webinar: sharepoint 2016: the future of hybrid
TRANSCRIPT
SharePoint 2016 – The Future is HybridPresenters: Jill Hannemann and Daniel Cohen-Dumani
What’s New With SharePoint 2016 What Is A Hybrid Solution
How has hybrid grown in importance? What new hybrid capabilities are coming? SharePoint Hybrid Explained!
What Is Changing With SharePoint 2016 Q&A
Agenda
Jill Hannemann@[email protected]
Director of Advisory Services
Editor, Digital Workplace Today10+ years in Knowledge Management
SharePoint Expertise: Information Architecture, Records Management, Content Migration, Document Management
Culinary project: It’s soup and chili season!
About Jill
Daniel Cohen-Dumani@dcohendumani
Founder and CEO, Portal
Solutions
Blogger: SME for Portal Solutions Digital Workplace Today Blog
Areas of Interest:Portal and Collaboration, Productivity and Efficiencies
A passion for Simplicity and Speed to Market
About Daniel
2001SharePointPortal Server 2001
2003SharePointPortal Server 2003
2006Office SharePointServer 2007
2009SharePointServer 2010
2012SharePointServer 2013
2016SharePointServer 2016
Cloud-InspiredExperiences
Cloud and EnterpriseSocial
Content Management
Core Collaboration
Microsoft Managed Solutions
Microsoft Online Services
Release History and Roadmap
Major Investments SharePoint 2016:What’s New
Designed from the cloud up, SharePoint 2016 provides customers the benefits of years of cloud innovation, providing best in class IT and Developer experiences along with new user experiences that works the way users work.
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Major Investment Areas in SharePoint 2016Modern Document ExperiencesNew Doc Lib UX (qcb, no ribbon)Multi-file upload, better drag/dropredesigned menus (inc. right-click)Modern Attachments (w/ EX)
OneDrive for BusinessShared With MeShared Folders * (assumes sync client support)Site Folders“Face pile”Infinite ScrollingFirst Run ExperienceRecycle Bin
Sharing ExperiencesMembers Can ShareSharing EmailsNew Sharing DialogAccess Requests RedesignAdditive permissions
Mobile Web ExperiencesOneDrive for BusinessTeam SitesSites Hub
Other Experience ImprovementsNew profile page (immersive)New sites hub (site thumbnails)
Information ProtectionDLPEncryptionArchivingeDiscoveryAuditing
Performance and ReliabilityFaster pages throughout SPFast site creationUpload/Downloading chunking for higher throughput and reliabilitySync reliability
ManageabilityIn place upgradeSAML parity with WindowsMinRole
Windows and Office EcosystemVersion API for Universal AppsRuns on Threshold Server
Access & InfoPathOpen in ExcelCascading Combo Boxes
DeveloperOffice 365 API’sCommon consent Subscription Apps
Document ManagementLarge File Support (10GB)Durable URLsLarge Lists (>5000)Removing character restrictions
WACNew app experiencesFile / new; rename; sharing; MRU
SearchScale Improvements 2x (to 500m docs)Simplified Deployment/Admin
ProjectResource EngagementsGetting Started ExperienceSimplified IT AdministrationPerformance/Scale ImprovementsData Integrity
Hybrid ConfigurationsSearch (cloud indexing)YammerOneDrive for Business DelveSites / Groups / Cross-org Collaboration SitesVideo PortalHybrid Apps / Alchemy
Modern Document Experiences- i.e. what you are used to in
SharePoint Online today- Better drag and drop- OneDrive for Business
Mobile Web Experiences- Sites Hub - OneDrive- Team Sites
Performance, Reliability, Compliance- Improved page rendering
experience- Fast site creation- Common API- Hybrid support for compliance,
DLP, encryption Hybrid• Common scenarios (Delve,
OneDrive, Search, Video Portal)
• Unified Search
SharePoint 2016
Collaboration Social MobileSimplify adoption for users and accelerate return on investment.
Enable people to work in ways that are familiar to them.
Consistent user experience across screens and devices with a new and improved touch UX
New experiences help you get things done –more quickly, securely, and cost effectively
• Real-time document conversations powered by Yammer
• Improved browsing experiences on mobile devices
Spotlight Capabilities
Experiences Overview
• New SharePoint 2016 files experience Exchange integration to document collaboration experiences from email
• Native integration of Project Server
Personal Storage & People-Centric Files
Store, sync, and share files across multiple devices with ease and security built on the enhanced OneDrive for Business.
Built-in security, compliance, and controls keep data safer.
Social Inline social experiences powered by Yammer
across Office makes posting updates, docs, and emails easy.
Modern Collaboration
Store, sync, and share files across multiple
devices with ease and security
Simple controls for quick actions such as creating a
document, uploading, editing, and sharing
Collaborate on Office documents in real time with inline social experiences
Simplify adoption for users and accelerate return on investment
Save and share e-mail attachments directly from SharePoint 2016 filesEnhance collaboration by attaching Files directly from SharePoint Server 2016 Files, OneDrive for Business, or upload documents for sharing.
Modern Attachments
Directly attach a file from SharePoint or OneDrive
Familiar attachment interface for uploaded document
Enhance document collaboration experiences from email
Consistent user experience across screens and devices with a new and improved touch UX
Mobile and Touch
Familiar, consistent experience across phone, tablet, and desktop
Deliver consistent experiences across devices and screens
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Updated Document UI
Scalable Available Connected HybridLower IT costs with a flexible and scalable collaboration platform.
Take advantage of the latest hardware innovations and computing technologies.
Extend business applications to the cloud naturally with simple, integrated hybrid solutions.
Major server release with significant availability, manageability, and functional enhancements, designed for Hybrid
• Support for enhanced AlwaysOn (with SQL Server v.Next)
• Support for Windows “Threshold” Server
• Enable predictive analytics and discovery with Office Graph / Delve and on-premises content
• Follow Documents, Sites, and People across on-premises and Office 365
• Rapidly deploy new Extranet scenarios with Office 365 integration
Spotlight Capabilities
Infrastructure
• New streamlined topology reduces datacenter footprint into 3 roles
• 2x improvement in search scale to 500m documents
• Faster page load performance• Optimized bandwidth utilization• In-place upgrade and 0 downtime patching
MinRole
MinRoleUser
Services
Robot Services
Caching Services
Consolidation of core SharePoint logic into one single farm and reduction of the number of discrete roles
timer jobs search
caching
provisioning
sync client onenote pagerendering
user profile
excelservices
sandboxcode
project subscriptionsettings
SharePoint2016
Cloud Search ServiceService that uses metadata extraction technologies in order to enable deep search and extend the Office Graph to on-premises. Supports keyword extraction, thumbnail generation, and binary index file for high quality search.
Cloud Search Service Application
Audio textAnd search
indexproperties
signals
metadata extraction and processing
Delve and Office GraphDiscover new information tailored to you from your network and stay connected and information on topics that matter the most Integrate Delve and the Office Graph with on-premises content with hybrid connectivity
Video PortalSecure cloud based video upload, storage, and optimized playbackCreate, manage, and subscribe to video channels and capture, share, and discover videos from any device
OneDrive for Business and Team SitesSeamless collaboration experiences across on-premises and cloudProvision OneDrive for Business and Team Sites in the cloudFollow sites, document, and people across on-premises and cloud
Connected Hybrid Cloud SolutionsIntuitive views of my work and people through people and content-centered experiences
Stay “in the know” with what your closest colleagues are working on across on-premises and Office 365
Secure cloud based video upload, storage and optimized
playback
Create, manage, and subscribe to various channels Collaborate on Office documents in real
time with inline social experiences Familiar, consistent experience across phone,
tablet, and desktop
Capture, share, and discover videos from any device
Auditing and Reporting Data Loss Prevention ComplianceMonitor and report who actually accessed and modified critical information.
Exercise fine control over who has access to information.
Better manage risk by safeguarding your business with secure and reliable capabilities.
• Quick insights into your topologies w/ integrated, advanced telemetry
• Discover sensitive content via eDiscovery in-place
• Find sensitive information with 51 unique classification ID’s
• Integrated reporting for cloud and on-premises content ⱡ
• Support for transparent queryable encryption (with SQL Server v.Next)
• Built-in and cloud connected compliance, security, and threat protection for both administrators and end users
• Centralized policy management from UCC synced to on-premises and cloud ⱡ
Enable item-level encryption when combined with Office 365 ⱡ
Spotlight Capabilities
ⱡ Denotes Hybrid Capabilities
Security and Compliance OverviewBuilt-in compliance, security, and threat protection for both administrators and end users
Integrated data-loss prevention• Search for sensitive data with native data loss
prevention tools.• Out of the box sensitive type detection built into content
processing• Identification and export.
Protect sensitive documents from being accidently shared outside your organization
• Simple no-code document upload and fingerprinting ⱡ
• Item level encryption and integrated reporting for cloud and on-premises content ⱡ
Data Loss Prevention
ⱡ Denotes Hybrid Capabilities
Built-in and cloud connected compliance, security, and threat protection for both administrators and end users
Sensitive information type detection through
KQL searches
Preview, edit, and export results
Compliance center
Give legal and compliance specialists the right tools with the right permissions• Administer compliance features across Exchange,
SharePoint, and Lync from one location• Intuitive management of DLP, eDiscovery, legal holds,
auditing, and encryption• Per-item encryption with hybrid data loss prevention• Integrated reporting for cloud and on-premises content
Data Loss Prevention and Classification Shipped Q2 2014
SharePoint2016
Built-in and custom classification and fingerprinting
Centralized compliance and policy management across on-premises and Office 365
Export: transfer content for review and production
Built-in compliance, security, and threat protection for both administrators and end users
Discover, protect, and archive sensitive content with built-in eDiscovery and archiving
eDiscovery and Archiving
Re-designed search pipeline for improved reliability and
speed
Cloud connected for advanced analytics
Scenario Picker
Hybrid deployment automation Enables scenario selection (I.e. Search,
OneDrive for Business, etc.) Automated configuration of prerequisites
and core infrastructure UI-based configuration
The Future is Hybrid
What Is A Hybrid Solution
PrivatePublic
End User
• Owned and operated by your organization for your employees and resources
• Highly controlled• Generally sits behind a firewall
• Owned and operated by a third party for use by other companies and individuals
• Highly scalable• Provides storage or computing
services to optimize hardware/software for specific workloads
Where some of the services being hosted in a public cloud and a private cloud touch each other
Taking advantage of Public Cloud Lower operations costs Increase speed to market Longevity of solutions Getting the latest technology as a bundled
package
Maintaining a Private Cloud Industry compliance regulations Privacy concerns Organizational entity separation Complex tailored solutions
Why Is This Important? Why Does It Matter?
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Economics and speed are the two greatest issues driving this market change.
What Is The Impact For The Future Of SharePointOn-premises server will increasingly rely on and encourage the use of cloud services.
Some services will only be available in Office 365: Search through Office Delve and Delve User Profile NextGen Portals Office Videos
Hybrid OpportunitiesHybrid Search
User Profiles, MySites, and Application Management service
OneDrive for Business – App launcher provides access to OneDrive whether on-prem or onlineHybrid Sites – Integrate sites through navigationHybrid Picker – simplifies configuration by automating a server-to-server trust
All Hybrid Opportunities are Not Created Equal
Hybrid Search“One Search to Rule them all” – Bill Baer
Unified index for on-premises and cloud content And, unified search results with combined search relevancy
rankingSupport for Office Graph/Delve experiences on-premisesSupport for Search as a Service
Option to crawl legacy versions of SharePoint server without requiring upgrade
Avoid cost of sustaining a large index – it’s hosted in Office 365
Prerequisites for Using Office 365 Hybrid Search
Office 365 subscription that includes SharePoint + Activated Users
Supported content sourcesSharePoint Server 2007, 2010, or 2013 Fileshares, BCS connectors
Reverse proxy back to on-premises WAC server
Directory Synchronization of AD Users and Groups
SharePoint Server with Cloud Search service application2013 or 2016
Hybrid Environment with Office 365
Basic Hybrid Search Requirements
Additional Requirements for Search PreviewsComing
by end
of 2016
Hybrid Sites FeaturesRedirect users to their profiles in Office 365
Single location for user profile info Stored in Office 365 Audiences can manage profiles and allow profiles
to remain in SharePoint server if they are not a hybrid user
Consolidate users followed sites lists in Office 365 A consolidated master list of followed sites from
on-premises and onlineOneDrive for Business is set up automatically as part of hybrid sites features
What We Lost?
No standalone installationNo free version (SharePoint Foundation)No new SharePoint DesignerNo Excel servicesNo tag and notes (limited social features)No built-in BI capabilities (more add-on shipping later in 2016)For a complete list, click here
What Is New?
United API inspired from Office 365 APIsIncremental UI enhancementsDurable linksBetter OneDrive and File Management experience Cloud hybrid search indexesHybrid configuration wizard
What Changes To Expect In SharePoint 2016
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What Does SharePoint 2016 And Hybrid Mean For Your Organization?
Next Steps
Request your FREE assessment, go towww.portalsolutions.net/impact-assessment-2016Thank you.
Learn more about hybrid solutions, download our White Paper:When A Hybrid Environment Might Be The Best Solution