webinar - office productivity in the cloud - 2016-08-18
TRANSCRIPT
Office Productivity in the CloudWith Jordan McCarthy, Tech Impact David Castelhano, Amazon Web Services
August 18, 2016
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Presenters
Assisting with chat: Susan Hope Bard, TechSoup
Becky WiegandWebinar Program Manager
TechSoup
Jordan McCarthyData Analyst and Storyteller
Tech Impact
David CastelhanoLead Solution Architect, Nonprofit Team
Amazon Web Services
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Objectives
1. Gain a better understanding of what office productivity in the cloud is and how to access it.
2. Alleviate some of your concerns about a potential move to the cloud for your organization’s office productivity.
3. Name at least three choices of cloud-hosted office productivity suites on the market.
4. Learn some benefits and features of the Amazon Web Services WorkMail, WorkDocs, and WorkSpaces option.
5. Get your questions answered!
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About TechSoup
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The Need Is Global – And So Are We• TechSoup’s mission is to build a dynamic bridge that enables civil society organizations and social
change agents around the world to gain effective access to the resources they need to design and implement solutions for a more equitable planet.
Countries Served TechSoup Partner Location NetSquared Local Group
Where are you on the map?
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www.TechSoup.Global
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Our Impact
Together, we build a stronger, more resilient civil society.
$5.4Bin technology products and grants employed
by NGOs for the greater good
35languages used to provide education
and support
100+corporate and
foundation partners connected with the
causes and communities they
care about
6.2Mannual visits to our websites
600,000newsletter
subscribers empowered with
actionable knowledge
79%of NGOs have improved organizational efficiency with TechSoup Global's
resource offering*
*Source: survey conducted among TechSoup members in 2013
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Participant Poll
What cloud productivity tools are you currently using at your organization? (select any)
• Office 365
• ThinkFree
• Amazon Web Services
• Google Apps
• Zoho
• Office Web Apps
• Salesforce
• None of the above
• None at work, but some of the above in my personal life
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Office Productivity in the Cloud
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Tech Impact’s Missionis to ensure all nonprofits can use technology to better serve our world.
• Just like you, we are a 501c3 Nonprofit• Capacity building organization• Workforce development program for underserved youth
• Providing IT Services to Nonprofits since 2003• Serving 100+ NGO’s with Managed IT Services
• Office365 Assessment & Implementation (Outlook & SharePoint)• Cloud Backup/Recovery• Hosted VoIP• Data Management Services – selection, implementation, support
Solutions.Integration.Support.
Helping mission-driven organizations harness the power of data to further those missions
DATA ANALYST & STORYTELLER
Jordan McCarthyAs Tech Impact’s Data Analyst & Storyteller, I help nonprofits harness the power of data to tell important stories about their work to whoever needs to hear them.
Whether an organization is just beginning to think about how to use data, or is already collecting data but wants to explore more sophisticated ways to visualize and analyze them, I can help figure out what kinds of tools, analyses, and presentation styles will bring the organization’s data to life.
Schedule a time to chat with me here: https://calendly.com/jordan_mccarthy/15min
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Making the Case for Cloud Computing
What Is This “Cloud” Thing, Anyway?
17
???
Microsoft Data Center Dublin Ireland
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Inside the Cloud
19
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Participant Poll
What are your greatest barriers to moving your organization’s office productivity to the cloud?
• Selecting the “right” tool/suite for your needs
• Buy-in from leadership
• Training staff/learning curve for new apps/adoption/change management
• Cost/subscription/fees
• Security concerns/data lineage/HIPAA compliance
• Just don’t know how to do it!/Lack of knowledge
• No technical support to help us do it! Migration/implementation
• Reliable Internet connectivity
• Fear of “letting go” of onsite control
• Other (comment in chat)
• Ongoing costs • Somewhat reduced control• Dependent on reliable connectivity• Security / Data Integrity
What Are Some Potential Drawbacks of Cloud IT?
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• Ongoing costs • Heavily discounted for non-profits• Means that you also get continuous support +
rolling upgrades
• Somewhat reduced control• Much harder to break things• Again, you have someone to call for support
• Dependent on reliable connectivity• In this day and age, you probably need this anyway
• Security / Data Integrity• Vastly improved in Cloud systems
What Are the Benefits of Cloud IT Services?
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• Nothing to own• Low implementation costs• Rapid deployment• Scalability (time + cost)• Convenience (anywhere, anytime)• Ability to use less powerful clients
(Net books, iPad, portable computers)• Backup/Recovery/Disaster planning• Downtime is minimized• Updates are automatic/very easy• Security
Benefits of Cloud IT Services (Continued)
23
How Can Cloud IT Be Affordable?
• Competition– Internet bandwidth, speed, pricing– Data Center infrastructure in place– Solutions are already pre-built, at
commercial scale– Vendors want market share
volume, volume, volume
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What Does a Productivity Cloud Solution Look Like?
• Email• Office Applications• File Storage & Collaboration• Communications (Audio/Video/IM)• Constituent Database (CRM)• Data Analytics
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Grow & Transform
Run
Moving to the Cloud: Improving the Business
Focus on evolving the business
Focus onmaintaining the technology
Maintain Evolve
Reduce TCO Extend Capabilities Reduce Time to Market
= Increased IT ROI IT
ROI
Lower equipment costsPredictable budgetImproved toolsLess dependent on IT guy
Lower equipment costsPredictable budgetLess tech to maintainLess dependent on IT guy
Provide access anytime anywhereDeliver latest technologies Simplify IT administration and expenseSecure access to informationAgility
Microsoft Office 365
• Outlook Email– Hosted email using Exchange
• 50 GB of storage space per user• Shared Calendars and mailboxes
• Office applications – Latest version of Office Professional Plus
• Web app versions of Word, Excel, PowerPoint, Outlook
• Installed versions of Word, Excel, PowerPoint, Outlook, etc. (E3 & P2)
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• File Storage & Collaboration• Simple file sharing using SharePoint
• Centrally-managed sharing / permissions• Use Office Web Apps to create and edit docs
online• Personal Cloud Storage using OneDrive Pro
• 1TB personal storage, synced to local desktop
• Communications• Web conferencing, presence, and IM using
Skype for Business• Web-based meetings with HD video
conferencing• Screen sharing• Instant messaging
• Group conversations with Yammer
Google Apps for NonProfits
• Email– Hosted email using GMail
• 30 GB of storage space per user• Shared Calendars and mailboxes
• Office applications – Google Docs
• Web app versions of Word, Excel, PowerPoint
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• File Storage & Collaboration• Simple file sharing using Google Drive
• Easily share files internally and externally
• Communications• Web conferencing, presence, and IM using
Google Hangouts• Web-based meetings with HD video
conferencing• Screen sharing• Instant messagingGoogle Sites
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Office Productivity from Amazon Web Services: WorkMail, WorkDocs,
WorkSpaces
© 2015, Amazon Web Services, Inc. or its Affiliates. All rights reserved.
Secure, Managed Business Email and Calendaring
WorkMail benefits
Managed Service
Eliminate up-front investments to license and provision on-premises email servers
Amazon WorkMail automatically handles all of the patches, back-ups, and upgrades
As needs grow, add more users with a few clicks in the AWS Management Console
Enterprise Grade Security
Encryption using customer managed
keys
Regional data control
Secure mobile access
Protection from malware, spam and
viruses
Outlook Compatible
Compatible with Microsoft Outlook on both Windows and Mac
Anywhere Access
From Outlook on your PC/Mac
From any browser From your phone
Active Directory Integration
IT: Control policies with familiar tools
Users: Use existing enterprise credentials
Low Cost
Pay-as-You-Go
No user or long-term commitments
Cost-effective - $4/user/month for 50GB mailbox
When purchased with WorkDocs - $6/user/month
Get started with a 30-day free trial for up to 25 users
© 2015, Amazon Web Services, Inc. or its Affiliates. All rights reserved.
Managed Desktops in the Cloud
WorkSpaces benefits
Simple to Use
On-demand, pay-as-you-go
Launch the number of WorkSpaces needed
Heavy lifting taken care of by AWS
Simple to Use
Use Existing Management Tools
Manage WorkSpaces like any other desktop
Compatible with popular tools such as SCCM
Build Golden Images
Build WorkSpace image templates
Pair images with hardware types to create bundles
Launch WorkSpaces from bundles
Simple to Use
Keep Data Secure and Available
No data stored on end-user device
Only Pixels delivered to users (PCoIP)
User volume backed by Amazon S3
Deploy and Manage Applications
Amazon WorkSpaces Application Manager
(Amazon WAM)
Fast, flexible, and secure way to deploy and manage your organization's desktop applications
Package your own applications
Upload applications where you own the license
Subscribe from the AWS Marketplace for Desktop Apps
Choose the Hardware and Software You Need
All WorkSpaces Bundles provide the Windows 7 Experience to users (provided by Windows Server 2008 R2 with RDS).Monthly Price in N. Virginia and Oregon AWS regions. More here: http://aws.amazon.com/workspaces/pricing/
Value Plus
Value
1 vCPU, 2 GB memory10 GB storage
$25 - Value$40 - Value Plus
Performance Plus
Performance
2 vCPU, 7.5 GiB memory100 GB storage
$60 - Performance$75 - Performance Plus
Standard Plus
Standard
2 vCPU, 4 GB memory50 GB storage$35 - Standard
$50 - Standard Plus
iPad
Kindle Fire HDX
Android Tablet
Microsoft Windows PC
Mac
Zero Clients
Support Multiple Devices
Integrate Your Corporate Directory
IT: Control policies with familiar tools
Users: Use existing enterprise credentials
WorkSpaces Monitoring
Review WorkSpaces health and connection metrics. Set up custom alarms for events
Available Globally
A secure, fully managed enterprise storage and sharing service.
Amazon WorkDocs Benefits
•
•
•
•
•
•
Easy access to documents from anywhere, across devices
Share and comment directly on documents – no more attachments
Request feedback with deadlines, and control document versions
Set sharing rules and manage document access centrally
Store files securely on the AWS cloud in the regions of your choice
Use your corporate directory and MFA to authenticate users
Access and Sync From Any Device
•
•
•
•
•
Web application
iOS Phone and tablet apps
Android Phone and tablet apps
Amazon Fire app
Windows & Mac OS desktop sync
Securing Data
•
•
•
•
•
Your data is encrypted in transit and at rest
Choose your AWS region and adhere to data sovereignty laws
Implement policies and roles for site access and sharing behavior
Store content securely in WorkDocs instead of sending via email
Authenticate using corporate directory and MFA
Amazon WorkDocs Pricing
•
•
•
•
Pay-as-you-go: $5 per user per month for 200 GB
Bundled: $2 per WorkSpaces user per month for 200 GB
Free trial for 50 users for 30 days
Additional storage available at regular S3 prices
WorkDocs Availability
Easy to deployand manage
Flexible and scalableSecure
Fast, familiar userexperience Consistent performance
Globally available
Reliable
Cost-effective
Why Choose Amazon Enterprise Applications?
Webhttp://aws.amazon.com/workspaces
http://aws.amazon.com/workmail
http://aws.amazon.com/workdocs
Documentshttp://aws.amazon.com/documentation/workspaces
http://aws.amazon.com/documentation/workmail
http://aws.amazon.com/documentation/workdocs
How Amazon.com is moving to Amazon WorkSpaces (re:Invent 2015)https://www.youtube.com/watch?v=kawZBGCLBJU
Resources
$2,000 worth of credits to be consumed byWorkMailWorkDocsWorkSpacesSupport
http://www.techsoup.org/amazon-web-services
$175 Administration Fee
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Amazon Web Services Credits Program for
Nonprofits (and Public Libraries!)
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