webinar: using data to tell your story - … data to tell your story ... director & chs...

Office of Performance Improvement

Using Data to Tell Your Story

Capture and Share Meaningful Data with Your CHB-Specific Reports

November 10, 2014

11:00am-12:00pm


Presenters

• Carver County Public Health,

Katy Boone, Planning and Promotion Supervisor

• Le Sueur-Waseca Community Health Board (CHB)

Amy Roggenbuck, Waseca County Public Health Director & CHS Administrator

Cindy Shaughnessy, Le Sueur County Public Health Director

• North Country Community Health Board (CHB),

Bonnie Engen, CHS Administrator 2


For Your Information

• To mute your phone, press *6.

To unmute your phone, press #6.

Please do not place your phone on hold.

• This session will be recorded and posted on the OPI website.

• On this call, we will use the following WebEx feature:

• Chat

• To ask a question, type it into the chat box during the Q&A session at the end of the webinar.

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Webinar Objectives After this webinar, participants will be able to:

• Share and communicate meaningful uses of their data

• Explore strategies to plan current/future use of CHB-

specific reports

• Identify opportunities for integrating data into program

planning and decision making

• Learn how colleagues have used the reports

• Identify resources to help you use the data

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CHB-Specific Reports

Report Overview • Assure an Adequate Public Health Infrastructure:

• Capacity Measures from National Standards

• Minnesota-Specific Measures

• Promote Healthy Communities and Healthy Behaviors

• Prevent the Spread of Infectious Diseases

• Protect Against Environmental Health Hazards

• Prepare for and Respond to Disaster, and Assist Communities in Recovery

• Assure the Quality and Accessibility of Health Services

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Carver County Public Health

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Katy Boone

Planning & Promotion Supervisor

Carver County



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PPMRS Reporting

Planning and Process



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Phase 1

• Identify PPMRS team members

• Orient new team members

• Organization meeting

• Make assignments

• Develop timetable and deadlines



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Phase 2

• Compare new reports to last year’s reports

• Make data gathering assignments

• Check on progress periodically

• Coordinate “overlapping” reporting



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Phase 3

• Reports reviewed by Public Health Leadership

• Submission of reports



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Last Step

• Informal use of reported information for program planning

• 2015 – Formal reporting back to all staff on PPMRS reports


Le Sueur-Waseca Community Health Board

Amy Roggenbuck, Waseca County Public Health Director/CHS Administrator

Cindy Shaughnessy, Le Sueur County Public Health Director


Le Sueur-Waseca CHB

PPMRS Reporting

• Reviewed areas of improvement from the previous year to prepare for reporting

• Worked with staff in each program area to collect the most accurate information

• Each measure staff reported on was Not Met, Partially Met or Fully Met

• Director from each agency reviewed all the measures and instructions together

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Le Sueur-Waseca CHB Sharing Findings

• Communication with the Governing Entity (CHB)

• Purpose of reporting is to provide consistent quality information for ongoing evaluation and state and local decision making

• Highlight strengths and areas needing improvement

• CHB report serves as a self assessment

• Communication with Staff

• Share how the report relates to their work

• Emphasize short term and long term goals

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Le Sueur-Waseca CHB

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Le Sueur-Waseca CHB

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Le Sueur-Waseca CHB

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Le Sueur-Waseca CHB

Recommendations

• Carve out time to make reporting a priority

• Don’t wait until the last minute

• Stress the importance of reporting to staff

• Results from CHB report are only as good as the data collected

• Use the report to identify areas for improvement going forward

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North Country Community Health Board

Bonnie Engen

CHS Administrator

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Multi-County CHB Reporting

• All four directors individually complete the instructions for their county

• A packet containing all of the responses is compiled

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Sharing Findings • The North Country CHB received a copy of the

report • Board presentation highlighting outcome based

quality improvement and performance measures • Emphasize all four counties report into PPMRS • Report compares North Country to public health

agencies throughout the state. • Results from Community Health Assessment, CTC

& SHIP evaluations relate to PPMRS report data

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Using the report

• Developed a Quality Improvement Plan and CHIP Plan

• Identified two top strategic priorities for CHIP

• Delivered Healthcare literacy presentation to Board

• Applied for a SIM Grant

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MDH – OPI/QI Unit Staff

Susan Brace-Adkins, Performance Improvement

Consultant

Chelsie Huntley, Supervisor

Megan Drake-Pereyra, Performance Improvement

Consultant


Questions, Comments?

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Next Steps

• Contact your regional public health nurse consultant

• Next cycle of annual reporting is coming

• Set aside time to review the reports

• Quality data is the goal

• Use the instructions as your workbook

• Thank you for participating!

Local Public Health Act Performance Measures www.health.state.mn.us/ppmrs/resources/

performancemeasures/

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Evaluation

At the end of this webinar you will be redirected to our online Event Customer Satisfaction survey.

Thank you for your feedback.

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webinar: using data to tell your story - … data to tell your story ... director & chs...

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