sort and purge the Stories List
►
Go to Edit Stories.
►
Move critical or highly important item to the top–
Note: There should never be more than one such item at the top of the list! No inflation, please.
–
Don’t forget to remove it once it’s not current anymore.
►
Sort remaining items in chronological order, newest first.
►
Make sure that next week’s program is just above this week’s Rotary in Review (like in the HUB).
►
Story briefs that announce Special Events stay the home page for as long as they are current. Remove as soon as the event is over.
►
Check the number of stories on the homepage.–
It should be no more than 10, or about two weeks worth of content. Remove excess from the home page (but not from the stories list), always
starting from the bottom.
►
Do not delete any stories.
Examples for “top of the list”
stories:Youth Exchange application deadlineRYLA application deadlineVisit of the RI presidentUrgent call for volunteers
27
8. Sort and purge the News List
►
Go to Edit News.
►
Sort items in chronological order, newest first.
►
Check the number of news items on the homepage.–
It should be in the range of 4-6, or about two weeks worth of content. If it exceeds this range, remove them from the home page (but not from the news list), starting at the bottom of the list.
►
Check the date of the news items.–
If they are older than 3 months, delete them completely.
28
9. Create the HUB
►
Update the Birthday List
with next week’s birthdays.
►
Go to Edit Bulletin Contents.
►
Remove from the bulletin all stories and news items that were included in last week’s edition, unless they are to be repeated.
–
For Stories, this can be easily done on the Edit Bulletin Content page; for News you have to edit each news item and remove the “Show in Bulletin”
checkbox.
►
Verify and adjust the story sequence
►
Edit the “Vol. ### No. ###”
heading to reflect the current volume and number.
►
Go to View Club Bulletin
and use the browser’s Save function (.mht file) to create a copy for the archive.
►
Go to E-mail Bulletin to Members, select the proper recipients and hit “Send”.
Create the HUB as soon as next week’s program and this week’s review have been posted
Standard story sequence:1.
Next week’s program2.
Birthday List3.
This week’s Rotary in Review4.
Announcements/Calls to Action5.
Feature stories (the more entertaining stuff)
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
30
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Getting Started
Everything starts by going to our homepage and logging in.
31
Login, then select Admin (unless you already landed on the Admin page after login)
Login, then select Admin (unless you already landed on the Admin page after login)
Getting Started
Go to www.stpaulrotary.org...
32Getting Started
Admin Page
Website ManagerWebsite Manager
The Admin page is your central switchboard for all web-related tasks (and more).
The following tasks are explained in this How-to Guide –
just click on a link below to jump to a topic:
► Post an Event
► Create a Story Brief
► Create a Story
► Program Announcement
► Rotary in Review
► Birthday List
► Post a News Item
► Post a Speaker
► Create a Photo Album
► Edit a Site Page
Use the back button in the top right corner to return.
The Admin page is your central switchboard for all web-related tasks (and more).
The following tasks are explained in this How-to Guide –
just click on a link below to jump to a topic:
► Post an Event
► Create a Story Brief
► Create a Story
► Program Announcement
► Rotary in Review
► Birthday List
► Post a News Item
► Post a Speaker
► Create a Photo Album
► Edit a Site Page
Use the back button in the top right corner to return.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
33
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Post an Event
Don’t delay –
post all events as soon as they are in planning and have a firm date. You can always add more information later.
34Post an Event
Admin Page...
Go to
Edit Events
Go to
Edit Events
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
35Post an Event
Events...
Create new Event...Create new Event...
... or modify existing one... or modify existing one
36Post an Event
Edit Event (1 of 3)
For special events, upload a picture
For special events, upload a picture3.3.
1.1.
Include as much promotional information as possible, including agenda details.
If there is a related story or other content on our website, create a link
to it.
Include as much promotional information as possible, including agenda details.
If there is a related story or other content on our website, create a link
to it.
The Event editor still uses the old version of ClubRunner. Content will not be formatted properly. Follow the instructions in the “TIP”
box to ensure proper line breaks etc.
The Event editor still uses the old version of ClubRunner. Content will not be formatted properly. Follow the instructions in the “TIP”
box to ensure proper line breaks etc.
2.2.
37Post an Event
Edit Event (2 of 3)
Set radio buttons as indicated here
Set radio buttons as indicated here
Leave blank unless it’s a multi-day event
Leave blank unless it’s a multi-day event
If appropriate, enter a place name here but not an address
If appropriate, enter a place name here but not an address
Leave blank for U. S. addresses
Leave blank for U. S. addresses
Don’t forget to indicate AM/PM
Don’t forget to indicate AM/PM
Fill in all data.
Pay attention to the items highlighted below...
Fill in all data.
Pay attention to the items highlighted below...
3.3.
5.5.
4.4.
Enter complete street address to enable map view
Enter complete street address to enable map view
38Post an Event
Edit Event (3 of 3)
Use Services to check registrations for your event, to send e-mails to participants etc.
Use Services to check registrations for your event, to send e-mails to participants etc.
Done!
Note that it is not necessary to delete past events –
they will automatically be dropped from the home page when it’s past their date
Done!
Note that it is not necessary to delete past events –
they will automatically be dropped from the home page when it’s past their date
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
40
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Create a Story Brief
A Story Brief is used to highlight an Event or Photo Album on the home page. If there is a lot to report, create a full Story
instead.
41Create a Story Brief
Admin Page...
Go to
Edit Stories
Go to
Edit Stories
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
42Create a Story Brief
Stories...
Create new Story Brief...Create new Story Brief...
... or modify existing Story... or modify existing Story
Don’t see a story you saved earlier? Click here.
Don’t see a story you saved earlier? Click here.
43Create a Story Brief
Edit Story Brief (1 of 3)
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
just enough to direct attention to your Event or Photo Album.
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
just enough to direct attention to your Event or Photo Album.
2.2.
Do not change the font or the text alignment
Do not change the font or the text alignment
You must end the Brief with a link to the Event or Photo Album it refers to. See Create a Link.
You must end the Brief with a link to the Event or Photo Album it refers to. See Create a Link.
3.3.
This title includes some cryptic code to create a supertitle above the main title (e. g. as a call to action). To generate this title string for your story, click here.
This title includes some cryptic code to create a supertitle above the main title (e. g. as a call to action). To generate this title string for your story, click here.Enter the headlineEnter the headline1.1.
44Create a Story Brief
Edit Story Brief (2 of 3)
Select your name from the Members list (if it’s not already in the Editor field)
Select your name from the Members list (if it’s not already in the Editor field)
5.5.
Done with this brief? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
Done with this brief? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
7.7.
Enter today’s dateEnter today’s date6.6.
Leave the Content box totally blank. Be sure not to enter even a space or a carriage return by accident.
Leave the Content box totally blank. Be sure not to enter even a space or a carriage return by accident.
8.8.
Upload a catchy image.Upload a catchy image.4.4.
45Create a Story Brief
Edit Story Brief (3 of 3)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
9.9.
Do not delete stories even when obsolete –
we want to keep them in the archive
Do not delete stories even when obsolete –
we want to keep them in the archive
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
47
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Create a Story
For three special types of Stories we have seperate How-tos –
please click below:
► Program Announcement for Tuesday Lunch
► Rotary in Review
► Birthday List
48Create a Story
Admin Page...
Go to
Edit Stories
Go to
Edit Stories
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
49Create a Story
Stories...
Create new Story...Create new Story...
... or modify existing one... or modify existing one
Don’t see a story you saved earlier? Click here.
Don’t see a story you saved earlier? Click here.
50Create a Story
Edit Story (1 of 3)
Enter the headlineEnter the headline1.1.
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
2.2.
Do not change the font or the text alignment
Do not change the font or the text alignment
This title includes some cryptic code to create a supertitle above the main title (e. g. as a call to action). To generate this title string for your story, click here.
This title includes some cryptic code to create a supertitle above the main title (e. g. as a call to action). To generate this title string for your story, click here.
51Create a Story
Edit Story (2 of 3)
Select the author’s name from the list (if it’s not already in the Editor field)
Select the author’s name from the list (if it’s not already in the Editor field)
5.5.
Done with this story? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
Done with this story? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
7.7.8.8.Enter the date the
story/letter/report was originally written –
or today’s date
Enter the date the story/letter/report was originally written –
or today’s date
6.6.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Images: Embed extra images in the text. See Insert a Picture.
► Images: Embed extra images in the text. See Insert a Picture.
For a better story...For a better story...
Type your story
into the Content box
Type your story
into the Content box3.3.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
Upload a catchy image.Upload a catchy image.4.4.
52Create a Story
Edit Story (3 of 3)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
9.9.
Do not delete stories even when obsolete –
we want to keep them in the archive
Do not delete stories even when obsolete –
we want to keep them in the archive
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
54
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Program Announcement
for Tuesday Meeting
This section covers the specifics of the weekly program announcement for our Tuesday lunch meeting. If this is not what you want to do, go to Create a Story
instead.
55Program Announcement
Admin Page...
Go to
Edit Stories
Go to
Edit Stories
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
56Program Announcement
Stories...
Create a new Program Announcement...
Create a new Program Announcement...
... or modify existing Story... or modify existing Story
Don’t see a story you saved earlier? Click here.
Don’t see a story you saved earlier? Click here.
57Program Announcement
Edit Program Announcement (1 of 3)
The Title is not user-friendly, sorry. To avoid typing this cryptic stuff, click here
to have it generated for you.
The Title is not user-friendly, sorry. To avoid typing this cryptic stuff, click here
to have it generated for you.
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
1.1.
2.2.
If you type yourself, please write the supertitle in all caps
If you type yourself, please write the supertitle in all caps
Do not change the font or the text alignment
Do not change the font or the text alignment
58Program Announcement
Edit Program Announcement (2 of 3)
Select your name from the Members list (if it’s not already in the Editor field)
Select your name from the Members list (if it’s not already in the Editor field)
5.5.
Done with this write-up? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
Done with this write-up? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
7.7.8.8.
Type your program
into the Content box
Type your program
into the Content box3.3.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
Enter today’s dateEnter today’s date6.6.
Upload a catchy image.Upload a catchy image.4.4.
59Program Announcement
Edit Program Announcement (3 of 3)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
9.9.
Do not delete stories even when obsolete –
we want to keep them in the archive
Do not delete stories even when obsolete –
we want to keep them in the archive
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
61
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Rotary In Review
This section covers the specifics for the weekly Rotary In Review article. If this is not what you want to do (and if you are not a scribe), go to Create a Story
instead.
62Rotary in Review
Admin Page...
Go to
Edit Stories
Go to
Edit Stories
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
63Rotary in Review
Stories...
Create new Story...Create new Story...
... or modify existing Story... or modify existing Story
Don’t see a story you saved earlier? Click here.
Don’t see a story you saved earlier? Click here.
64Rotary in Review
Edit Rotary In Review (1 of 3)
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
Type the Brief. This will appear on the home page. Keep it to 1-2 sentences –
crisp and enticing. ☺
2.2.
If you type yourself, please write the supertitle in all caps
If you type yourself, please write the supertitle in all caps
Do not change the font or the text alignment
Do not change the font or the text alignment
The Title is not user-friendly, sorry. To avoid typing this cryptic stuff, click here
to have it generated for you.
The Title is not user-friendly, sorry. To avoid typing this cryptic stuff, click here
to have it generated for you.
1.1.
65Rotary in Review
Edit Rotary In Review (2 of 3)
Upload the “Writing.jpg”
image from your computer
Upload the “Writing.jpg”
image from your computer
Done with this report? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
Done with this report? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
7.7.
4.4.
8.8.
Type your report
into the Content box
Type your report
into the Content box3.3.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
If you feel uncomfortable with any of these steps, just type your text, set all radio buttons to “No”
and hit Save. Then call the Rotary office to fix the rest.
If you feel uncomfortable with any of these steps, just type your text, set all radio buttons to “No”
and hit Save. Then call the Rotary office to fix the rest.
Select your name from the Members list (if it’s not already in the Editor field)
Select your name from the Members list (if it’s not already in the Editor field)
5.5.
To get the image “Writing.jpg”
on your computer, click here.
To get the image “Writing.jpg”
on your computer, click here.Enter today’s dateEnter today’s date6.6.
66Rotary in Review
Edit Rotary In Review (3 of 3)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
Never change the story sequence –
ever!
(Pandemonium will ensue.)
9.9.
Do not delete stories even when obsolete –
we want to keep them in the archive
Do not delete stories even when obsolete –
we want to keep them in the archive
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
68
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Birthday List
This section covers the specifics for the weekly birthday list. If you want to post something more general instead, go to Create a Story.
69
Go to Birthday Report
Go to Birthday Report
Birthday List
Admin Page... If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
71Birthday List
Birthday Report (2 of 2)
7.7.
Drag the mouse to select next week’s birthdays (names and dates)
Drag the mouse to select next week’s birthdays (names and dates)
5.5.
Press Ctrl-C (or use the right mouse button context menu) to copy the selection
Press Ctrl-C (or use the right mouse button context menu) to copy the selection
6.6.
72Birthday List
Admin Page...
Go to
Edit Stories
Go to
Edit Stories
73Birthday List
Stories...
... and open it... and open it
Click here first to find the Birthday story...
Click here first to find the Birthday story...
... then find the Birthday story...
... then find the Birthday story...
74Birthday List
Edit Birthday List
Right-click on the old table and select Delete Table from the pop-up menu
Right-click on the old table and select Delete Table from the pop-up menu
1.1.
Do not change the font or the text alignment. The lines around the table will disappear automatically.
Do not change the font or the text alignment. The lines around the table will disappear automatically.
Press Ctrl-V to paste the new table
Press Ctrl-V to paste the new table2.2.
Scroll down to the Content box –
you don’t need to change anything else
Scroll down to the Content box –
you don’t need to change anything else
Add some blanks after the longest name to ensure proper spacing. You can also add nicknames or other touch-ups.
Add some blanks after the longest name to ensure proper spacing. You can also add nicknames or other touch-ups.
3.3.
75Birthday List
Edit Birthday List
4.4.
We only show birthdays in the bulletin –
club members visiting the website can look up the birthday report instead
We only show birthdays in the bulletin –
club members visiting the website can look up the birthday report instead
Leave the date blankLeave the date blank
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
77
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Post a News Item
78Post a News Item
Admin Page...
Go to
Edit News
Go to
Edit News
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
79Post a News Item
News...
Post new News Item...Post new News Item...
... or modify existing one... or modify existing one
80Post a News Item
Edit News Item (1 of 3)
1.1.
Leave the News Brief totally blank. Be sure not to enter even a space or a carriage return by accident.
Leave the News Brief totally blank. Be sure not to enter even a space or a carriage return by accident.
81Post a News Item
Edit News Item (2 of 3)
Done with this news item? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
Done with this news item? Set all buttons to Yes.
Want to save as draft and complete later? Set all to No.
4.4.
5.5.
Enter today’s dateEnter today’s date3.3.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Images: Embed images in the text. See Insert a Picture.
► Images: Embed images in the text. See Insert a Picture.
For a better story...For a better story...
Type your news
into the Content box
Type your news
into the Content box3.3.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
82Post a News Item
Edit News Item (3 of 3)
7.7.
Always move the latest item to the top of the list
Always move the latest item to the top of the list
6.6.
Do not delete new items even when obsolete –
we want to keep them in the archive
Do not delete new items even when obsolete –
we want to keep them in the archive
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
84
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Post a Speaker
85Post a Speaker
Admin Page...
Go to
Edit Speakers
Go to
Edit Speakers
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
86Post a Speaker
Speakers...
Post new Speaker...Post new Speaker...
... or modify existing one... or modify existing one
87
For a Fellowship Breakfast, preceed the speaker name by the string
(no spaces before or after)
For a Fellowship Breakfast, preceed the speaker name by the string
(no spaces before or after)
FELLOWSHIP BREAKFAST:<br>
Post a Speaker
Edit Speaker
Date of the presentation
Date of the presentation1.1.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Images: Embed images in the text. See Insert a Picture.
► Images: Embed images in the text. See Insert a Picture.
For a more attractive posting...For a more attractive posting...
3.3.2.2.
If available, type in some details about the presentation
If available, type in some details about the presentation
4.4.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
5.5.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
89
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Create a Photo Album
90Create a Photo Album
Admin Page...
Go to
Edit Photo Albums
Go to
Edit Photo Albums
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
91Create a Photo Album
Photo Albums...
Create new Photo Album...Create new Photo Album...
... or modify existing one... or modify existing one
92Create a Photo Album
Edit Photo Album (1 of 3)
Enter a meaningful title, always starting with the year or year-month-day of the event
Enter a meaningful title, always starting with the year or year-month-day of the event
1.1.
2.2.
Upload the best picture or a logo as the cover image
Upload the best picture or a logo as the cover image4.4.
Briefly describe the event.
If there is a related story or other content on our website, create a link
to it.
Briefly describe the event.
If there is a related story or other content on our website, create a link
to it.
5.5.
2.2.
93Create a Photo Album
Edit Photo Album (2 of 3)
Sort photo albums so that the newest album is always on top –
drag & drop this icon
Sort photo albums so that the newest album is always on top –
drag & drop this icon
6.6.
Open photo album to upload images
Open photo album to upload images7.7.
94Create a Photo Album
Edit Photo Album (3 of 3)
Click and select one or more images from your computer, then click “Open”
to upload
Click and select one or more images from your computer, then click “Open”
to upload
8.8.
9.9.
Image filename should start with the date as YYYY-MM-DD followed by the last names of the photo subjects, or the name of the group.
Due to a ClubRunner bug, it is currently not possible to create captions
Image filename should start with the date as YYYY-MM-DD followed by the last names of the photo subjects, or the name of the group.
Due to a ClubRunner bug, it is currently not possible to create captions
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
96
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Edit a Site Page
Site Pages are the static pages accessed through the left sidebar on the home page –
About Us, Committees etc. They can also be their own sub-websites like Camp RYLA.
These pages should be rather timeless and are usally not updated frequently.
97Edit a Site Page
Admin Page...
Go to
Edit Site Pages
Go to
Edit Site Pages
If you don’t know how to get here, review the Getting Started
section.
If you don’t know how to get here, review the Getting Started
section.
98Edit a Site Page
Site Pages...
This will usually be the website administrator’s job
This will usually be the website administrator’s job
View and modify Site Page
View and modify Site Page
Change the page title (home page link) and the owner
Change the page title (home page link) and the owner
Don’t even think about it!
Don’t even think about it!
99Edit a Site Page
View Site Page... (1 of 2)
A site page has one or more story pages. They all share the same sidebar. The user can leaf through them like through the pages of a book.
A site page has one or more story pages. They all share the same sidebar. The user can leaf through them like through the pages of a book.
Add, remove, or edit Links that you want to show on the sidebar
Add, remove, or edit Links that you want to show on the sidebar
Add, remove, or edit
Site Page Stories
Add, remove, or edit
Site Page Stories
Nested site pages are similar to stories, but each has its own independent sidebar, just like the top page (this one). So you can build complex hierarchies of pages. We don’t usually use these.
Nested site pages are similar to stories, but each has its own independent sidebar, just like the top page (this one). So you can build complex hierarchies of pages. We don’t usually use these.
This page will not look pretty. Don’t worry about it –
this is only to edit content. The actual formatting takes place when rendering the live website.
This page will not look pretty. Don’t worry about it –
this is only to edit content. The actual formatting takes place when rendering the live website.
100Edit a Site Page
View Site Page... (2 of 2)
... and its own Photo Albums
... and its own Photo Albums
Every site page can have its own Download Files...
Every site page can have its own Download Files...
Edit Site Page Story To modify the currently viewed story, you do not need to go to Edit Stories. Instead, use this link
Edit Site Page Story To modify the currently viewed story, you do not need to go to Edit Stories. Instead, use this link
101Edit a Site Page
Site Page Stories...
Create new Site Page StoryCreate new Site Page Story
... or modify existing one... or modify existing one
102Edit a Site Page
Edit Site Page Story
Upload an image to be shown at the top of the page
Upload an image to be shown at the top of the page4.4.
5.5.
The actual page headline
The actual page headline2.2.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Links: If there is related content on our website, or if you mention things that are explained elsewhere, add links to those places. See Create a Link.
► Images: Embed images in the text. See Insert a Picture.
► Images: Embed images in the text. See Insert a Picture.
For a better story...For a better story...
Name of the link shown on the sidebar
Name of the link shown on the sidebar1.1.
See How to Use the Text Editor
for more information.
See How to Use the Text Editor
for more information.
Type your content into the text box
Type your content into the text box3.3.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
104
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website How-to: Recurring Tasks
This section covers recurring tasks that are needed for various purposes:
► How to Use the Text Editor
► How to Copy & Paste from Word
► Create a Link
► Insert a Picture
105Recurring Tasks
How to Use the Text Editor
Do not change the font or the text alignment
Do not change the font or the text alignment
Use only these format controls –
super-/subscript, enumeration, bold etc.
Use only these format controls –
super-/subscript, enumeration, bold etc. Spell checkSpell check
For the time being, leave all other controls alone
For the time being, leave all other controls alone
Press Enter onceto split paragraphs.
Press Enter onceto split paragraphs.
Never use your browser’s back button –
unless you hit “Save”
before leaving this page, your work will be lost!
Never use your browser’s back button –
unless you hit “Save”
before leaving this page, your work will be lost! If you’d like to copy & paste
text from other sources, first read How to Copy & Paste.
If you’d like to copy & paste text from other sources, first read How to Copy & Paste.
106Recurring Tasks
How to Copy & Paste from Word
►
Select and copy the text in Word or other program
►
Paste everything into the ClubRunner editor using Ctrl-V or the Paste symbol –
do not
use Paste from Word!►
Right-click into the editor and Select All
►
Erase format►
Now the side effects –
if the text had any
bold, italic, underlines etc. they will be gone. You have to redo them manually using the ClubRunner editor. Sorry...
When you copy & paste content from Word or other programs to our website, this also copies hidden codes in the text that cause all sorts of formatting trouble, some visible, some invisible (until later).
There is no ideal way to solve this problem. The method below has some drawbacks but is usually adequate for the rather short and simple texts on a website.
Paste text (use icon or Ctrl-V)
Paste text (use icon or Ctrl-V)1.1.
Right-click to select all text
Right-click to select all text2.2.
Erase formatErase format3.3.
107Recurring Tasks
Create a Link (1 of 4)In order to create a link you need the URL (the “http://...”
string). Often, the easiest way to get it is by copying an existing link. This is shown here.
If you already know the URL, skip this page.
In order to create a link you need the URL (the “http://...”
string). Often, the easiest way to get it is by copying an existing link. This is shown here.
If you already know the URL, skip this page.
Find a link to the page in question, and right-click on it.
Find a link to the page in question, and right-click on it.
1.1.
Select “Copy Link”
(no German language skills required ☺)
Select “Copy Link”
(no German language skills required ☺)
2.2.
For example, let’s create a link to the Family Fall Event. So first, we find a link to that event –
in this case on our home page.
Do this in a new browser window or tab –
so you don’t need to close whatever you are working on
For example, let’s create a link to the Family Fall Event. So first, we find a link to that event –
in this case on our home page.
Do this in a new browser window or tab –
so you don’t need to close whatever you are working on
108Recurring Tasks
Create a Link (2 of 4)
Switch back to your editor where you want to insert the link
Switch back to your editor where you want to insert the link
Create a linkCreate a link5.5.
Select the text which will display the link
Select the text which will display the link4.4.
3.3.
If you are editing an Event or a Photo Album, you need to enter the link the old fashioned way. Go to Create a Link Using HTML.
If you are editing an Event or a Photo Album, you need to enter the link the old fashioned way. Go to Create a Link Using HTML.
109Recurring Tasks
Create a Link (3 of 4)
Press Ctrl-V to insert the URL you copied in step 2, or type the URL you know
Press Ctrl-V to insert the URL you copied in step 2, or type the URL you know
6.6.
Check this box if the linked page is outside our club website
Check this box if the linked page is outside our club website
7.7.
8.8.
110Recurring Tasks
Create a Link (4 of 4)
Done!
If you need to change the URL later on, right-click on the link and select “Change link...”
Done!
If you need to change the URL later on, right-click on the link and select “Change link...”
111Recurring Tasks
Create a Link Using HTML This applies only to Events or Photo Albums where there is no button for creating links –
sorry!
This applies only to Events or Photo Albums where there is no button for creating links –
sorry!
At the location where you want to insert the link, type:
At the location where you want to insert the link, type: <a href=”...”>...</a>
Inside the quotation marks, use Ctrl-V to insert the URL you copied earlier, or type the URL you know
Inside the quotation marks, use Ctrl-V to insert the URL you copied earlier, or type the URL you know
Insert the text which will display the link. Do not use spaces before and after the text.
Insert the text which will display the link. Do not use spaces before and after the text.
112Recurring Tasks
Insert a Picture (1 of 4) This section describes how to embed an image in your text. Note that for Stories and Events you can (and should) also upload a cover image as described in the respective sections.
This section describes how to embed an image in your text. Note that for Stories and Events you can (and should) also upload a cover image as described in the respective sections.
Switch to HTML view (just for a moment –
don’t worry)
Switch to HTML view (just for a moment –
don’t worry)
1.1.
113Recurring Tasks
Insert a Picture (2 of 4)
Type the letters
into the text box.
You can type them anywhere. It’s easiest either at the very beginning or end. Don’t touch any other text or code.
Type the letters
into the text box.
You can type them anywhere. It’s easiest either at the very beginning or end. Don’t touch any other text or code.
2.2.
Switch back to Design view
Switch back to Design view3.3.
<img>
114Recurring Tasks
Insert a Picture (3 of 4)
Drag and drop the image symbol to the desired location. Preferably place it at the beginning of a paragraph.
Drag and drop the image symbol to the desired location. Preferably place it at the beginning of a paragraph.
4.4.
Double-click on the image symbol to open the image dialog
Double-click on the image symbol to open the image dialog
5.5.
6.6. Select an image from your computer
Select an image from your computer
7.7.
8.8.
115Recurring Tasks
Insert a Picture (4 of 4)
Done!
You can still move the picture around or delete it. Try not to resize it as this will distort the image.
Done!
You can still move the picture around or delete it. Try not to resize it as this will distort the image.
Note that you won’t see the final look here as the website is laid out in more narrow columns and different fonts.
If the picture doesn’t properly show on the website after you save your work, just open the editor again and press “Update”
once more. Not sure why but it seems to help...
Note that you won’t see the final look here as the website is laid out in more narrow columns and different fonts.
If the picture doesn’t properly show on the website after you save your work, just open the editor again and press “Update”
once more. Not sure why but it seems to help...
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
116
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Administrative Policies
117
Policy Statement
►
Purpose of the website:–
Promote transparency and participation inside the club
–
Project a vivid picture of our activities to outside audiences, particularly to potential members
–
Enable add-on revenues through sponsor recognition
►
Web First policy:–
All events, reports, and other information shall be posted on the website before (or at the same time) they are disseminated through other means, like e-mails or live announcements.
–
Anyone who requests to make an announcement should be asked to confirm that this information has been posted on the website.
►
Without the contributions of all information owners, we will not
be able to maintain a website that is attractive and current
►
We will reduce administrative efforts for all our volunteers and staff, compared to traditional paper-/phone-based processes, if
we all maintain some discipline in working with these tools.
118
Key Contributors
►
Directors and Committee Chairs (in their respective area):–
Create and maintain the list of their committees, each including
a brief objective and the name of the chair (Directors only)
–
Maintain the list of committee members and all committee documents (Chairs only)
–
Post event announcements, including committee meetings
–
Post reports, news, and photos from their service area
–
Post speaker and program information
►
Scribes:–
Post the weekly meeting reports
►
Club Members:–
Register their own event attendance
►
Executive Director:–
Monitor the overall integrity of content and support contributors
–
Maintain the list of directors and officers
–
Assemble the weekly bulletin
119
Access Levels (Default)
►
Club Members: 70–
Can read all club documents and edit their own profile
►
Committee Chairs and Scribes: 60–
Can create events and edit website content
►
Directors and Officers: 50–
Can perform some administrative tasks
►
Club President: 40–
Can perform all administrative tasks and add/remove members
►
Administrators: 30–
Can edit system settings and manage user accounts
►
Note that for club members to be able to edit any content, they either need to have access level 60 (Editor) or need to be assigned as the owner of a site page (like Camp RYLA or International Service; does not work at this time for Events, Stories, News etc.). Contact the Rotary office for access.
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
120
Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
View in full screen mode for best graphics
Website Sponsorship Guideline
Sponsors of the Rotary Club of Saint Paul and the Saint Paul Rotary Foundation have the opportunity of having their name recognized on our website.
Sponsors can submit a 120 x 54 pixel graphic showing their company logo and/or a tag line, along with a URL for their website. The logos will be displayed in the sidebar on the right, and can also be shown on the home page. Visitors clicking on that logo will be taken to the sponsor’s website which will open in a new window.
The Rotary Club of Saint Paul reserves the right to refuse, without explanation, any content that it deems in conflict with its mission or the values of Rotary.
If you are interested in becoming a sponsor, please contact us.
2010-10-22
Rotary Club of Saint PaulRotary Club #10 –
Serving Saint Paul and the World
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Website Manual
User Guide
Committee Management
Website MaintenanceWeekly ChecklistHow-to GuidePost an EventCreate a Story BriefCreate a StoryProgram AnnouncementRotary in ReviewBirthday ListPost a News ItemPost a SpeakerCreate a Photo Album Edit a Site PageRecurring Tasks
Administrative Policies
Technical Notes
Updated 2010-11-15
Download the latest version of this manual from the Help page at www.stpaulrotary.org
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Technical Notes
The Technical Notes are a must-read for every website administrator.
They are part of the Website Manual but released as a separate physical file to reduce clutter and confusion.
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Read Them – Or Else...
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Caution!–
Do not attempt to use any part of the Website Designer tool, unless you have read and fully understood the pertinent Technical Notes. Seriously. Don’t!
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The website depends on customizations which you are likely to kill inadvertently unless you are aware of the pitfalls
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Loss of these customizations can render the website dysfunctional, and the damage may not be immediately reversible.
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The latest version of the Technical Notes, all files referenced herein, and the sources for the Website Manual can be found at:
www.stpaulrotary.org
> Admin > Club Documents > Website Administration
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Website Manual Based on ClubRunner 2.0
©
2010 Rotary Club of Saint Paul.
All rights reserved. No unauthorized reproduction.
Ornamental images are in the public domain.
ClubRunner ©
2010 Doxess.
Rotary Club of Saint Paul
One Water Street
Suite 272
Saint Paul, MN 55107
Download the latest version of this manual from the Help page at www.stpaulrotary.org