webinar on pms

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Presenter Presenter Introduction Introduction To To Project Life Cycle Project Life Cycle & & PMS PMS Vaibhav Sharma PMP Vaibhav Sharma PMP

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What is PMS How EVM helps in PMS

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Page 1: Webinar on PMS

PresenterPresenter

Introduction Introduction To To

Project Life Cycle Project Life Cycle &&

PMSPMS

Vaibhav Sharma PMP Vaibhav Sharma PMP

Page 2: Webinar on PMS

– Preferred global engineering Practices of excellence

Project Life Cycle Project Life Cycle

Initiate

Plan

ExecuteMonitor & Control

Close Out

Formal Initiation of the project

Deliverable List, Milestone Identification.

Project Execution as

per plan

Monitoring Project

Progress as per plan

Plan & Actual records, Lessons Learnt

Timely Control the Project

Page 3: Webinar on PMS

Measure / Monitor : Expenditures ? Or Work ?Measure / Monitor : Expenditures ? Or Work ?Measure / Monitor : Expenditures ? Or Work ?Measure / Monitor : Expenditures ? Or Work ?

Actual Cost / ` is not an indication of work progress, only an Actual Cost / ` is not an indication of work progress, only an indication of hours/money spent.indication of hours/money spent.

Well, I’ve spent 400 hrs ,Does that mean I’ve

accomplished 400 hrs of Work?

Page 4: Webinar on PMS

OutcomeOutcomeOutcomeOutcome Uniformity:

– Monitoring & Reporting Mechanism for all projects. Performance gauge:

– Project performance track & records Real Time: – Instantaneous Progress Update as and when required.

Optimized project execution: – Progress monitoring against approved baseline plan, including

resources. Track Changes:

– Timely monitoring & alarming for upcoming changes in schedule & resource requirements.

Forecast: – Lessons learnt utilization for future project estimates & execution.

Page 5: Webinar on PMS

PROJECT EXECUTION PROJECT EXECUTION STRATEGYSTRATEGYPROJECT EXECUTION PROJECT EXECUTION STRATEGYSTRATEGY

Q: Project Execution & Monitoring Mechanism

A: PMS (Progress Measurement System)

Page 6: Webinar on PMS

Key questions that PMS answersKey questions that PMS answersKey questions that PMS answersKey questions that PMS answers

Are we on schedule?Are we on cost?

What are the significant variances? Why do we have variances?

Who is responsible?What is the trend to date?

Are we on schedule?Are we on cost?

What are the significant variances? Why do we have variances?

Who is responsible?What is the trend to date?

When will we finish? What will it cost at the end?

How can we control the trend?

When will we finish? What will it cost at the end?

How can we control the trend?

We analyze past performance………to help us control the future

PAST PRESENT FUTURE

1. Did we get what we wanted for what we spent?

2. At the end of the project, is it likely that the cost will be less than or equal to the original estimate?

The Two Key Questions

Page 7: Webinar on PMS

Road to growthRoad to growthRoad to growthRoad to growth

• Can identify slipping project schedule or cost deviation

• We can track near real-time delivery against the plan (Schedule)

• Senior management can view performance of a live project at any instant without wait.

• We can have more control over early detection of schedule & cost deviation because you can accurately see when & where deviation is trending against your baseline

Page 8: Webinar on PMS

Step 1

Step 3

Step 5Step 4

Step 2

5 steps for PMS5 steps for PMS5 steps for PMS5 steps for PMS

BAC-Budget at completionPV-Planned value AC-Actual costEV-Earn value EVM-Earn value management

Estimate / Budget (BAC)

PVAC

EVEVM

Page 9: Webinar on PMS

Key Focus areas Key Focus areas

Plan the Work

Work the Plan

Lessons

Learnt

Collect Results

Define the Work

Analyze Deviations

TakeCorrective Action

TakeCorrective Action

Measure Performance

Close Project

Page 10: Webinar on PMS

PMS Tool OptionsPMS Tool OptionsPMS Tool OptionsPMS Tool OptionsTools Advantages Disadvantages

Excel • Low cost • Time consuming• Suitable for small projects

MS Project • Familiar business product.

• Built-in EVM system.

• Detailed plans above 200 lines can be complex to manage.

• Can be unreliable & time consuming• No collaboration & automation

MS Project & MS Sharepoint

• Familiarity + EVM• Collaboration• Low up front cost• Automation Avail:

• Requires an integrator to set-up a MOSS site to the right level

• Partial Integration

PPM Tools•Clarity•Planview

• Rich feature set• Fully automated

• High purchase price + excluding year on year running costs.

• ROI can be hard to justify

Page 11: Webinar on PMS

Benefits Benefits Benefits Benefits Provides advanced warning of cost and schedule overruns Enables preventative measures and/or corrective actions to be

undertaken at the earliest signs of project deviation. Provides a mechanism to monitor the performance of suppliers and

their staff in near real time. Provides a direct link between budgets, plans, resources and delivery. Provides statistics to stakeholders and steering groups showing past,

current and predicted performance Enhances management visibility, allowing you to drill down into a

portfolio of projects & tasks to retrieve statistics, that can be measured against a baseline

Provides a management reporting methodology that encourages delegation and an exception based management style. Reduces Micro Management.

Page 12: Webinar on PMS

Thank you !Thank you !Thank you !Thank you !